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Item R1 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: July 15,2003 Division: Monroe County Housing Authority Bulk Item: Yes -X- No Department: Special Programs Offi.ce _ ffJ~ ~ (,11"'<-~ "g':-u-, Z0L-1ZL.L (Staff will be present at BOCC meeting for any questions) AGENDA ITEM WORDING: A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, ADOPTING AN AMENDED COMMUNITY DEVELOPMENT BLOCK GRANT, HOUSING ASSISTANCE PLAN ITEM BACKGROUND: The Housing Assistance Plan (HAP) is a condition of CDBG grant applications. The HAP defines beneficiaries. A HAP was submitted with the initial application. Following the award of the CDBG grant ($750,000) to Monroe County, the Florida Department of Community Affairs (DCA) requires, as a special condition for CDBG funding, that an amended HAP be submitted. The amendment changes are bolded throughout the HAP document. The amendment expands funding priorities from just single family, owner occupied, primary residence to include property owners, single family rental properties, renting to very low- and low-income households; the point election criteria is expanded; and all funds awarded will be in the form of grants to homeowners, and loans to property owners providing rentals to qualified beneficiaries. PREVIOUS RELEVANT BOCC ACTION: Approval of CDBG Housing Assistant Plan for Monroe County's 2002 CDBG application, Resolution 220-2002, May 15, 2002. I STAFF RECOMMENDATION: Approval TOT ALS COST: $0.00 COST TO COUNTY: $0.00 APPROVED BY: County Attorney~o /Purchasing ~iSk Management ~ DEPARTMENT APPROVAL: J. M nuel Castillo, Sf. Executive Director Monroe County Housing Authority DOCUMENTATION: Included -X- To Follow Not Required _ DISPOSITION: gl RESOLUTION NO. - 2003 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA ADOPTING AN AMENDED COMMUNITY DEVELOPMENT BLOCK GRANT, HOUSING ASSISTANCE PLAN WHEREAS, Monroe County adopted a Housing Assistance Plan ("HAP") by Resolution 220-2002, May 15,2002 in meeting the Community Development Block Grant ("CDBG"), Housing Category, application requirements, and WHEREAS, the Florida Department of Community Affairs ("FL DCA") requires, as a special condition for DCA authorizing the release of CDBG funds, that an amended HAP be submitted, and WHEREAS, the County amended the HAP to reflect the additional services and benefits to County residents, particularly to the County's very low- and low-income residents. NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Monroe County, Florida, that the Monroe County Community Development Block Grant, Housing Assistance Plan, as amended, and attached hereto as "Attachment A" is hereby adopted effective this date. This Housing Assistance Plan supersedes all previously adopted CDBG Housing Assistance Plans. PASSED AND ADOPTED, by the Board of Commissioners of Monroe County, Florida, at a regular meeting on the 15th day of July, A.D., 2003. BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA Mayor Spehar Mayor Pro Tem Nelson Commissioner McCoy Commissioner Neugent Commissioner Rice By: Mayor Dixie Spehar SEAL ATTEST: - te: ~~3 . -I' - T:'-".' Hdi. ....){.'.j Approved as to form and legal sufficiency: r'. ...-- ATTACHMENT A MONROE COUNTY 2002 SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT - HOUSING CATEGORY HOUSING ASSISTANCE PLAN All funds awarded will be in the form of grants to the homeowners and loans to property owners providing rentals to qualified beneficiaries. The process for selecting, accepting, reviewing and approving requests for assistance will be by advertisement in local newspapers of general circulation on at least four occasions. This process will provide a minimum sixty (60) day application period. Additional outreach activities shall include, press releases, announcements at public meetings and notification to the following: non- profit organizations, social service providers, local churches, daycare providers and organizations serving the elderly. Any subsequent application periods necessary shall meet the cnteria outlined above. Properties to be addressed shall meet all of the following criteria: Priority #1 Single family Owner occupied Primary residence Contain Housing Code, Housing Quality Standards or Health/Safety Violations or sewer connection requirements Priority #2 Property owners Single family or multifamily rental properties Occupied by qualified beneficiaries Has sewer connection requirements. Applications received within the application period(s) which meet the primary criteria above shall be prioritized based on the schedule outlined herein. Those household/projects receiving the greatest priority score shall be addressed until all available funding has been expended. Priorities Elderly (one owner greater than 62 yrs.) 10 Disabled household member 10 Documented Multiple Housing Code violations 10 Very low income 05 Children in household (greater than 2) 05 Length of Ownership (greater than 15 yrs.) 05 (0-5yrs = 0; 6-10yrs = 2; U-15yrs = 3; 16yrs+ = 5) Single head of household (2 or more persons) 05 Note: In the event of tie scores, very low-income households will receive priority. 3. Conflicts of interest will be addressed pursuant to 24 c.F.R. Section 570.489 and Chapter 112.311-112.3143, F. S. by immediate identification of potential conflicts. A TT ACHMENT A Additionally, beneficiaries will be identified in minutes of the Monroe Board of County Commissioners (BOCC) and the CDBG Citizens Advisory Task Force meeting(s) so that any previously unknown conflicts may be surfaced. The conflicts will be acknowledged publicly along with the final selection of beneficiaries. It is the intent of the Monroe County Commission and the CDBG Citizens Advisory Task Force to deal with these conflicts if such conflicts occur on a local level and request waiver for acknowledgement of the conflicts when appropriate. 4. The Monroe County Housing Authority will perform HUD Section 8 Housing Quality Standards (HQS) inspections on all properties to be rehabilitated to ensure compliance with the local safe housing code and safe, sanitary and decent housing to determine what rehabilitation work must be done on each eligible housing structure. All work required to meet HUD Housing Quality Standards and local housing code will be completed for each unit addressed. 5. The maximum amount of CDBG funds that may be expended on anyone housing unit is $25,000.00. This amount may only be exceeded by a recorded vote of the Monroe County Commission upon recommendation of the CDBG Citizen's Advisory Task Force. 6. The Monroe County will not address the rehabilitation of rental units under thHousing rehabilitation process. The Monroe County will address sewer connections of property owners of single family rental properties, occupied by eligible households. In the event of funds availability and completion of all applicants under priority #1, the County will address the sewer connection under this process. Assistance will be provided as a loan. Applicants will execute a note secured by a mortgage on the subject property. The term of the note will be for three (3) years at zero (0) percent interest and requires no regular payments. The principal balance shall be forgiven by 1I3rd annually on the anniversary date. The mortgage shall contain affordability covenants that require that during the term of the loan, the property shall be rented on an annual lease to very low- and low-income households subject to annual income certification. 7. The Monroe County may assist in the rehabilitation of mobile homes, modular homes or other forms of manufactured housing subject to paragraph 8 below. 8. The Monroe County will not provide assistance to beneficiaries for those housing units that are unfeasible to repair under CDBG and Housing Assistance Plan guidelines. Additionally, The Monroe County will not provide assistance to properties where the post rehabilitation value, exclusive of land, is less than the cost of rehabilitation. It is noted that due to extremely high median housing values, this is an unlikely situation. 9. All program participants will be advised routinely via formal written notification of their status in the program and specifically when a previously selected housing unit is deleted from the rehabilitation program. 10. The Monroe County will require homeowners of eligible units maintain sufficient homeowners, wind, flood or other property insurance as a condition of participation. 11. The Monroe County will require a final inspection by qualified entities for acceptance of the contractor's final work. All work is subject to the Monroe County's building permit and inspection process. ATTACHMENT A 12. The Monroe County will ensure that ownership of non-rental units by the occupying beneficiary is confirmed, the owner has the right to encumber the property and provide permission to a contractor to undertake construction work on the unit. This will be accomplished through coordination with the Monroe County Tax Appraiser's Office. 13. The Monroe County, through the CDBG Program, does not have any plans to declare a housing structure to be demolished or through its action, be converted to a non-LMI structure. 14. The Monroe County, through the Monroe County Housing Authority, will develop bid proposals to be bid upon by contractors and interface with beneficiaries to ensure the contractor performs to the contract terms. All construction contracts will be between the property owner and the contractor. 15. The Monroe County will review its local codes to determine that the property proposed for rehabilitation is in compliance with local codes prior to the initiation of any housing rehabilitation activities and issuance of a building permit. 16. The age of participating housing unit to be addressed will be verified by obtaining the Property Records Card for each unit in the Official Records of the Monroe County Tax Appraiser's Office. Coordination with the Bureau of Historic Preservation will take place as appropriate. 17. The Monroe County Housing Authority will test as required for lead based paint abatement when addressing pre-1978 homes following whatever program requirements exist. 18. Since virtually all housing structures to be addressed will be contained in the 100-year flood plain by virtue of the geographic configuration and location of the Monroe County, the Monroe County will follow and comply with all applicable Federal Emergency Management Agency (FEMA) requirements when addressing housing units. 19. The Monroe County Housing Authority, on behalf of the Monroe County will document completion of construction by ensuring that each housing unit case file shall contain the following information: A statement from the contractor that all items on the initial work write up as modified through change orders have been completed; An acknowledgement that the housing unit meets the applicable local codes and Section 8 Housing Quality Standard (HQS). A signed acknowledgement by the housing unit owner or his or her personal representative that the work has been completed based on the work write up and change orders. Should all requirements be fulfilled and the homeowner or their representative refuse to acknowledge completion of the work, the housing unit case file shall be documented with a statement detailing the stated reason for said refusal; The documentation shall be completed prior to the submission of the administrative closeout package and shall accompany the administrative closeout package when submitted to the Department of Community Affairs; and A TT ACHMENT A The following data will be provided by housing unit and summarized by activity as part of the administrative closeout for each activity providing direct benefit: Address of each housing unit rehabilitated with CDBG funds, the date the construction was completed on the housing unit, and the amount of CDBG funds expended on that unit; Whether the household is headed by a female, the number of handicapped persons in the household, the number of elderly persons in the household, and the LMI or VLI status of the household. The number of occupants of the household, categorized by sex; and The racial demographics of the household by number (white, black, Hispanic, Asian/Pacific Islander, or American Indian/Alaskan Native.