Item L02
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 15 July 2003
Division:
Growth Management
Bulk Item: Yes ----X- No
Department:
Marine Resources
AGENDA ITEM WORDING:
Approval to advertise and Request for Qualifications (RFQ) to provide engineering and permits for a
stormwater improvement / xeriscape project on Big Coppitt funded through a contract with the Water
Management District
ITEM BACKGROUND:
Attached is an RFQ for the Big Coppitt Stormwater / Xeriscape project. This item has been considered
previously by the Board in its approval of the grant contract with the District. Through this item we will be
putting the project out to obtain statements of qualification.
PREVIOUS RELEVANT BOCC ACTION:
October 2002 - Approval of SFWMD Contract No. C-13177
CONTRACT/AGREEMENT CHANGES:
NA
STAFF RECOMMENDATIONS;
Approval
TOTAL COST:
$40.000
BUDGETED: Yes
x
No
COST TO COUNTY:
$20.000
SOURCE OF FUNDS:
Fund 148
REVENUE PRODUCING: Yes
No ----X- AMOUNT Per Month
Year
DOCUMENTATION: Included.-L To Follow
Risk Management NA
APPROVED BY: County Atty NA
DIVISION DIRECTOR APPROVAL:
Growth Management
Not Required
L'L
DISPOSITION:
AGENDA ITEM NO.:
BC030780
6/26/2003 12:37 PM
Monroe County
1100 Simonton Street
Key West. Florida 33040
Stormwater / Xeriscape Engineering Services
Request for Statements of Qualifications
Legal Notice
Monroe County, pursuant to Florida Statutes, Chapter 287.055, Consultants Competitive
Negotiations Act, is seeking Professional Engineering Consulting firms to enter into a Contract
for Stormwater Improvement and Xeriscape Engineering Services leading to necessary permits
for such improvements along a one to two mile section of U.S. Highway 1 on Big Coppitt Key.
A copy of the Qualifications Package may be obtained from Ms. Lisa Cherry, Monroe County
Purchasing Department, 1100 Simonton Street, Key West, Fl., 33040. (305)-292-4466
Firms or individuals desiring to provide professional services for this project shall submit six (6)
copies of a Letter of Interest and completed Qualifications Package addressed to:
Ms. Lisa Cherry
Purchasing Department
Monroe County
1100 Simonton Street
Key West, Florida 33040-1239
Phone:
Fax:
305-292-4466
305-292-4515
All Qualifications Packages shall be sealed in envelopes plainly marked on the outside:
"Project Name:
"Big Coppitt Stormwater / Xeriscape Engineering Services"
Qualifications Packages will be received until 5:00 p.m., local time, on Tuesday, the 16s1 day of
June, 2003.
Review of the Qualifications Packages will be performed by a selection committee as determined
by the Director of Marine Resources. The areas of consideration for determining the best firm or
individual qualified include, but are not limited to the following:
. Qualifications and Expertise of Firm with Similar Work
. Qualifications and Expertise of Assigned Staff with Similar Projects
Big Coppitt Wastewater Engineering Services
. Understanding of Scope of Work
. Quality, Depth & Scope of Proposed Project Approach
. Past Performance History
. References
. Location Considerations
. Prior Work History with Monroe County, if any
Only those firms or individuals submitting letters of interest and completed qualifications
packages which best meet the needs of the Florida Keys Aqueduct Authority will be considered
for the requested services, regardless of past contracts with the Florida Keys Aqueduct
Authority.
Additional information may be obtained by contacting George Garrett, Director of Marine
Resources, 305 - 289- 2507.
Big Coppitt Wastewater Engineering Services
Request for Qualifications
"Big Coppitt Stormwater / Xeriscape Engineering Services"
May 2003
Qualifications Package
Issued by:
Department of Marine Resources
EPA Decentralize Wastewater Utility Demonstration Project
Part I
Part II
Part III
Part IV
Part V
Part VI
Monroe County
Request for Statements of Qualifications
"Big Coppitt Stormwater / Xeriscape Engineering Services"
Table of Contents
General Information
A. Purpose
B. Scope of Services
C. Requirements of Consultants
Proposal Due Date
Submission of Proposal
A. Incurred Expenses
B. Interviews
C. Proposal Acknowledgement
D. Request for Additional Information
E. Signature Requirements
F. AcceptancelRejection/Modifications to Proposals
Information Required of Proposer - Qualification Requirements
A. Title Page
B. Table of Contents
C. Letter of Interest
D. Section 1 - Consultant's Team
E. Section 2 - Firm Experience
F. Section 3 - Project Scope and Approach
G. Section 4 - Office Location
H. Section 5 - References
I. Section 6 - Qualification Forms
J. Section 7 - Standard Forms 254 and 255
K. Section 8 - Other Information
Proposal Evaluation and Review Procedure
Questions Regarding the Proposal Process
Attachment A - Qualification Forms
EPA Decentralize Wastewater Utility Demonstration Project
PART I
GENERAL INFORMATION
A. Purpose
Monroe County desires to retain a professional engineering consultant(s) to provide the scope of
services described below. Selection of the consulting firm(s) or individual(s) will be in
accordance with Florida Statute 287.055. This Qualifications Package provides guidelines for
the submission of letters of interest and qualifications information in response to this RFQ.
B. Scope of Services
Experience to include:
. General stormwater engineering;
. Landscape planning using xeriscape materials;
. Pedestrian and bicycle planning and engineering, to include bicycle path
improvements;
. Project permitting to include the South Florida Water Management District and the
Florida Department of Transportation
This scope of services may be expanded at the discretion of Monroe County to include other
stormwater related engineering consulting assignments related to the development of the Big
Coppitt stormwater engineering and xeriscape project.
C. Requirements of Consultants
Consultants interested in performing these services must exhibit considerable relevant experience
with this type of work, and should emphasize both the experience and capability of particular
personnel who will actually perform the work. Consultants should indicate any sub-consultants
proposed to be utilized for the project.
Proposers, both corporate and individual, must be fully licensed for the type of work to be
performed in the State of Florida at the time of RFQ receipt. The proposal of any proposer that
is not fully licensed and certified shall be rejected.
Consultants shall carry and provide Monroe County proof of General Liability, Professional
Liability, and Workers Compensation Insurance.
PART II
PROPOSAL DUE DATE
Sealed proposals in six (6) complete copies must be received at the Monroe County Purchasing
Department no later than 5:00 p.m., local time, on Tuesday, the 1st day of July, 2003.
Firms or individuals desiring to provide professional services for this project shall submit six (6)
copies of a Letter of Interest and completed Qualifications Package addressed to:
EPA Decentralize Wastewater Utility Demonstration Project
Ms. Lisa Cherry
Purchasing Department
Momoe County
1100 Simonton Street
Key West, Florida 33040
Phone:
Fax:
305-292-4466
305-292-4515
All Qualifications Packages shall be sealed in envelopes plainly marked on the outside:
"Project Name:
"Big Coppitt Stormwater / Xeriscape Engineering Services"
Proposals received by Momoe County after the time specified for receipt will not be considered.
Proposers shall assume full responsibility for timely delivery at the location designated for
receipt of proposals.
PART III
SUBMISSION OF PROPOSAL
A. Incurred Expenses
Momoe County is not responsible for any expenses which proposers may incur preparing and
submitting letters of interest and qualifications packages called for in this Request for
Qualifications.
B. Interviews
Momoe County reserves the right to conduct personal interviews or required presentations on all
proposers prior to selection. Momoe County will not be liable for any costs incurred by the
proposer in connection with such interviews/presentations (i.e. travel, accommodations, etc.).
c. Proposal Acknowledgement
By submitting a qualifications package, the proposer certifies that he/she has fully read and
understands the qualifications instructions and has full knowledge of the scope, nature, and
quality of work to be performed.
D. Request for Additional Information
The proposer shall furnish such additional information as Momoe County may reasonably
require. This includes information that indicates financial resources as well as ability to provide
the services. Momoe County reserves the right to make investigations of the qualifications of the
proposer as it deems appropriate.
E. Signature Requirements
Proposals must be signed by duly authorized official(s) of the proposing firm. Joint ventures or
teams submitting proposals, although permitted and encouraged, will not be considered
responsive unless it is established that all contractual responsibility rests solely with one firm or
legal entity which shall not be a subsidiary or affiliate with limited resources. Each proposal
shall indicate the entity responsible for execution on behalf of the proposal team.
EPA Decentralize Wastewater Utility Demonstration Project
F. AcceptancelRejection/Moditications to Proposals
Monroe County reserves the right to negotiate modifications to proposals that it deems
acceptable, reject any and all proposals, and to waive minor irregularities in the evaluation
process.
PART IV
INFORMATION REQUIRED OF PROPOSER - QUALIFICATION
REQUIREMENTS
In order to ensure a uniform review process and to obtain the maximum degree of comparability,
it is required that the qualifications packages be organized in the manner specified. The
proposals should be assembled in the order listed below and utilize the headings given.
The qualifications package shall be bound no larger than a 2-inch three-ring binder with tabs
separating the sections noted below. Proposals submitted in notebooks larger than 2-inch or
in any other type of binding will be considered non responsive and will not be considered
for evaluation.
A. Title Page
B. Table of Contents
C. Letter of Interest
Letter of Interest is limited to two pages and should include the name of the
person(s) who will be authorized to make representations for the proposer, their
title( s), and telephone number( s).
D. Section 1- Consultant's Team
This section should identify the prime consultant, sub consultants, project staffing
plan, and resumes. An organization chart of the firm should be included that
identifies those individuals that will be most directly involved with MONROE
COUNTY projects. Identify the Project Manager that will be responsible for day-
to-day communication and coordination with Monroe County.
E. Section 2 - Firm Experience
The proposer should present recent (within the last 5 years), relative firm
experience for the prime and subconsultants that is most similar to the requested
scope of services. Specifically include information on the following:
1. .Use and or development of On-site Wastewater Nutrient Reduction Systems
(OWNRS);
2. Testing of new OWNRS technologies;
3. Installation and management of on-site and clustered OWNRS;
4. Operation and Maintenance of (0 &M) on-site and clustered OWNRS;
EPA Decentralize Wastewater Utility Demonstration Project
5. Use of telemetry technologies in the management, maintenance, and
monitoring of wastewater systems;
6. Development and Implementation of Decentralized Utility management; and
7. General engineering services to include surveying, aerial photography,
engineering design and permitting for wastewater collection, treatment, and
disposal systems.
F. Section 3 - Approach to Scope of Senrices
This section should include a statement as to the project understanding, planned
project approach and tentative time frame of performance.
G. Section 4 - Office Location
Descriptions of primary project office location, address, and phone numbers
should include the prime consultant and all subconsultants.
H. Section 5 - References
A list of client references should include name, address, telephone number, and
contact person.
I. Section 6 - Qualification Forms
The proposer should complete the Qualification Forms provided in Attachment A.
The forms can be copied for typed information or reproduced in word processing
format. Forms may be submitted in duplicate, as needed, to present all relevant
information.
J. Section 7 - Standard Forms 254 and 255
Attach one (1) completed set of forms for pnme consultant and each sub-
consultant listed.
K. Section 8 - Other Information
This section should include Proof of Insurance, Statement on Public Entity
Crimes, applicable business and professional licenses and other information the
proposer considers pertinent for consideration.
PART V
PROPOSAL EVALUATION AND REVIEW PROCEDURE
Review of the Qualifications Packages will be performed by a selection committee as determined
by the Director of Marine Resources. The areas of consideration for determining the best firm or
individual qualified for the project include, but are not limited to, the following:
. Qualifications and Expertise of Firm with Similar Work
. Qualifications and Expertise of Assigned Staff with Similar Projects
EPA Decentralize Wastewater Utility Demonstration Project
. Understanding of Scope of Work
. Quality, Depth & Scope of Proposed Project Approach
. Past Performance History
. References
. Location Considerations
. Prior Work History with Momoe County, if any.
The Momoe County selection committee will evaluate the submittals and create a shortlist of at
least three prime consultants, unless less than three Statements are received. The short-listed
firms may then be invited to make presentations to the Momoe County Board of Commissioners
at a future date. The presentations provide an opportunity for the proposer to clarify the
qualifications package to Momoe County. The oral presentation will be incorporated into the
final ranking of the short listed firms' overall evaluation. After deliberation, the Momoe County
Board of Commissioners will make a final selection of the most qualified firm. A
recommendation to begin negotiations with the selected firm will be made by the Selection
Committee and approved by the Momoe County Board of Commissioners.
Selection is contingent upon the negotiation of a mutually acceptable contract with the successful
proposer.
PART VI
QUESTIONS REGARDING PROPOSAL PROCESS
Inquiries regarding this RFQ should be directed to:
Mr. George Garrett
Director of Marine Resources
Momoe County
2798 Overseas Highway
Suite 420
Key West, Florida 33040
Phone: 305-289-2507
Fax: 305-289-2536
E-Mail: garrett-george@momoecounty-fl.com
Written requests for clarification will be received until seven (7) days prior to the submittal date.
Interested proposers may conduct self-guided site inspections prior to submitting a proposal. It
is recommended that all shortlisted firms make a site inspection prior to presentations to the
Momoe County Board of Commissioners.
EPA Decentralize Wastewater Utility Demonstration Project
Attachment A
Qualification Forms
EP A Decentralize Wastewater Utility Demonstration Project
Monroe County
Request for Qualifications
"Big Coppitt Stormwater / Xeriscape Engineering Services"
A. GENERAL INFORMATION
1.
2.
3.
Submitting Firm Name:
Type of Firm: Corporation
If Corporation, complete the following:
a. Date Incorporated:
b. State Incorporated:
c. Date Authorized in Florida:
d. President(s) Name and Office Phone Numbers (If outside of Florida, Regional
Vice Presidents):
4. If Partnership, complete the following:
a. Date Organized:
b. Type: General Limited
c. Name of Partners:
Individual
Other
5. Secretary of State's Charter Number (attach copy):
6. Florida State Board of Professional Engineering Business Registration Number:
Date: (attach copy)
7.
8.
Federal Employer's Identification Number:
Do you carry Professional Liability Insurance?
If yes, answer the following:
a. Policy Number:
b. Company Name:
c. Amount of Limits:
d. Expiration Date:
No
Yes
EPA Decentralize Wastewater Utility Demonstration Project
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SWORN STATEMENT PURSUANT TO SECI'ION 287.133(3)(a),
FLORIDA STATUTES. ON PUBLIC ENTITY CRIMES
TIDS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY
PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
1. This sworn statement is submitted to the
(print name of the public entity)
by
(print individual's name and title)
for
(print name of entity submitting sworn statement)
whose business address is
and (if applicable) its Federal Employer Identification Number (FEIN) is
(If the entity has no FEIN, include the Social Security Number of the individual signing this sworn
statement:
.)
2. I understand that a "public entity crime" as defmed in Paragraph 287.133(1 )(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or of the United
States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity
or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud,
theft, bribery, collusion, racketeering, conspiracy, or materiel misrepresentation.
3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes, means
finding of guilt of a conviction of a public entity crime, with or without an adjudication of guilt, in any federal
or state trial court of record relating to charges brought by indictment or in formation after July 1, 1989, as a
result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.
4. I understand that an "affiliate" as defined in Paragraph 287.133(1 )(a), Florida Statutes means:
1. A predecessor or successor of a person convicted of a public entity crime; or
2. An entity under the control of any natural person who is active in the management of the entity and
who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors,
executives, partners, shareholders, employees, members, and agents who are active in the management
of an affiliate. The ownership by one person of shares constituting a controlling interest in another
person, or a pooling of equipment or income among persons when not for fair market value under an
arm's length agreement, shall be a prima facie case that one person controls another person. A person
who knowingly enters into a joint venture with a person who has been convicted of a public entity
crime in Florida during the preceding 36 months shall be considered an affiliate.
5. I understand that a "person" as defmed in Paragraph 287. 133(1)(e), Florida Statutes, means any natural person
or entity organized under the laws of any state or of the United States with the legal power to enter into a
binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a
public entity, or which otherwise transacts or applies to transact business with a public entity. The term
"person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents
who are active in management of an entity.
A-7
6. Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. (Indicate which statement applies).
Neither the entity submitting this sworn statement, nor any of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any
affiliate of the entity has been charged with and convicted of a public entity crime subsequent.
The entity submitting this sworn statement, or one or more of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives,
partners, shareholders, employees, members or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.
However, there has been subsequent proceeding before a Hearing Officer of the State of Florida, Division of
Administrative hearings and the Final Order entered by the hearing Officer determined that it was not in the
public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy
of the final order).
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING
OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS
FOR THAT PUBLIC ENTITY ONLY AND, THAT TIDS FORM IS VALID THROUGH
DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO
UNDERSTAND THAT I AM REQUIRED TOINFORM THE PUBLIC ENTITY PRIOR TO
ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT
PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF
ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
(Signature)
Sworn to and subscribed before me this
day of
,19_
Personally known
Or Produced Identification
Notary Public - State of
My commission expires
(Type of identification)
(Printed, typed or stamped commissioned
name of notary public)
A-8