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Item C15 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 6-18-03 Division: Public Works Bulk Item: Yes X No Department: Engineering AGENDA ITEM WORDING: Approval to waive purchasing policies and procedures and issue a purchase order in the amount of $30,000 to perform environmental services associated with the closure of the wastewater treatment plant at the Monroe County Detention Center on Stock Island. ITEM BACKGROUND: After hooking up to K.W. Resort Utility's Wastewater System, Monroe County is required to close and clean the old wastewater plant at the Stock Island Detention Facility. The tanks need to be pumped and cleaned to meet FDEP requirements. The FDEP has advised us that we need to have this work completed or be fined. PREVIOUS RELEVANT BOCC ACTION: The BOCC approved the connecting to the K.W. Resort Utility System which necessitated this action. CONTRACT/AGREEMENT CHANGES: None. STAFF RECOMMENDATIONS: Approval as stated above. TOTAL COST: $30.000 BUDGETED: Yes X No COST TO COUNTY: $30.000 SOURCE OF FUNDS: Ad Valorem Account #101-20505-530460 No AMOUNT PER MONTH_ Year REVENUE PRODUCING: Yes APPROVED BY: Risk Management_ Item Prepared By: , DIVISION DIRECTOR APPROVAL: Dent Pierce DOCUMENTATION: Included X To Follow_ Not Required_ DISPOSITION: AGENDA ITEM #c-"/cr Revised 1/03 OS/21/2003 14:27 853-471-5571 SWEETWATER ENVIR INC PAGe. ~4 :..r '" -- ./. ~. : /', .' - / /" ~.:. ....'.'.;....' .... ""_:,'_' -,\l" /,",' .. ~', ......'..,. ~.... AiL'" / ... ..... ~ ' ~.,~ }a,. /--....I...-~?'- , -: / ( , ;' --' ;",r ; f-./.; .r 'r, ./ " 4421 Lewis Avenue, Sebring, FL 33875 Toll Free 886-471..&241 . Local 863-471-6241 . Fax 863.471.6671 ~ ' ,....", ,~/r ... ~s-:~... :'--..:,,: 'j/ liiio..0 May 21, 2003 Mr. Dave Coppel Monroe County Public Works 1100 Simonton Street Room 216 Key West, Florida 33040 Dear Mr. Coppel: Sweetwater TInvironmental, Inc. will furnish all labor and equipment to pump and dispose of, at a DEP approved site, approximately 150,000 gallons of water from tanks at Monroe County Detention Center on Stock Island for a price of $.18 per gallon. Sweetwater Environmental, Inc. will remove all rags, grit and debri from tanks for a price of S 90.00 per hour plus the tipping fee. Sweetwater Environmental, Inc. will furnish material and labor to clean and disinfect walls and floors of tanks and plug discharge pipe from relL~ tank for a price of $ 1200.00. 1. rely, ;J L-,.--.. ~~l~ Spence Steadman Operations Manager ... Page 1 of 1 Walters-Jo From: King-John Sent: Tuesday, June 03, 200310:28 AM To: Koppel-Dave Cc: Pierce-Dent Subject: Detention Center WWT Pumping Proposal , Dave, I reviewed the proposal from Sweetwater Environmental, Inc. to pump and dispose of 150,000 gallons of water, clean and disinfect tanks, etc, The unit cost seems to be appropriate for the service though I think the volume / quantity should be field verified. I briefly discussed this with Dent and recommend a budget of $30,000.00 to accommodate this activity for the Agenda Item. What are the plans to keep rain water out of the cleaned tanks? We might be able to fabricate some type of covers, at least until the system is dismantled and removed from the site, Let me know if you need some additional assistance with this issue. Thank You Johnny King PFM -9 6/3/2003 Engineering Department 1100 Simonton Street Key West, FL 33040 (~.,-- BOARD OF COUNTYCOMMISSIONERS Mayor Dixie M. Spehar, District I Mayor Pro Tern Murray E. Nelson, District 5 George Neugent, District 2 Charles "Sonny" McCoy, District 3 David P. Rice, District 4 OK~~ErY ~o~~~E (305) 294.4641 May 19,2003 . Ms. Barbara F. Nevins Environmental Specialist Water Resource Management Department of Environmental Protection South District Branch Office 2796 Overseas Hwy Ste 221 Marathon, FL 33050 RE: Monroe County DW /VIC Monroe County Detention Center W.W.T.P. Class V Injection Well Abandonment (Permit No's: U044-260478 & U044-260479) Abandonment Permit Numbers 632l2-005-UA 632 1 2-006-UA Dear Ms. Nevins: We were hoping to have the work complete long before now, however, we are having a terrible time getting Contractors to supply us with prices. Ed Castle from Weiler Engineering has been assisting us and will be pursuing some other avenues to help us get contractor quotes. Also, I was out for about one month due to an unexpected ailment. Thank you for being so patient. We will do our best to get this work complete and the site brought into compliance, hopefully within two months. Please call me anytime at 292-4426 if you have any questions or suggestions. Ji~ David S. Koppel, P.E. County Engineer DSK/jl WWTPDetCtrDEPBarbaraNevins.DOC Cc: Dent Pierce Department of Environmental Protection ~ Jeb Bush Governor South District P.O. Box 2549 Fort Myers, Florida 33902-2549 David B. Struhs Secretary December 4, 2002 CERTIFIED MAIL NO.: 7001 2510 0001 88033658 RETURN RECEIPT REQUESTED Charles Dent Pierce Monroe County Public Works Facilities Maintenance Department 3583 South Roosevelt Boulevard Key West, FL 33040 Re: Monroe Countv-DW Monroe County Detention Center WWTP FLA014705 Florida Keys EMA Dear Mr. Pierce: The purpose of this letter is to advise you of possible violations of law for which you may be responsible, and to seek your cooperation in resolving the matter. A field inspection of the above referenced facility on May 14, 2002, and a review of Department files indicate that violations of Florida Statutes and Rules may exist. During the referenced inspection and file review, Department of Environmental Protection personnel noted the following: The facility was inactivated March 7, 2002; however, abandonment procedures as outlined inthe November 29, 2001, December 17,2001, and January 23, 2002 letters from Weiler Engineering Corporation had not been completed as described below: 1. The aeration tanks contained mixed liquor suspended solids (MLSS). A blower was in service, providing aeration to the MLSS. 2. The surge, clarifier, chlorine contact, filter.dosing well and filter tanks had been pumped down but not cleaned and disinfected. 3. It appeared that the effluent pipe connection to the reclaimed water storage tank had been removed. However, the abandonment plan indicated that a plug would be installed at the end of the chlorine contact chambers upstream of the Hayward valve. This plug was not observed. 4. The Class V injection wells had not been plugged and abandoned. The facility file revealed well abandonment permits, numbers 63212-005-UA and 63223-006-UA, issued on February 19,2002. Continued. . . "More Protection, Less Process" Printed on recycled paper. Monroe County Detention Center WWTP December '4, 2002 Page Twb 5. A Department letter dated June 5, 2002 notified you of the above findings and requested a written explanation as to why abandonment of the facility and the Class V injection wells had not been completed. To date a response to the letter has not been received by the Department. Pursuant to Florida Administrative Code (F.A.C.) Rule 62-620.610(15) and General Condition 15 of the facility permit, the permittee shall give the Department written notice at least 60 days before inactivation or abandonment of a wastewater facility or activity and shall specify what steps will be taken to safeguard public health and safety during and following inactivation or abandonment. Pursuant to F.A.C. Rule 62-600.400(2)(a) and Section Vill.3. of the facility permit, the permittee shall take corrective action in the event the treatment facilities or equipment no longer function as intended, or are no longer safe in terms of public health and safety. Pursuant to F.A.C. Rule 62- 528.625 (1), a Class V injection shall be plugged and abandoned when it no longer performs the intended purpose. The activities observed during the Department's field inspection and any other activities at your facility that may be contributing to violations of the above-described statutes or rules should be ceased. Continued activities at the facility in violation of state statutes or rules may result in liability for damages and restoration, and the judicial imposition of civil penalties up to $10,000 per violation per day, pursuant to Sections 403.141 and 403.161, F.S. You are requested to contact Nancy Brooking or Barbara Feakes at (305) 289-2310 within fifteen (15) days of receipt of this Warning Letter to arrange a meeting to discuss this matter. The Department is interested in reviewing any facts you may have that will assist in determining whether any violations have occurred. You may bring anyone with you to the meeting that you feel could help resolve this matter. Please be advised that this Warning Letter is part of an agency investigation, preliminary to agency action in accordance with Section 120.57(5), Florida Statutes. We look forward to your cooperation in completing the investigation and resolution of this matter. Sincerely, 'r~ .. Ri ard . Cantrell Di ector of District Management RWC/BFF/cap cc: Keith Kleinmann, DEP Ft. Myers Mark Burkemper, Synagro Southeast, Inc.