Item C26
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
June 18. 2003
Division:
County Administrator
Bulk Item: Yes X
No
Department: Fire Rescue
AGENDA ITEM WORDING: Approval to award proposal and issue a purchase order to Pinpoint
Technologies, Inc. in the amount of $45,860.00 for the purchase of EMS Pro software package
including network and mobile licensing, training, installation and tech support for pre-hospital
collection of data to be used for patient care reporting, state reporting and electronic billing.
ITEM BACKGROUND: When the ambulance billing function was contracted-out in September of 2000, the ability
of Fire Rescue to capture data in an automated fashion was lost, as was the ability to create custom reports for trend
analysis and for quality improvement efforts. Purchase of this system will once again enable the Department to manage its
own data in an automated fashion for its own purposes, in addition to an enormous savings in staff-hours gained through
error detection at the entry point of the data. In addition, the ambulance billing function will be streamlined by electronic
transfer of billing information to the billing contractor in lieu of manual submission of written patient care reports. On
February 27, 2002 a Notice of Calling for Bids was advertised requesting proposals for software to be used for pre-hospital
collection of data. On April 9, 2002 sealed proposals were opened as follows: Pinpoint Technologies, Inc. in the amount
of $42,600.00, subsequently adjusted to include all necessary components to $45,860.00; and Healthware Solutions LLC,
in the amount of $28,100.00 subsequently adjusted to include all necessary components to $49,606.00. The delay in
awarding this proposal was due to the Public Safety Director's wishes to await the arrival of the new Fire Chief and his
evaluation of this project. The new Fire Chief has evaluated this project and wishes to move forward with the purchase and
implementation of this system.
PREVIOUS REVELANT BOCC ACTION: On November 20, 2001 a Resolution was approved
authorizing the Mayor to execute an EMS Grant Application and related Request for Grant Distribution to the
State of Florida Department of Health, Bureau of Emergency Medical Services. On February 13, 2002 the
Board approved various resolutions for the transfer of funds and resolutions for the receipt of unanticipated
revenue. On January 15,2003 a Resolution was approved authorizing the Mayor to execute an EMS Grant
Application and related Request for Grant Distribution to the State of Florida Department of Health, Bureau of
Emergency Medical Services. On May 21, 2003 the Board approved various resolutions for the transfer of
funds and resolutions for the receipt of unanticipated revenue.
CONTRACT/AGREEMENT CHANGES: None.
STAF~F RECOMMENDATIONS: Approval.
TOTAL COST:
COST TO COUNTY:
SOURCE OF FUNDS:
$45.860.00
BUDGETED: Yes ~ No
$
0.00
Grant funds: Department of Health, Bureau of EMS
REVENUE PRODUCING: Yes
No X
AMOUNTPERMONTH_ Year_
ent N/ A
APPROVED BY:
County Atty N/ A
FIRE CHIEF APPROVAL:
DIVISION DIRECTOR APPROVAL:
James L. Roberts
DOCUMENTATION:
DISPOSITION:
Included
X
To Follow Not Required
AGENDA ITEM # ~ ~
Revised 1/03
!Jl~OO(lll.oUIil:lY
VII.ciHI~"'L"'''liIl:ll
May 29, 2003
Mr. Gary Boswell
Monroe County Fire and Rescue
490 63n1 Street, Suite 170
Marathon, FL 33050
Dear Sir:
This letter is to serve notice that Pinpoint Technologies, Inc. will honor pricing specified proposed in our
Proposal, submitted in May 2002, through July 31, 2003.
Specifically. pricIng of $42,600.00 for:
7 EMS Pro User Licenses
1 EMS Pro Base Package
1 EMS Pro Network User License
1 Florida State Aggregate Quarterly Report Extract
1 Gold Deployment Package, (Inclusive of Travel Expenses).
Technical Support for the first 90 days will be provided at no charge. After 90 days, the cost will be
$3,260.00 annually. Also, the Software upgrade program will be provided for 1 year, at no charge.
After the first year, the cost will be $3,260.00 annually.
Thank you for the opportunity to submit our proposal. Everyone at Pinpoint Technologies is excited
about working with you. If you have any questions, please direct them to your Regional Manager, Mark
Hayden at 800-474-4489, Ext. 1806.
Sincerely,
:za
,. .
F"d Fun '
Director, Norlt1 American Sates
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