Item R2
BOARD OF COUNTY COMMISSIONERS
AGEl\T})A ITEM SUMMARY
Meeting Date: July 15, 2003
Division: Monroe County Housing Authority
Bulk Item: Yes -X- No Department: Special Pro~rams O(t}ce
(I~t.', /nftR'f:.. f?ELl, 2~z..-.La 1
(Staff will be present at BOCC meeting for any questions)
AGENDA ITEM WORDING: A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA, ADOPTING AN AMENDED
COMMUNITY DEVELOPMENT BLOCK GRANT, ANTI-DISPLACEMENT AND
RELOCATION POLICY.
ITEM BACKGROUND: The Anti-Displacement and Relocation Policy (ADRP) is a
condition of CDBG grant applications. Monroe County's Policy was adopted in 1991.
The ADRP was incorporated with the initial CDBG 2002 application. Following the
award of the CDBG grant ($750,000) to Monroe County, the Florida Department of
Community Affairs (DCA) requires, as a special condition for CDBG funding, that this
policy be reviewed and revised, as required. The amendment changes are bolded
throughout the ADRP document and is now meets DCA requirements. The principal
changes are in an expansion of standard conditions from 8 to 12; defining substandard
condition; and several dollar cost-values increased.
PREVIOUS RELEVANT BOCC ACTION: Approval of CDBG Anti-
Displacement and Relocation Policy for Monroe County, Resolution 087-1991, April 3,
1991.
I STAFF RECOMMENDATION:
Approval
TOT ALS COST: $0.00
COST TO COUNTY: $0.00
DEPARTMENT APPROVAL:
DOCUMENTATION:
Included -X- To Follow
Not Required_
DISPOSITION:
72L
RESOLUTION NO.
- 2003
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA
ADOPTING AN AMENDED COMMUNITY DEVELOPMENT BLOCK
GRANT, ANTI-DISPLACEMENT AND RELOCATION POLICY
WHEREAS, Monroe County adopted an Anti-Displacement and Relocation Policy
("ADRP") by Resolution 087-1991, April 3, 1991 for the purposes of applying for Community
Development Block Grant ("CDBG"), programs,
WHEREAS, the Monroe County ADRP was incorporated in the CDBG 2902 Housing
Category, application,
WHEREAS, the Florida Department of Community Affairs ("FL DCA") requires, as a
special condition for DCA authorizing the release of CDBG funds, that an amended ADRP, as
required, be submitted, and
WHEREAS, the County has amended the ADRP to bring the policy current to DCA
requirements.
NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of
Monroe County, Florida, that the Monroe County Community Development Block Grant, Anti-
Displacement and Relocation Policy, as amended, and attached hereto as "Attachment A" is
hereby adopted effective this date. This Anti-Displacement and Relocation Policy supersedes all
previously adopted CDBG Anti-Displacement and Relocation Policies.
PASSED AND ADOPTED, by the Board of Commissioners of Monroe County, Florida,
at a regular meeting on the 15th day of July, A.D., 2003.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Mayor Spehar
Mayor Pro Tem Nelson
Commissioner McCoy
Commissioner Neugent
Commissioner Rice
By:
Mayor Dixie Spehar
SEAL
A TIEST:
Approved as to form and legal sufficiency:
M';ROVED t-.S TO FORM
.A~~;0 L~GA '~F:(-~r~~te: ~rC)
S!jZA,..j~~t t. HUTTO~.,j
ATTACHMENT A
ANTI-DISPLACEMENT AND RELOCATION POLICY
I. Displacement Avoidance Policy.
The County of Monroe is committed to a policy to make all reasonable efforts to ensure that activities
undertaken through the use of Community Development Block Grant (CDBG) and/or other federal funding
will not cause unnecessary displacement or relocation. Such federally funded programs will be
administered in such a manner that careful consideration is given during the planning phase with regard to
avoiding displacement. The County of Monroe will also provide information to and keep citizens involved in
the process regarding pending land use changes, zoning and rezoning actions that threaten the
preservation of residential areas. Involuntary displacement shall be reserved as a last resort action
necessitated only when no other alternative is available and when the activity is determined necessary in
order to carry out a specific goal or objective that is of benefit to the public. In this case, community
development and housing programs will be planned in a manner which avoids displacement of households
or business.
However, "voluntary" relocation (temporary or permanent) may be necessary in order to achieve a benefit
to a household or business (such as rehabilitation or replacement of the building). Such benefits shall be
identified and requested by the displacee. Voluntary relocation may also occur when a property owner
voluntarily offers his home or business property for sale to the County of Monroe. In these cases, the seller
may be required to waive rights as a condition of sale of the property, and the Uniform Relocation Act
provisions will govern actions of the County of Monroe and/or its representative. 24 C.F.R. Part 570 is a
governing document on displacement and is incorporated by reference. 49 C.F.R. Part 24 provides Uniform
Relocation Act information and is incorporated by reference. As pertains to the County of Monroe's Tenant
Assistance, Relocation and Real Property Acquisition Plan, the U.S. Department of Housing and Urban
Development Handbook #1378, shall be adopted in its entirety as a part of this policy as amended.
II. Definitions of "Standard" and "Non-Standard Suitable for Rehabilitation" Dwelling Unit Condition
In the absence of federal and state provided definitions, the following is provided to establish a frame of
reference and context when dealing with matters of displacement and/or relocation as defined in 24 C.F.R.
Part 570 and 49 C.F.R. Part 24.
A. Standard Condition
A dwelling unit is considered "standard" if it has no major defects or only slight defects which are
correctable through the course of regular maintenance. It must be in total compliance with
applicable county housing and occupancy codes; be structurally sound, watertight, and in good
repair; be adequate in size with respect to number of rooms and area of living space and contain
the following:
1. A safe electrical wiring system adequate for lighting and other normal electrical devices.
2. A separate, well-lighted and ventilated bathroom that provides user privacy and contains a
sink, commode, and bathtub or shower stall, all in good working order and properly
connected.
3. An appropriate, sanitary and approved source of hot and cold potable water.
4. An appropriate, sanitary and approved sewage drainage system.
1
ATTACHMENT A
5. A fully usable sink in the kitchen, attached to a potable water source.
6. Adequate space and service connections for a stove and a refrigerator.
7. An unobstructed egress to a safe, open area at ground level.
8. Contain a heating system capable of sustaining a healthful temperature.
9. Have no barriers which would preclude ingress or egress if the occupant is handicapped.
10. Meet the Section 8 Housing Quality Standards.
11. Comply with the lead-based paint requirements of 24 C.F.R. Part 35.
12. Meet the requirement of the local existing Housing Code.
Failure to meet any of these criteria automatically causes a dwelling to not be considered "standard."
B. Substandard Condition Suitable for Rehabilitation
A dwelling unit is considered substandard if it does not fully comply with the standard criteria, does
not comply with the adopted existing housing code, has minor defects which require a
certain amount of correction but can still provide safe and adequate shelter, does not meet
the HUD Section 8 Housing Quality Standards, or has major defects requiring a great deal of
correction and will be safe and adequate once repairs are made.
To be suitable for rehabilitation, a trained housing specialist must carefully inspect the dwelling and
prepare a work write-up of repairs necessary to bring it up to standard condition. A cost estimate of
repairs will be prepared based on the needs identified in the work write-up. If these costs are equal
to or less than 75% of the fair market value of a comparable unit in standard condition as obtained
from more than one licensed contractor, the dwelling will be considered suitable for rehabilitation. If
the predicted cost exceeds 75% of fair market value after completion of the rehabilitation, the unit
will be deemed unsuitable.
This criteria is arbitrary, however, and the Monroe Board of County Commissioners may authorize
deviations based on the unique aspects of each dwelling, owner, tenant, etc. on a case-by-case
basis by vote of the Commission. Each deviation so approved must be thoroughly documented.
III. Permanent, Involuntary Displacement
The County of Monroe will provide reasonable relocation assistance to persons (families, individuals,
businesses and nonprofit organizations) displaced (moved permanently and involuntarily) as a result of the
use of CDBG/federal assistance to acquire or substantially rehabilitate property. Assistance to displaced
persons may include:
a) Payment for actual moving and relocation expenses documented by receipts and/or vouchers from
service providers and utility companies. The documents shall be submitted prior to the disbursement of
payment;
b) Advisory services necessary to help in relocating; and
c) Financial assistance sufficient to enable the displaced person to lease and occupy a suitable, decent
safe and sanitary replacement dwelling where the cost of rent and utilities does not exceed 30 percent of
the household gross income of a family earning 80 percent of the median income for the jurisdiction.
2
ATTACHMENT A
A. Provisions for One-for-One Replacement
The County of Monroe will replace all occupied and vacant occupiable low/moderate-income
dwelling units demolished or converted to use other than as low/moderate-income housing as a
direct result of activities assisted with funds provided under the Housing and Community
Development Act of 1974, as amended, and as described in 24 C.F.R. Part 570. Replacement
low/moderate-income units may include public housing or existing housing receiving Section 8
project based-assistance. All replacement housing will be provided within three years of the
commencement of the demolition or rehabilitation relating to conversion and will meet the following
requirements:
1. The units will be located within the County of Monroe
2. The units will meet all applicable County of Monroe housing, building, and zoning
ordinances and will be in standard, or better condition.
3. The units will be designed to remain low/moderate-income dwelling units for at least 10
years from the date of initial occupancy (applies to initial tenant only).
4. The units will be sufficient in size and number (functionally equivalent) to house at least the
number of occupants who could have been housed in the units that are demolished or
converted.
Before obligating or expending CDBG/federal funds that will directly result in such demolition or conversion, the
local government will make public and submit to the Florida Department of Community Affairs and/or the U.S.
Department of Housing and Urban Development the following information in writing:
1 . A description of the proposed assisted activity.
2. The general location on an area map including approximate number of dwelling units by
size (number of bedrooms) that will be demolished or converted to a use other than
low/moderate-income dwelling units.
3. A time schedule for commencement and completion of the demolition or conversion.
4. The general location on a service area map and approximate number of dwelling units by
size (number of bedrooms) that will be provided as replacement units.
5. Identification of the source of funding at the time of submittal and the time frame, location
and source for the replacement dwelling unit.
6. The basis for concluding that each replacement dwelling unit will be designed to remain a
low/moderate-income dwelling unit for at least 10 years from the date of initial occupancy.
7. Information demonstrating that any proposed replacement of a unit with a smaller unit is
consistent with the housing needs of LMI persons in the jurisdiction.
3
ATTACHMENT A
B. Provisions for Relocation Assistance for Residential Displacement
The County of Monroe will provide relocation assistance, as described in 24 C.F.R. Part 570, to
each low/moderate-income household involuntarily displaced by the demolition of housing or by the
conversion of a low/moderate-income dwelling to another use as a direct result of CDBG/federally
assisted activities. Persons that are relocated are entitled to:
1 . A choice between actual reasonable moving expenses or a fixed expense and dislocation
allowance.
2. Advisory services
3. Reimbursement for reasonable and necessary security deposits and credit checks.
4. Interim living costs.
5. Replacement housing assistance which may include a Section 8 housing voucher/
certificate and referral to assisted units; cash rental assistance to reduce the rent and utility
cost or lump sum payment equal to the present value of rental assistance installments to
be used toward purchasing an interest in a housing cooperative or mutual housing
association for a period up to 60 months (5 years).
C. Provisions for Non-Residential Relocation
Businesses, non-profit organizations. etc., shall not be relocated unless the move is voluntary,
essential to the project from the public review, and the owner waives his/her rights under the
Uniform Act, except for the following relocation assistance:
1. Actual moving and reasonable re-establishment expenses not less than $1,000 nor more
than $20,000 equal to a pro rata share for the period of interruption of operations of the
annual net earnings. Average annual net earnings are one half of the entity's net earnings
before taxes during the two taxable years immediately prior to the taxable year it was
displaced.
2. No other benefits will be provided and a signed waiver acknowledging that fact will be
required.
IV. Temporary, Voluntary Displacement and Relocation
A. Persons occupying housing which is to be rehabilitated using CDBG/federal funds must voluntarily
agree to inclusion in the program and shall temporarily vacate the housing at the direction of the
County (or its designed agency) in order to facilitate the safe, timely and economical rehabilitation
process.
B. A moving allowance of $500 will be provided each family unit so displaced. This allowance will be
provided in two payments of $250 each on move out and move back in.
C. The County of Monroe may provide a safe, decent and sanitary housing unit for use as temporary
relocation housing. The unit shall be available free of charge to temporarily displaced households
for the time period authorized by the County of Monroe's designated agency, generally for the
period of rehabilitation construction. Households who occupy the unit shall have a $75 refundable
4
A TT ACHMENT A
deposit withheld from their initial moving allowance payment. This deposit shall be refunded in full
immediately after the relocation unit is vacated in a clean and undamaged condition. The deposit
refund shall be denied in full or in part for payment of damages to the owner/lessee due to the
occupants', (a) failure to properly clean or maintain the unit, (b) physical damage to the unit, (c)
loss of keys to the units, or (d) need for any special condition such as fumigation. A $25 per day
penalty may also be assessed for the household's failure to properly vacate the relocation unit
when directed to do so by the County of Monroe's designated agency.
D. A storage allowance of up to $200 will be provided each family unit displaced if storage is
necessary and essential to the move.
E. Insurance cost of up to $250 for the replacement value of the household property in connection
with the move will be provided each family unit displaced if storage is necessary and essential to
the move.
V. Permanent, Voluntary Displacement and Relocation.
If it is determined by the County of Monroe that the occupants of a dwelling should be permanently
relocated and the occupants voluntarily consent, the courts will assist in the relocation to a decent, safe
and sanitary dwelling unit. Benefits, if provided, will be limited to increases in monthly housing costs
incurred by the occupant in an amount equal to the lesser of 60 times the increase or 30 percent of the
person's annual income. 24 C.F.R. Part 570 must be consulted to determine specific limitations. Payment
of relocation benefits for housing assistance will be spread over 60 months (or 42 months for non-LMI
relocatees).
VI. Tenant Assistance Policy/Federal Rental Rehabilitation Program
A. It is not the local government's policy to displace families in rental units. Participating landlords will
be required to warrant that the proposed rehabilitation will not cause any tenant to be permanently
displaced unless the owner will be able to relocate the tenant displaced in accordance with HUD
relocation criteria. Rehabilitation funds will not be used to rehabilitate the rental units if the
rehabilitation will cause the permanent displacement of LMI families.
B. If it becomes necessary for an owner to temporarily move a tenant from a unit as a direct result of
rehabilitation assisted through rental rehabilitation funds, the owners will assure that the tenant is
offered a decent, safe and sanitary dwelling unit at an affordable rate as described in the applicable
regulations. No tenant will be considered displaced if the owner has offered the tenant a decent,
safe, sanitary and affordable unit and the tenant has declined the offer.
C. Should temporary displacement become necessary for a LMI family as a result of the rental
rehabilitation assistance, the owner will assure that tenants are provided the necessary financial
assistance, information, counseling, referrals and housing location options regarding Federal Fair
Housing and other relocation services as needed without regard to race, color, religion, sex, familial
status, age, handicap, or national origin, so as to enable the family to obtain decent, safe and
sanitary housing at an affordable rent.
D. The Housing Authority of the County of Monroe shall provide federal preference to any qualified
LMI family subject to relocation. Where Section 8 Housing vouchers are available, such preference
will apply.
5
A IT ACHMENT A
E. Where required, compensation to obtain replacement housing shall not exceed $5,000 threshold.
Should such projected compensation to the tenant exceed this threshold, consideration shall be
given to not performing the demolition rehabilitation which would cause the displacement.
VII. Displacement of Homeowners
When rehabilitation of the dwelling is not feasible or cost effective, demolition of a house with
CDBG/federal funds may be considered only as a voluntary action by the homeowner.
Although homeowners have a right to assistance as previously discussed, CDBG/federal funds available
for relocation assistance are limited. Therefore, financial assistance shall not exceed that described in
accordance with 49 C.F.R. 24.401 and the regulations under U.S. HUD Handbook 1378.
VIII. Appeals/Counseling
A. If a claim for assistance is denied by the County of Monroe, the claimant may appeal, where
applicable to either the State of Florida or U.S. Department of Housing and Urban Development,
and their decision shall be final unless a court determines the decision was arbitrary and
capricious.
B. Counseling will be provided to displacees in the areas of household finance, fair housing rights,
real estate transactions, and locating and evaluating replacement housing options. Counseling
shall be provided by the County of Monroe or its designated agency to permanently ensure that:
1. No person is discriminated against based upon age, race, color, religion, sex, handicap,
familial status, national origin, or presence of children in the household.
2. Displacees receive information concerning the full range of housing opportunities within the
local housing market.
6