Item M07
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: June 18, 2003
Bulk Item: Yes X No
Division: Growth Management
Department: N/ A
AGENDA ITEM WORDING: Approval of a Blanket Purchase Order by Monroe County from the firm
ofHDR Engineering, Inc., to provide technical and management assistance under State Contract No. 973-
001-00-1
ITEM BACKGROUND: The Growth Management Division requires expert technical and management
assistance in implementing the Florida Keys Carrying Capacity Study, Habitat Conservation Plan for Big
Pine Key, and the Smart Growth/Tier System. The firm ofHDR Engineering, Inc. has been awarded a
State Term Contract with the Florida Department of Management Services that allows local governments
to engage the services of this and other qualified firms without having to through the competitive
procurement process.
HDR's project manager will be Dr. Ricardo Calvo. Dr. Calvo directed preparation of both the Habitat
Conservation Plan (HCP) for Big Pine Key and the Florida Keys Carrying Capacity Study (FKCCS). His
expertise and knowledge coupled with the extensive resources and capabilities of HDR Engineering, Inc.
with Florida offices in Tampa, will be a very valuable asset to the County in implementing the HCP and
FKCCS and assisting the County in working its way through the maze of various federal and state
regulatory and oversight agencies as well as intervenors that will influence the outcome of these efforts.
PREVIOUS RELEVANT BOARD ACTION: N/A
CONTRACT/AGREEMENT CHANGES: New Contract
STAFF RECOMMENDATION: Approval
TOTAL COST: Up to $50,000
BUDGETED: Yes X No
COST TO COUNTY:
Up to $50,000
SOURCE OF FUNDS: MSTD (I48 Fund)
REVENUE PRODUCING:Yes No N/A
AMOUNT PER MONTH N/A YEAR
APPROVED BY: County Attorney X
Risk Management X
DIVISION DIRECTOR APPROVAL:
,AICP
DOCUMENTATION: Included ~
To follow
Not Required __
/'77
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PAGE 2/3
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: HDR Engineering Contract # 973-001-00-1
- Effective Date:
Expiration Date:
Contract Purpose/D~scription:
Blanket Purchase Order from the firm of HDR Engineering, Inc. to provide techincal
and manaaement assistance un~er State Contract No. 973-001-00-1.
.
Contract Manager: Timothy McGarry 2517 Growth Management # 11
-, (N ame) (Ex l. ) (Department/Stop #)
for BOCC meeting on June 18,2003 Agenda Deadline: June 2, 2003
CONTI tACT COSTS
Total Dollar Value of Contract: $ $50.000
Budgeted? Yes[gl No 0 Account Codes:
Grant: $
County Match: $
Current Year Ponion: $
:bB:510~~O
----
-
----
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value aoov~) (eg. maintenance, utilities, janitorial, salaries, ttc.)
CONTRACT REVIEW
Changes Date Out
Datt: In Needed
Division Director ~ "J Y esO No~
Risk Management 61..#/0:3 Yes~o[J .
O.M.B.lPurchasing Y"DNof!:.~ t(6~
County Attorney h/3/03 Y"DNO~~~
Comments: ~"!lIV~ =- .~~,,+ n ~ eJ- ~ 10. <:,1.." )<J ~
r-<-(lk~ ~""'~~ e v'aJl ~ u~
CCh'I. P(,,~,4.LO,)} v~~~ \~\.,,\~\. e Co. 1 1;,
.li.t,tJ, I" jCl'f/''''' 4'':) .sJ..UWI\ " () +
... "'1.S'" un;'" s...U;., "
OMS Form Revised 2/27/01 MCP #2
Blanket Purchase Order
Consulting Services for Management Skills for the
Growth Management Division, Monroe County, Florida
State Contract No. 973-001-00-1
SECTION 1. EMPLOYMENT OF THE CONSULTANT
The MONROE COUNTY BOARD OF COUNTY COMMISSIONERS (the "CLIENT") has
determined that it is necessary, expedient, and to the best interest of the CLIENT to retain HDR
Engineering, Inc. (the "CONSULT ANT") to render and perform consulting and other
professional services in connection with providing technical and management assistance to
Monroe County in the area of growth management services.
The CLIENT desires to engage the CONSULTANT on a Blanket Purchase Order basis, for work
assignments, per State Contract No. 973-001-00-1.
SECTION 2. SCOPE OF SERVICES
The CONSULTANT shall provide consulting services for management skills to the Growth
Management Division, Monroe County. The overall goal of the consulting services is to assist
the Division in the following areas, consistent with State Contract No. 973-001-00-1:
· Needs Assessment. Identify and develop assessment instruments, data collection methods,
analysis, and interpretation and public participation strategies.
· Strategic Planning. Development of long-range outcomes, priorities and strategies for the
Growth Management Division.
· Performance Measurement. Identification and development of appropriate outcome,
performance and productivity indicators, performance monitoring and reporting systems.
· Oualitv Improvement Consulting. Assistance in the review and establishment of techniques
to evaluate and improve processes and the quality of services performed.
· Training. Training to assist the Division in performing the above-referenced tasks or
utilizing the information that has been gathered by the Consultant, as needed.
Services under this Blanket Purchase Order shall be requested by the Director of the Growth
Management Division and shall abide by the terms, prices, and conditions of State Contract No.
973-001-00-1 and those heretofore.
Specific services that may be requested under this Blanket Purchase Order may include, but are
not limited to, the following:
Page 10f8
1. Assistance with the implementation of the Florida Keys Carrying Capacity Study.
2. Review and provide recommendations on the implementation and execution of land
acquisition programs (Tier system).
3. Establish the need and feasibility of a Keys-wide Habitat Conservation Plan (HCP).
Assist the Division in pursuing the HCP, if necessary.
4. Review and provide recommendations on the County's Habitat Evaluation Index
(HEI) procedures, implementation, monitoring, and reporting.
5. Review and provide recommendations on the Division's GIS system's procedures,
implementation, monitoring, and uses.
6. Review and provide recommendations on the County's Comprehensive Development
Plan and Land Development Regulations' procedures, implementation, monitoring,
performance measures, and reporting.
7. Other related services, at the discretion of the Growth Management Director.
SECTION 3. CLIENT'S RESPONSIBILITIES
The CLIENT shall complete the following in a timely manner so as not to delay the services of
the CONSULTANT:
3.1 Provide all best available data and base maps necessary for the completion for work
assignments. Designate in writing a person with authority to act on the CLIENT's behalf
on all matters concerning the work assignment.
3.2 Furnish to the CONSULTANT all existing plans, studies, reports, and other available
technical data as required by the CONSULT ANT. The CONSULT ANT shall be entitled
to use and rely upon such information and services provided by the CLIENT or others in
performing the CONSULTANT's services.
3.3 Arrange for access to and make all provisions for the CONSULTANT to enter upon
public and private property as reasonably required, and legally allowed, for the
. CONSULT ANT to perform the services hereunder. Any obstruction to such access by
private property owners shall not constitute a basis for waiver of any other required
entries on to public and private property, nor shall it provide a basis for termination of the
contract. In the event that such access is so obstructed, CONSULT ANT and CLIENT
shall work together to resolve the difficulty in a timely manner.
3.4 Perform such other functions as are indicated in Section 2, Scope of Services, including
but not limited to scheduling all meetings, work sessions, and hearings associated with
Page 2 of8
the performance of the CONSULTANT's work, including preparation of minutes and
records.
SECTION 4. TIME OF COMPLETION
The services to be rendered by the CONSULT ANT for each individual Work Assignment
request shall be commenced upon written notice from CLIENT and the work shall be completed
in accordance with the schedule mutually agreed to by the CLIENT and CONSULTANT, unless
it shall be modified in a signed document, by the mutual consent of the CLIENT and
CONSULTANT. Subsequent services shall be performed in accordance with schedules of
performance which shall be mutually agreed to by CLIENT and CONSULTANT.
SECTION 5. COMPENSATION
5.1 The maximum compensation available to the CONSULT ANT under this Blanket
Purchase Order is $50,000.00. The funding for this Blanket Purchase Order may be
amended at the CLIENT's discretion.
5.2 The CLIENT agrees to pay the CONSULTANT on a lump sum basis for each individual
Work Assignment.
SECTION 6. PAYMENT TO CONSULTANT
6.1 CONSULTANT shall submit monthly invoices indicating the percent complete of each
active Work Assignment. The invoices will include a progress reports for services
rendered on each active Work Assignment being performed by the CONSULTANT.
The CLIENT shall make payments in response to CONSULTANT's invoices within
thirty (30) days of the invoice date.
6.2 If the CLIENT fails to make any payment due to the CONSULTANT for services and
expenses with thirty (30) days after the invoice dates, the CONSULTANT may, after
giving seven (7) days written notice to the CLIENT, suspend services until the
CONSULT ANT has been paid in full all amounts due for services.
SECTION 7. AUTHORIZATION OF WORK ASSIGNMENT
7.1 All work assignments beyond or in addition to Section 2, Scope of Work, shall be
authorized in a signed document in accordance with the CLIENT's policy prior to any
work being conducted by the CONSULTANT.
7.2 Additional authorizations may contain additional instructions or provisions specific to the
authorized work for the purpose of clarifying certain aspects of this Blanket Purchase
Order pertinent to the work to be undertaken. Such supplemental instruction or
Page 3 of8
provisions shall not be construed as a modification of this Blanket Purchase Order.
Authorizations shall be dated and serially numbered.
SECTION 8. COST CONTROL
8.1 The CLIENT's budgetary requirements and considerations in respect of the Work
Assignments, including those for any subcontractors, shall be set forth in said Work
Assignment.
8.2 Opinions of probable construction costs, financial evaluations, and feasibility studies
prepared by the CONSULT ANT under the Work Assignment will be made on the basis
of the CONSULTANT's best judgment as an experience and qualified professional. It is
recognized, however, that the CONSULTANT does not have control over the cost of
labor, material, equipment, or services furnished by others over market conditions or
contractor's methods of determining their process, and that any utilitarian evaluation of
any facility to be constructed or work to be constructed or work to be performed on the
basis of the Work Assignment must be of necessity speculative. Accordingly, the
CONSULTANT does not guarantee that proposals, bids, or actual costs will not vary
from opinions, evaluations, or studies submitted by the CONSULT ANT to the CLIENT
thereunder.
SECTION 9. NOTICES
All notices, requests and authorizations provided for herein shall be in a signed document and
shall be delivered or mailed to the addresses as follows:
To the CLIENT:
Monroe County Board of County Commissioners
c/o Monroe County Planning Department
2798 Overseas Highway, Suite 140
Marathon, Florida 33050
Attention: Planning Director
Page 4 of8
To the CONSULTANT:
HDR Engineering, Inc.
2202 North West Shore Blvd., Suite 250
Tampa, Florida 33607-5755
Attention: Ricardo Calvo (project)
Attention: Paul Bowdoin (Contract)
Or addressed to either party at such other addresses as such party shall hereinafter furnish to the
other party in writing. Each such notice, request, or authorization shall be deemed to have been
duly given when so delivered or, if mailed, when deposited in the mails registered, postage paid.
SECTION 10. GENERAL CONDITIONS
10.1 The CONSULTANT's Project Manager shall be Dr. Ricardo N. Calvo. A new Project
Manager may be appointed only upon written authorization from the Director, Growth
Management Division.
10.2 Upon receipt of a request for services, the CONSULTANT will provide a list of the
personnel who will participate in the assignment and their corresponding labor category
per Contract No. 973-001-00-1.
10.3 For services under this Blanket Purchase Order, the CONSULTANT will make available
personnel in the following disciplines: planning, ecology, Geographic Information
Systems, engineering, administration, socioeconomics, public participation, or others, as
needed.
10.4 All documents created or prepared by CONSULTANT and which are necessary for the
fulfillment of this Blanket Purchase Order, including reproducible copies of original
drawings estimates, specifications, field notes, and data are and remain in the property of
the CLIENT. In the event the CLIENT uses said documents on any projects not covered
in this contract, it shall indemnify and save harmless CONSULTANT from all damages,
including legal fees and costs resulting from the reuse of said documents.
10.5 This Blanket Purchase Order may be terminated by either party with or without cause by
thirty (30) days written notice to the other party. In the event of any termination, the
CONSULTANT will be paid for all services rendered and reimbursable expenses
incurred to date of termination. Termination due to non-appropriation or funding
termination must be done under para. 5.1.
10.6 The CLIENT and CONSULTANT each is hereby bound and the partners, successor,
executors, administrators, and legal representatives of the CLIENT and CONSULT ANT
are hereby bound to the other party of this Blanket Purchase Order and to the
representative (and said assigns) of such other party with respect of all covenants,
agreements, and obligations of this Blanket Purchase Order.
Page 5 of8
10.7 The CONSULTANT shall not assign, sublet or transfer any rights under or interest in
(including, but without limitations, moneys that may become due or moneys that are due)
this Blanket Purchase Order or subsequent Work Assignment without the written consent
of the CLIENT, except to the extent that any assignment, subletting, or transfer is
mandated by law or the effect of this limitation may be restricted by law. Unless
specifically stated to the contrary in any written consent to any assignment, no
assignment will release or discharge the assignor from any duty or responsibility under
this Blanket Purchase Order.
10.8 Nothing under this Blanket Purchase Order shall be construed to give any rights or
benefits in this Blanket Purchase Order to anyone other than the CLIENT and
CONSULTANT, and all duties and responsibilities undertaken pursuant to this Blanket
Purchase Order will be for the sole and exclusive benefit of the CLIENT and
CONSULT ANT and not for the benefit of any other party.
10.9 Nothing in this Blanket Purchase Order should be read as modifying the applicable
statute of limitations. The waiver of the breach of any obligation of this Blanket
Purchase Order does not waive another breach of that or any other obligations.
10.10 The CONSULTANT warrants that it has not employed, retained or otherwise had act on
its behalf any former County officer or employee subject to the prohibition of Section 2
of Ordinance No. 010-1990 or any County officer or employee in violation of Section 3
of Ordinance No. 020-1990. For breach or violation of this provision the CLIENT may,
in its discretion, terminate this Blanket Purchase Order without liability and may also, in
its discretion, deduct from the Blanket Purchase Order or purchase price, or otherwise
recover the full amount of any fee, commission, percentage, gift or consideration paid to
the former County officer or employee.
10.11 This Blanket Purchase Order constitutes the entire Blanket Purchase Order between
CLIENT and CONSULTANT and supersedes all prior written or oral understandings.
This Blanket Purchase Order may only be amended, supplemented, modified, or
cancelled by a written instrument duly executed by the Monroe County Board of County
Commissioners and the CONSULT ANT, provided that the scope of services may be
modified by a written agreement executed by the County Administrator or his designee
and CONSULTANT, consistent with Section 10 of this Blanket Purchase Order.
10.12 CONSULTANT warrants that it has not employed or retained any company or person
other than a bona fide employee working solely for the CONSULT ANT to solicit or
secure this Blanket Purchase Order and that he has not paid or agreed to pay any person,
company, corporation, individual, or firm, other than a bona fide employee working
solely for the CONSULT ANT any fee, commission, percentage, gift or any other
consideration contingent upon or resulting from the award or making of this Blanket
Purchase Order.
10.13 In the carrying out of this Blanket Purchase Order, the CONSULTANT will not
discriminate against any employee or applicant for employment because of sex, race,
Page 60f8
creed, color or national ongm. In carrying out this Blanket Purchase Order, the
CONSULTANT will take affirmative action to ensure that applicants are employed, and
that employees are treated during employment with regard to their sex, race, creed, color
or national origin. Such action shall include but not be limited to the following:
Upgrading, demotion or transfer; recruitment or recruitment advertising layoff of
termination; rates of any or other forms of compensation; and selection for training,
including apprenticeship. The CONSULTANT agrees to post in conspicuous places,
available to employees and applicants for employment, such notices as may be provided
by the CLIENT setting forth the provisions of this non-discrimination clause.
SECTION 11. INDEMNIFICATION
The CONSULTANT does hereby consent and agree to indemnify and hold harmless the County,
its Mayor, the Board of County Commissioners, appointed Boards and Commissions, Officers,
and the Employees and any other agents, individually and collectively, from all fines, suites,
claims, demands, actions, costs, obligations, attorneys fees, or liability of any kind arising out of
the sole negligent actions of the CONSULTANT or substantial and unnecessary delay caused by
the willful nonperformance of the CONSULT ANT and shall be solely responsible and
answerable for any and all accidents or injuries to persons or property arising out of its
performance of this contract. The amount and type of insurance coverage requirements set forth
hereunder shall in no way be construed as limiting the scope of indemnity set forth in this
paragraph. The CLIENT does hereby covenant and agree to indemnify and save harmless the
CONSULTANT from any fines, suites claims, demands, actions, cost obligations, attorney fees
or liability of any kind resulting from a negligent act or omission by the County, its Mayor, the
Board of County Commissioners, Officers, and Employees, individually and collectively under
the provisions and up to the limits of liability as stated in Section 768.28 Florida Statutes.
Further the CONSULTANT agrees to defend and pay all legal costs attendant to acts attributable
to the sole negligent act of the CONSULT ANT.
At all times and for all purposes hereunder, the CONSULTANT is an independent contractor and
not an employee of the Board of County Commissioners. No statement contained in this Blanket
Purchase Order shall be construed so as to find the CONSULTANT or any of his /her employees,
contractors, servants or agents to be employees of the Board of County Commissioners for
Monroe County. As an independent contractor the CONSULTANT shall provide independent,
professional judgment and comply with all federal, state, and local statutes, ordinances, rules and
regulations applicable to the services to be provided.
The CONSULTANT shall be responsible for the completeness and accuracy of its work, plan,
supporting data, and other documents prepared or compiled under its obligation for this project,
and shall correct at its expense all significant errors or omissions therein which may be disclosed.
The costs of the work necessary to correct those errors attributable to the CONSULT ANT and
any damage incurred by the CLIENT as a result of additional costs caused by such errors shall be
chargeable to the CONSULTANT. This provision shall not apply to any maps, official records,
contracts, or other data that may be provided by the County or other public or semi-public
agenCIes.
Page 7 of8
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The CONSULTANT agrees that no charges ,)f claims for damages shall be made by it for any
delays or hindrances attributable to the CUENT during the progress of any portion of the
setvices specified in this contract. Such delays or hindrances. if any. shall be compensated for
the County by an extension of time for a reasonable period for the CONSULT ANT to complete
the work schedule. Such an agreement shall be made between the parties.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed on the
_ day of 2003.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY. FLORIDA
ATTEST: (SEAL)
By
By
CLERK
Mayor/Chainnan
IIDR Engineering, Inc.
ATTEST: (CORPORATE SEAL)
By
By
Senior Vice President
Assistant
_________---------------------------000------------------------------------
Page 8 ofB
EXHIBIT A
STATE TERM CONTRACT NO. 973-001-00-1
AND
AMENDMENT NO. 1
FLORIDA
DEPARTMENT
OF
MANAGEMENT
SERVICES
JEB BUSH
GoVERNOR
CYNTHIA A. HENDERSON
SECRETARY
MyRorida.com
STATE PURCHASING
4050 &PLANADE w A V
SUITE 350
TALLAHASSEE, FLORIDA
32399~950
TELEPHONE:
850 488-S440
FAx:
850414-6122
INTERNET:
www.MvFLORIDA.COMlDMS
www.MvFLORIDA.COM
Suite 315
CERTIFICATION OF SERVICE CONTRACT
TITLE: Professional Consulting Services for Management Skills
CONTRACT NO.: 973-001-00-1
BID NO.: 19-973-001-V
EFFECTIVE: May, 15,2000 through May 15,2003
SUPERSEDES: 973-655-96-1
CONTRACTOR(S): See Attached
(Rev 15 May 01)
ANY QUESTIONS, SUGGESTIONS, OR CONTRACT SUPPLIER
PROBLEMS WHICH MAY ARISE SHALL BE BROUGHT TO THE
ATTENTION OF PEGGY YOWN AT (850) 488-7403, SUNCOM 278-
7403, E-MAIL: YOWDP@dms.state.fl.us
A
AUTHORITY - Upon affIrmative actim taken by the State of Florida
Department of Management Services on May 12, 2000, a contract has been
executed between the State of Florida and the designated contractors.
B. EFFECT - This contract was entered into to provide economies in the
purchase of Consulting Services for Management Skills by all State of
Florida agencies and institutions. Therefore, in compliance with Section
287.057, Florida Statutes, all purchases of these services should be made
under the terms, prices, and conditions of this contract and with the suppliers
specified.
c.
ORDERING INSTRUCTIONS - All purchases shall be made in accordance
with the attached ordering instructions. Purchaser shall order at the prices
indicated, exclusive of all Federal, State and local taxes.
All contract purchase orders shall show the State Purchasing contract
number, description of service with unit prices extended and purchase order
totaled. (This requirement may be waived when purchase is made by a
blanket purchase order.)
D. CONTRACTOR PERFORMANCE - Agencies shall report any vendor failure to perform according to
the requirements of this contract on Complaint to Vendor, form PUR 7017. Should the vendor fail to
correct the problem within a prescribed period of time, then form PUR 7029, Request for Assistance, is
to be filed with this office.
E. SPECIAL AND GENERAL CONDITIONS - Special and general conditions are enclosed for your
information. Any restrictions accepted from the supplier are noted on the ordering instructions.
F. CONTRACT APPRAISAL FORM - State Contract Appraisal, form PUR 7073 should be used to
provide your input and recommendations for improvements in the contract to State Purchasing for
receipt no later than 90 days prior to the expiration date of this contract.
Authorized Signature
(Date)
MJ/lmb
Attachments
CONTRACTOR(S):
Achieve Global (A)
ADG Business and Governmental Consultants (A)
AT. Hudson (A)
Burns & McDonnell (A)
Camber Corp. (C)
Career Training Concepts Inc. (A)
CMA Enterprise Inc. (A)
Competitive Government Strategies, Inc. (A)
Competitive Technologies Business Services (A)
Concurrent Technology (V)
DMG Maximus (A)
Glenn W. Robertson (B)
Harvey, Branker & Associates (H)
~R~. W
ICA TT Consulting (N)
lFEM (USA), Inc. (B)
Information Systems (1)
James Moore, & Co. (A)
KMR Consultants, LLC (H)
KPMG LLP (A)
Law, Redd, Crona & Munroe, P.A (A)
Levings and Associates (1)
MEV A TEC Corporation (R)
Michael Richardson & Associates (B)
MaT of America (A)
MLC & Associates (A)
MTL Service (R)
Nammack Associates (B)
PKV Management Consulting, Inc. (A)
Policy Studies (A)
Pricewaterhouse Cooper (A)
Renaissance (A)
Resource Associates Corp. (R)
Roy Jorgensen (A)
Science Applications International Corp. (A)
Sharpton, Brunson & Company, P.A (A)
Sterling Institute (C)
T estmasters (B)
Thomas Howell Ferguson (A)
Thompson, Cobb, Bazillo & Associates (N)
William M. Mercer (A)
(Rev 15 June 01)
SPECIAL CONDITIONS
PURPOSE
The purpose of this Request for Proposal is to establish a 36 month contract for the purchase of Professional
Consulting Services for Management Skills by all State of Florida agencies and other eligible users in
accordance with Eligible Users paragraph, General Conditions. It is anticipated that the contract will be
effective from May 1,2000 through April 30, 2003.
OPTIONAL CONTRACT USAGE
In addition to the eligible users referenced above with the consent of the successful Proposer(s) purchases may
be made under the terms and conditions of this Request for Proposal, by government entities located outside
the State of Florida. Appropriate governmental entities' purchasing laws, rules and regulations shall apply to
purchases made under this contract.
PURCHASES UNDER $2.500
Agencies have the option to purchase from non-contract vendors provided the cost is below $2,500. State
agencies are encouraged to use the State Visa Purchasing card for all purchases under $2,500.
SCOPE OF SERVICES
Contractors selected will provide consulting services in some or all of the following areas:
Category:
A. Planning, Budgeting and Performance Measurements Consulting - Which includes the following:
~ Needs Assessment - Identify and develop assessment instruments, data collection methods, analysis,
interpretation and public participation strategies.
~ Strategic Planning - The development of long range outcomes, priorities and strategies for the
agenCIes.
~ Performance Budgeting - Implementation of the requirement of the Government Performance and
Accountability Act of 1994.
~ Performance Measurement - The systematic identification and development of appropriate outcome,
performance and productivity indicators, performance monitoring and reporting systems.
B. Quality Improvement Consulting - The use of various techniques to evaluate and improve processes
and the quality of services performed. (i.e. T.Q.M., etc.)
C. Airport Management Consulting - Consulting, related to creating and maintaining an airport.
Training to assist the department in performing these tasks, or utilizing the information that has been gathered
by the vendor should be offered in each category above as needed.
No services shall be offered or provided under this contract if similar services currently appear on another
State Term Contract.
Detailed scope and specific requirements for work products will be provided by the contracting (purchasing)
entity within the using agency when the vendor is selected for consideration with respect to a specific project
or need. Such scope and requirements will include but are not limited to; description of work activities,
definition of particular deliverables, time frame, and budget parameters. The objective of this RFP is to
ascertain the qualifications of the vendors and obtain general fee/rate information to provide to the contracting
agency staff to assist in their selection of qualified consultants.
3
ESTIMATED QUANTITIES
It is anticipated that the State of Florida agencies, and other eligible users, will expend approximately
$2,000,000 under any contract resulting from this Proposal. These estimated figures are given only as a
guideline for preparing your Proposal and should not be construed as representing actual figures under the
contract.
SPECIAL ACCOMMODATIONS
Any person requiring a special accommodation at State Purchasing because of a disability should call State
Purchasing at (850) 488-8440 at least five (5) workdays prior to the Proposal opening. If you are hearing or
speech impaired, please contact the Division by using the Florida Relay Service, which can be reached at 1
(800) 955-8771 (TDD).
DELIVERABLES
The vendor shall guarantee that the contracting agency will be granted unlimited rights to reproduce, for the
agency's use, materials and reports specifically developed for the department's requirements. If the vendor
contemplates use of materials that are copyrighted, and charging a licensing fee for the right to reproduce or
use such materials, the proposed cost of such a license shall be clearly presented by the vendor. Such
information shall also be included in any material presented in response to later specific requests for services.
TRAVEL & LIVING EXPENSES
Invoices for travel and living expenses, if authorized under provisions of this agreement, shall be submitted in
accordance with Section 112.061, Florida Statutes.
NOTICE TO CONTRACTOR
The employment of unauthorized aliens by any contractor is considered a violation of section 247 A( e) of the
Immigration and Nationalization Act. If the contractor lmowingly employs unauthorized aliens, such violation
shall be cause for unilateral cancellation of the contract.
PUBLIC ENTITY CRIMES
A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity
crime may not submit a Proposal on a contract to provide any goods or services to a public entity, may not
submit a Proposal on a contract with a public entity for the construction or repair of a public building or public
work, may not submit Proposals on leases of real property to a public entity, may not be awarded or perform
work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not
transact business with any public entity in excess of the threshold amount provided in f.s. 287.017 for
CATEGORY TWO for a period of36 month; from the date of being placed on the convicted vendor list.
SURCHARGE FEE AND SUMMARY OF TOTAL SALES
Division of Purchasing hereby imposes a vendor surcharge fee of .5% (1/2 of 1 %) on contractors' sales under
any contract resulting from this negotiation The fee will be paid by the contractor and must be included in
submitted prices and cannot be added as a separate item. Use of this contract will be optional by State
Agencies. If a State Agency elects to purchase from a source other than the resulting State contract, such
purchases shall be in accordance with Chapter 287, F.S., and 60A Florida Administrative Code.
After receipt of payment from the contract purchases, all vendor surcharge fees shall be payable to the State of
Florida no later than 15 days after the end of each quarter.
Vendor surcharge fee and contract number should be noted on the check and remitted to:
State of Florida
4
Department of Management Services
P.O. Box 5438
Tallahassee, FL 32314-5438
Contract supplier shall furnish Division of Purchasing a detailed summary of sales at the end of each quarter.
By submission of these Sales Summary reports and corresponding vendor surcharge deposits, the contractor(s)
is certifying their correctness. All such reports and fee deposits shall be subject to audit by the State of
Florida. Summary information shall be provided each quarter and shall include the following:
A. State Contract Number
B. Identity of purchaser
C. Total sales per quarter and year-to-date
Failure to comply with these requirements will result in the contract supplier being found in default, in which
case any and all re- procurement costs and all outstanding vendor surcharge fees may be charged against the
defaulting contractor and may result in immediate, unilateral cancellation of your contract by Division of
Purchasing.
PRICE LISTS
On any contract where pricing is based on a Manufacturer's or Dealer's published price list (net or
discounted), the price list must be provided by the PROPOSER as part of the Proposal package in lmd copy,
and on a 3.5 inch diskette as a Word For Windows file. Any subsequent revisions shall be submitted in the
same format to State Purchasing CONTRACT ADMINISTRATOR, for review and approval prior to
implementation.
Diskette must be formatted as:
. "Word for Windows"
. Font: Times New Roman 12
. Preset tabs only
. Margins:.5 Left and .5 Right, .5 Top and 1.0 Bottom
. Portrait only- no landscape
. No Tables
. No Headers or Footers
. No Excel Files
State Purchasing, at its discretion, may allow the CONTRACT HOLDER to configure its own PRICE LIST of
eligible offerings and to post the prices on an Internet Web Site. However, all initial pricing and any
subsequent price changes must be reviewed and approved by State Purchasing Contract Administrator before
they can be posted to the CONTRACT HOLDER Internet Web Site.
Failure to submit the information required in this section will be grounds for disqualification of your Proposal
and/or removal from any resulting contract.
COMPENSATION
The contractor must provide all services required to meet the provisions of the contract. In calculating cost,
services include, but are not limited to, consultative services, copyright fees, materials and equipment rentals.
Travel expense, if authorized under the provisions of this agreement, shall be submitted in accordance with
Section 112.061, Florida Statutes. No reimbursement is available to the contractor beyond the amount agreed
and provided for in Sections 112.061 and 287.058, F.S.
5
ADDmONIDELETION OF SERVICES OR VENDORS
State Purchasing reserves the right to add or delete any service or vendor from the contract when deemed in to be
in the State's best interest. Additions of vendors or services will be entertained on the anniversary date. Should a
vendor (whether new or existing) wish to be considered for a category, the appropriate documents shall be
submitted to Purchasing 60 days prior to the contract anniversary date.
RENEWAL
State Purchasing reserves the option to renew the period of this contract, or any portion thereo' for an additional
term not to exceed the original contract period. Renewal of the contract period shall be by mutual agreement in
writing.
DISTRIBUTION OF CERTIFICATION OF CONTRACT
One (1) copy of the Certification of Contract shall be furnished to each contractor as a result of this Proposal. No
additions, deletions or changes of any kind shall be made to this certification by the contractor without prior
approval of State Purchasing.
CANCELLATIONS
All contract obligations shall prevail for at least one hundred eighty (180) days after effective date of the contract.
In addition to the provisions of the renewal paragraph, for the protection of both parties, this contract may be
cancelled.
VISA ACCEPTANCE
The State of Florida has implemented a purchasing card program, using the Visa platform. Vendors may
receive payment from state agencies by the purchasing card in the same manner as other Visa purchases. Visa
acceptance is mandatory but is not the exclusive method of payment. Please indicate your ability to
accept Visa in the space provided on the Ordering Instruction sheet of the Proposal.
INSURANCE. WORKERS' COMPENSATION
The contractor shall take out and maintain during the life of this agreement, Workers' Compensation Insurance for
all of his erq>loyees connected with the work of this project and, in case any work is sublet, the contractor shall
require the subcontractor similarly to provide Workers' Compensation Insurance for all of the latter's employees
unless such employees are covered by the protection afforded by the contractor. Such insurance shall comply
fully with the Florida Workers' Compensation law. In case any class of employees engaged in hazardous work
under this contract at the site of the project is not protected under the Workmen's Compensation statute, the
Contractor shall provide, and cause each sub-contractor to provide, adequate insurance, satisfactory to the
Purchaser, for the protection ofhis employees not otherwise protected.
SUBMISSION OF PROPOSAL
ORIGINAL PROPOSAL
Each completed Proposal must be in a separate sealed envelope and one of them must be identified as the
Vendor's original Proposal. The face of each envelope shall contain the following information:
ORIGINAL
Name of Vendor
Title of RFP
Opening Date and Time
6
DUPLICATE PROPOSALS
Vendors are responsible for delivery of three (3) copies of their original Proposal in a separate envelope
clearly labeled as DUPLICATE COPIES no later than the date and time in which all Proposals must be timely
submitted.
Ifthere are discrepancies in the material or content between the "original" and the duplicates, the information
contained in the original shall prevail.
PROPOSAL FORMAT
The objective of the Proposal is to demonstrate the vendor's qualifications and abilities to provide the services
required. Proposals must sufficiently address the requirements, services and deliverables outlined in the Scope
of Services. In order to assist the evaluation committee in reviewing Proposals, each Proposal shall be
prepared in the fonmt described in the Proposal Narrative.
PROPOSAL NARRATIVE
The Responses should be compiled in the following order and so identified.
~ Tab A shall contain the signed Bidder Acknowledgement form PUR 7033.
~ Tab B References: shall contain proof of submission for the Dun & Bradstreet Reference Evaluation. A
fax confirmation copy is sufficient to include with your response. See attachment B for detailed
instructions. A vendor that has a Dun & Bradstreet Evaluation for references & fmancial, that was
performed since March 28, 1999 may submit that evaluation in Tab B. However, the references must be
for performance in the same areas as you are responding to in this RFP and have at least the same number
of references listed for the evaluation.
~ Tab C Consultill2rrrainine Staff Experience: shall contain the detailed information regarding the
vendor's Consulting Staffs' qualifications and training in a resume. This will not include support staff, but
must include all staff that will be directly involved with the services offered. If you are submitting a bid
in more than one category, give information in this tab divided by category.
~ Tab D Oreanizational Experience: shall contain the detailed information regarding Organizational
Experience a well established vernor is an important factor for ensuring quality in obtaining consultant
services. A vendor must have been existence a minimum of one year prior to the Proposal opening. The
number of years the company has been in existence, as well as, the number of years the company has
performed services in the categories Proposed will be evaluated. Vendor must supply a copy of the Dun &
Bradstreet reference sheet with their response that lists the experience with Government entities providing
similar services. If you are submitting a response in more than one category, specify the category to which
experience it applies.
~ Tab E Internet Web Site: may contain a URL for an existing web site to qualify for points in this area.
The Contract resulting from this Proposal will become a public document. The State of Florida, State
Purchasing is using the Florida Communities Network (FCN) on the Internet World Wide Web (WWW) to
distribute State Term Contracts and product information to eligible users and other interested entities.
While not required at this time, each CONTRACT VENDOR is encouraged to develop and maintain a
HOME PAGE on the Internet WWW. The Home Page must be compatible with the most recent version
of browser software being used by State Purchasing. As of the writing of this solicitation, Netscape
Navigator 3.0 is the State Purchasing browser standard. State Purchasing intends to upgrade to new
browser versions as they become available and fully tested, at its discretion.
7
~ Tab F Minoritv Status: shall contain Minority Business Enterprise (MBE) information, completed; this
information is described in, and may be supplied by, completing the form provided in the Web site
htto://fcn.state.fl.us/fcnlcenters/purchase/forms.html, which contains a download Vendor Registration
Form Application. Contractor or sub-contractor MBE is included as evaluation criteria and given points.
Minority participation will be assigned for minority ownership of 50 points. If using MBE sub-
contractor(s) the Proposer may receive up to 20 points based on the percentage of the sub-contractor.
A vendor plan to sub-contract with a business that fits one of the above classifications may submit the
name and status of the subcontract. The vendor must submit the projected percentage of business they
plan to sub-contract. Points will be awarded on a sliding scale for the percentage of work to be
subcontracted. A vendor that has utilized the sub-contracting provision must track the actual dollars
subcontracted each quarter and report those figures and identify the Minority or Small Business along with
their other quarterly report.
Proposers shall not qualify for points as both a minority business and points for sub-contracting with
minority businesses.
~ Tab G PriceIFee: shall contain pricing information. Price and award shall be by geographic area (see
map, Attachment A). On the price sheet the vendor must indicate which geographic areas they will cover.
Vendor must include each position title that is available and the cost per hour for that position's service.
Use only the lines needed for positions you wish to offer, not all lines must be filled.
Evaluation and Award
Proposals will be evaluated by the information presented in response to this solicitation using the formula
identified as Proposal Review Scoring.
A ward will be made to those vendors scoring at least 1000 points or more in each category bid.
8
ACHIEVE GLOBAL
All regions priced the same,
Executive Consultant
Junior Consultant
Prof. Servo Manager
Project Manager
Analyst
Publisher
Admin. Assistant
(Rev 7 Aug 00)
CATEGORY A
$360./hr
$240./hr
$240./hr
$62.50/hr
$62.50/hr
$62.50/hr
$62.50/hr
ADG BUSINESS & GOVERNMENT CONSULTANTS
All regions priced the same
Project Manager
Senior Consultant
Consultant
Analyst
Research Associate
Technology Support
(New 15 May 01)
A.T. HUDSON
All regions priced the same,
Management
Consultant
Trainer
(Rev 7 Aug 00)
BURNS & MC DONNELL
All regions priced the same,
Technician:
Assistant:
Staff:
Senior:
Associate:
CAMBER CORPORATION
All regions priced the same,
Subject Matter Experts:
Program Manager:
Senior Analyst:
Senior Programmer
Analyst:
Programmer
Junior Analyst:
Jr. Programmer/Data Entry Sepcialist
Graphic Artist
Jr. Graphic Artist
$200.00/hr
$150.00/hr
$ 125.00/hr
$100.00/hr
$75.00/hr
$75.00/hr
$ 146/hr
$133/hr
$87/hr
$39.00/hour
$43.00/hour
$77.00/hour
$91.00/hour
$110.00/hour
$1 15.86/hour
$98. 12/hour
$82.91/hour
$69. 84/hour
$65. 76/hour
$60.39/hour
$56.98/hour
$49.44/hour
$43.39/hour
$37.02/hour
10
DMG MAXIMUS
All regions priced the same,
PrincipaVOfficer
DirectorlManager
Senior Consultant
Consultant
$160/hr
$138/hr
$115/hr
$87/hr
GLENN W. ROBERTSON & ASSOCIATES
All regions priced the same,
Principle: $ 125.00/hour
HARVEY, BRANKER & ASSOCIATES
All regions priced the same,
Partner
Manager
Sr. Consultant
Consultant
Clerical
(New 25 Jan 01)
HDR, INC.
All regions priced the same,
Principal
Proj. Mgr/Prin. Investigator
Quality Assurance/Control
Sr. Consulting/Sr. Engineer I
Sr. Consulting/Sr. Engineer II
Sr. Economist/Sr. Analyst
ConsultantlEngineer
Economist! Analyst
F inanciallEditor/T echnician
Admin. Assistant
(Rev 15 June 01)
IFEM USA, INe.
All regions priced the same,
Principal:
Senior Consultant:
Project Administrator:
$125/hr
$85/hr
$65/hr
$55/hr
$30/hr
$185.00
$160.00
$145.00
$140.00
$115.00
$112.00
$85.00
$80.00
$70.00
$60.00
$ 125.00/hour
$100.00/hour
$60.00/hour
INFORMATION SYSTEMS OF FLORIDA, INe.
All regions priced the same,
Principle Consultant:
Senior Consultant:
Consultant:
Trainer:
Project Manager:
Business Analyst:
$250.00/hour
$200.00/hour
$180.00Ihour
$225.00/hour
$ 160.00/hour
$150.00/hour
12
ACHIEVE GLOBAL
All regions priced the same,
Executive Consultant
Junior Consultant
Prof. Servo Manager
Project Manager
Analyst
Publisher
Admin. Assistant
(Rev 7 Aug 00)
CATEGORY B
$360/hr
$240/hr
$240/hr
$62.50/hr
$62.50/hr
$62.50/hr
$62.50/hr
ADG BUSINESS & GOVERNMENT CONSULTANTS
All regions priced the same,
Project Manager
Senior Consultant
Consultant
Analyst
Research Associate
Technology Support
(New 15 May 01)
A. T. HUDSON:
All regions priced the same,
Management:
Consultant:
Trainer:
CAMBER CORPORATION
All regions priced the same,
Subject Matter Experts:
Program Manager:
Senior Analyst:
Senior Programmer
Analyst:
Programmer
Junior Analyst:
Jr. Programmer/Data Entry Sepcialist
Graphic Artist
Jr. Graphic Artist
Administrative/Clerical
(Rev 7 Aug 00)
CAREER TRAINING CONCEPTS INe.
All regions priced the same
Principal
Project Manager
Sr. Consultant
Consultant
$200.00/hr
$150.00/hr
$125.00/hr
$100.00/hr
$75.00/hr
$75.00/hr
$ 146.00/hour
$113.00/hour
$87.00/hour
$115.86/hour
$98. 12/hour
$82.91/hour
$69. 84/hour
$65.76/hour
$60.39/hour
$56.98/hour
$49.44/hour
$43.39/hour
$37.02/hour
$31.30/hour
$200/hr
$ 175/hr
$ 175/hr
$ 125/hr
19
HDR, INe.
All regions priced the same,
Principal
Proj. Mgr/Prin. Investigator
Quality Assurance/Control
Sr. Consulting/Sr. Engineer I
Sr. Consulting/Sr. Engineer II
Sr. Economist/Analyst
Consultant/Engineer
Economist/Sr. Analyst
F inanciallEditorlT echnician
Admin. Assistant
(Rev 15 June 01)
$185.00
$160.00
$145.00
$140.00
$115.00
$112.00
$85.00
$80.00
$70.00
$60.00
ICA IT CONSULTING, INe.
All regions priced the same,
Principle Consultant
Senior Consultant
Consultant
Trainer
Project Manager
Business Analyst
Research Analyst
(Rev 7 Aug 00)
$157/hr
$135/hr
$100/hr
$90/hr
$100/hr
$75/hr
$75/hr
IFEM USA, INe.
All regions priced the same,
Principal:
Senior Consultant:
Project Administrator:
$ 125.001hour
$100.00Ihour
$60.00Ihour
JAMES MOORE & CO., P.L.
All regions priced the same,
Partner
Manager
Senior
Semi-Senior
(Rev. 28 Nov 00)
$ 160lhour
$IOOlhour
$701hour
$601hour
KMR Consultants, LLC
All regions priced the same,
Managing Partner
Partner
ConsultaIi
Senior Analyst! Analyst
Research Associate/ Asst.
Marketing Support
Technology Support
(New 25 Jan 01)
$200/hr
$ 190/hr
$ 120/hr
$75/hr
$55/hr
$60/hr
$75/hr
21
CMA ENTERPRISE INC
All regions priced the same
Chief Consultant
Senior Consultant
Junior Consultant
Trainer
PhD.
Admin. Staff
(Rev. 28 Sept. 00)
DMG MAXIMUS
All regions priced the same,
Principal/Officer
Director/Manager
Senior Consultant
Consultant
(Rev 7 Aug 00)
HDR, INC.
All regions priced the same,
Principal
Proj. Mgr/Prin. Investigator
Quality Assurance/Control
Sr. Consulting/Sr. Engineer I
Sr. Consulting/Sr. Engineer II
Sr. Economist/Sr. Analyst
ConsultantlEngineer
Economist! Analyst
F inanciallEditor/T echnician
Admin. Assistant
(Rev 15 June 01)
NAMMACK ASSOCIATES, INC.
All regions priced the same,
President:
Senior Associate/VP:
Associate:
Administrative:
CATEGORY C
$ 150/hr
$ 140/hr
$75/hr
$100/hr
$ 175/hr
$30/hr
$ 160/hr
$138/hr
$115/hr
$87/hr
$185.00
$160.00
$145.00
$140.00
$115.00
$112.00
$85.00
$80.00
$70.00
$60.00
$ 135.00/hour
$112.50/hour
$90.00/hour
$45.00/hour
27
$ 150/hr
$ 140/hr
$75/hr
$100/hr
$ 175/hr
$30/hr
Category A, B & C
NOTE:
ORDERING INSTRUCTIONS
ALL ORDERS SHOULD BE DIRECTED TO:
SPURS VENDOR NUMBER:
F470680568-002
VENDOR: HDR. Inc. (A)
(Rev 15 June 01)
STREET ADDRESS OR P.O. BOX:
2202 N. WestShore Blvd.. Ste. 250
CITY, STATE, ZIP:
Tampa. FL 33607-5755
TELEPHONE: 813-282-2300
TOLL FREE NO.:_ 800-473-5679
ORDERING FAX NO.: 813-282-2430
REMIT ADDRESS: P.O. Box 93788
CITY, STATE, ZIP: Chicago.IL 60673-3788
WILL ACCEPT THE VISA CARD
PRODUCT
INFORMATION: DIRECT INQUIRY TO:
NAME AND TITLE: Richard L. Hedrick. Sr. Municipal Program Manager
(Rev 15 June 01)
ADDRESS: 2202 N. WestShore Blvd.. Ste. 250
CITY, STATE, ZIP:
Tampa. FL 33607-5755
TELEPHONE: 813-282-2300
TOLL FREE NO.: 800-473-5679
URL HOME PAGE ADDRESS: http://flstatc.hdrinc.com
ELECTRONIC MAlL ADDRESS: rhedrick((i;hdrinc.com or mrogoffUi),hdrinc.com
(Rev 20 Jun 00)
42
.
FLORIDA DEPARTMENT OF
MANAGEMENT SERVICES
~
JEB BUSH
Governor
WilLIAM S. SIMON
Secretary
April 16, 2003
Dear State Term Contractor:
State Purchasing wishes to know if your firm is willing to renew Contract No. 973-001-00-1,
Professional Consulting Services for Management Skills, for an additional period through May 14,
2004 at the same prices. We must receive your acceptance to the Renewal on or before May 5,
2003.
Also, attached is Amendment No. 1 to this contract. There will be a Vendor Forum Session to
discuss the amendment and the eProcurement System, MyFloridaMarketPlace, on Monday, May 5,
2003, from 9:00 am -12:00 pm and will be located at 4050 Esplanade Way, Suite 301, Tallahassee,
Florida. The Vendor Forum Session will help to answer specific questions about how
MyFloridaMarketPlace affects your business and what the next steps are for you as a State Term
Contract vendor. For directions to the meeting, please use a mapping program such as Mapquest at
www.maoouest.com. For more information about the eProcurement System, including Frequently
Asked Questions, the online registration, and the Proposed Rules, visit
http://marketplace.myflorida.com.
After you have signed the renewal, please retain a copy and mail the original to the attention of Peggy
Yown, State Purchasing, 4050 Esplanade Way, Tallahassee, Fl 32399, or bring it to the May 5
Vendor Forum. Contract renewal is subject to receipt of sales summaries by State Purchasing and
final approval by the Division Director. The renewed contract will be superseded by any new contract
resulting from a solicitation during the renewal period. Any questions should be directed to Peggy
Yown at (850) 488-7403, or email toyownp@dms.state.f1.us.
Very truly yours,
ACCEPTED: .~ ~ <4
(Manual Signature)
Peggy Yown
Purchasing Specialist
State Purchasing
Paul A. Bowdoin, Sr. Vice President
(Typed Signaturerritle)
HDR EnQineering, Inc.
(Company Name)
Sfa(jfPurcnas;ng. 4050 lEsplifnade Way,Stiite 35rrTa71ahaSsee,--rQijddii3239S:095CJ.
Telephone: 850-488-8440. Fax: 850-414-6122
I
.
State Term Contract No. 973-001-00-1
Amendment No.1
TIllS AMENDMENT, effective as of the last date signed below, is by and between the
State of Florida Department of Management Services (the "Department") and the entity
identified below as Contractor (the "Contractor'') (collectively, the "Parties"), and amends State
Term Contract No. 973-001-00-1 (the "Contract").
WHEREAS the Department is implementing an electronic procurement system,
currently known as MyFloridaMarketPlace, (the "System") with the assistance of a third-party
agent, Accenture LLP ("Accenture''); and
. WHEREAS the Department wishes to include the Contractor and the Contract in the
System; and
WHEREAS the Contractor desires to participate in the System; and
WHEREAS the Contract allows modifications in the event an electronic procurement
system is implemented.
THEREFORE, in consideration of the mutual promises contained below, and other good
and valuable consideration receipt and sufficiency of which are hereby acknowledged, the
Parties agree as follows:
1. Registration. The Department shall allow the Contractor, following effective
registration with Accenture, to participate in the System. The Contractor shall register in the
System within ten (10) business days of the effective date of this Amendment. Contractor shall
visit www.mvfloridamarketolace.com and follow the appropriate instruction in order to register.
2. Transaction Fee. Effective April 1, 2003, the Contract provision entitled "Surcharge
Fee and Summary of Total Sales" is deleted and replaced with the following "Transaction Fee"
section. This Transaction Fee is in lieu of, and not in addition to, the surcharge fee authorized by
section 287.1345, Florida Statutes (2002).
Transaction Fee
The State of Florida, through the Department of Management Services, has instituted
MyFloridaMarketPlace, a statewide eProcurement system. Pursuant to section
287.057(23), Florida Statutes (2002), all payments shall be assessed a Transaction Fee of
one percent (1.0%), which the Contractor shall pay to the State.
For payments within the State accounting system (FLAIR or its successor), the
Transaction Fee shall, when possible, be automatically deducted from payments to the
Contractor. If automatic deduction is not possible, the Contractor shall pay the
State Term Contract No. 973-001-00-1
Amendment No. 1
Page 1 of 4
4/16/03
I'
Transaction Fee pursuant to Rule 60A-1.031(2), F.A.C. By submission of these reports
and corresponding payments, Contractor certifies their correctness. All such reports and
payments shall be subject to audit by the State or its designee.
The Contractor shall receive a credit for any Transaction Fee paid by the Contractor for
the purchase of any item(s) if such item(s) are returned to the Contractor through no fault,
act, or omission of the Contractor. Notwithstanding the foregoing, a Transaction Fee is
non-refundable when an item is rejected or returned, or declined, due to the Contractor's
failure to perform or comply with specifications or requirements of the agreement.
Contractors shall be responsible for reporting sales and paying user fees resulting from
sales made by authorized resellers.
Failure to comply with these requirements shall constitute grounds for declaring the
vendor in default and recovering reprocurement costs from the vendor in addition to all
outstanding fees. VENDORS DELINQUENT IN PAYING TRANSACTION FEES
MAY BE EXCLUDED FROM CONDUCTING FUTURE BUSINESS WITH THE
STATE.
3. Electronic Invoicing. Notwithstanding any provision of the Contract, the Contractor
shall supply electronic invoices in lieu of paper-based invoices for those transactions processed
through the System. Electronic invoices shall be submitted to the Customer through the Ariba
Supplier Network (ASN) in one of the following mechanisms - EDI 810, cXML, or web-based
invoice entry within the ASN.
4. Catalog Data. Accenture is responsible for converting Contract catalog information
into a format supported by the System. To accomplish this conversion, the Contractor shall
provide certain information in electronic format directly to Accenture; alternatively, the
Contractor may follow the "punchout" solution described in more detail below.
Within ten (10) days of written notice from Accenture, Contractor shall provide all
information necessary to facilitate electronic purchases from this contract, or shall contract
Accenture and begin work on the "punchout" solution described below. Such infonnation may
include, but is not limited to, Contractor name, SKU, brand/manufacturer, product name and
brief description, unit of measure, and price. Contractor shall provide this infonnation in the
fonnat requested by Accenture. No costs or expenses associated with providing this infonnation
shall be charged to the Department, Customers, or Accenture. With Contractor's timely
assistance, Accenture shall create and maintain web-based placement of the requested contract
information.
"Punchout" Alternative
The Contractor may offer, as an alternative to providing the information discussed above, an
online "punchout" solution, in which the Customer accesses the Contractor's website directly
from the System, rather than the System maintaining the Contractor's data. This solution must
State Term Contract No. 973-001-00-1
Amendment No. 1
Page 2 of 4
4/16/03
allow the Customer to reach the Contractor's site, browse for contracted items only, and return to
the System with a list of items ready to be inserted into a requisition. If Contractor selects this
alternative, it must meet the following requirements:
. The solution must conform to cXML 1.0 or 1.1 standards.
. The solution must conform to the technical specifications and implementation
requirements provided by Accenture, and the Contractor must work with Accenture to
ensure successful integration of the punchout solution into the System
. The solution must have the capability to provide only those products awarded under the
contract, and block any non-contract item(s) from being added to the requisition.
Warrantv
For the purposes of this section, the Contractor warrants and represents that it is authorized and
empowered to and hereby grants the Department and Accenture the right and license to use,
reproduce, transmit, distribute and publicly display within the System the information outlined
above. In addition, the Contractor warrants and represents that it is authorized and empowered
to and hereby grants the Department and Accenture the right and license to reproduce and
display within the System the Contractor's trademarks, system marks, logos, trade dress or other
branding designation that identifies the products made available by the Contractor under the
Contract.
If the Contractor is not the manufacturer, it shall be the Contractor's responsibility to obtain
authorization from the manufacturer to comply with the provisions of this section, including
securing any intellectual property rights of the manufacturer. If the Contractor is the
manufacturer, it shall only authorize dealers, outlets, distributors, value-added resellers, etc.
within their network that can comply with the provisions of the Contract.
5. Additional Modifications. The Department reserves the right to further revise the
collection and reporting requirements in conjunction with alterations to the System.
6. Conffict. In the event any of the terms herein conflict with the terms of the Contract,
the terms of this Amendment shall control. All other terms of the Contract remain in full force
and effect. Contractor waives and releases any and all claims for additional compensation
arising out of or relating to this Amendment.
State Term Contract No. 973-001-00-1
Amendment No. 1
Page 3 of 4
4/16/03
7. Warranty of Authority. Each person signing this Amendment warrants that he or
she is duly authorized to do so and to bind the respective party.
SO AGREED:
CONTRACTOR
HDR Engineering, Inc.
Contractor Name
2202 N. West Shore Blvd.. #250
Tampa, FL 33607
Address
~~.~l
By: Paul A. Bowdoin
Its: Senior Vice President
Y-.2/- 0':;>
Date
STATE OF FLORIDA,
DEPARTMENT OF MANAGEMENT SERVICES
By:
Date
Approved as to fonn and legality by the Department General Counsel's Office:
Date
State Term Contract No. 973-001-00-1
Amendment No. 1
Page 4 of4
4/16/03