Item M17
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 21 May 2003
Bulk Item: Yes ----X- No
Division:
Growth Management
Marine Resources
Department:
AGENDA ITEM WORDING:
Approval to void the contract with Florida Marine Research Institute (FMRI) and authorize instead a Purchase
Order for the services ofFMRI in completing a Boater's Guide for the middle and lower Florida Keys.
ITEM BACKGROUND:
The County developed a Contract between the County and FMRI to create and provide to the County electronic
documents for printing a Boater's Guide for the middle and lower Florida Keys. Administratively, it is difficult
for FMRI to authorize signature on such a contract (agenda item enclosed) and has not signed it to date. Instead
FMRI would like the County to provide them with a purchase order for such services which their agency is able
to process with no difficulty. FMRI is a state agency under the Fish and Wildlife Conservation Commission.
The Boater's Guides that FMRI produce are designed to be uniform across the state as to general design and
layout. Thus, the Guides provide consistent points of reference for boaters to use throughout the State. The
Contract amount was $9, I 00 and will become the corresponding amount for the PO. BIF funds will be utilized
for payment.
PREVIOUS RELEVANT BOCC ACTION:
December 2002 - Approval of contract with FMRI
CONTRACT/AGREEMENT CHANGES:
V oid Contract - complete as Purchase Order
STAFF RECOMMENDATIONS;
Approval
TOTAL COST:
$9.100
BUDGETED: Yes
No
COST TO COUNTY:
$9.100
SOURCE OF FUNDS:
BIF Fund. 62607
REVENUE PRODUCING: Yes
No
Year
APPROVED BY: County Atty NA
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: Included -L To Follow
, Dlr t r of Growth Manageme
U
Not Required
DISPOSITION:
AGENDA ITEM NO.:
/'7//
BC030520
04/24/03 1 :30 PM
CONTRACT FOR THE DEVELOPMENT OF MIDDLE AND LOWER
KEYS BOATERS GIDDES
TIllS CONTRACT is entered into by MONROE COUNTY, a political
subdivision of the State of Florida, whose address is the Marathon Government
Center, 2798 Overseas Highway, Marathon, Florida 33050, hereafter the County,
and Florida Marine Research Institute, Fish and Wildlife Conservation
Commission whose address is 100 Eighth Ave., S .E., St. Petersburg, Florida
33701, hereafter the Institute.
Section 1. The Institute and the County, for the consideration named agree as
follows:
1. The Institute agrees to produce the graphic design and layout work to
produce Boater's Guides for two areas of the Florida Keys, the middle Keys
(from roughly Lower Matecumbe to the West end of the 7-mile bridge) and
the lower Keys (from the west end of the 7 mile bridge to an area to be
defined west of Key West)
A. The format for the Boater's Guides will be 22" X 34" open and will
allow folding to 4 ~" by 9." The Boaters Guides will contain 4 process
color and provide information on two sides (2 maps)
2. The Institute will provide the Boater's Guide design and layout work in a
fashion and style consistent with the previous upper Keys Boater's Guide
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produced by the Institute for the County. The work performed will utilize
Arc-Info or Arc GIS based map files. Roads, labeling, test placement,
redraws, graphics, icon symbols, and tables will be provided as necessary
and consistent with the previous Boater's Guide for the upper Keys.
3. The Institute agrees to complete all mapping work for each Boater's Guide,
including modifying and updating all the existing information, creating all
new GIS data layers, and making all paper draft maps.
A. Base map layers will include at a minimum seagrass, mangroves,
artificial reefs, aids to navigation, public boat ramps, sewage pump-out
facilities, depth contours, major roads and aquatic preserves. The Guides
should also include such basic map layer information as the location of
other park or protected area boundaries, the location of state waters, and
the boundary of the Florida Keys National Marine Sanctuary.
4. The County agrees to collect all necessary data relevant to the physical
content of information to be provided on the Boater's Guides. The County
agrees to work with other agencies as appropriate to obtain and quality
check both the physical data obtained and the content and appearance of the
layout as work progresses.
Section 2. In consideration of the services described above, the Institute agrees
to provide all final Design and Layout work in a digital file format appropriate
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for printing and publication. This information can either be transferred directly
to the printer publisher by the Institute at the County's request or to the County
for the County's dissemination.
Section 3. Upon completion of all work described above and provision of final
products to the County, the County agrees to reimburse the Institute in the
amount of $4,550.00 per Boater's Guide product. At the Institute's discretion,
the Institute may invoice the County separately for each Boater's Guide or as a
lump sum of$9,100.00.
Section 4. The Institute warrants that it has not employed, retained, or otherwise
had 'act on its behalf an former County officer or employee subject to the
prohibition of Section 2 of Ordinance No. 010-1990 or any County officer or
employee in violation of Section 3 of Ordinance No. 020-1990. For breach or
violation of this provision, the County, in its discretion, may terminate this
Contract without liability and may also, in its discretion, deduct from the
Contract or purchase price, or otherwise recover the full amount of any fee,
commission, percentage gift, or consideration paid to the former County officer
or employee.
Section 5. A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a
contract to provide any goods or services to a public entity, may not submit a
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bid on a contract with a public entity for the construction or repair of a public
building or public work, may not perform work as a contractor, supplier,
subcontractor, or consultant under contract with any public entity, and may not
transact business with any public entity in excess of the threshold amount
provided in Section 287.017 of the Florida Statutes, for the Category two for a
period of36 months from the date of being placed on the convicted vendor list.
Section 6. All communication between the parties should be through the
following individuals or their designees:
Monroe County
George Garrett, Director _
Department of Marine Resources
- 2798 Overseas Highway, Suite 420
Marathon, FL 33050
Institute
Kathleen O'Keife, GIS Coordinator
Florida Marine Research Institute
100 Eighth Avenue, Southeast
St. Petersburg, Florida 33701
Section 7. This Contract takes effect on the date of the signature of the last party
to sign.
THE REMAINDER OF THE PAGE LEFT INTENTIONALLY BLANK
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Section I. IN WIlNESS WHEREOF each PartY hereto has caused this
Agreement to be executed by its duly authorized representative.
(SEAL)
Attest: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
By
Deputy Clerk
Mayor/Chairman
(SEAL)
Attest:
FLORIDA MARINE RESEARCH
INSTITUTE
By
Title
By
Title
APPROVED AS TO FORM AND
_ LEGAL SUFFICIENCY
~
'. ~~TO - . S. OFFICE
/'
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