Item M26
..
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 5-21-03
Bulk Item: Yes ~ No 0
Division: Growth Manaaement
Department: Marine Resources
AGENDA ITEM WORDING: Approval of the Contract Agreement between Monroe
County and American Underwater Contractors, Inc. for the Emergency repair of
channel marker #9 Cow Key Channel.
ITEM BACKGROUND: This County owned Aid to Navigation was destroyed and
needed to be replaced immediately. American Underwater Contractors, Inc. was
working in the area and was available to replace immediately for $1,775.00.
PREVIOUS R:::~E\JANT BOCC ACTION: None
CONTR:~C~;' ;:;:EEMENT CHANGES: New Contract
STAFF R;:::-: :.:;,'E'llDATIONS Approval
TOT AL .-:" ..
:'75.00
BUDGETED: Yes ~ No 0
COST --::
.-": Staff Time Onlv
FUNDING SOURCE: BIF
REVEl'. -
':!NG: Yes 0 No ~ AMOUNT PER: MO $
:JUNTY A TTY~ OMB/PURCHASING
YR$
DOC:".
: INCLUDED ~
NOT REQUIRED 0 /
AGENDA ITEM #: ,/7~
APPR:": .
DIVIS;-
. - R APPROVAL:
DISP:~
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: American Underwater Contract #
Contractors, Inc. Effective Date:
Expiration Date:.
Contract Purpose/Description:
Emergencv renair of channel marker 19 Cow Kev Channel.
Contract Manager: Kim McGee 4511 .
(Name) (Ext. ) (Department/Stop #)
Marine Projects Section 19
for BOeC medil1l! on 5/21/03 Agenda Deadline: 5/6/03
CONTRACT COSTS
Total Dollar VallI>;' ,11 Contract: $ 1,775.00
Budgeted? Yes I-Xi ".;0 0 Account Codes:
Grant: $ BIF
~_._-_...---
County Mate!:' ~/A
Current Year Portion: $ 1 ,775 .00
157 _ 6260~ 530- 340 -
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- - -
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Estimated 011:_'
ot included :11
ADDITIONAL COSTS
,:-,[S: $ N/A/yr For:
'!:..: :1bove) (e . maintenance, utilities, . anitorial, salaries, etc.
CONTRACT REVIEW
Division Dil
Changes
He In Needed
-/1/) YesD No~
)5 YesDNo0
Date Out
CountY.\1:
sir,
;-4/(()
i3~~
Risk Man~:_
O.M.B.; PL.
Comment
OMB fOrie:
. !CP "'2
County of Monroe
DeDartment of Marine Resources
2798 Overseas Highway, Suite 420
Marathon, Florida 33050
Phone: (305) 289-2805
FAX: (305) 289-2536
,....,-=rn\t:.,:;.-,
t~
.-.... ,.JJL-
Board of County Commissioners
Mayor Dixie Spehar, Dist. 1
Mayor Pro Tern Murray Nelson., Dist. 5
Comm. Charles "Sonny" McCoy, Dist. 3
Comm. George Neugent, Dist 2
Comm. David Rice, Dist 4
March 25, 2003
To: Kim McGee, Marine Projects Coordinator
From: Richard Jones, Marine Resources Planner
Re: Emergency repair of Cow Key Channel Marker
As you are aware, Cow Key Ch DBN 9 was knocked down last week. I have received a
discrepancy notice from the USCG on this marker and we should replace it ASAP. I have the
signs in stock. American Underwater Contractors will be here tomorrow to work on the new
Key Colony Beach markers and have indicated they can replace the Cow Key marker while they
are here. David Foster said that he can provide the same bid on the replacement as last time.
Please use the attached Scope of Work to retain services for the emergency installation.
V~JLtl'UU~ ~~.~~ ~w. ~.- ----
AMERICAN UNDERWATER CONTRACTORS, INC.
102 SUN FISH LANJ: .ltJrl"l_ n.. 33477
PH: 561-~553I FAX: 561-575-4651
AU~
Mrs. Kim McGee
Marine Projects Coordinator
Momoe County Marine Resources
5503 College Road
Room 2024, Dept. of Juvenile Justice Bldg.
Key West. FL 33040
Ph: 305-295-3911
Fx: 305-295-3917
March 26, 2003
RE: Emergency pile--Cow Key Channel #9
Dear Kim:
As per your request, American Underwater Contractors, Inc. am rep~ tbe emergency
pile at Cow Key Channel #9 for a lump sum price ofS 1,775.00 (One thoUSBllCl. seven
huDdred and seventy-five doUars.
Thank you for the opportunity to bid this job.
Best Regards,
6Q
David Foster
President
American Underwater Contractors. Inc.
--
CONTRACT AGREEMENT
AGREEMENT, MADE THIS
day of
2003, by and
between, American Underwater Contractors. Inc. (" Contractor "), and the BOARD OF
COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, of the County of
Monroe. State of Florida (Board).
The Contractor and the Board, for the consideration named, agree as follows:
1. The Contractor shall furnish all the materials for the Emergency repair of
Channel Marker #9 Cow Key Channel, Monroe County as specified by Exhibit A.
2. The work performed under the Contract shall commence immediately from the
date the Liaison provides the Notice to Proceed and shall be completed by April 30, 2003.
3. The Contractor understands the rules and procedures instituted by the Board to
ensure an orderiy progress to the project. Both the intent and the requirements of the
Specifications attached as Exhibit A & B are understood by the Contractor.
4. 111.: Board shall pay the Contractor the total sum of$ 1.775.00 for the work
listed in L~j:;h;i\ of this Contract. Monroe County's performance and obligation to pay
under thi~ :(':"!Llct is contingent upon an annual appropriation by the Board of County
Commis.:,';]dyment shall be upon completion by the Contractor and review and
appnn :i: '. _ ~ose out documentation by the Marine Projects Coordinator.
the C\)lm:_
..ttached List, Map, and Specifications together with this Agreement, form
. are fully a part of this Contract as ifrepeated herein verbatim.
6. The Contractor covenants and agrees to indemnify and hold harmless Monroe
County Board ofthe County Commissioners from any and all claims for bodily injury
(including death), personal injury, and the property damage
(including property owned by Monroe County) and other losses, damages, and expenses
(including attorney's fees) which arise out of, in connection with, or by reason of services
provided by the Contractor or any of its subcontractor(s) in any tier, their employees or
agents. The purchase of the insurance required in the paragraph 11 does not vitiate this
indemnification provision.
7. The Contractor acknowledges his! her intention to comply with the need to
coordinate all work with the appropriate environmental agencies, the U.S. Coast
Guard, and the County.
8. The Contractor agrees to supply the County with a set of photographs of the
complete work along with a letter certifYing completion of work.
The Contractor will be responsible for the camera, film, and development costs.
The Contractor also agrees to provide transportation for the Liaison to inspect the
completed work.
9. The Contractor understands and agrees that no payment will be made for this
project without required photographs and written certification of completion.
10. Due to the use of heavy equipment and, at times, dangerous work
environment, the Contractor understands and agrees to maintain an alcohol and drug free
work environment.
11. The CONTRACTOR will be responsible for all necessary insurance coverage
as indicated by the an "X" on the attached forms ofExlnbit C identified as General
Insurance Requirements and INSKLST 1-4, as further detailed on forms WC1, WCJA,
GL1, VLl, & WLl. All policies must list Monroe County as additional insured with the
exception of the Workers Compensation policy.
12. The Contractor warrants that it has not employed, retained or otherwise had
act on its behalf any former County officer or employee subject to the prohibition of
Section 2 of Ordinance No. 0 I 0-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 020-1990. For breach or violation of this provisio~ the
owner may, in its discretio~ terminate this contract without liability and may also, in its
directio~ terminate this contract without liability and may also, in its discretio~ deduct
from the contract or purchase price, or otherwise recover the full amount of any fee,
commissio~ percentage, gift, or consideration paid to the former County officer or
employee.
13. A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to
provide any goods or services to a public entity, may not submit a bid on a contract
with a public entity for the construction or repair of a public building or public work, may
not submit bids on leases real property to a public entity, may not be awarded or perform
work as a contractor, supplier, subcontractor, or consultant under a contract with any
public entity in excess of the threshold amount provided in Section 287.017, for
CATEGORY TWO ($10,000.00) for a period of36 months from the date of being
placed on the convicted vendor list.
14. The Board may terminate this Agreement with or without cause at any time
upon giving the Contractor up to 10 days notice in writing. The Contractor, upon receipt
of the notice, shall immediately cease work. The Board must pay the Contractor the
percentage of the contract price which is satisfactory to the Board up to date the
contractor received the notice of termination.
14. This Contract is governed by the laws of the State of Florida. Venue for any
litigation arising under this contract must be in Monroe County.
IN WITNESS WHEREOF the parties here to have executed this agreement by the
day and year first written above.
(SEAL)
Attest: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
BY:
Deputy Clerk
BY:
Mayor/Chairman
Witness:
'.
~ Llj'k,iiliiet eodnKf-c6,II1l'.-
Titl~~~t~f-
Witness:
BY
~ _~) _h5?;Zj,JN
EXHIBIT A
Scope of Work
For Emergency Replacement of Cow Key Channel DBN 9
Cow Key Ch DBN 9 has been knocked down, and the pile has been disposed of. The awarded
contractor shall replace the marker with a 9" pile, pile cap and all hardware required for a
'smaller size marker' (see County Marker Repair Specifications). Monroe County will provide
the signs.
Contractors must coordinate the installations with Richard Jones, Marine Resources Planner (305
289-2805), to ensure that all work is performed satisfactorily.
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