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Item M04 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: June 18, 2003 Division: Growth Management Bulk Item: Yes X No Department: Planning AGENDA ITEM WORDING: Approval of a resolution repealing Resolution 364-1992 and replacing it with a resolution establishing a new fee schedule for planning applications ITEM BACKGROUND: The current fee schedule was approved by resolution of the Board of County Commissioners in 1991. The fee schedule was based on the estimated costs to administer, process, review, and approve the average application or request. Presently, the existing fee schedule does not reflect the true cost of providing services. During the 12 years since the original fee schedule was approved by the BOCC, the Consumer Price index has increased by over 40 percent and the average hourly pay rate of the planning staff has increased significantly. The Growth Management Division planning staff has reviewed the costs for planning services and proposed a schedule that more closely reflects the present day costs. PREVIOUS RELEVANT BOCC ACTION: None CONTRACTIAGREEMENTCHANGES: NM STAFF RECOMMENDATIONS: Approval TOTAL COST: N/A BUDGETED: Yes N/A No COST TO COUNTY: N/A SOURCE OF FUNDS: _N/A REVENUE PRODUCING: Yes N/A No AMOUNT PER MONTH N/A Year APPROVED BY: County Atty ~ OMB/Purchasing _ Ri k anagement _ DIVISION DIRECTOR APPROVAL: CP DOCUMENTA TION: Included X To Follow Not Required DISPOSITION: AGENDA ITEM # /11 RESOLUTION NO. -2003 A RESOLUTION REPEALING RESOLUTION NO. 364- 1992 AND ALL AMENDMENTS, AND ANY OTHER PREVIOUS FEE SCHEDULES INCONSISTENT HEREWITH, AND AMENDING THE PLANNING DEPARTMENT FEE SCHEDULE TO MORE EFFECTIVELY REPRESENT THE CURRENT COSTS REQUIRED TO ADEQUATELY OFFSET THE TRUE COSTS OF PROVIDING SUCH SERVICE TO THE PARTIES RECEIVING THE BENEFITS OF DEVELOPMENT APPROVAL, AND THUS, FURTHER REDUCING THE BURDEN CURRENTLY BEING BORNE BY THE TAXPAYERS AT LARGE. WHEREAS, the Monroe County Board of County Commissioners wish to provide the citizens of the County with the best possible service in the most cost effective and reasonable manner; and WHEREAS, we find that it would be in the best interests of the general public to charge the true cost for such services, thereby placing the burden of such costs directly upon those parties deriving the benefit; and · WHEREAS, the Director of Planning and Development has demonstrated that the existing fee schedule does not reflect the true cost of providing the services to the parties requesting the Planning Department services; and WHEREAS, after hearing testimony and evidence presented as to the appropriate fee schedule; and WHEREAS, we concur with the conclusions and findings of the Planning Director and adopt them as our own, NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, THAT: SECTION 1. Pursuant to Monroe County Code, the following planning fee schedule shall be the effective fee schedule for all planning permits, environmental resource permits, and any special fees required by the Monroe County Land Development Regulations: Alcoholic Beverage Application * $1350.00 Amendment to Conditional Use* 2590.00 Amendment to Conditional Use Change in intensity and/or less than 1000 SF 1850.00 Page 1 of 3 C:\TEMP\Planning fee schedule 061803 per jan.doc Appeal Application* 1000.00 Beneficial Use Application 1000.00 Biologist Site Visit (per visit) 100.00 Boundary Determination 500.00 Commercial Allocation System Allocation (NROGO) 500.00 Comprehensive Plan Map Amendment (Non-Residential) Including Land Use Map Amendment 3590.00 Comprehensive Plan Map Amendment (Residential) Including Land Use Map Amendment 2590.00 Comprehensive Plan Text Amendment 2590.00 Conditional Use Application* (Major) 5390.00 Conditional Use Application* (Minor) 4390.00 Development Agreement 4000.00 Dwelling Unit Allocation System Application (ROGO) No fee for Affordable Housing 200.00 Habitat Evaluation Index (per hour) 60.00 Home Occupation Application* 250.00 Land Development Regulation Text Amendment 2590.00 Land Use District Map Amendment (Commercial) Without Comprehensive Plan Map Amendment 3090.00 Land Use District Map Amendment (Residential) Without Comprehensive Plan Map Amendment 2090.00 Letter of Buildability (With Site Visit) 350.00 Letter of Buildability (Without Site Visit) 175.00 Minor Conditional Historic Site Minor Deviation to a Conditional Use 280.00 100.00 Commercial Use Allocation System (NROGO) 500.00 Page 2 of 3 C:\TEMP\Planning fee schedule 061803 per jan.doc JUN-05-03 15,31 FROM,MONROE COUNTY ATTY OFFICE ID,3052923518 PAGE 1/1 500.00 600.00 50.00 700.00 700.00 245.00 35.00 1330.00 750.00 700.00 Pre-Application Conference with Letter of Understanding Pre-Application Conference with Letter of Understanding With Site Visit Research for Pennitting History (per Hour) Sign Variance Transfer of Development Rights Vacation Rental Determination Vacation Rental Managers Fee Variance" Variance (Administrative) Vested Rights · Subject to additional fees. There is an additional $245.00 for each newspaper advertisement and $35.00 per property owner notice. Property owners within 300 feet of the identified location must be notified. ~tion 2. Resolution No. 364-1992 and all amendments hereto are hereby repealed. section 3. The Clerk of the Board is hereby directed to forward one (1) certified copy of this Resolution to the Division of Growth Management PASSED and ADOPTED at a regular meeting of the Board of County CommissiOners of Monroe County, Florida, held on the 18th day of June, 2003. Mayor Dixie M. Spehar Mayor Pro Tem Murray E. Nelson Commissioner Charles "Sonny" McCoy Commissioner George Neugent Commissioner David Rice (SEAL) Attest: Danny L. Kolhage Board of County Commissioners of Monroe County, Florida By By Mayor/Chairman Deputy Clerk Page 3 of 3 C~\TEMP\Plallning fee schedUle 061803 per jan.aoc MEMORANDUM TO: Board of County Commissioners FROM: Fred Gross, Director of Lower Keys Planning Team Date: May 29,2003 SUBJECT: Proposed Increase of Department of Planning Fees for Services I. Proposal The Growth Management Division's Planning Department is proposing to increase planning application and service fees across-the-board. The proposed fee schedule is presented, in the attached draft resolution, for consideration by the Board of County Commissioners. II. Planninl! Fee Philosophy The Growth Management Division's philosophy toward the setting of fees for planning applications and services is that users (Le., applicants) should pay a majority share of the costs for processing and administering applications since they are the direct beneficiaries of the services. It is not the philosophy of the division that these users should bear the full share of the costs of services, as under "cost recovery" fee systems. The rationale is that State and local codes require these services and other property owners' benefit directly or indirectly from a planning department's efforts. III. Basis for the Proposed Fee Increases The current fee schedule was approved by resolution of the Board of County Commissioners in 1992. The fee schedule was based on the estimated costs to administer, process, review, and approve the average application or request within each category. Presently, the existing fee schedule does not reflect the true cost of providing services to those persons requesting the Planning Department's services. IV. Backl!round BOCC Resolution No. 364-1992 established the fee schedule that is in place today. For 11 years, this fee schedule has not increased. During that time, there have been 7 amendments adding new services to the fee schedule. During the 11 years since the original fee schedule was approved by the BOCC, the Consumer Price index has increased by over 40 percent and the average hourly pay rate of the planning Page 1 of 2 W:\Planning\Working Folders\Gross-Fred\Planning Fee Schedule\BOCC Staff Report .doc schedule far higher than the County. The attached Comparison Chart includes the current County fee schedule, the current City of Marathon fee schedule, the current Village of Islamorada fee schedule, and the proposed County fee schedule. The Growth Management Division planning staff has reviewed the costs for planning services and proposed a schedule that more closely reflects the present day costs. V. Recommendation The Planning Department Staff recommends APPROVAL of the resolution, which revises the Planning Department's Application and Fee Schedule. Page 2 of 2 W:\Planning\Working Folders\Gross-Fred\Planning Fee Schedule\BOCC Staff Report .doc Comparison of Costs Monroe County Monroe County Village of City of Appl icatlon/Services Proposed Charges Current Charges Islamorada Marathon Alcoholic Beverage Application* $1,350.00 $965.00 $810.00 $825.00 Amendment to Conditional Use* 2590.00 1850.00 2500.00 6000.00 Amentment to Conditional Use Change in intensity and/or <1000sF 1850.00 Appeal Application* 1000.00 250.00 2000.00 2100.00 Beneficial Use Application 1000.00 500.00 2850.00 3000.00 Biologist Site Visit (per visit) 100.00 250.00 Boundary Determination 500.00 250.00 500.00 1500.00 Commercial Use Allocation System Allocation (NROGO) 500.00 250.00 Comprehensive Plan Map Amendment (Non-Residential) Including Land Use Map Amendment 3590.00 1850.00 5120.00 6000.00 Comprehensive Plan Map Amendment (Residential)lncluding Land Use Map Amendment 2590.00 1850.00 5120.00 6000.00 Comprehensive Plan Text Amendment 2590.00 Conditional Use Application*(Maior) 5390.00 3850.00 3300.00 3300.00 Conditional Use Application*(Minor) 4390.00 3025.00 2085.00 2100.00 DeveloDment Aareement 4000.00 2025.00 3650.00 5100.00 Dwelling Unit Allocation System Application (ROGO) No fee for affordable Housing 200.00 100.00 2660.00 Habitat Evaluation Index (oar hour) 60.00 45.00 Home Occupation Application* 250.00 300.00 110.00 750.00 Land Development Regulation Text Amendment 2590.00 1850.00 6000.00 Land Use District Map Amendment (Commercial) Without Comprehensive Plan Map Amendment 3090.00 1850.00 2500.00 6300.00 Land Use District Map Amendment (Residential) Without Comprehensive Plan Map Amendment 2090.00 1850.00 2500.00 6300.00 Letter of Buildability (With Site Visit) 350.00 250.00 400.00 250.00 Letter of Buildability (Without Site Visit) 175.00 125.00 400.00 125.00 Minor Conditional Historic Site 280.00 200.00 400.00 Minor Deviation to a Conditional Use 100.00 140.00 Plat (Preliminary) 4165.00 2975.00 3150.00 3300.00 Plat (Final) 3990.00 2850.00 3150.00 3300.00 Pre-Application Conference with Letter of Understanding 500.00 125.00 600.00 675.00 Pre-Application Conference with Letter of Understanding With Site Visit 600.00 125.00 600.00 675.00 Research for Permitting History (per hour) 50.00 Sign Variance 700.00 500.00 400.00 1875.00 Transfer of Development Rights 700.00 500.00 1900.00 3300.00 Vacation Rental Determination 245.00 175.00 500.00 375.00 Vacation Rental Manaaers Fee 35.00 25.00 Variance * 1330.00 975.00 1000.00 1500.00 Variance (Administrative) 750.00 Vested Rights 700.00 500.00 4250.00 6150.00 *Subject to additional fees. There is an additional $245.00 for each newspaper advertisement and $35.00 per property owner notice. Property owners within 300 feet of the identified location must be notified.