Item L06
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 4-16-03
Division: Growth Manaaement
Bulk Item: Yes C8J No 0
Department: Marine Resources
AGENDA ITEM WORDING: Approval of the Contract Agreement between Monroe
County and American Underwater Contractors, Inc. for the installation of four aids to
navigation off of Key Colony Beach, Shelter Bay from Vaca Cut.
ITEM BACKGROUND: This is a continuation of Master Channel Marking Plan for the
Florida Keys. Three quotes received, A.S.A.P., Inc. Marine Contractors-$21 ,000, Spirit
Marine Towing & Assistance-$6,480, and American Underwater Contractors, Inc.-
$5,947.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES: New Contract
STAFF RECOMMENDATIONS Approval
TOTAL COST: S5,947.00
BUDGETED: Yes C8J No 0
FUNDING SOURCE: BIF
COST TO CCUi'<!TY: Staff Time Onlv
REVENUE ?'"1C::UCING: Yes 0 No C8J AMOUNT PER: MO $ YR $
DIVISION :::::::::':TOR APPROVAL:
RISK MANAGEMENT[8J
APPRO'lE::::::S'.': COUNTY ATTYC8J OMB/PURCHASIN
DISPOSiT:C.:.
TO FOLLOW 0 NOT REQUIRED 0
AGENDA ITEM #: L~
DOCUME-r-:- '~;ON: INCLUDED C8J
MONROE COUNTY BOARD Ul-l,;UUNTY l,;UMlYllO)o)lU!U...~~
CONTRACT SUMMARY
Contract with:
Contract #
Effective Date:
Expiration Date:
American Underwater
Contractors
ContraCt purposelDescription:
Installation 0
Contract Manager: Kim McGee
(Name)
3911
(Ext. )
(Department/Stop #)
for BOCC meetintr on 4-16-03
A2enda Deadline:
4-2-03
CONTRACT COSTS
Current Year Portion: $ 5,947.00
157 _62602- 530- 340-
Total Dollar Value 0 f Contract: $ 5 .947 .00
Budgeted? Yes(] No 0 Account Codes:
Qrant:$ BIF
County Match: $ N / A
ADDITIONAL COSTS
Estimated Ongoing CostS: $ N / A Iyr For:
(Not included in dollar value above) (esz. maintenance. utilities. ianitoriaL salaries. etc.)
CONTRACT REVIEW
Division Directcr
Changes
Date In Needed _ /'
-1/0 YesONoU -
~/2..,/v} YesONo~ tv!.
Risk ...A'n....l'Te.,.-"'T"-
J.Y1al~ ..........-.........
OMB/Pur' .
1!"'t,.,C"1......---
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1/l-3 YesO No~
I
/ 3 YesO Nofgl
County Attorney
Comments:
OMB Form RevIsen :. :.'7,0 1 Mep #2
Date Out
County of Monroe
Deoartment of Marine Resources
2798 Overseas Highway, Suite 420
Marathon, Florida 33050
Phone: (305) 289-2805
FAX: (305) 289-2536
Board of Countv Commissioners
Mayor Dixie Spehar, Dist. 1
Mayor Pro Tern Murray Nelson, Dist. 5
Corom. Charles "Sonny" McCoy, Dist. 3
Corom. George Neugent, Dist. 2
Corom. David Rice, Dist. 4
January 30,2003
To:
From:
Re:
Kim McGee, Marine Projects Coordinator
Richard J ones, Marine Resources Planner
New markers at Key Colony Beach
The Department of Marine Resources is moving ahead with the installation of Aids to
Navigation marking the channel at Key Colony Beach leading into Shelter Bay from Vaca Cut.
Please provide the attached Scope of Work to contractors interested in submitting bids for this
proj ect.
AMERICAN UNDERWATER CONTRACTORS, INC.
102 SUN FlSlllANE ",urlll!Jl, FL 33477
PH: ~1-51S.5538 ,AX: 561-5'75-4651
AUC~a.
Mrs. Kim McGee
MariDc Project3 Coordinator
Momoe County Marine Re.sourses
SS03 ColJcge Road
Room 2024, Dept. of Juvenile Justice Bldg.
Key West, FL 33040
Ph: 305-295-3911
Fx: 305-295-3917
February 28, 2003
RE: Marker Installations Into Key Colony Beach
Dear Kim:
As per your tisx dated February 20,2003. American Underwater ContraCtors, Inc. can
install the four markers into Key Colony B~h as per spccifications for a lwnp sum price
ofS 5,947.00 (Five thousand. nine-hundred and fony-seven dollan)
~egards. ~,I
\ \ 1 '
'~u--.~
cl-
Thank you for the 0
David Foster
President
American C I'.d~."uer Contractors. Inc.
~
24 Hr ~
Se'rvice
SF!!Yl'WJN~AssISuNc~
Our Experience will save you Time and Money
Feb 25. 2003
Kim McGee
Marine Projects Coordinator
At fax #: 295-3917
PROPOSAL
SpJrlt \1arine proposes to do the following work: Install four wood pilings of9"
diameter and their associated signage in the vicinity of Shelter Bay, Key Colony Beach.
Spirit \Vii! prcvrde 111 materials including piling caps. Scope of work includes removal
and dJsposal cf: exi5t:!ng piHngs.
All 'XC:-:': '\1~! be perfonned in a professional manner and to the standards of
Monroe Cou..-:7",
COST: S6",'n. 'I
· F'. O. Box 24.. . Big Pin. Key. Florid. 33043
(305) 872.2752
YHP
Ch. 16
~
FROM :APAP
~Z6-03
FAX NO. :8524554
A.SAP INC. Marine Contractors
P.o. Box 804
Tavernier, A. 33070
Phone 305-852~5S4
Bid: Shelter Bay CbauDeI Marker Projed.
Our Price for 4 dwmel marken as per specs:
Totat: 511.000.00
Jay Frins
r~~
ASAP INe
~eb. ~b ,~~~ U~'~Qrll ..
--
CONTRACT AGREEMENT '
AGREEMENT, MADE THIS
day of
2003, by and
between. American Underwater Contractors. Inc. (" Contractor "), and the BOARD OF
COlTNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, of the County of
Monroe. State of Florida (Board).
The Contractor and the Board, for the consideration named, agree as follows:
]. The Contractor shall furnish all the materials for the installation offour aids to
navigation. Shelter Bay, Key Colony Beach, Monroe County as specified by Exhibit A.
~. The- 'york performed under the Contract shall commence immediately from the
date the Li~li:,w~ :,ro\"ides the Notice to Proceed and shall be completed by June 30, 2003.
..,
.' .
',)ntractor understands the rules and procedures instituted by the Board to
ensure Jl1 , "'.:, ~'rogress to the project. Both the intent and the requirements of the
Speci!ic~:l :.
. :..cned as Exhibit A & B are understood by the Contractor.
:rJ shall pay the Contractor the total sum of$ 5.947.00 for the work
listed :n
,fthis Contract. Monroe County's performance and obligation to pay
under :;..
s contingent upon an annual appropriation by the Board of County
Comn:
ment shall be upon completion by the Contractor and review and
appr"\" ,..
.: ,HIt documentation by the Marine Projects Coordinator.
-
_ :led List. Map, and Specifications together with this Agreement, form
the C'
Ire fully a part of this Contract as if repeated herein verbatim.
6. The Contractor covenants and agrees to indenmify and hold harmless Monroe
County Board of the County Commissioners from any and all cIairns for bodily injury
(including death), personal injury, and the property damage
(including property owned by Monroe County) and other losses, damages, and expenses
(including attorney's fees) which arise out ot: in connection wi~ or by reason of services
provided by the Contractor or any of its subcontractor(s) in any tier, their employees or
agents. The purchase of the insurance required in the paragraph 11 does not vitiate this
indemnification provision.
7. The Contractor acknowledges his! her intention to comply with the need to
coordinate all work with the appropriate environmental agencies, the U.S. Coast
Guard. and the County.
8 . The Contractor agrees to supply the County with a set of photographs of the
complete work along with a letter certifYing completion of work.
The Contractor will be responsible for the camera, film, and development costs.
The Contractor also agrees to provide transportation for the Liaison to inspect the
completed work.
9. The Contractor understands and agrees that no payment will be made for this
project withom required photographs and written certification of completion.
10. Due to the use of heavy equipment and, at times, dangerous work
environment. the Contractor understands and agrees to maintain an alcohol and drug free
-
work environment.
11. The CONTRACTOR will be responsible for all necessary insurance coverage
as indicated by [he an "X" on the attached forms of Exhibit C identified as General
Insurance Requirements and INSKLST 1-4, as further detailed on fonns we 1, weJ~
GL 1, VL 1, & WL 1. All policies must list Monroe County as additional insured with the
exception or the Workers Compensation policy.
12. The Contractor warrants that it has not employed, retained or otherwise had
act on its behalf any former County officer or employee subject to the proln'bition of
Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 020-1990. For breach or violation of this provision, the
owner may, in its discretion, terminate this contract without liability and may also, in its
direction, terminate this contract without liability and may also, in its discretion, deduct
from the contract or purchase price, or otherwise recover the full amount of any fee,
commission. percentage, gift, or consideration paid to the former County officer or
employee.
13. A person or affiliate who has been placed on the convicted vendor list
following :.1 conyiction for public entity crime may not submit a bid on a contract to
provide an:, goods or services to a public entity, may not submit a bid on a contract
with a public::ltity for the construction or repair of a public building or public work, may
not submit >lUS ('TI leases real property to a public entity, may not be awarded or perform
work as ~l c.'."~::'::ctor. supplier, subcontractor, or consultant under a contract with any
public enm',!~.\cess of the threshold amount provided in Section 287.017, for
CATEG( i:\ '"'\va ($10,000.00) for a period of36 months from the date of being
placed on Ll~.: ':():wicted vendor list.
1-'-; 30ard may terminate this Agreement with or without cause at any time
upon gl''1D'..L :...: !~\mtractor up to 10 days notice in writing. The Contractor, upon receipt
-
of the notice, shall immediately cease work. The Board must pay the Contractor the
percentage of the contract price which is satisfactory to the Board up to date the
contractor received the notice of termination.
14. This Contract is governed by the laws of the State of Florida. Venue for any
litigation arising under this contract must be in Monroe County.
IN WITNESS WHEREOF the parties here to have executed this agreement by the
day and year first written above.
(SEAL)
Attest: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Deputy Clerk
BY:
Mayor/Chairman
BY:
Witness
~~ :1::0 fcJack"6.1rc
By. ,--) ;;.,:;:
Title: \K~ldeoJ.
Witness:
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Exhibit A
Scope of Work
For Marker Installations Into Kev Colony Beach
The awarded contractor shall install markers in a previously unmarked channel. The route
leading into Shelter Bay from Vaca Cut, adjacent to Key Colony Beach in the middle Keys, shall
be marked with lateral aids. The work entails the removal and disposal of two existing
(unpermitted) pilings, the installation of four new 9" diameter piles, and the installation of small
size lateral aids signs (l~' x 1 ~ green squares and 2' x 2' red triangles) on the four piles (eight
signs total). The contractor shall provide all materials and supplies, including piling caps. See
the attached color GIS map for marker locations. The following lateral aids shall be installed:
Name of Aid
Shelter Bay DBN 1
Shelter Bay DBN 3
Shelter Bay DBN 5
Shelter Bay DBN 7
Approximate Locations (NAD83)
24043' 35.8" 81001' 30.8"
24043' 37.1" 81001' 25.7"
24043' 37.2" 81001' 22.9"
24043' 37.9" 81001' 17.4"
Contractors should refer to the attached Monroe County Specifications sheets for more detailed
information regarding specifications and installation of small size piles and signs. Contractors
must coordinate the installations with Richard Jones, Marine Resources Planner (305289-2805),
to ensure that all \\"ork is performed satisfactorily.
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