Item C06
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 6/18/03
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Purchase Service Order for URS for NIP Phase 2, Extended Construction
Schedule, for the Key West International Airport.
ITEM BACKGROUND: Services will be funded 90% by the Federal Aviation Administration, and 10% by Passenger
Facility Charge Revenue,
PREVIOUS RELEVANT BOCC ACTION: Approval to submit PFC Application # 5, March 15,2000.
CONTRACT/AGREEMENT CHANGES: New Agreement
STAFF RECOMMENDATION: Approval
TOTAL COST: $40,000,00
BUDGETED: Yes
COST TO AIRPORT: None
COST TO PFC: $4,000,00
COST TO COUNTY: None
REVENUE PRODUCING: No
SOURCE OF FUNDS: FAA & PFC Revenue
AMOUNT PER MONTHIYEAR:
APPROVED BY: County Attorney X OMB/Purchasing N/A
Risk Management N/A
KEY WEST AIRPORT DIRECTOR APPROVAL
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Peter J. Horton
DOCUMENTATION: Included X
To Follow
Not Required
AGENDA ITEM #
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DISPOSITION:
/bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Contract with: URS
CONTRACT SUMMARY
Contract #
Effective Date: Execution
Expiration Date: 360 days
Contract Purpose/Description: NIP Phase 2 - Extended Construction Schedule, Services
Contract Manager: Bevette Moore
(name)
for BOCC meeting on: 6/18/03
# 5195
(Ext. )
Airports - Stop # 5
(Department/Courier Stop)
Agenda Deadline: 6/3/03
Total Dollar Value of Contract: 40,000.00
Budgeted? Yes
Grant: Yes - FAA
County Match: PFC Revenue
Estimated Ongoing Costs: N/A
(not included in dollar value above)
CONTRACT COSTS
Current Year Portion: - 20,000.00
Account Codes: 404-63051-560-630-GAKA48
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities. janitorial. salaries. etc.)
Date In
Airport Manager S /2.1./ ~
Risk Management ~_,_
O.M.B./Purchasing ~_/_
County Attorney ~_/_
Comments:
CONTRACT REVIEW
Changes
Needed
Yes No
Reviewer
Date Out
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Peter Horton
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iIIiam Grumhaus
A/~ LJ JlAj D...v111J
~ "Sheila Barker
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Rob Wolfe
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S t:J.3/o 3
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MAY-27"03 08,42 FROM,MONROE COUNTY ATTY OFFICE 10,3052923516
PAGE
1/1
PURCHASE I SERVICE ORDER
FOR
MONROE COUNTY
To: URS
Purchase Service Order No. 02/03-20
Re: PSA Agreement, Dated ) -1-02
Resolution No.
Project Name:
Key We~t International - NIP Phase 2 - Extended Construction Schedule
Description of S~rvices:
(See attached Scope of Services)
Multiple of Direct Salaries
Lump Sum
x
Reimbursable Expense
Days to Complete
360
Fee this Service Order $ 40000,00
Payment for Services shall be in their entirety as per PSO,
Prepared by:
~
. ilford A. ei!>ert
Recommended by:
~H
Date: 5/16/03
Date:
5-22.-03
Approved by:
Date:
5/16/03
Date;
N \oJe"':ft't<\C ~12~~c 1.!o~,'(Il~\fl1i)1_:MI. WPIJ
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SCOPE OF SERVICES,
EXTENDED CONSTRUCTION SCHEDULE - PHASE 2
IMPLEMENTATION OF NOISE INSULATION PROGRAM
KEY WEST INTERNATIONAL AIRPORT
This Scope of Services will describe tasks necessary to implement the extended
construction schedule for the Noise Insulation Program for up to 25 homes located in
the Riviera Shores Neighborhood, south of the Riviera Canal.
The Consultant Team is composed of the following firms:
· URS Corporation, herein referred to as the Consultant's Project Manager
· Wyle Laboratories, herein referred to as the Acoustical Engineer
· C&S Companies, herein referred to as the Project Architect / Construction Manager
The extended construction schedule for Phase 2 is estimated at 8 additional weeks (2
months).
TASK 1
PROJECT MANAGEMENT
The Consultant's Project Manager will perform general project-related management and
coordination with the airport and the FAA. This task includes preparation of monthly
invoices and progress reports, FAA coordination, sub-consultant coordination, and
schedule updates. This task also includes weekly conference calls with the Consultant
Team and related documentation. The Project Architect will perform general project-
related coordination with the Consultant's Project Manager. This includes preparation of
monthly invoices and progress reports, FAA coordination, and schedule updates.
The Consultant's Project Manager will attend one additional project management
meetings in Key West, to coordinate with the airport staff regarding the project.
TASK 2
MAINTAIN PROJECT OFFICE AND PROVIDE
INFORMATION TO THE PUBLIC
.
The Consultant's Project Manager will attend one additional bi-monthly meetings of the
airport's Ad-Hoc CommJ1tee on Noise to provide status reports on the progress of the
Noise Insulation Program and other related matters. (The public has requested that
some of the Ad-Hoc Committee meetings be held in the evening so that more people
can attend.) The Consultant's Project Manager will also participate in and/or conduct up
to one other meeting as appropriate (e.g., presentations to Homeowner's Associations,
etc.) to disseminate information about the Noise Insulation Program and progress in
D:\Key West\Scopes and Costs\Phase 2\Reduced Phase 2\Version 2\Extended Construction Scope,doc
Created by wp_dwm
Final
May 15, 2003
Noise Insulation Program Phase 2 Scope of Services
Page 2 of 3
, .
noise mitigation efforts. This other meeting will coincide with other project-related trips
to Key West.
TASK 15 PROVIDE CONSTRUCTION PHASE SERVICES
During the extended construction period, the Project, Architect / Construction Manager
will provide construction observation services and conduct daily field inspections to help
ensure quality control. If change orders are necessary, the Project Architect /
Construction Manager will secure the approval of the airport and the FAA prior to
approving any major changes to the contract. The tasks involved in the extended
construction administration include the following:
· Review materials before they are installed to ensure that they comply with
approved submittals.
· Review work covered by shop drawings to ensure that it complies with
Contract Documents.
· Conduct daily inspections at each site that is under construction.
· Coordinate with the Contractors to insure all appropriate building permits
have been secured.
· Observe work in progress to verify that it meets the requirements and intent of
the Contract Documents.
· Attend, conduct, and document weekly construction progress meetings with
the contractors and subcontractors.
· Notify the General Contractor of any part of the work in progress that does not
conform to ,approved submittals, shop drawings, or Contract Documents.
· Consider and evaluate the Contractor's suggestions for modifications to the
Contract Documents.
· Maintain files and records of all pertinent documents including submittals,
shop drawings, addenda I minutes of meetings and reports.
· Review appli~ations for payment to ensure that they agree with the work
actually done arid materials actually 'received.
· Prepare punch lists at the appropriate time for each unit, distribute the lists to
the General Contractor for execution, verify that punch list items are
complete, and then certify the General Contractor's final invoice for payment.
O:\Key West\Scopes and Costs\Phase 2\Reduced Phase 2\Version 2\Extended Construction Scope,doc
Created by wp_dwm
May 15, 2003
Noise Insulation Program Phase 2 Scope of Services
Page 3 of 3
, .
The Project Architect / Construction Manager will provide a full-time resident
construction inspector (Resident Project Representative) and daily reports for up to 8
additional weeks to perform the tasks described above. It is planned that 8 weeks will
be adequate to complete the extended construction activities with a maximum of three
new house starts per week for the duration of Phase 2.
The Resident Project Representative (RPR) will be in the field for an additional 8 weeks
to monitor Homeowner satisfaction throughout the construction process.
D:\Key West\Scopes and CostslPhase 21Reduced Phase 2\Version 2\Extended Construction Scope,doc
Created by wp_dwm
May 15. 2003
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