Item M05
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
June 18, 2003
Division:
Growth Management
Bulk Item: Yes X
No
Department: Planning
AGENDA ITEM WORDING: Approval for the Growth Management Division to solicit a
Request for Proposals to hire a consultant firm to prepare a Harbor
reservation/Redevelopment Area and A Corridor Enhancement Plan for Stock Island.
ITEM BACKGROUND:
The purpose of this Request for Proposals is to assist in two elements of the Livable
CommuniKeys Program, a local government neighborhood planning effort, for Stock Island in
the Florida Keys. Technical assistance is needed to examine the existing uses within the
Safe Harbor Marine Industrial Area to determine what portions the plan should encourage
and support and what uses are in need of redevelopment. The second element where
technical assistance is needed is corridor enhancement of the two main thoroughfares on
Stock Island. While these corridors are connected to the Safe Harbor area, they also extend
through the main residential and commercial areas of Stock Island. By enhancing these two
major street corridors, the functional connectivity and the aesthetic feel of the entire
community will be improved.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACTIAGREEMENTCHANGES: N~
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $100,000 (Maximum)
COST TO COUNTY: $100,000 (Maximum)
REVENUE PRODUCING: Yes N/A No
BUDGETED: Yes X
No
SOURCE OF FUNDS: Fund 148-MSTD
AMOUNT PER MONTH N/A
Year
--
APPROVED BY: County Atty N/A OMS/Purchasing N/A 'sk Management _N/A_
DIVISION DIRECTOR APPROVAL:
,AICP
DOCUMENTA TION:
Included _X_ To Follow
Not Required
DISPOSITION:
AGENDA ITEM # ~~
.
Revised 1/03
To Perspective Respondents:
RE: Request for Proposals (RFP) for the-
PROFESSIONAL SERVICES TO PREPARE A HARBOR
PRESERV A TION/REDEVELOPMENT AREA AND A CORRIDOR ENHANCEMENT
PLAN FOR STOCK ISLAND IN THE FLORIDA KEYS
We are pleased that you have shown an interest in assisting Monroe County in its effort to
prepare and plan for the future land use needs, and community sustainability of Stock Island in the
Florida Keys.
Our target respondents are urban design and planning firms that are experienced in analyzing
land use needs and development trends for economic development and community sustainability.
The respondents should be experienced in preparing plans that include a full range of programmatic
and regulatory recommendations. The County is seeking qualified, objective groups that have the
ability to understand the unique issues of Stock Island and the Florida Keys.
The RFP Review Committee and the Board of County Commissioners (BOCC) looks
forward to your participation in this effort.
Attached are:
· Notice of Request for Proposals.
· Specifications for Request for Proposals.
. Review Criteria.
· Approximate Project Schedule.
· Livable CommuniKeys Plan (Report and planning guidelines).
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As you are aware, Requests for Proposals were made available on June 18, 2003. Responses
must be submitted no later than 11 :00 AM, August 1,2003.
The County has assembled a Request for Proposals Review Committee consisting of the
Director of the Growth Management Division, the Director of the Planning & Environmental
Resources Department, the Director of the Lower Keys Planning Team, and the Stock Island
Community Planner.
Responses will be opened officially August 1,2003. The RFP Review Committee will meet
as soon after that as possible to begin a review of the Proposals. Review will be completed August
15, 2003 and results of the review recommending the most qualified firm will be reported to the
BOCC at its August 20, 2003 meeting. A contract for services will be negotiated with the firm
selected by the BOCC, and the contract shall be presented to the BOCC at its September 17, 2003
meeting. The project would begin approximately September 17,2003.
We look forward to your response.
Sincerely,
K. Marlene Conaway
Director of Planning & Environmental.Resources
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NOTICE OF CALLING FOR BIDS
NOTICE IS HEREBY GIVEN TO PROSPECTIVE BIDDERS that on August 1,2003, at 11 :00 AM
the Monroe County Purchasing Office will open sealed bids for the following:
PROFESSIONAL SERVICES TO PREP ARE A HARBOR PRESERVATION
ffiEDEVELOPMENT AREA AND A CORIDDORENHANCEMENT PLAN FOR STOCK
ISLAND IN THE FLORIDA KEYS
Specifications may be requested from DemandStar by Onvia by calling 1-800-711-1712 or by going
to the website www.demandstar.com OR www.co.monroe.fl.us. The Director of Growth
Management at 305/289-2500 should receive technical questions, no later than July 21,2003.
Bidders must submit (7) signed originals and one (1) complete copy of each bid in a sealed envelope
marked on the outside, "Sealed Bid for PROFESSIONAL SERVICES TO PREP ARE A
HARBOR PRESERV ATIONffiEDEVELOPMENT AREA AND A CORIDDOR
ENHANCEMENT PLAN FOR STOCK ISLAND IN THE FLORIDA KEYS addressed and
delivered either by person or by mail, preferably by special delivery, registered mail to:
Purchasing Office
1100 Simonton Street, Room 2-213
Key West, FL 33040
All bids must be received by the County Purchasing Office before 11 :00 AM, August 1, 2003.
Any bids received after this date and time will be automatically rejected. Faxed or em ailed
bids will also be automatically rejected.
All bids must remain valid for a period of ninety (90) days. The Board will automatically reject the
bid of any person or affiliate who appears on the convicted vendor list prepared by the Department
of General Services, State of Florida, under Sec. 287. 133(3)(d), FS (1997).
All bids, including the recommendation of the County Administrator and the requesting Department
Head, will be presented to the Board of County Commissioners of Monroe County, Florida, for final
awarding or otherwise. The Board reserves the right to reject any and all bids, to waive informalities
in any or all bids, and to readvertise for bids; and to separately accept or reject any item or items of
bid and to award and/or negotiate a contract in the best interest of the County.
Dated at Key West this 19th day of June, 2003.
Monroe County Purchasing Department
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REQUEST FOR PROPOSALS
PROFESSIONAL SERVICES TO PREPARE A HARBOR
PRESERV A TION/REDEVELOPMENT AREA AND A CORRIDOR
ENHANCEMENT PLAN FOR STOCK ISLAND IN THE FLORIDA KEYS
PURPOSE
The purpose of this Request for Proposals is to assist in two elements of the Livable
CommuniKeys Program, a local government neighborhood planning effort, for Stock Island
in the Florida Keys. Technical assistance is needed to examine the existing uses within
the Safe Harbor Marine Industrial Area to determine what portions the plan should
encourage and support and what uses are in need of redevelopment. The second element
where technical assistance is needed is corridor enhancement of the two main
thoroughfares on Stock Island. While these corridors are connected to the Safe Harbor
area, they also extend through the main residential and commercial areas of Stock Island.
By enhancing these two major street corridors, the functional connectivity and the
aesthetic feel of the entire community will be improved.
BACKGROUND
The Florida Keys encompass a 1 DO-mile long string of islands stretching southwest
from Key Largo to the historic city of Key West. The community of Stock Island is located
toward the end of this island chain, immediately before entering the city of Key West. It is
a working-class community of roughly 4,500 people, the majority of whom work in the
service industry. There are approximately 1,900 housing units, the majority of which are
mobile home units. It is a vibrant, bustling community with a mix of residential, commercial,
office, industrial and commercial fishing land uses within a small area of land. Recently
areas of Stock Island including a marina, mobile home park, and abandoned dog track
have been approved for redevelopment. Additionally, a number of vacant commercial lots
with frontage on US 1, the road that connects the Keys to the Mainland, have also been
approved for new development. Because Stock Island is such a small area, it will not take
long for redevelopment pressures to spread to the rest of the community. A large portion
of Stock Island consists of the Safe Harbor and Peninsular Port area, which are restricted
to commercial and industrial port dependent uses, industry, commercial fishing, marinas,
and employee housing. This industrial port area is the only one found in the Lower Keys,
and with the increasing redevelopment pressures facing Stock Island it is unclear how this
harbor will be affected.
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Other important aspects of Stock Island that has been identified are the travel
corridors, which connect the different areas within the island. The first corridor,
Macdonald/Maloney Ave., extends from US 1 through commercial developments, mobile
home parks, and commercial fishing processing areas and terminates at a recently
redeveloped marina within the Peninsular Port area. This corridor is important not only
because it is the only access to the Peninsular Port area of Stock Island, but also because
it is a major linkage to US 1 for many residents of existing mobile home parks. The area
of this corridor that runs approximately parallel to US 1 before they merge, is currently
facing redevelopment pressures. The second major corridor, Fifth Avenue, extends from
the largest residential area of Stock Island though the middle of the island and intersects
with the Macdonald/Maloney corridor. Fifth Ave. is the main street that residents use to
travel from one side of Stock Island to the other. Destinations within the Fifth Ave. corridor
include a community park, access to the Safe Harbor Port area, a variety of commercial
uses, and a large soon-to-be constructed mixed use commercial/affordable housing
development (102 dwelling units). The Fifth Ave. corridor connects a majority of Stock
Island residents to the seNices and jobs within the community and provides the opportunity
to clearly define the character of the island.
The Monroe County Planning and Environmental Resources department is
beginning the Livable CommuniKeys Plan; a community based planning initiative for the
Stock Island area. The CommuniKeys Plan is intended to guide the development of Stock
Island for the next 20 years. It will be a combined effort of community input and good
planning principles. The consultant's efforts will be to define the port area issues, and
make recommendations for the future development of the Safe Harbor/Peninsular Port
area. These elements will be incorporated into the Livable CommuniKeys Plan for Stock
Island and will include regulations that will create a consistent look and feel for the two
major corridor areas.
OBJECTIVES
Safe Harbor/Peninsular Port Area
· Prepare an inventory of the existing uses within the Safe Harbor/Peninsular Port area
and identify those uses that seNe the commercial fishing industry, the local population,
and those that seNe the tourist industry.
· Identify the areas within the port area that are essential to the commercial fishing
industry and should be maintained and those areas that are underutilized.
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· Make recommendations on design standards, signage, and landscaping to enhance
the existing character of the port area and provide a seamless transition between
differing uses.
· Evaluate the need for public boat slips and dry boat storage, and the potential capacity
if the need exists, and the types of services that exist or would be required to support
public boat slips and storage facilities.
· Identify suitable areas that could be acquired and/or developed into public access
points to the waterfront.
· Identify any areas that, if redeveloped, pose potential environmental concerns.
Corridor Enhancement Areas
· Identify the existing conditions within each corridor area including building setbacks,
walkways, and roadway and parking conditions.
· Work with the community to develop a desired vision, or 'look', of each of the corridor
areas taking into account areas that are subject to future redevelopment.
· Create development guidelines including building setback requirements, parking, and
public walkways necessary to implement the desired vision of the corridors.
· Make recommendations on design standards, signage, and landscaping to enhance
the existing character of the port area and bring consistency between different uses.
· Design beautification guidelines for the corridor areas to promote a pleasant vehicular
and pedestrian experience including sidewalks, landscaping, street furniture, lighting,
etc.
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Responses to Request for Proposals
Review Criteria
The Review Committee will meet to consider each response to the Request Proposals. The
Committee will rank each firm based on the following list of criteria.
The following is the list of criteria and maximum possible in brackets, with which the Committee
will evaluate each Response:
· Professional Qualffications of Project Staff: Extent of background of key project staff in
land use planning with emphasis on commercial development, commercial market and
tourism research, and preparation of development standards and regulations for a mixed use
residential/commercial development. [30 points]
· Objective Areas of the RSQ: Extent to which the Response addresses each objective area of
the RSQ and demonstrates an understanding of the needs of Stock Island. [15 points]
· Experience of Re5pondent: Extent to which the Respondent demonstrates that proposed
project staff have experience working together on similar efforts with a residential and
commercial oriented island community associated with a tourism-based economy. [15 points]
· Methodology and Analytical Approach: Extent to which analytical methods and approach to
data collection and assessment will successfully achieve objective areas ofthe RSQ.
[15 points]
· Project Management: Extent to which Respondent demonstrates a solid management
structure that will expeditiously complete the project and be accessible and responsive to the
needs of the County project manager. [15 points]
· Presentation: Extent to which Respondent demonstrates the ability to provide the
community with a charrette that compares proposed development alternatives for both the
identified port areas and the identified mainstreets. [10 points]
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Project Approximate Review and Completion Schedule
June 18, 2003
Notification of Request for Proposals.
11 :00 AM on August 1, 2003
Responses to RFP due.
August 1, 2003
Responses to RFP officially opened.
August 1,2003 to August 15,2003
Review Committee will review Responses.
August 20, 2003
Board of County Commissioners to consider
recommendations of the Review Committee
and request that the staff enter into contract
negotiations with the chosen respondent.
August 25, 2003
Contract negotiation with chosen respondent.
September 17, 2003
Contract with chosen respondent approved.
September 17,2003 To February 27,2004
Project initiated and complete.
February 27, 2004
Project complete - all final reports and
recommendations complete.
September 30, 2003 To February 27, 2004
Provide on two occasions, technical assistance
to the County and Community via
presentations (Charrettes).
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DRUG-FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
(Name of Business)
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will
be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining
a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and
the penalties that may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are under bid a
copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the
commodities or contractual services that are under bid, the employee will abide by the terms of the statement
and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of
Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a
violation occurring in the workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation
program if such is available in the employee's community, or any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this
section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements.
Bidder's Signature
Date
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NON-COLLUSION AFFIDAVIT
I,
of the city
of
perjury, depose and say that;
according to law on my oath, and under penalty of
I) I am
for the project described as follows:
, the bidder making the Proposal
PROFESSIONAL SERVICES TO PREPARE A HARBOR
PRESERV A TION/REDEVELOPMENT AREA AND A CORRIDOR ENHANCEMENT
PLAN FOR STOCK ISLAND IN THE FLORIDA KEYS
2) The prices in this bid have been arrived at independently without collusion, consultation,
communication or agreement for the purpose of restricting competition, as to any matter relating to such
prices with any other bidder or with any competitor;
3) Unless otherwise required by law, the prices which have been quoted in this bid have not been
knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to bid
opening, directly or indirectly, to any other bidder or to any competitor; and
4) No attempt has been made or will be made by the bidder to induce any other person,
partnership or corporation to submit, or not to submit, a bid for the purpose of restricting competition;
5) The statements contained in this affidavit are true and correct, and made with full knowledge
that Monroe County relies upon the truth of the statements contained in this affidavit in awarding
contracts for said project.
STATE OF
(Signature of Bidder)
COUNTY OF
DATE
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, (name of individual
signing) affixed his/her signature in the space provided above on this
day of
,20
NOTARY PUBLIC
My commission expires:
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SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
warrants that he/it has not employed, retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer or employee.
(signature)
Date:
STATE OF
COUNTY OF
PERSONALL Y APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, affixed hislher
signature (name of individual signing) in the space provided above on this
day of
,20_
My commission expires:
NOTARY PUBLIC
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PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide any
goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not
submit bids on leases of real property to public entity, may not be awarded or perform
work as a contractor, supplier, subcontractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in excess of the
threshold amount provided in Section 287.017, for CATEGORY TWO for a period
of 36 months from the date of being placed on the convicted vendor list."
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STOCK ISLAND COMMUNIKEYS OUTLINE
&
AREA MAP
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Livable CommuniKeys Program
Master Plan Outline
Introduction
.:. Plan Definition and Purpose
.:. Relationship to 2010 Plan
.:. Principals
.:. State Legislation
.:. Historic Context
.:. Demographics
1. Population
2. # households
3. Age Distributation
4. Average # new permits a year
5. Medium and agerage Household Income
6. Potential Population from existing lots
Community Input
.:. Summary of responses to interview questions
.:. Survey Results
.:. Workshop Results
Plan Foundation
.:. Vision
.:. Goals
.:. Major Concepts
Each Element of Plan
.:. Goal
.:. Current Conditions Summary
.:. Analysis of Community Needs
.:. Recommended Policies
.:. Recommended Actions
.:. Fiscal Implications and Anticipated CIP Projects
.:. Maps
I. From Current Conditions
2. Proposed changes, locations or facilities
Livable CommuniKeys
Current Conditions
Most of this information is available, either from the background reports for the 2010 Plan or
from other existing sources, although, they may need to be modified to reflect the planning
areas.
Land use
Inventory
a. Inventory of current developed land uses and acreage
b. Vacant land/lot inventory and acreage
c. Current zoning vs. use and acreage
Maps
a. Inventory of current land uses, vacant land, publicly owned and preservation land
b. Lands planned for acquisition for preservation
c. Current zoning.
Transportation
Inventory
a. Existing State and County roads
1. speed limits
2. lane geometrics
3. Average Daily Trips (ADT)
4. Roadway hazards (poor site distance)
5. Accident occurrence
6. Level of Service (LOS) for US for different segments
7. Planned road improvements (CIP)
b. Pedestrian and Bikeway Facilities
1. Existing
2. Plan for Overseas Heritage Trail
3. County road system - planned facilities (CIP)
c. Public transportation opportunities
Maps
a. Existing Road network and ADTs and LOS
b. Existing and Planned Pedestrian Facilities and Bikeways
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Parks and Recreation
Inventory
a. Existing and planned public park and recreation facilities
b. Beach or shoreline access
1. Existing
2. County owned but undeveloped
Maps
a. Existing and planned public park and recreation facilities
b. Existing and potential beach or shoreline access
Community Facilities
Inventory (Concurrency report)
a. Existing Schools, Public Water and Sewer Service, Public Safety facilities and
availability(Sheriff, Fire, EMS), Libraries, Senior Centers, County Buildings
1. Existing service area
2. Existing capacity
3. Currently served
4. Projected demand for existing zoningIROGO timing
b. Planned facility, capacity and timing
c. On-lot disposal areas required to upgrade systems
d. Identified hot and cold spots
Maps
a. Existing facilities: Schools, Public Safety. Libraries, Senior Centers, County
Buildings
b. Existing Water Service area, if less than island
c. Existing/planned Sewer Service Area, areas not planned for service and requiring
upgrade of on lot system.
Environmental Resources
Inventory
a. Hammock types
b. ADID Wetlands Classifications
c. Endangered Species
d. Preservation lands owned by the government or private non profits
e. Lands planned for acquisition
Maps
a. ADID Wetlands
b. Hammock
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OS/21/03
Economic Development and Tourism
Inventory
a. IndustriallBusiness uses
1. Employment/number of jobs
2. Tax base
3. Potential for additional development on existing sites or infill
4. Current zoning of sites used for industrial
c. Commercial
1. Major commercial centers
2. Employment/ number of jobs
a. Commercial tax base
b. Potential for additional development on existing sites or infill.
c. Current zoning on sites with commercial land uses
d. Percent of commercial tourism based.
d. Tourist housing
1. Hotels, motels - rooms
2. RV parks - spaces
3. Vacation rental units
4. Tax base
e. Commercial and industrial areas that may be in a condition requiring
reconstruction.
Maps
a. Major industrial, business and commercial areas.
Historic. cultural. and archeolo!!ical resources
Historic context
Inventory
a. Archeological Features
b. Identified historic structures and sites
c. Cultural assets
d. Historic architectural styles
Maps
a. Historic sites, archeological features, historic districts and cultural assets
Housin!! and community desi!!n
Inventory
a. Land in each residential zoning district
b. Percentage of different housing types
c. Mobile homes
d. Rented, homesteaded, seasonal
e. Affordable housing with deed restriction
f. Restricted Covenants - ROGO
g. General assessment of the condition of housing
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OS/21/03
Maps
a. Existing types of residential uses
b. Neighborhood revitalization areas
View Scapes
Inventory
a. Environmental! Hammock views
b. Water views
c. Views from the water
d. Exceptional built environment views
Map
Viewing points and direction
Streets cape US 1 and Maior Corridors
Inventory
1. Street plantings and other vegetation along street
2. Sign Inventory
3. Street Furniture
4. Scenic Hwy Info
5. Architectural Character
6. Setbacks
Map
Existing Conditions
Demoe:raphics
Full Census Information
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