1st Change Order 07/13/2021 `v BOARD OF COUNTY COMMISSIONERS
County of Monroes , Mayer Michelle Coldiron,District
The
OI"1 r Mayor Pro I'em David Dice,District 4
Craig Cates,District 1
f Eddie Martinez,District 3
Mike Forster,District 5
Memorandum
DATE: 7/12/2021
TO: BOCC
} cn=Kevin G.Wilson,P.E.,o Monroe County,
FROM: Kevin G. Wilson P.E. __ f FL(the Florida Keys,ou,email=wilson-
�t - kevin@monroecounty fl.gov,c=us
2021.07.1211:40:22 0400
SUBJECT: Proposed Change Order to be Approved
Attached is proposed Change Order#1 for the 1st St and Bertha St Roadway and Drainage project. This
change order increases the final contract sum by $45,630.20. The substantial completion date is
increased by 71 days.
Monroe County Ordinance 027-1998 and subsequent amendments provide authority for the
Administrator to approve change orders within specified limits after providing Board of County
Commissioners with at least 24 hours to review them and pose any questions or objections that they may
have.
It is the Administrator's intent to approve the attached change order under that authority on Tuesday,
July 13, 2021.
MONROE COUNTYANGMEMNG/PROJECT MANAGEMENT
CONTRACT CHANGE
PROJECT TITLE- 15t St and Bertha St Roadway and DrainageProject ® 1
INITIATION DAT /1 / 1
TO CONTRACTOR- a lens Enterprises, Inc® CONTRACTDATE- 1/ 0! 1
The Contract is changed as follows:
The original Contract Sum ......................................................................................$ ,69 ,999.99
Net change by previously authorized Change Order ...................................................... 0
The Contract Sum prior to this Change order was.........................................................$ ,69 ,999.99
The Contract Sum is (increased) by this Change Order 1 $ 5,630.20
The Revised 1 Contract Sum including this Change Order ............................................ $ ,7 0,630.19
Pursuant to contract article 7.2.2, the cost or credit to the owner resulting from a change in the Work shall be determined
in one or more of the following methods:
7.2.2.1 mutual acceptance of lump sum properly itemized and supported by sufficient substantiating data to permit
evaluation
7.2.2.2 unit prices stated in the Contract Documents or subsequently agreed upon
7.2.2.3 cost to be determined in a manner agreed upon by the parties and a mutually acceptable fixed or percentage
fee
The City of Key West (City) requested that landscape cutouts be added to the project but the design scope (contracted
directly by City) was not completed prior to project bidding. The cost for the landscape cutouts (line item 520-2- ) and a
driveway will be reimbursed by the City to the County. Additionally, the City's contractor for the Dennis Street pump
station work, is unable to install the -20 drainage structure and pollution treatment device on Bertha Street (previously
removed from County scope by bid addendum 1), therefore the County's contractor will complete this scope. This change
order represents the construction costs for additional scope and was approved by the EOR EAC signed and sealed
revised drawings dated 5.5.21 —sheets 1, 2 , 3, 10A, 11, 12, 21-25, 27, 37- 1, 43, 52, 92, 93, 96, 97, 99, 100, 103, 126,
127. and the CEI ( H, Inc.). The bid item increases/(decreases) to the contract are as follows:
Landscape cutouts, 1614 Bertha driveway cutouts and -20 structure with pollution treatment unit
Bid Item No. Description MC item Decrease UOM Unit cost $Amount
/Increase
Quantity
265-715 Optional Base Group 15 IVIC -16 Y $63.50 ($10, 1 .00)
285-715LR 6 inch Limerock Base IVIC -16 Y $13.50 ($2,21 .00)
33 -1-53 Superpave Asphalt Traffic C IVIC -37 TN $155.00 ($5,735.00)
711-11-124 Thermo Std White Solid 16" IVIC -190 L $2.60 ($ 9 .00)
Not previously -20 Structure with pollution IVIC 1 L $ 7,650.00 $ 7,650.00
bid treatment unit
Bid Item No. Description KW item Decrease UOM Unit cost $Amount
/Increase
Quantity
520-2-4 Concrete Curb Type D KW 754 LF $19.30 $1 ,552.20
(Landscape cut-outs)
Bid Item No. Description KVV item Decrease/I UOM Unit cost $Amount
ncrease
Quantity
425-1-351 Inlets Curb Type P-5 <1 0' KW 1 EA $5,230.00 $5,230.00
425-1-361 Inlet Curb Type P-6 <1 0' KW -1 EA $2,945.00 ($2,945.00)
Net change to contract Change Order 1 $45,630.20
The project commencement was March 22, 2021.
This Change Order 1 increases contract time by 71 calendar days.
Contractor agrees to accept the increase/decrease in monetary compensation and hereby waives and releases any and all
claims for any additional compensation related to these bid items.
This Change Order 1 represents (.0097) % of the original contract price. (less than 1 percent).
Not valid until approved by Owner, Architect (if applicable), and Contractor
Digitally signed by Jordan M Zahlene
CONTRACTOR Jordan M Zahlene Date:2021.06.21 18:20:16-04'00'
Date
ENGINEERING SERVICES DIRECTOR
Judith Clarke, P.E.
cn=Kevin G.Wilson,P.E.,o=Mon roe County,FL Date
ASSISTANT COUNTY ADMINISTRATOR j Ej (tevin021he Florida KemonroecounL ys,on,email=wilson-
go
2 Date
07.13 13,51,44-0 4'00'
mot,iKoE couwi-Y ATTORNEY
PPR'?V',1)'sLS ro F0
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CH RNTIN 1 U M REPT41 A RP.OWS
AS I STA NT CMIN TY A17M%l LY
DATE 6/16/12
FDOT(SCOP FUNDED 441959-1-54-01/G1 M93)
Note: FDOT does not fund change orders but must acknowledge. Date
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes E No El
If Yes, explanation:
1. The City of Key West executed a separate task order with EAC for the design of 12 concrete landscape cutouts
but the design was not completed prior to the construction bid being advertised. Therefore, this scope is now
being included post contract award. The County will complete this work and be reimbursed as part of the ILA with
the City.
2. Due to contract timing, the City's contractor cannot install the Bertha Street S-20 drainage structure and pollution
treatment device which were intended to be part of the City's Venetia Street tie in scope that had been removed
by addendum from the bid documents. The County will complete this work and it does not affect the ILA with the
City.
3. The City requested that driveway cutouts not anticipated or identified in the original bid documents be
constructed. The County will complete this work and be reimbursed as part of the ILA with the City.
• Change Order was included in the original specifications. Yes El No E
If Yes, explanation of increase in price:
• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes El No E
If Yes, explanation as to why it is not subject for a calling for bids:
• Project engineer/architect approves the change order. Yes E No El
If No, explanation of why:
• Change Order is correcting an error or omission in design document. Yes No E
Should a claim under the applicable professional liability policy be made? Yes E] No E
Explain: