Item R08
BOARD OF COUNTY COMMISSIONERS
Agenda Item Summary
Meeting Date
Apri/16, 2003
Division
County Attorney
AGENDA ITEM WORDING
Approval of Resolution amending Sec. 1.-3 of the Administrative Procedures of the BOCC in
order to provide for procedures for placing items on the regular or add-on agenda of the
Board.
ITEM BACKGROUND
PREVIOUS RELEVANT DOCC AcnON
CONTRACT/AGREEMENTCHANGES
N/A
STAFF RECOMMENDATIONS
Approval.
TOTAL COST
BUDGETED Yes No
COST TO COUNTY
APPROVED BY:
County Attorney - OMB/Purchasing 0 Risk Management 0
SOURCE OF FUNDS
DIVISIoN DIRECTOR APPROVAL~ ~
-J~
DOCUMENTAnON: Jncluded 0 To Follow 0 Not Required 0
AGENDA ITEM #
~t8
Board of County Commissioners
RESOLUTION NO.
-2003
A RESOLUTION AMENDING SEC. 1.03 OF THE ADMINISTRATIVE
PROCEDURES OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY IN ORDER TO PROVIDE FOR PROCEDURES FOR
PLACING ITEMS ON THE REGULAR AGENDA AND ADD-ON AGENDA OF
THE BOARD OF COUNTY COMMISSIONERS
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA:
Section 1. Section 1.03(a) and (b) of the Monroe County Board of County
Commissioners' Administrative Procedures is amended to read as follows:
A. Regular Meeting Agenda: Matters for action, -proposals and discussion
items _ may be placed on the regular meeting agenda only by a Commissioner, the County
Attorney, County Clerk and County Administrator. with written comments and/or
rccommcndations from staff as is appropriate.
B. An efficial agenda will be prepared by the County Administrator's office for
every regular meeting or special meeting of the Commission. The Commission shall not
take action on any matter, proposal, or report of item of business which is not listed in the
official agenda, unless there is a majority conscnt of the members of thc Commission
present on the day of a scheduled meeting a super majority vote or. if all 5 Commissioners
are not in attendance b a unanimous vote of the members
addition of other items to the agenda for consideration and action,
C. All regular meeting agenda items must be delivered to the County
Administrator's office by no later than 5 PM on the 15th dav Drior to -AO latcr than 14 day~
Bef<lre the scheduled meeting date. or as det<e:rmined BY the Administrator. The agenda
must be prepared and distributed no later than sevcn days beforc the first mceting date-;
:rhe delivery deadline and distriBution deadline do net apply to: (i) items added t<l the
.:::-: :e-::-~e Ce~Aty CemmissieA; aAd (ii) items that th; :e.:::,:::
:' -:-:::-:-::n:s -:~ ::~ary ta be aA the a~enda, for examllle (by wa- _; -+-I: ~ __~~_
limitation), the neeesslty af meetiA~ a ~filnt alllllieatisA deadline. so as to be received b~
the Count Commissioners no later than 9 AM seven da s rior to the seheduled meetin .
D.
Items that are
Administrator's
,
,
office shall have back-u materials submitted to the Individual Comml sloners the
riate administration staff and the Coun
b not later than 4 PM on the
Monda
the meetin. No a enda items shall be considered b the Coun
Commission without the a ro riate baek-u materials unless here is to be no action taken
E. Commissioners shall 1
contain baek-u documentation showln that review b Coun Administrator a
staff and Coun Attome has occurred with the res ectlve recommendations for action or
2 the Commissioner the Administrator the Count Clerk or the Count
lacement of the item on the a enda has a si nificant reason for lacement on
the a enda and the followin criteria are met: i a show;n that time Is of the essence
the Coun resent to make comment on the Item
notwithstanding the imoromotu nature of their in out,
F.
and form
placement on the aaenda.
Unless mandated otherwise by a general law, all scheduled times on the County
Commission agenda are approximate even if denominated as "time certain. n The Mayor
should however, conduct the meetings in such a manner that the agenda schedule is
followed as closely as circumstances allow.
Invocation will be a moment of silent prayer contemplation.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the
day of April, 2003,
Mayor Spehar
Mayor Pro Tem Nelson
Commissioner McCoy
Commissioner Neugent
Commissioner Rice
(SEAL)
Attest: DANNY L.KOLHAGE, Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
By
Mayor/Chairperson
Deputy Clerk
jresboccItems