Item L02
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: April 16. 2003
Division: Growth Management
Bulk Item: Yes .L. No
Department: Planning & Environmental Resources
AGENDA ITEM WORDING: Approval of an extension in the time of completion of the Post
Disaster Recovery & Redevelopment Plan agreement for professional services between Monroe
County and Analytica.
ITEM BACKGROUND: The extension will allow Analytica to make a formal presentation ofthe
completed Plan to the Monroe County Board of County Commissioners on 21 May 2003.
PREVIOUS RELEVANT BOCC ACTION: This agreement was approved by the Board of County
Commissioners on 17 May 2001.
CONTRACT/AGREEMENT CHANGES: Amendment to extend the time of completion of
Deliverable #7 (Final Report) from 31 October 2002 until 31 June 2003.
STAFF RECOMMENDATIONS: Approval
TOTAL COST:
N/A
BUDGETED: Yes N/A No
COST TO COUNTY: N/A
SOURCE OF FUNDS:
N/A
REVENUE PRODUCING: Yes N/ A No
AMOUNT PER MONTH N/A Year
APPROVED BY: County Atty ..x--. OMB/Purchasing L- Risk Management ~
DIVISION DIRECTOR APPROVAL:
~~
i 0 . McGarry, AICP
DOCUMENTATION:
Included X
To Follcw_
Not Required_
DISPOSITION:
AGENDA ITEM #
L2
1{,~
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Analytica Contract #
Effective Date:
Expiration Date: 6/30103
Contract Purpose/Description:
Time extension with Analytica for professional services for the completion of the Post
Disaster Recovery & Redevlopment Plan agreement for professional services.
Contract Manager: Fred Gross 2506 Planning 1 Stop # 11
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 4/16/03 Agenda Deadline: 4/2/03
CONTRACT COSTS
Total Dollar Value of Contract: $ 99,300.00
Budgeted? YeslZl No D Account Codes:
Grant: $ 87,650.00
County Match: $ 11,650.00
Current Year Portion: $
J32~I~~~O~~Y- ~ ,V
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed
Division Director ~NIlJ YesD NoB
Risk Management 3/Jg/oJ Yes !Ef'No 0
O.M.B./Purchasing ~ Yes~D
County Attorney 31:l7!()3 YesD No;gr.
~c..+ IS
. 1,,'1
Date Out
3~2:r~03
MONROE COUNTY
POST DISASTER RECOVERY & REDEVELOPMENT PLAN
AGREEMENT FOR PROFESSIONAL SERVICES
AMENDMENT #1 to
(DELIVERABLE #7)
FINAL REPORT TO BE COMPLETED BY 31 OCTOBER 2002
The following amendment is made to "Deliverable #7 Final Report to be completed
by 31 October 2002."
· Amend Deliverable #7 to read: "Final Report to be completed by 30 June 2003."
All other terms and conditions of the agreement are in force.
ACCEPTED AND APPROVED
Monroe County
ACCEPTED AND APPROVED
Analytica
0~.///
, . //flffi~
(Signature)
L,;~~/~,z
(Title)
~....~
(Signature)
i) k!
J.~ ,"'.,- /
(Title)
/)3////;;: ~
'(Date) ,..--
\
-;-\12'1,>
(Date)
APPROVED
A.~L'~. L'S.';J.F~~t.EO~M
ay~-? ~ r
R BER; N/ /. ::
DATE.3 ' 'Z.. -7 L~~-'3
--
MONROE COUNTY
POST DISASTER RECOVERY & REDEVELOPMENT PLAN
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT made and entered into this 2/.AL day of PJ~ ,2001,
by and between the MONROE COUNTY BOARD OF COUNTY COMMISSIONERS,
Monroe County, Florida, referred as the "CLIENT', and ANAL YTICA, with offices
located at PO Box 998, Newberry FL 32669, hereinafter referred to as the
CONSULTANT.
WHEREAS, the CLIENT has determined that it is necessary, expedient, and to the best
interest of the CLIENT to retain a CONSULTANT to render and perform consulting and
other professional services in connection with the providing technical assistance to
Monroe County in the area of economic analysis and planning services.
WHEREAS, THE CLIENT desires to engage the CONSULTANT on a contract basis, for
work assignments, as per the authorization procedures hereinafter set forth.
NOW, THEREFORE, the parties hereto do mutually agree as follows:
SECTION 1. EMPLOYMENT OF THE CONSULTANT
The CLIENT hereby engages the CONSULTANT and the CONSULTANT agrees to
perform services hereinafter described.
SECTION 2. SCOPE OF SERVICES
The CONSULTANT shall do, perform and carry out in a professional and proper manner
certain duties as described in the Basic Scope of Services - Exhibit "A" - which is
attached hereto and made a part of this agreement.
SECTION 3. CLIENT'S RESPONSIBILITIES
The CLIENT shall complete the following in a timely manner so as not to delay the
services of the CONSULTANT:
3.1 Provide all best available data and base maps as to the CLIENT's requirements
for Work Assignments. Designate in writing a person with authority to act on the
CLIENT's behalf on all matters concerning the Work Assignment.
3.2 Furnish to the CONSULTANT all existing plans, studies, reports, and other
available data pertinent to the work, and obtain or provide additional reports and
data as required by the CONSULTANT. The CONSULTANT shall be entitled to
use and rely upon such information and ser/1ce::: t:ioviced by the C!...IENT or
others in performing the CONSULTANT's services.
3.3 Arrange for access to and make all provisions for the CONSULTANT to enter
upon public and private property as reasonably required, and legally allowed, for
the CONSULTANT to perform services hereunder. Any obstruction to such
access by private property owners shall not constitute a basis for waiver of any
other required entries on to public and private property, nor shall it provide a
basis for termination of the contract. In the event that such access is so
obstructed, CONSULTANT and CLIENT shall work together to resolve the
difficulty in a timely manner.
3.4 Perform such other functions as are indicated in Exhibit "A" including but not
limited to scheduling all meetings, work sessions, and hearings associated with
the performance of the CONSULTANT's work, including preparation of minutes
and records.
SECTION 4. TIME OF COMPLETION
The services to be rendered by the CONSULTANT for each individual work order
request shall be commenced upon written notice from the CLIENT and the work shall be
completed in accordance with the schedule mutually agreed to by the CLIENT and
CONSULTANT, unless it shall be modified in a signed document, by the mutual consent
of the CLIENT and CONSULTANT. Subsequent services shall be performed in
accordance with schedules of performance which shall be mutually agreed to by
CLIENT and CONSULTANT.
SECTION 5. COMPENSATION
5.1 The maximum compensation available to the CONSULTANT under this
agreement is $99,600.00. The CLIENT agrees to pay the CONSULTANT on the
lump sum basis for each individual work order request or as may be mutually
agreed by CLIENT and CONSULTANT. Should there be any reimbursable
expense request and should there be any disagreement on these, any
disagreement regarding which items are reimbursable shall be submitted to the
County Clerk for determination and whose decision shall be final.
5.2 The hourly billing rates of the CONSULTANT, expected to include virtually all
costs including travel, used in calculating the compensation due are:
Position Rate
President $250.00
Project Manaaer $250.00
Senior Planner $215.00
Senior Research Assoc. $210.00
Attorney $250.00
SECTION 6. PAYMENT TO CONSULTANT
6.1 CONSULTANT shall submit monthly invoices and progress reports for services
rendered on each individual work order being performed by the CONSULTANT.
The CLIENT shall make payments in response to CONSULTANT's invoices
within forty-five (45) days of the invoice date.
6.2 If the CLIENT fails to make any payment due to the CONSULTANT for services
and expenses within forty-five (45) days after the invoice dates, the
CONSULTANT may, after giving seven (7) days written notice to the CLIENT,
suspend services until the CONSULTANT has been paid in full all amounts due
for services.
SECTION 7. AUTHORIZATION OF WORK ASSIGNMENTS
7.1 All work assignments beyond or in addition to EXHIBIT "A" shall be authorized in
a signed document in accordance with the CLIENT's policy prior to any work
being conducted by the CONSULTANT.
7.2 Additional authorizations may contain additional instructions or provisions
specific to the authorized work for the purpose of clarifying certain aspects of this
Agreement pertinent to the work to be undertaken. Such supplemental
instruction or provisions shall not be construed as a modification of this
Agreement. Authorizations shall be dated and serially numbered.
SECTION 8. COST CONTROL
8.1 Opinions of probable construction cost, financial evaluations, and feasibility
studies prepared by the CONSULTANT under the Work Assignment will be
made on the basis of the CONSULTANT's best judgment as an experienced and
qualified professional. It is recognized, however, that the CONSULTANT does
not have control over the cost of labor, material, equipment, or services furnished
by others over market conditions or contractor's methods of determining their
prices, and that any utilitarian evaluation of any facility to be constructed or work
to be performed on the basis of the Work Assignment must be of necessity
speculative. Accordingly, the CONSULTANT does not guarantee that proposals,
bids, or actual costs will not vary from opinions, evaluations, or studies sL:bmitted
by the CONSULTANT to the CLIENT thereunder.
SECTION 9. NOTICES
All notices, requests and authorizations provided for herein shall be in a signed
document and shall be delivered or mailed to the addresses as follows:
To the CLIENT:
Monroe County Board of County Commissioners
c/o Monroe County Planning Department
2798 Overseas Highway, Suite 410
Marathon, Florida 33050
Attention: Planning Director
To the CONSULTANT:
ANAL YTICA
PO Box 998
Newberry, Florida 32669
Attention: Herbert Marlowe, Project Manager
or addressed to either party at such other addresses as such party shall hereinafter
furnish to the other party in writing. Each such notice, request, or authorization shall be
deemed to have been duly given when so delivered, or, if mailed, when deposited in the
mails, registered, postage paid.
SECTION 10. GENERAL CONDITIONS
10.1 All documents created or prepared by CONSULTANT and which are necessary
for the fulfillment of this agreement, including reproducible copies of original
drawings estimates, specifications, field notes, and data are and remain in the
property of the CLIENT. In the event the CLIENT uses said documents on any
projects not covered in this contract, to the extent authorized by Sec. 768.28 F.S.
it shall indemnify and save harmless CONSULTANT from all damages, including
legal fees and costs, resulting from the reuse of said documents.
10.2 This Agreement may be terminated by either party with or without cause by thirty
(30) days written notice to the other party. In the event of any termination, the
CONSULTANT will be paid for all services rendered and reimbursable expenses
incurred to date of termination. The CLIENT will receive all work products
performed, in whatever manner, as of the date of termination.
10.3 The CLIENT and CONSULTANT each is hereby bound and the partners,
successors, executors, administrators, and legal representatives of the CLIENT
and CONSULTANT are hereby bound to the other party of this Agreement and to
the partners, ~uccessors, executors, administrators, and legal representative
(and said as&igns) of such other party, in respect of all covenants, agreements,
and obligations of this agreement.
10.4 The CONSULTANT shall not assign, sublet or transfer any rights under or
interest in (including, but without limitations, moneys that may become due or
moneys that are due) this agreement or subsequent Work Assignment without
the written consent of the CLIENT, except to the extent that any assignment,
subletting, or transfer is mandated by law or the effect of this limitation may be
restricted by law. Unless specifically stated to the contrary in any written consent
to any assignment, no assignment will release or discharge the assignor from
any duty or responsibility under this agreement.
10.5 Nothing under this agreement shall be construed to give any rights or benefits in
this agreement to anyone other than the CLIENT and CONSULTANT, and all
duties and responsibilities undertaken pursuant to this agreement will be for the
sole and exclusive benefit of the CLIENT and CONSULTANT and not for the
benefit of any other party.
10.6 Nothing in this agreement should be read as modifying the applicable statue of
limitations. The waiver of the breach of any obligation of this agreement does not
waive another breach of that or any other obligation.
10.7 No member, officer, or employee of the CLIENT during his tenure or for two
years hereafter shall have any interest, direct or indirect, in this contract or the
proceeds thereof. This aforegoing statement shall be inserted in any
subcontract.
10.8 The CONSULTANT warrants that it has not employed, retained or otherwise had
act on its behalf any former County officer or employee subject to the prohibition
of Section 2 of Ordinance No. 010-1990 or any County officer or employee in
violation of Section 3 of Ordinance No. 020-1990. For breach or violation of this
provision the CLIENT may, in its discretion, terminate this agreement without
liability and may also, In its discretion, deduct from the agreement or purchase
price, or otherwise recover the full amount of any fee, commission, percentage,
gift, or consideration paid to the former County officer or employee.
10.9 This Agreement constitutes the entire agreement between CLIENT and
CONSULTANT and supersedes all prior written or oral understandings. This
agreement may only be amended, supplemented, modified, or canceled by a
written instrument duly executed by the Monroe County Board of County
Commissioners and the CONSULTANT, provided that the scope of services may
be modified by a written agreement executed by the County Administrator or his
designee and CONSULTANT, consistent with Section 10 of this agreemellt.
10.1 0 CONSULTANT warrants that it has not employed or retained any company or
person, other than a bona fide employee working solely for the CONSULTANT to
solicit or secure this agreement and that he has not paid or agreed to pay any
person, company, corporation, individual, or firm, other than a bona fide
employee working solely for the CONSULTANT any fee, commission,
percentage, gift, or any other consideration contingent upon or resulting from the
award or making of this agreement.
10.11 In the carrying out of this agreement, the CONSULTANT will not discriminate
against any employe6 Oi appHcant fOi employment becau3e of sex, race, creed,
color or national origin. In carrying out this agreement, the CONSULTANT will
take affirmative action to ensure that applicants are employed, and that
employees are treated during employment without regard to their sex, race,
creed, color, or national origin. Such action shall include but not be limited to, the
following: Upgrading, demotion or transfer; recruitment or recruitment
advertising; layoff of termination; rates of any or other forms of compensation;
and sele~ion for t~aining, including apprenticeship. The CONSULTANT agrees
to post In conspIcuous places, available to employees and applicants for
employment, such notices as may be provided by the CLIENT setting forth the
provisions of this non-discrimination clause.
10.12 This agreement shall be governed by the Laws of the State of Florida. Venue for
any litigation arising under this agreement must be in Monroe County, Florida.
SECTION 11. INDEMNIFICATION
The CONSULTANT does hereby consent and agree to indemnify and hold harmless the
County, its Mayor, the Board of County Commissioners, appointed Boards and
Commissions, Officers, and the Employees, and any other agents, individually and
collectively, from all fines, suits, claims, demands, actions, costs, obligations, attorneys
fees, or liability of any kind arising out of the sole negligent actions of the
CONSULTANT or substantial and unnecessary delay caused by the willful
nonperformance of the CONSULTANT and shall be solely responsible and
answerable for any and all accidents or injuries to persons or property arising out of its
performance of this contract. The amount and type of insurance coverage requirements
set forth hereunder shall in no way be construed as limiting the scope of indemnity set
forth in this paragraph. The CLIENT does hereby covenant and agree to indemnify and
save harmless the CONSULTANT from any fines, suits, claims, demands, actions,
costs obligations, attorney fees, or liability of any kind resulting from a negligent act or
omission by the County, it's Mayor, the Board of County Commissioners, appointed
Boards and Commissions, Officers, and Employees, individually and collectively under
the provisions and up to the limits of liability as stated in section 768.28 F.S. Further the
CONSULTANT agrees to defend and pay all legal costs attendant to acts attributable to
the sole negligent act of the CONSULTANT.
At all times and for all purposes hereunder, the CONSULTANT is an independent
contractor and not an employee of the Board of County Commissioners. No statement
contained in this agreement shall be construed so as to find the CONSULTANT or any
of his/her employees, contractors, servants or agents to be employees of the Board of
County Commissioners for Monroe County. As an independent contractor the
CONSULTANT shall provide independent, professional judgment and comply with all
federal, state, and local statutes, ordinances, rules and regulations applicable to the
services to be provided.
The CONSULTANT shall be responsible for the completeness and accuracy of its work,
plan, supporting data, and other documents prepared or compiled under its obligation
for this project, and shall correct at its expense all significant errors or omissions therein
which may be disclosed. The cost of the work necessary to correct those errors
attributable to the CONSULTANT and any damage incurred by the CLIENT as a result
of additional costs caused by such errors shall be chargeable to the CONSULTANT.
This provision shall not apply to any maps, official records, contracts, or other data that
may be provided by the County or other public or semi-public agencie:;.
The CONSULTANT agrees that no charges or claims for damages shall be made by it
for any delays or hindrances attributable to the CLIENT during the progress of any
portion of the services specified in this contract. Such delays or hindrances, if any, shall
be compensated for by the County by an extension of time for a reasonable period for
the CONSULTANT to complete the work schedule. Such an agreement shall be made
between the parties.
SECTION 12. INSURANCE POLICIES
The CONSULTANT shall procure and maintain the insurance required in Exhibit "B".
Exhibit "B" is attached and made a part of this agreement.
ESS WHEREOF I theyartie~ hereto have caused these presents to be
the 7.JA.t. dayofF/~01.
~,
BOARD OF COUNTY COMMISSIONERS
OF MONROE COU~LORIDA
By r{
Mayor/Chairman
(CORPORATE SEAL)
ATT~
B~ ~
Assistant Secretary
ANAL YTICA
By1-4~
President
APPROVED AS
A rOFORM
I
BY ,
EXHIBIT A
Scope, Tasks, Deliverables 8r. Fees
ScaDe
The purpose of this project is to develop a post disaster plan for short and long term
recovery contexts. This plan will consist of four components:
1. Relevant Policies and Strategies for Short II. Long Term Recovery
including but not limited to:
. Damage Assessment
. Emergency Declarations.
. Permitting moratorium.
. Permitting - temporary, regular, and accelerated
· Long term hazard mitigation
· Required ordinances that should be developed
· Redevelopment plans and programs, including land uses as
appropriate
· Other. This category will address other topics that emerge during the
process.
2. The Management of Post-Disaster Response and Reconstruction
This section will include the structure and operations of a Reconstruction Task
Force. This section will address the power, membership and duty
assignments, operations and emergency management liaison responsibilities
of the task force, prioritization procedures and communication procedures.
3. Procedures for Short-term Recovery II. Response
4. Procedures for Long-term Recovery
Tasks.
1. Mapping Conferences, Field Visits & Data Review.
The Analytica team will be on-site to meet with county staff and other key
stakeholders. The purpose of this task include:
Clear delineation of responsibilities and avoidance of duplicative work. The
visit will start with a meeting with all participants in which all the potential
issues and topics will be listed. Issues will be then be assigned to either the
Analytica team or a county staff member.
Identification of the existing data sources. Analytica wi!! review thp r.ounty
records and documents to determine what data is currently available.
Field visits. If appropriate, Analytica will visit sites of high concern that need
to be addressed during the project.
Work Plan revisions. Based upon the work described immediately above, all
participants will reconvene to determine if the work plan needs to be revise.
2. Plan Development
The purpose of this task is to develop a post disaster plan for short and long
term recovery contexts. This plan will address:
Relevant Policies and Strategies including but not limited to:
· Damage Assessment
. Emergency Declarations.
. Permitting moratorium.
. Permitting - temporary, regular, and accelerated
. Long term hazard mitigation
. Required ordinances
· Redevelopment plans and programs, including land uses as
appropriate
· Other. This category will address other topics that emerge during the
process.
The Management of Post-Disaster Response and Reconstruction
Procedures for Short-term Recovery It. Response
Procedures for Long-term Recovery
The specific content of the plans and procedures will vary depending upon
specific circumstances. As a starting framework, the following components
(Some components may not be relevant for all situations)
Chapter 1: Procedures & ResponSible Party. This section will detail
the steps and procedures the county should follow in a post-disaster
situation and what office in the county will be responsible for those
steps. It will also address coordination Issues and provide process flow
charts which describe how the various procedures should be
implemented in terms of sequence and timing.
Chapter 2: Guidelines for determining feasibility, cost-effectiveness &
impacts. This section of the plan will provide both forms and process
steps which will determine the costs vs benefits of a particular action
by the county in terms of costs to the county, costs to other parties,
the feaSibility of that action in the context of overall risks and priorities
and procedures for deterl"'1ining impact in the surrounding area as well
as on the county as a whole. This chapter will also address specific
areas of the county that are of concern. Finally, this chapter will
identify those land use and other regulatory actions the County should
take in the near future t8 have polices and procedures in place prior to
a disaster event.
Chapter 3: Permitting. This chapter will detail a regular, temporary
and/or accelerated permitting process that will be responsive to
community issues while ensuring consistency with the overall plan.
Chapter 4: Prioritization Procedures. This chapter will provide a
system for prioritizing the work of the county and the allocation of
staff resources based on considerations of public safety, economic
viability and environmental protection.
Chapter 5: Benchmark Analysis. This chapter will provide any
performance standards that the county should set for itself based on
either professional association standards,
governmental regulations or high performance organizations.
Chapter 6: Fiscal Impact Analysis. This chapter will provide
procedures for determining the fiscal impact of various county actions
on the tax base, on the property owners and on public resources.
To develop these chapters we will engage in the following analyses:
· Review of existing documents and regulations.
· Review of best practices
· Field visits
· Focus groups and interviews
· Process modeling
· Scenario modeling
3.0 Development of a Post-Disaster Plan for Public Facilities
This plan will be comprised of the same six chapters as the plans of task 7.0
except that the focus will be on publiC facilities with a particular emphasis on
prioritization and accelerated permitting.
4.0 Development of Temporary and/or Accelerated Permitting System & Permitting
Moratorium Procedures
In each of the plans developed in tasks 2 and 3, the issue of temporary
and/or accelerated permitting and moratorium will be addressed from a
particular perspective. This task will review and integrate those perspectives
into a consistent system that can be applied county-wide
5.0 Decision Matrix Integration
The plans developed in steps 2 and 3 each have a set of decision procedures or
guides that would apply to the focus area of that plan. In this task those
procedures/guides will be reviewed for consistency and synchronization.
6.0 Workshops.
Four workshops will be held. One will be with interested stakeholders, a second
with County staff, a third with the Planning Commission and a fourth with the
County Commission.
7.0. Final Report
Based on the step 6 feedback, Analytica will prepare a final report
Deliverables:
1. Final Work Plan Report summarizing the issues to be addressed in the project,
the high priority topics for detailed discussion, the work schedule for the
project, the responsibilities of Analytica and Monroe County staff.
Hours: 48
Consultants: Arrington, Henry, Gray, Marlowe
Fee: $10,200.00
2. A post-disaster plan which details the policies & strategies that the County will
use in the short term recovery period (less than 30 days).
Hours: 40
Consultants: Arrington, Henry, Gray, Marlowe
Fee: $7,000.00
3. A post-disaster plan which details the policies and strategies that the County
will use in the long term recovery period (more than 30 days)
Hours: 60 hours
Consultants: Arrington, Henry, Gray, Marlowe, Watts
Fee: $10,000.00
4. A post-disaster plan that details the management of the plan including the
structure and operations of a Reconstruction Task Force. This section will
address the power, membership and duty assignments, operations and
emergency management liaison responsibilities of the task force. The section
will address effort prioritizatio'1 procedures and communication procedures.
It will include an integrated c:!eci~lon guide that would gUide County staff as to
their actions, responsibilities and communication protocols in the event of a
post-disaster situation.
Hours: 20 hours
Consultants: Arrington, Henry, Marlowe
Fee: $5,000.00
5. A short-term recovery and response element that includes: (a) damage
assessment proc~dllres; (b) declaration of emergency procedures; (c)
permitting moratorium procedures; (d) a decision matrix and process for
permitting and (e) delineation of temporary and regular permitting processes
that include categories and procedures, organization and management,
deferral or exemptions, demolition, ana non-conforming uses and structures
(the procedures and methods the County will use to make decisions about
non-conforming structures and damaged structures).
Hours: 112
Consultants: Arrington, Henry, Gray, Marlowe, Watts
Fee $18,800.00
6. A long term recovery element that includes (a) hazard mitigation procedures,
(b) needed ordinances and parameters for those ordinances and (c)
redevelopment strategies for non-conforming areas as identified by staff
(procedures the County will use to make decisions about future land uses
prior to re-permitting of existing uses).
Hours: 180
Consultants: Arrington, Henry, Gray, Marlowe, Watts
Fee: $27,000.00
7. Final Report to be completed by 31 October 2002.
Hours: 124
Consultants: Arrington, Henry, Gray, Marlowe, Watts
Fee: $21,600.00
Total: Fees & Expenses:
$99,600.00
EXHIBIT "B"
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
General Insurance Requirements
for
Other Contractors and Subcontractors
As a pre-requisite of the work governed, or the goods supplied under this contract
(including the pre-staging of personnel and material), the Contractor shall obtain, at
his/her own expense, insurance as specified in any attached schedules, which are
made part of this contract. The Contractor will ensure that the insurance obtained will
extend protection to all Subcontractors engaged by the Contractor. As an alternative,
the Contractor may require all Subcontractors to obtain insurance consistent with the
attached schedules.
The Contractor will not be permitted to commence work governed by this contract
(including pre-staging of personnel and material) until satisfactory evidence of the
required insurance has been furnished to the County as specified below. Delays in the
commencement of work, resulting from the failure of the Contractor to provide
satisfactory evidence of the required insurance, shall not extend deadlines specified in
this contract and any penalties and failure to perform assessments shall be imposed as
if the work commenced on the specified date and time, except for the Contractor's
failure to provide satisfactory evidence.
The Contractor shall maintain the required insurance throughout the entire term of this
contract and any extensions specified in the attached schedules. Failure to comply with
this provision may result in the immediate suspension of all work until the required
insurance has been reinstated or replaced. Delays in the completion of work resulting
from the failure of the Contractor to maintain the required insurance shall not extend
deadlines specified in this contract and any penalties and failure to perform
assessments shall be imposed as if the work had not been suspended, except for the
Contractor's failure to maintain the required insurance.
The Contractor shall provide, to the County, as satisfactory evidence of the required
insurance, either:
. Certificate of Insurance
Or
. A Certified copy of the actual insurance policy.
The County, at its sole option, has the right to request a certified copy of any or all
insurance policies required by this contract.
All insurance policies must specify that they are not subject to cancellation, non-
renewal, material change, or reduction in coverage unless a minimum of thirty (30) days
prior notification is given to the County by the insurer.
The acceptance and/or approval of the Contractor's insurance shall not be construed as
relieving the Contractor from any liability or obligation assumed under this contract or
imposed by law. The Monroe County Board of County Commissioners, its employees
and officials will be included as "Additional Insured" on all policies, except for Workers'
Compensation.
Any deviations from this General Insurance Requirements must be requested in writing
on the County prepared form entitled "Request for Waiver of Insurance
Requirements" and approved by Monroe County Risk Management.
2
1996 Edition
PROFESSIONAL LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the furnishing of advice or services
of a professional nature, the Contractor shall purchase and maintain, throughout the life of the
contract, Professional Liability Insurance which will respond to damages resulting from any
claim arising out of the performance of professional services or any error or omission of the
Contractor arising out of work governed by this contract.
The minimum limits of liability shall be:
$250,000 per Occurrence/$500,000 Aggregate
PRO 1
Administration Instruction
#4709.3
78
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
ANAL YTICA
Prior to the commencement of work governed by this contract, the Contractor shall
obtain General Liability Insurance. Coverage shall be maintained throughout the life of
the contract and include, as a minimum:
· Premises Operations
· Bodily Injury Liability
· Expanded Definition of Property Damage
The minimum limits acceptable shall be:
$500,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$250,000 per Person
$500,000 per Occurrence
$ 50,000 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made
policy, its provisions should include coverage for claims filed on or after the effective
date of this contract. In addition, the period for which claims may be reported should
extend for a minimum of twelve (12) months following the acceptance of work by the
County.
The Monroe County Board of County Commissioners shall be named as Additional
Insured on all policies issued to satisfy the above requirements.
VEHICLE LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
ANAL YTICA
Recognizing that the work governed by this contract requires the use of vehicles, the
Contractor, prior to the commencement of work, shall obtain Vehicle Liability Insurance.
Coverage shall be maintained throughout the life of the contract and include, as a
minimum, liability coverage for:
. Owned, Non-Owned, and Hired Vehicles
The minimum limits acceptable shall be:
$300,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$100,000 per Person
$300,000 per Occurrence
$ 50,000 Property Damage
The Monroe County Board of County Commissioners shall be named as Additional
Insured on al policies issued to satisfy the above requirements.
WORKERS' COMPENSATION
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
ANAL YTICA
Prior to the commencement of work governed by this contract, the Contractor shall
obtain Workers' Compensation Insurance with limits sufficient to respond to the
applicable state statues.
In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not
less than:
$500,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$500,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract.
Coverage shall be provided by a company or companies authorized to transact
business in the state of Maryland.
If the Contractor has been approved by the Florida's Department of Labor, as an
authorized self-insurer, the County shall recognize and honor the Contractor's status.
Thp Contractor may be required to submit a Letter of Authorization issued by the
Department of Labor and a Certificate of Insurance, providing details on the
Contractor's Excess Insurance Program.
If the Contractor participates in a self-insurance fund, a Certificate of Insurance will be
required. In addition, the Contractor may be required to submit updated financial
statements from the fund upon request from the County.
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a conviction for
public entity crime may not submit a bid on a contract to provide any goods or services to a public
entity, may not submit a bid on a contract with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases of real property to public entity,
may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under
a contract with any public entity, and may not transact business with any public entity in excess of
the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36
months from the date of being placed on the convicted vendor list."
12