Item C26
Revised 2/95
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 21.2003
Division: Manaqement Services
Bulk Item: Yes IZI No D
Department Administrative Services
AGENDA ITEM WORDING: Authorization for the Mayor to execute the fiscal year 2004
Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Certificate
of Participation with the Florida Department of Law Enforcement.
ITEM BACKGROUND: Federal funds are provided throuqh the Florida Dept. of Law
Enforcement. BOCC receives fundinq recommendations from the Substance Abuse
Policy Advisory Board. Florida Administrative Code requires that units of qovernment in
each county reach consensus concerninq the expenditure of these funds. includinq the
proiects to be implemented as well as the aqencies responsible for such
implementation. This requires someone to exercise leadership and assume a
coordinatinq role in the development of applications for these funds. FDLE
recommends that county commissioners in each county assume this responsibility.
PREVIOUS RELEVANT BOCC ACTION: Recommendations of the Substance Abuse
Policy Advisory Board are beinq considered at this meetinq as a separate aqenda item.
Participation in Byrne Grant Proqram since approximately 1990. Current year fundinq is
used primarily for substance abuse treatment.
CONTRACT/AGREEMENT CHANGES: No siqnificant chanqes from previous year.
Amount of federal funds is $190.595.00; local match required is $63.532.00. Current
year's federal fundinq is $188.163.00 with a county match of $62.171.00.
STAFF RECOMMENDATION: approval
TOTAL COST: $254.127.00
COST TO COUNTY: $63.532.00
REVENUE PRODUCING: Yes D No IZI
BUDGETED: Yes IZI No D
SOURCE OF FUNDS: ad valorem tax
AMOUNT PER MONTH
YEAR
APPROVED BY:COUNTY ATTY WOMB/PURCHASING D RISK MANAGEMENT ~
zfZ~ a#Mhv
~ Sheila A. Barker
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: INCLUDED: OOTO FOLLOW: D NOT REQUIRED: D
DISPOSITION: AGENDA ITEM #: ~
F
LE
Florida Department of
Law Enforcement
Mailing Address:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
331 Phillips Road
lIahassee, Florida 32308
0) 410-8700
James T. "Tim" Moore
Commissioner
April 4, 2003
The Honorable Dixie Spehar
Mayor, Monroe County
Board of Commissioners
500 Whitehead Street
Key West, Florida 33040
RE: Federal Fiscal Year 2003 Byrne State and Local Law Enforcement Assistance
Formula Grant -- Local Share
Dear Mayor Spehar:
The Florida Department of Law Enforcement (FDLE) anticipates the Federal Fiscal Year
2003 (State Fiscal Year 2004) award from the United States Department of Justice to
be $15,441,275 for Local Share Edward Byrne State and Local Law Enforcement
Assistance Formula Grant funds. This is an increase over the current year funding;
however, when the matrix was run taking into account population and crime statistics,
some counties' allocations were reduced. As with last year's funding, FDLE plans to
allocate residual funds to ensure that no county's reduction is more than 5% from the
previous year. A total of'$23,459 will be used for this purpose.
In accordance with provisions of Chapter 11 D-9, Florida Administrative Code, FDLE has
set aside $190,595 of these funds for use by all units of government within Monroe
County. The Federal Fiscal Year 2003 (State Fiscal Year 2004) Program
Announcement is enclosed for your use and provides guidance for submission of
applications for these funds. These funds may be used by local units of government to
implement projects that offer a high probability of improving the functioning of the
criminal justice system, aggressively and effectively responding to violent crime, or
reducing drug trafficking and abuse.
Chapter 11 D-9.005, Florida Administrative Code, requires that, as a condition of
participation in this program, the units of government in each county reach consensus
concerning the expenditure of these funds, including the projects to be implemented as
well as the agency responsible for such implementation. Developing such consensus
Committed to
Service. Integrity' Respect. Quality
FFY 2003 Local Share Byrne
Page Two
will require someone to exercise leadership and assume a coordinating role in the
development of applications for these funds. FDLE recommends that the Board of
County Commissioners assume this responsibility. In the event the county declines to
serve in this capacity, the Department will request the governing body of each
municipality in the county, in descending order of population, to serve as the
coordinating unit of government.
The enclosed Certification of Participation form requests the identification of an
individual coordinator. We will send this individual an application kit that will provide the
program details necessary for completion of the application. Please complete the
enclosed Certificate of Participation and return it within 30 days from the date of this
correspondence to:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Attention: Beth Hamilton
We look forward to working with you. If you have any questions or if we can provide
you with any assistance regarding the Byrne Program, please contact me or Beth
Hamilton, Planning Manager at (850) 410-8700.
Sincerely,
c.o~ ~ ~. 0...MJ2~
Clayton H. Wilder
Community Program Administrator
CHW/BH/mm
Enclosures: (1) Program Announcement
(2) Certificate of Participation (Chairmen of County Commission only)
cc: Mayors in Monroe County
Law Enforcement Agencies in Monroe County
Project Directors in Monroe County
Comm it ted to
Service. Integrity. Respect. Quality
PROGRAM ANNOUNCEMENT
FEDERAL FISCAL YEAR 2003
Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program
The State of Florida, Department of Law Enforcement (FDLE), anticipates an
award from the United States Department of Justice for $ 15,441,275 in Local
Share Edward Byrne Memorial State and Local Law Enforcement Assistance
Formula Grant funds. This announcement is to notify eligible applicants of
program requirements.
Eligible Applicants
Units of local government are eligible to receive subgrants from FDLE. "Units of local
government" means any city, county, town, township, borough, parish, village, or other general-
purpose political subdivision of a State and includes Native American Tribes that perform law
enforcement functions as determined by the Secretary of the Interior.
Program Strategy and Purposes
Units of local government applying for these federal funds must use them to implement projects
that offer a high probability of improving the functioning of the criminal justice system,
aggressively and effectively responding to violent crime, or reducing drug trafficking and abuse.
Projects must comply with the 29 federally authorized program areas and may provide
personnel, equipment, direct services, training, technical assistance, and public information.
They may include a range of activities including provision of prevention, intervention and
enforcement initiatives.
The Department strongly discourages local subgrant funding of projects of less than $25,000.
Economies of scale. often play an important role in whether a project can achieve its targeted
objectives.
Program Development
Each county is allocated a sum of money for use by all local governments within the county.
This amount is determined through a funding algorithm established in administrative rule.
Chapter 110-9.005, Florida Administrative Code, requires that units of government in each
county reach consensus concerning the expenditure of these funds, including the projects to be
implemented and the agency responsible for such implementation.
Maximum coordination is required to meet this program requirement and the Department
requests the county board of commissioners to coordinate requests for all local governments
within the county. The Chairman, Board of County Commissioners, in each county so notified is
requested to return to the Department a statement of certification indicating the county's
willingness to serve as the coordinating unit of government for at least 51 percent of the units of
government which also represent at least 51 percent of the population located in said county.
This certification must be returned within 30 days from the date of receipt of notification. In the
event the county declines to serve in this capacity, the Department will request the governing
Enclosure 1
SFY 2002 Byrne Program Announcement
n______ -4
body of each municipality in the county, in descending order of population, to serve as the
coordinating unit of government.
To accomplish these tasks, the Department encourages each county to appoint a Substance
Abuse Policy Advisory Board, the membership of which should include at a minimum the
following persons or their authorized designee: Chief Circuit Judge, State Attorney, Public
Defender, Sheriff, Chief of Police of each municipality within the county or a Chief of Police
designated by those Chiefs of Police as their representative, Jail Administrator, Clerk of the
Court, Superintendent of Education and a representative of local drug treatment programs.
Each county is also encouraged to designate an Office of Substance Abuse Policy to assist with
these tasks.
Match Requirements
Applicants must supply no less than 25 percent of a project's cost in cash from non-federal
funds; however, Indian Tribes are exempt from this matching requirement. These matching
funds must be funds that would not have been available for reduction of drug trafficking and
abuse and violent crime and criminal justice system improvement efforts in the absence of
federal funds; that is, they must represent an additional local effort in addressing these
problems.
Application Requirements and Deadlines
Chapter 110-9, Florida Administrative Code, governs program administration and funding.
Local governments should thoroughly review rule provisions before applying for subgrant funds.
Once the Certificate of Participation is returned to the Office of Criminal Justice Grants (OCJG),
a copy of the application package will be provided to the identified County Coordinator.
The Department must receive two (2) copies of each application for funding (both with original
signatures) no later than 5:00 P.M.. Tuesdav. June 10. 2003. A separate application must
be submitted for each proposed project. Applications should be mailed or hand delivered to
the following:
Mr. Clayton H. Wilder
Community Program Administrator
Office of Criminal Justice Grants
Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Applications must be accompanied by letters of approval representing agreement among at
least 51 percent of all units of local government representing at least 51 percent of the county
population as to the allocation of dollars to each project in the county.
Questions regarding this Program Announcement should be directed to Clayton
Wilder, Florida Department of Law Enforcement, at (8S0) 410-8700.
Enclosure 1
SFY 2002 Byrne Program Announcement
CERTIFICATE OF PARTICIPATION
Federal Fiscal Year 2003
Date: May 21. 2003
Mr. Clayton H. Wilder
Community Program Administrator
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Dear Mr. Wilder:
This is to inform you that the Board of County Commissioners Accepts ....xx..
Declines _ the invitation to serve as the coordinating unit of government in the
Florida Department of Law Enforcement's Edward Byrne Memorial State and
Local Law Enforcement Assistance Formula Grant Program.
For purposes of coordinating the preparation of our application(s) for grant funds
with the Office of Criminal Justice Grants, we have designated the following
person:
Name: David P. Owens
Title: Grants Administrator
E-mail address:owens-david@monroecounty-fl.com
Agency: Monroe County Board of County Commissioners
Address: 1100 Simonton Street. Key West. FL 33040
Telephone: 305-292-4482
Date: May 21. 2003
County: Monroe
Sincerely,
Chair, Board of County Commissioners
Enclosure 2
Byrne Grant Program Announcement