Item P1 �s P.1
r`,
County of Monroe
�y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
County �a� Mayor Michelle Coldiron,District 2
�1 nff `ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
July 21, 2021
Agenda Item Number: P.1
Agenda Item Summary #8471
BULK ITEM: No DEPARTMENT: County Administrator
TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard(305) 292-4443
n/a
AGENDA ITEM WORDING: County Administrator's Monthly Report for July 2021.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
n/a
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
CAD 1 Monthly Report
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
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Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Liz Yongue Completed 07/07/2021 11:30 AM
Board of County Commissioners Pending 07/21/2021 9:00 AM
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MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Roman Gastesi
County Administrator
DATE: July 7, 2021
SUBJECT: County Divisions' Monthly Activity Report for July 2021
MONTHLY ACTIVITY REPORT—JULY 2021
Airports: c
Key West International Airport
June 2 Allegiant first flight from Nashville a,
June 3 Allegiant first flight from Pittsburgh
June 4 Allegiant first flight from Sanford
CJ
June 4 Financial Team Meeting
June 9 Allegiant first flight from Cincinnati
June 10 TSA Meeting for 3rl Security Screening Lane
June 11 Meeting w/Mayor .
June 14 Concourse A Design Team Meeting c
June 15 Meeting w/Frasca&Assoc.
June 16 BOCC Meeting
June 17 Capital Projects Meet w/McFarland Johnson
m
June 22-24 Routes Americas Conference
Florida Keys Marathon International Airport
June 8 Meeting w/Marty Hiller
June 9 Meeting w/Comm Rice
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Veterans Affairs:
CLIENTS ASSISTED
VA Phone Calls 648
Client Data 1,469
New Clients 26
Field Visits 0
Benefits Delivery at Discharge 5
Flag Presentation 2
Homeless Veterans Assisted 2
Community Involvement Rotary/Military Affairs Committee/VFW/Radio 232
Board of Veterans Appeals Hearings 1
TRANSPORTATION PROGRAM
Transportation Calls 17
Veterans Transported 0 (Transportation still suspended at this time due to COVID-19)
*Due to COVID-19 and the Miami VAHS associated restrictions the VTP has been 0
suspended since March 2020
Financial Data
Retroactive Payments $282,454.96
Annual Payments $509,381.84
The financial data captured monthly will vary due to the Veterans Administration's
W
variable time frame in adjudicating awards. For any further information regarding this
report,please contact Cathy Crane, Director of Veterans Affairs (a. ext. 5156
Emmency Services:
FIRE RESCUE 0
• Station 11 crew members moved into new fire station on Cudjoe Key
• Continue to participate in new EOC plan and design meetings
c,
• Participated in Labor negotiations sessions initiated with IAFF Local 3909
• Attended the Monroe County Hurricane Exercise at the EOC
• Continue to participate in meetings and perform system testing in support of transition to and
integration with new ERP software
• Working on Annual Performance Reviews
FIRE EMS/TRAUMA STAR
• Trauma Star flew a total of 108 flights; 14 Trauma, 8 Stroke, 3 Cardiac, and 83 Inter-facility
• One Firefighter completed the Paramedic Provisional Program and is cleared as a Charge
Paramedic
• Two Training Division staff attended Pediatric Handtevy Instructor Training
• Water Egress training provided for Flight Team members at the Fire Academy
• Trauma Star Monthly Meeting
• Air Traq Video Laryngoscope grant funding approved and PO in process to implement into
the field
• EOC Hurricane Drill at the Marathon Government Center
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• One ALS standby special detail for a vaccination clinic at Bernstein Park: Vaccination
mission complete
• Coordinated attendance of basic and advanced 12 Lead courses hosted by LKMC
• Four new hires received EMS training during orientation
FIRE ACADEMY/TRAINING
• Target Solutions —continuing education and SOP training via online; also worked on
updating assignments for continuous monthly training and ISO reporting
• Scheduled multi-company training and posted to operations calendar
• Coordinating all SCBA cylinder hydro's, required every 5 years
• Railings on drill tower replacement began and has stalled, no progress since last month
• Hosted Key west FF 1 students for a day of drill ground exercises and live fire burns for the
18-year-olds
• 4 New hires on board—scheduled and delivered training, including live fire training
• Scheduled and delivered fire extinguisher training to Pigeon Key staff
• Sent 2 personnel attended Handtevy Instructors course
• Assigned SOP revisions completed
• Annual Evaluations completed
0
KWIA
• Continue role as Monroe County EOC Operations Section Chief,participated in multiple
COVID-19 planning meetings, training sessions, and teleconferences
• Provided fire extinguisher training to FBO fueling personnel
• Coordinated and attended two days of Live Fire and ARFF Training with NASKW FD at the
Boca Chica Airfield
• One ARFF FF completed annual Part 139 Airport Safety Inspector Training and Wildlife
Hazard Management Training
• Two ARFF Officers returned from DFW after completing a 40-hour Advanced ARFF
Training Course at the DFW Fire Training Center
• Coordinated MCFR involvement and role with the annual LKMC Evacuation Drill with the
Air National Guard
• Began role as Acting Division Chief of Aviation, overseeing ARFF Operations at EYW and
Trauma Star Operations
• Trauma Star personnel attended HUET "Dunker" Training
• Attended the Monroe County Hurricane Exercise at the EOC
FIRE MARSHAL
■ Completed 58 Plan Reviews for New Construction or Renovation Permits
■ Completed 74 Fire and Life Safety Inspections for New Construction or Renovation Permits
■ Held 13 Meetings to review Fire protection requirements with Designers/Contractors/Owners
■ Performed 141 Annual Fire and Life Safety Inspections
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■ Performed 22 Vacation Rental Annual Inspections
■ Processed 4 Fireworks Permits
■ Conducted I Fire Prevention Outreach Event
■ Provided 6 Fire Incident reports to fulfill requests
■ Completed 2 ISO Property Insurance information letters
Employee Services:
Benefits:
OCT NOV DEC JAN FEB MARCH
NEW HIRES 8 7 5 14 3 16
TERMINATIONS 12 14 12 4 15 16
NEW RETIREES MEDICAL 2 3 0 0 5 3
NEW RETIREES LIFE ONLY 0 1 0 0 0 0
DECEASED# LIFE CLAIMS 2 1 2 1 3 2
OTHER COVERAGE CHANGES 16 2 4 11 6 8
ACCOUNT CHANGES 10 0 3 4 8 5
ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1642
ACTIVE NONMEDICAL 120 120 120 120 120 120
RETIREES WITH MEDICAL 278 278 278 278 278 278
RETIREES DVL ONLY 96 96 96 96 96 96
RETIREES WITH LIFE ONLY 12 12 12 12 12 12
c
SURVIVING SPOUSE 5 5 5 5 5 5
COBRA 0 0 1 2 2 2 _
WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0
0
APRIL MAY JUNE JULY AUGUST SEPT
NEW HIRES 15 9 8
TERMINATIONS 9 15 14
NEW RETIREES MEDICAL 3 1 1
NEW RETIREES LIFE ONLY 0 0 1
DECEASED# LIFE CLAIMS 4 0 5
OTHER COVERAGE CHANGES 6 13 11
ACCOUNT CHANGES 6 4 9
ACTIVE WITH MEDICAL 1642 1642 1642
ACTIVE NONMEDICAL 120 120 120
RETIREES WITH MEDICAL 278 278 278
RETIREES DVL ONLY 96 96 96
RETIREES WITH LIFE ONLY 12 12 12
SURVIVING SPOUSE 5 5 5
COBRA 2 4 4
WAIVER OF PREMIUM LIFE INS 0 0 0
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1. Distribution of Weekly Benefits-Eblasts (4): BCBS Live Well with Diabetes Series
(06/07/2021 & 06/18/2021); Passport to Wellness Reminder (06/24/2021); Use Your Vision
Insurance to Get a New Pair of Nonprescription Sunglasses (06/30/2021)
2. Biweekly conference call with benefits consulting team
3. Monthly conference call with ClearTrack HR-Open Enrollment Preparation
4. Weekly Employee Benefits Meetings
5. Benefits Team Meeting/Presentation for second half of 2021
6. CHAMPS/Workday Employee Self-Service Training
7. CHAMPS/Workday Manager Self-Service Training
8. CHAMPS/Workday Requester Training
9. CHAMPS/Workday Procurement Training
10. Workday GOLD Build Daily Calls
11. Compliance Mid-Year Review
12. Workday Collaboration Meetings 0
13. Workday Collaboration Testing
14. Workday - Coordination with ClearTrack for File Prep
15. Workday Rates files
16. Workday Prep of"B" (Benefits) files
17. Workday Prep of"H" (HCM) files
18. Workday software implementation
19. Phone support to general benefit questions
20. Phone support to "near retirement" employees (3)
21. Processing of MN Life Claims
22. EGWP Age-In Census/Action Memos
23. Extensive Rx Support
24. Benefits Strategic Planning-June-Dec 2021: Wellness, Health Fairs, Lunch& Learn, Open t�
Enrollment
25. Health Fair Vendor Contract Distribution E
26. BOCC Approved Wellness Plan 2022 c,
27. Florida Blue Better You Strides Platform Demonstration/Discussion
28. Minnesota Life/Securian Life Insurance Portability Conference Call
HR Proiect Management:
Projects started that month-1
1. Workday Go Live, Support
Projects in progress that month -3
1. Workday Implementation
2. Workday Implementation OT and Expense tracking
3. Budget
5
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Extension Services:
Number of services provided: 42 phone calls, 114 emails, 83 one on one consults, 2 office
visits/visits to clients, 33 learning events with 689 participants, 6 media submissions, and 197
publications distributed. Total Budget for FY 20/21: $228,108.00; Year to Date Expenditures
and Encumbrances: $178,417.58; Remaining Balance: $49,690.42; Percentage of budget spent
and/or encumbered year-to-date : 78.2%
The County Extension Director/Family & Community Development Agent accomplished the
following activities:
• Alicia taught 4 Climate Smart Floridians courses to Volusia County residents partnering
with the county sustainability director and county Extension office. This month the topics
covered were; transportation and emissions, the energy and water nexus, food waste, and
consumption.
• Alicia developed curriculum to teach CIVIC program participants how to effectively plan 0
and manage program partnerships including 4 planning worksheets.
• Alicia serves in the National Flood Insurance Programs, Program for Public Information
and the group met to determine education materials and outreach related to the 2021
storm season.
0
The Environmental Horticulture Agent accomplished the following activities:
• Michelle Mularz and Shelly Krueger broke ground on the sargassum composting pilot
study. The pilot study is grant funded by Florida Sea Grant and the experiment will run 0
for 120 days. The goal of the study is to determine the viability of sargassum compost as
a soil amendment, and conduct soil analyses for macro and micronutrients, salinity,pH,
and heavy metals. t�
• Michelle Mularz started a compost collection program at the Gato building in Key West. E
Instead of throwing away compostable food scraps that end up in landfills and produce
methane, employees can now compost those materials. Master Gardener Volunteer,
Bunny Portner, is helping with the compost collection and in two weeks, almost 10
pounds of food scraps has been diverted from landfills.
• Sigsbee Charter School kids attending the summer program took the pollinator scavenger
hunt challenge. 50 school kids set out to locate at least 3 different pollinators (each) on
school grounds. The scavenger hunt was created to raise awareness about pollinators and
the decline in beneficial insects overall.
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The Florida Sea Grant Marine Extension Agent accomplished the following activities:
• Twenty students graduated from the OF/IFAS Florida Master Naturalist Marine Habitat
Restoration (FMNP MHR) course co-taught by Shelly and Ana Zangroniz. Shelly wrote
the module on Sponge Restoration. Following very positive feedback from students,
OF/IFAS FMNP director Dr. Marty Main emailed us to "thank you for your efforts to
provide exceptional learning opportunities. I think the MHR may be the most challenging
FMNP course to do well and you have clearly done so. I'm proud to have you both
engaged in teaching FMNP courses - it's because of instructors like you that the FMNP
has a great reputation. Dr. Mukhtar, OF/IFAS Associate Dean wrote "Ana and Shelly:
thank you for all that you do by way of impactful and effective educational programs in
extension! This email from Marie is a wonderful testimonial of your hard work and
dedication to do your best to make a meaningful different in people's lives." Shelly is
very thankful for all of the support and encouragement provided by leadership at the
University of Florida IFAS Extension!
0
• Shelly and colleagues from Florida Sea Grant and the FWC held the third Stone Crab
Stakeholder workshop in Marathon. This was one of a series of workshops held in
Florida for commercial stone crabbers to provide input on stone crab management and
regulations.
• Shelly was interviewed for the new podcast"On My Coast"by Amara Davis with the 0
National Sea Grant Office.
0
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