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Item R09 BOARD OF COUNTY COMMISSIONERS Agenda Item Summary Meeting Date April 16, 2003 Division County Attorney AGENDA ITEM WORDING Request for approval of Interlocal Agreement with City of Key West and the Sheriff's Office to provide school cross guards. ITEM BACKGROUND PREVIOUS RELEVANT BOCC ACTION On September 18, 2002 adopted Ordinance No. 22-2002, which provided for a surcharge on parking fines to fund a School Crossing Guard Program. CONTRACT/AGREEMENTCHANGES N/A STAFF RECOMMENDAnONS Approval. TOTAL COST COST TO COUNTY APPROVED BY: BUDGETED Yes No SOURCE OF FUNDS County Attorney _ OMB/Purchaslng 0 Risk Management 0 DIVISION DIRECTORAPPROVAL~~ J. R. UNS DOCUMENTAnON: Included 0 To Follow 0 Not Required 0 AGENDA ITEM # ~'l S lie riff !Monroe County SlUriff's Office !/(ulian{ f}J. 1Wtli/ S lieriff 5525 Colkee!/(pa4 ~ 'West/!flQrUfa 33040 (305}292-7000 ~JfX: (305}292-7070 1-800.273-cOPS WWW.~o.net Communlcation.~: 2796 Overseas Hwy. Marathon, A. 33050 (305) 292-7075 FAX (305) 289-2493 Ms. Cheryl Smith, City Clerk P.O. Box 1409 Key West, Florida 33041-1409 Substation." Freeman Substation 20950 Overseas H wy. Cudjoe Key, A. 33042 (305) 745-3184 FAX (305) 745-3761 Re: School Crossing Guards - Interlocal Agreement Dear Ms. Smith: Marathon Substation 3103 Overseas Hwy. Marathon. A. 33050 (305) 289-2430 FAX (305) 289-2497 Thank: you for your letter of January 29, 2003, with Resolution No. 03-22 and revised interlocal agreement. I slamorada Substation 87000 Overseas Hwy. lslamorada. A. 33036 (305) 853-7021 FAX (305) 853-9372 I am forwarding the documents to the County Attorney's Office for legal review on behalf of the County and will be contacting Mr. TschinkeI. SpottsWood Substation 88170 Overseas H wy. Tavernier, A. 33070 (305) 853-3211 FAX (305) 853-3205 Sincerely, ~/~ Mark L. Willis General Counsel cc: Sheriff Richard D. Roth Mike Rice, Chief of Administration Detention C.....ters: Key West Del. Cenler 5501 College Road Key West, A. 33040 (305) 293-7300 FAX (305) 293-7353 Marathon Del. Facility 3881 Ocean Terrace Marathon. A. 33050 (305) 289-2420 FAX (305) 289-2424 Plantation Del. Facility 53 High Point Road Plantation Key, A. 33070 (305) 853-3266 FAX (305) 853-3270 SD<<lal Oneratlon.. P.O. Box 500975 Marathon, A. 33050 (305) 289-2410 FAX (305) 289-2498 ~\ '--- -- , j""""'l ~{ ,~ ,~ .'.~' ,". ..'.', ~ ".....~, ',1' . fa RECEIVED FES 1 4 2003 Clt<f I~~m RESOLUTION NO. 03-22 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF KEY WEST, FLORIDA, APPROVING THE ATTACHED INTERLOCAL AGREEMENT AMONG THE CITY, MONROE COUNTY AND THE MONROE COUNTY SHERIFF'S OFFICE FOR ADMINISTRATION OF THE SCHOOL CROSSING GUARD PROGRAM; PROVIDING FOR Att EFFECTIVE DATE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF KEY WEST I FLORIDA, AS FOLLOWS: Section 1: That the attached Interlocal Agreement among the City, Monroe County and the Monroe County Sheriff's Office is hereby approved. Section 2 : That this Resolution shall go into effect immediately upon its passage and adoption and authentication by the signature of the presiding officer and the Clerk of the Commission. Passed and adopted by the City Commission at a meeting held this 7 day of January , 2008. Authenticated by the presiding officer and Clerk of the Commission on January 10 , 200,i. Filed with the Clerk 10 , 200~. INTERLOCAL AGREEMENT This InterIocal Agreement is entered into by and between the City of Key West (hereinafter the "City"), the Monroe County Board of County Commissioners (hereinafter "Monroe County") and the Monroe County Sheriff's Department (hereinafter the "Sheriff') on this _ day of , 2003. WHEREAS, the parties may enter into an InterIocal Agreement pursuant to section 163.01, Florida Statutes; and WHEREAS, the City is responsible to provide school crossing guards to schools located within the boundaries of Key West; and WHEREAS, the Sheriffhas been providing school crossing guards to City schools and Monroe County has been providing funding for them; and WHEREAS, Monroe County has notified the City that as of January 2003, the \ County will no longer provide such funding, and the City Commission has determined to authorize funding by use of a parking ticket surcharge; and 1 WHEREAS, the City Commission desires, however, that the Sheriff retain management of the crossing guard program, including personnel management; and WHEREAS, the parties desire to enter into an Interlocal Agreement in order to establish the terms and conditions of the Sheriffs management of City crossing guards. NOW, THEREFORE, the parties to this Interlocal Agreement agree as follows: I) The Sheriff shall operate the school crossing guard program within Key West with an anticipated personnel budget as described in the attached Exhibit "A." 2) The City shall have no obligation concerning the payment of salary, pension, insurance, workers compensation or other benefits for the crossing guards. The crossing guards are not agents of the City and have no authority to make representations or policy on behalf of the City. 3) The City shall pay the Sheriff for management ofthe school crossing guard program by making payment to the Monroe County Clerk's Office. The City's payment shall be on a monthly basis. In FY 2002-03, the City's payments shall commence on January 1, 2003, as more particularly described in Exhibit "A." 4) Monroe County shall budget and fund the Sheriff in the amount paid by the City, as provided in, Paragraph 3 hereof. 5) Each party to this Agreement shall promptly inform the other party about any legal claim, notice of suit, or lawsuit involving the crossing guard program. The parties agree to coordinate the defense of such claims. 2 6) The Sheriff will absorb the costs of administration of the crossing guard program in its annual budgets. 7) This Interlocal Agreement maybe terminated by the City or the Sheriff upon written notice to the other parties. If the Sheriff determines to terminate its obligations hereunder, it shall provide the City with a one-year notice in order to allow the City the opportunity to develop a successor crossing guard program. 8) This Interlocal Agreement shall become effective upon its recording with the Clerk of the Circuit Court in the Sixteenth Judicial Circuit. IN WITNESS WHEREOF, the parties have made their agreement on the date first written above. ATTEST: MONROE COUNTY SHERIFF'S OFFICE Title: Richard D. Roth, Sheriff ATTEST: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Title: 3 MONROE COUNTY SHERIFF'S OFFICE KEY WEST CROSSING GUARD BUDGE,... FY 200212003 SALARIES (17 positions) FICA RETIREMENT.. TOTAL ... 165,724 12,678 12,098 190,500 . Thft~e figures repre~ent the cost for 17 crossing gmnds from Jan:.amy 1, 2003 lhl~ugh Sepl"mUf:( 30. 2003. nlO County Commission funded the first three months of this fiscal year to allow time for a transition. .. 7.3% of salary contributed toward retirement. ... Thtt AnnualiZed cost for this service would be $254.000. F YH )811 "A"