Item L06
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 15,2003
Division:
Growth Management
Bulk Item: Yes X
No
Department: Planning
AGENDA ITEM WORDING:
Approval of a contract with Bermello, Ajamil & Partners, Inc. (B&A) Planning Group to prepare
a Commercial Corridor Enhancement Plan for Tavernier Creek Bridge to Mile Marker 93.5 as
part of the Tavernier Creek Bridge to Mile Marker 97 Planning Area Livable Communikeys
Program.
ITEM BACKGROUND:
Two proposals were received by the County from consulting firms in response to a RFQ to
prepare a Corridor Enhancement Plan for the Tavernier Creek Bridge to Mile Marker 97/ US I
Planning Area as a part of the Livable CommuniKeys Plan. The Selection Committee consisted
of Marlene Conaway, Director of Planning and Environmental Resources, Maureen Lackey,
Senior Planner, Jeff Stuncard, Senior Planner and Jerry Buckley, Planner. Based on its
evaluation, the Selection Committee chose B&A Planning Group as the top candidate for the
project. Staff has negotiated a scope of services, timeline, and budget, which have been included
in the contract for services. A grant for $35,000 has been received from FDOT for this
enhancement project.
PREVIOUS REVELANT BOCC ACTION:
The BOCC approved the selection of B&A Planning Group and directed Staff to enter into
contract negotiations with the firm at the May 21, 2003 regular meeting.
CONTRACT/AGREEMENT CHANGES:
N/A
ST AFF RECOMMENDATIONS:
Approval.
TOTAL COST:
$35,000
BUDGETED: Yes X
No
COST TO COUNTY:
N/A
SOURCE OF FUNDS: Fund 148 - MSTD
REVENUE PRODUCING: Yes N/ A No
AMOUNT PER MONTH
Year
DIVISION DIRECTOR APPROVAL:
Risk Management X
APPROVED BY: County Atty ~ OMB/Purchasing
arry, AICP
DOCUMENTATION:
Included ~
To Follow
Not Required _
AGENDA ITEM # Lio
DISPOSITION:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
I2.J^.'J ~MMARY
I~ UM,t> .li .
Contract with~ ~ !) Contract #
Effective Date:
Expiration Date:
Contract Manager:
kz..c;l1
(Ext.)
--::tr 2-D
(Department! top #)
for BOCC meeting on -, { l ~ 03
Agenda Deadline:
<O~~, O~
CONTRACT COSTS
Total Dollar Value of Contract: $ ~ , 000
Budgeted? Yes~ No 0 Account Codes:
Grant: $ ~ ~ I uoD
County Match: $ (2J
Current Year Portion: $ ,...--
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/
ADDITIONAL COSTS ~
Estimated Ongoing Costs: $~yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
O.M.B./Purchasing ~3YeSONO~
County Attorney h-26---o3 Y esO N~
Comments: fleed {...o a.d.d 1--0 ~ t\svra.nc.~ (-e~(lI~urteA\...s '0
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Date Out
Changes
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Division Director ':.../ YesO NoS' _
Risk Management ~3 Yes0NoO
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OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY
TAVERNIER CREEK BRIDGE TO MILE MARKER 93.5/US1 COMMERCIAL
CORRIDOR AREA ENHANCEMENT PLAN
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT made and entered into this day of , 2003,
by and between the MONROE COUNTY BOARD OF COUNTY COMMISSIONERS,
Monroe County, Florida, hereinafter referred to as the "CLIENT", and B&A with offices
located at 2601 South Bayshore Drive, Miami, Florida 33133 hereinafter referred to as
the CONSULTANT.
WHEREAS, the CLIENT has determined that it is necessary, expedient, and to the best
interest of the CLIENT to retain a CONSULTANT to render and perform consulting and
other professional services in connection with providing technical assistance to Monroe
County in the preparation of a Tavernier Creek Bridge to Mile Marker 93.5/ US 1
Corridor Area Enhancement Plan.
WHEREAS, THE CLIENT desires to engage the CONSULTANT on a contract basis, for
work assignments, as per the authorization procedures hereinafter set forth.
NOW, THEREFORE, the parties hereto do mutually agree as follows:
SECTION 1. EMPLOYMENT OF THE CONSULTANT
The CLIENT hereby engages the CONSULTANT and the CONSULTANT agrees to
perform services hereinafter described.
SECTION 2. SCOPE OF SERVICES
The CONSULTANT shall do, perform and carry out in a professional and proper manner
certain duties as described in the Scope of Services - which is included and made a
part of this agreement.
As defined by the County the north-south project limits are from Mile Marker 93.5 the
entrance to the Harry Harris Park to Mile Marker 91 the Tavernier Creek Bridge. The
east-west project limits are the right-of-way boundaries of US 1. The approximate
length of the corridor is 2.5 miles. The Commercial Corridor Enhancements Master Plan
will respond to the goals and objectives detailed in this proposal. The proposed study
approach is divided into steps that lead from an analysis of existing conditions and
development trends, the identification of opportunities and constraints, stakeholder
meetings, a community workshop to generate and evaluate future improvements
options and culminating in a proposed master plan that is based on community and
stakeholder consensus.
Page 1 of 18
Task 1: Project Coordination and Kick Off Meeting
A project coordination meeting will be held with the County Planning staff to review the
scope, tasks and administrative parameters. This kick-off meeting will provide the
coordination necessary to obtain existing and proposed project site plans and surveys.
The team will coordinate with County to obtain all construction documents for existing
streetscape projects, land use and planning documents and zoning codes. These
documents will be reviewed by the team for relevancy to the goals of the Commercial
Corridor Enhancements Master Plan project.
Task 2: Site Assessment
The team will inventory all existing field landscape and hardscape conditions, land use
patterns, pedestrian and vehicular circulation patterns, parking areas and availability of
open space. The Corridor will be documented photographically for use in developing the
opportunities and constraints analysis plans in Task 3 and for reference in future
workshop and design tasks.
Task 3: Plannina Assessment
In this phase functional areas, regulatory, susceptibility to change and streetscape
analysis documents and maps will be prepared for the Corridor. Based on this analysis
and opportunities and constraints for enhancements will be defined. The team will
analyze the corridor holistically to create a thoughtful, unified approach to the
enhancements plan. The analysis process is dynamic and the initial objectives
established will be continually assessed, modified or expanded based on our research
and findings. The site analysis task will include the following steps:
A. Functional Areas Analysis
. Land use - Present and future land use designations within and abutting the
Corridor.
. Property Ownership - Including publicly owned lands, major private property
owners and right-of -way boundary.
. Open space! Recreation & Pedestrian Circulation System - Identify pedestrian
and vehicular linkages to existing open space, Overseas Heritage Trail and
recreation areas.
. Historic District and Structures - Identify relationship of the historic district and
structures to the Commercial Corridor enhancements.
. Existing Building Typologies - Identify existing building typologies within the
Corridor and the building response to site location, parking and US 1.
. Vehicular Circulation - Define vehicular circulation constraints including FOOT
roadway operational requirements, Overseas Heritage Trail and other
streetscapes improvements.
Page 2 of 18
. Existing Parking and Parking Demand- Summary review of existing off-street
parking availability, parking requirements and policies.
. Public Transportation - Identify public transportation routes and nodes with in
the Corridor and assess the condition of bus stops.
B. Regulatory Environment Analysis
. Zoning - Evaluation of: present zoning, including setbacks, site cover, open
space requirements, landscape requirements; land development regulations.
. Comprehensive Plan Review - Carry out a summary review to identify pertinent
policies, conditions and needs.
. Proposed Regulations - Review proposed growth control and land development
regulations to ascertain impacts study area.
C. Susceptibility to Change Analysis
. Identify and categorize the existing "soft" building parcels that are susceptible to
change and existing "hard" building parcels that are not susceptible to change
within the Corridor given certain market and regulatory assumptions.
. Identify proposed public and private projects that must be addressed as part of
the Corridor Enhancements Plan.
. Identify larger redevelopment patterns for the Corridor.
D. Streetscape Analysis
. Landscape- Define improvements that will provide buffering, visibility, shade and
comfort, reinforcement of street pedestrian and vehicular circulation patterns,
increasing tree/palm canopy and accessibility.
. Hardscape improvements will consider pedestrian and vehicular circulation,
linkages, interface of pedestrian and vehicular traffic, pedestrian comfort, defining
a hierarchy of circulation patterns with signage, lighting, paving and street
furniture.
Deliverables:
. Diagrammatic plans defining the functional areas analysis, susceptibility to
change analysis, and the streetscape opportunities and constraints analysis.
. Opportunities and Constraints Analysis photographic booklet with
recommendations and action items.
. Technical memorandum reviewing initial goals and objectives based on analysis
findings.
Task 4: Commercial Stakeholders Meeting
Page 3 of 18
. Stakeholders Meeting - County staff will assist in scheduling a one-day series
of meetings with Commercial property owners within the Corridor to obtain
their input in formulating an enhancements plan for the corridor.
. Deliverable- Technical memorandum documenting meetings and discussions
with Commercial stakeholders.
Task 5: Community Workshop
. Workshop Format for presentation of inventory and analysis assessments and
recommendations to the community.
. Stakeholder input and community discussion of team's analysis
recommendations.
. Deliverable-Technical memorandum documenting input from the community
during the workshop process
Task 6: Corridor Enhancements Master Plan
Based on the analysis findings and stakeholder input obtained in Workshop One the
team will finalize a hand drawn and rendered preliminary plan for the development and
enhancement of the corridor. Typical sections or elevations will be developed to
communicate existing conditions and proposed design intent. Site-specific detailed
plans will be developed for up to five critical areas to assess alternative design and
development scenarios. The plans prepared will address the following specific issues
and other critical issues based on community input:
. Building Frontage and Set Backs
. Streetscape Improvements:
A. Pedestrian Circulation Improvements
B. Lighting Improvements
C. Street Furniture Improvements
D. Landscape Improvements
. Parking Improvements including public surface parking areas, building/ parking
relationship, and buffers for parking areas.
. Retail Commercial/Residential Edges and improvements
. Community gateways design options and controls
. Role of public facilities and design options
. Open Space and recreation options
. Landmark and historic building preservation
. Regulatory implementation options
All comments from the County staff and community will be incorporated into the final
hand drawn Corridor Enhancements Master Plan and Executive Summary. The master
plan will address the entire corridor with critical dimensioning, typical streetscape
sections/elevations showing the relationship of hardscape and landscape elements, and
detail plans of critical areas. This plan will provide the County with streets cape
Page 4 of 18
standards for future public and private sector projects. This task will also include the
development of ordinance language for planning recommendations that evolve as part
of this project. This task will include an order of magnitude cost estimate for all
proposed design concepts. The final Commercial Corridor Enhancements Master Plan
will be presented to the SOCC.
Deliverables:
. Corridor Enhancements Master Plan and Typical Site Sections including
locations of pedestrian circulation, parking areas, hardscape structures, lighting,
locations for way finding and identity signs, community gathering points and
circulation nodes, site furniture and paving modules, public art opportunities and
landscape plant massing.
. Executive Summary including all technical memorandum and
plans/sections/elevations generated as part of this project. The landscape
palette, signage concepts, street furniture, hardscape elements including fencing
and bus shelters, and paving materials selected by the Community will be
documented for future public and private sector projects. Zoning
recommendations, and future zoning overlay district recommendations as
applicable, will be included based on the findings of this study. Additionally we
will include preliminary urban design guidelines to reflect the recommendations of
the master plan.
. Order of magnitude cost estimate for all improvements proposed in the Corridor
Enhancements Master Plan to establish the level of investment required by the
Community. This will provide the basis for County staff to develop phasing and
implementation strategies.
The schedule for this project is with the understanding that County staff will be available
for the one commercial meeting and one public workshop at the milestones indicated
above. The proposal is also structured with the understanding that Ms. Maureen Murphy
Lackey or another representative designated by the County Planning Director will be the
primary point of contact for all coordination between the S&A team and the County to
expedite obtaining information, designating relevant County and Community contacts
and coordinating Community Workshops.
SECTION 4. TIME OF COMPLETION
The services to be rendered by the CONSULTANT for each task shall be commenced
upon written notice from the CLIENT and the work shall be completed in accordance
with the schedule mutually agreed to by the CLIENT and CONSULTANT, unless it shall
be modified in a signed document, by the mutual consent of the CLIENT and
CONSULTANT. Subsequent services shall be performed in accordance with schedules
of performance which shall be mutually agreed to by CLIENT and CONSULTANT.
Page 5 of 18
SECTION 5. COMPENSATION
5.1 The hourly billing rates of the CONSULTANT, expected to include virtually all
costs including travel, used in calculating the compensation due are:
Position
Rate
$44.71
$25.00
$20.00
$ 47.12
$25.00
$12.00
Project Manager
Senior Landscape Designer
Landscape Designer
Sr. Urban Designer/Planner
Urban Designer/Planner
Clerical
SECTION 6. PAYMENT TO CONSULTANT
6.1 The services outline in Tasks One through Task Six will be performed for a lump
sum fee of $35,000.00 (thirty five thousand Dollars). Direct project expenses such as
printing, copying, travel, telephone, and color reproduction will be included in the above
lump sum fee. We have provided as an attachment a detailed breakdown of our
proposed project professional fees and direct project expenses. This fee proposal
assumes that the County will provide all site, boundary and topographical surveys and
aerial maps in GIS format; as well as all relevant planning and zoning documents, traffic
studies, and other data not detailed in this fee proposal that may be needed for the
study and preparation of the Enhancements Master Plan.
The B&A team is prepared to commence with this project upon notice to proceed from
the County. Based on a start date of July 1ih, 2003 the project schedule will be as
follows:
. Week of Aug. 3rd
. Week of Aug. 1 ih
. Week of Sept. 14th
Project Start-Up
Commercial US-1 Property
Owners Meeting(s)
Community Workshop
Planning Commission Mtg. With
Final Plan
Presentation/Meeting with BOCC
. Week of July 1ih
. Week of July 20th
6.2 The maximum compensation available to the CONSULTANT under this agreement
is $35,000.00. The CLIENT agrees to pay the CONSULTANT on the lump sum basis
for the successful completion of work tasks in accordance with the Compensation
Schedule Exhibit "A"- which is attached hereto and made part of this agreement. Should
there be any reimbursable expense request and should there be any disagreement on
these, any disagreement regarding which items are reimbursable shall be submitted to
the County Clerk for determination and whose decision shall be final.
Page 6 of 18
SECTION 7. PAYMENT TO CONSULTANT
7.1 CONSULTANT shall submit monthly invoices and progress reports for
services rendered on each individual work task being performed by the
CONSULTANT.
7.2 The CLIENT shall make payments in response to CONSULTANT's invoices
within forty-five (45) days of the invoice date.
7.3 If the CLIENT fails to make any payment due to the CONSULTANT for services
and expenses within forty-five (45) days after the invoice dates, the
CONSULTANT may, after giving seven (7) days written notice to the CLIENT,
suspend services until the CONSULTANT has been paid in full all amounts due
for services.
SECTION 8. NOTICES
All notices, requests and authorizations provided for herein shall be In a signed
document and shall be delivered or mailed to the addresses as follows:
To the CLIENT:
Monroe County Board of County Commissioners
c/o Monroe County Growth Management Division
2798 Overseas Highway, Suite 410
Marathon, Florida 33050
Attention: Division Director
To the CONSULTANT:
Elizabeth Newland, Project Manager
B&A Group
2601 S. Bayshore Drive
Miami, Florida 33133
or addressed to either party at such other addresses as such party shall hereinafter
furnish to the other party in writing. Each such notice, request, or authorization shall be
deemed to have been duly given when so delivered, or, if mailed, when deposited in the
mails, registered, postage paid.
Page 7 of 18
SECTION 9. GENERAL CONDITIONS
9.1 All documents created or prepared by CONSULTANT and which are necessary for
the fulfillment of this agreement, including reproducible copies of original drawings
estimates, specifications, field notes, and data are and remain in the property of the
CLIENT. In the event the CLIENT uses said documents on any projects not
covered in this contract, it shall indemnify and save harmless CONSULTANT from
all damages, including legal fees and costs, resulting from the reuse of said
documents.
9.2 This Agreement may be terminated by either party with or without cause by thirty
(30) days written notice to the other party. In the event of any termination, the
CONSULTANT will be paid for all services rendered and reimbursable expenses
incurred to date of termination. The CLIENT will receive all work product
performed, in whatever manner, as of the date of termination.
9.3 The CLIENT and CONSULTANT each is hereby bound and the partners,
successors, executors, administrators, and legal representatives of the CLIENT and
CONSULTANT are hereby bound to the other party of this Agreement and to the
partners, successors, executors, administrators, and legal representative (and said
assigns) of such other party, in respect of all covenants, agreements, and
obligations of this agreement.
9.4 The CONSULTANT shall not assign, sublet or transfer any rights under or interest
in (including, but without limitations, moneys that may become due or moneys that
are due) this agreement or subsequent Work Assignment without the written
consent of the CLIENT, except to the extent that any assignment, subletting, or
transfer is mandated by law or the effect of this limitation may be restricted by law.
Unless specifically stated to the contrary in any written consent to any assignment,
no assignment will release or discharge the assignor from any duty or responsibility
under this agreement.
9.5 Nothing under this agreement shall be construed to give any rights or benefits in
this agreement to anyone other than the CLIENT and CONSULTANT, and all duties
and responsibilities undertaken pursuant to this agreement will be for the sole and
exclusive benefit of the CLIENT and CONSULTANT and not for the benefit of any
other party.
9.6 Nothing in this agreement should be read as modifying the applicable statue of
limitations. The waiver of the breach of any obligation of this agreement does not
waive another breach of that or any other obligation.
Page 8 of 18
9.7 No member, officer, or employee of the CLIENT during his tenure or for two years
hereafter shall have any interest, direct or indirect, in this contract or the proceeds
thereof. This aforegoing statement shall be inserted in any subcontract.
9.8 The CONSULTANT warrants that it has not employed, retained or otherwise had
act on its behalf any former County officer or employee subject to the prohibition of
Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation
of Section 3 of Ordinance No. 020-1990. For breach or violation of this provision
the CLIENT may, in its discretion, terminate this agreement without liability and may
also, In its discretion, deduct from the agreement or purchase price, or otherwise
recover the full amount of any fee, commission, percentage, gift, or consideration
paid to the former County officer or employee.
9.9 This Agreement constitutes the entire agreement between CLIENT and
CONSULTANT and supersedes all prior written or oral understandings. This
agreement may only be amended, supplemented, modified, or canceled by a
written instrument duly executed by the Monroe County Board of County
Commissioners and the CONSULTANT, provided that the scope of services may
be modified by a written agreement executed by the County Administrator or his
designee and CONSULTANT, consistent with Section 10 of this agreement.
9.1 0 CONSULTANT warrants that it has not employed or retained any company or
person, other than a bona fide employee working solely for the CONSULTANT to
solicit or secure this agreement and that he has not paid or agreed to pay any
person, company, corporation, individual, or firm, other than a bona fide employee
working solely for the CONSULTANT any fee, commission, percentage, gift, or any
other consideration contingent upon or resulting from the award or making of this
agreement.
9.11 In the carrying out of this agreement, the CONSULTANT will not discriminate
against any employee or applicant for employment because of sex, race, creed,
color or national origin. In carrying out this agreement, the CONSULTANT will take
affirmative action to ensure that applicants are employed, and that employees are
treated during employment without regard to their sex, race, creed, color, or
national origin. Such action shall include but not be limited to, the following:
Upgrading, demotion or transfer; recruitment or recruitment advertising; layoff of
termination; rates of any or other forms of compensation; and selection for training,
including apprenticeship.
Page 9 of 18
9.12 The CONSULTANT agrees to post in conspicuous places, available to
employees and applicants for employment, such notices as may be provided by the
CLIENT setting forth the provisions of this non-discrimination clause.
9.13 This agreement shall be governed by the Laws of the State of Florida. Venue for
any litigation arising under this agreement must be in Monroe County, Florida.
SECTION 10. INDEMNIFICATION
The CONSULTANT does hereby consent and agree to indemnify and hold harmless the
County, its Mayor, the Board of County Commissioners, appointed Boards and
Commissions, Officers, and the Employees, and any other agents, individually and
collectively, from all fines, suits, claims, demands, actions, costs, obligations, attorneys
fees, or liability of any kind arising out of the sole negligent actions of the
CONSULTANT or substantial and unnecessary delay caused by the willful
nonperformance of the CONSULTANT and shall be solely responsible and answerable
for any and all accidents or injuries to persons or property arising out of its performance
of this contract. The amount and type of insurance coverage requirements set forth
hereunder shall in no way be construed as limiting the scope of indemnity set forth in
this paragraph. The CLIENT does hereby covenant and agree to indemnify and save
harmless the CONSULTANT from any fines, suits, claims, demands, actions, costs
obligations, attorney fees, or liability of any kind resulting from a negligent act or
omission by the County, it's Mayor, the Board of County Commissioners, appointed
Boards and Commissions, Officers, and Employees, individually and collectively under
the provisions and up to the limits of liability as stated in section 768.28 F.S. Further the
CONSULTANT agrees to defend and pay all legal costs attendant to acts attributable to
the sole negligent act of the CONSULTANT.
At all times and for all purposes hereunder, the CONSULTANT is an independent
contractor and not an employee of the Board of County Commissioners. No statement
contained in this agreement shall be construed so as to find the CONSULTANT or any
of his/her employees, contractors, servants or agents to be employees of the Board of
County Commissioners for Monroe County. As an independent contractor the
CONSULTANT shall provide independent, professional judgment and comply with all
federal, state, and local statutes, ordinances, rules and regulations applicable to the
services to be provided.
The CONSULTANT shall be responsible for the completeness and accuracy of its work,
plan, supporting data, and other documents prepared or compiled under its obligation
for this project, and shall correct at its expense all significant errors or omissions therein
which may be disclosed. The cost of the work necessary to correct those errors
attributable to the CONSULTANT and any damage incurred by the CLIENT as a result
of additional costs caused by such errors shall be chargeable to the CONSULTANT.
This provision shall not apply to any maps, official records, contracts, or other data that
may be provided by the County or other public or semi-public agencies.
Page 10 of 18
The CONSULTANT agrees that no charges or claims for damages shall be made by it
for any delays or hindrances attributable to the CLIENT during the progress of any
portion of the services specified in this contract. Such delays or hindrances, if any, shall
be compensated for by the County by an extension of time for a reasonable period for
the CONSULTANT to complete the work schedule. Such an agreement shall be made
between the parties.
SECTION 11. INSURANCE POLICIES
The CONSULTANT shall procure and maintain the insurance required in Exhibit "B".
Exhibit "B" is attached and made a part of this agreement.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be
executed on the day of 2003.
(SEAL)
COMMISSIONERS
ATTEST DANNY L. KOLHAGE, CLERK
FLORIDA
BOARD OFCOUNTY
OF MONROE COUNTY,
By
By
Mayor/Chairman
Deputy Clerk
(CORPORATE SEAL)
ATTEST:
B&A Planning Group
By
By
Luis Ajamil
Group Vice President
Elizabeth Newland
Page 11 of 18
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
General Insurance Requirements
for
Other Contractors and Subcontractors
As a pre-requisite of the work governed, or the goods supplied under this contract
(including the pre-staging of personnel and material), the Contractor shall obtain, at
his/her own expense, insurance as specified in any attached schedules, which are
made part of this contract. The Contractor will ensure that the insurance obtained will
extend protection to all Subcontractors engaged by the Contractor. As an alternative,
the Contractor may require all Subcontractors to obtain insurance consistent with the
attached schedules.
The Contractor will not be permitted to commence work governed by this contract
(including pre-staging of personnel and material) until satisfactory evidence of the
required insurance has been furnished to the County as specified below. Delays in the
commencement of work, resulting from the failure of the Contractor to provide
satisfactory evidence of the required insurance, shall not extend deadlines specified in
this contract and any penalties and failure to perform assessments shall be imposed as
if the work commenced on the specified date and time, except for the Contractor's
failure to provide satisfactory evidence.
The Contractor shall maintain the required insurance throughout the entire term of this
contract and any extensions specified in the attached schedules. Failure to comply with
this provision may result in the immediate suspension of all work until the required
insurance has been reinstated or replaced. Delays in the completion of work resulting
from the failure of the Contractor to maintain the required insurance shall not extend
deadlines specified in this contract and any penalties and failure to perform
assessments shall be imposed as if the work had not been suspended, except for the
Contractor's failure to maintain the required insurance.
The Contractor shall provide, to the County, as satisfactory evidence of the required
insurance, either:
. Certificate of Insurance
or
. A Certified copy of the actual insurance policy.
Page 12 of 18
The County, at its sole option, has the right to request a certified copy of any or all
insurance policies required by this contract.
All insurance policies must specify that they are not subject to cancellation, non-
renewal, material change, or reduction in coverage unless a minimum of thirty (30) days
prior notification is given to the County by the insurer.
The acceptance and/or approval of the Contractor's insurance shall not be construed as
relieving the Contractor from any liability or obligation assumed under this contract or
imposed by law. The Monroe County Board of County Commissioners, its employees
and officials will be included as "Additional Insured" on all policies, except for Workers'
Compensation.
Any deviations from this General Insurance Requirements must be requested in writing
on the County prepared form entitled "Request for Waiver of Insurance Requirements"
and approved by Monroe County Risk Management.
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
THE B&A GROUP
Prior to the commencement of work governed by this contract, the Contractor shall
obtain General Liability Insurance. Coverage shall be maintained throughout the life of
the contract and include, as a minimum:
. Premises Operations
. Bodily Injury Liability
. Expanded Definition of Property Damage
The minimum limits acceptable shall be:
$500,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
Page 13 of 18
$250,000 per Person
$500,000 per Occurrence
$ 50,000 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made
policy, its provisions should include coverage for claims filed on or after the effective
date of this contract. In addition, the period for which claims may be reported should
extend for a minimum of twelve (12) months following the acceptance of work by the
County .
The Monroe County Board of County Commissioners shall be named as Additional
Insured on all policies issued to satisfy the above requirements.
Page 14 of 18
VEHICLE LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
THE B&A GROUP
Recognizing that the work governed by this contract requires the use of vehicles, the
Contractor, prior to the commencement of work, shall obtain Vehicle Liability Insurance.
Coverage shall be maintained throughout the life of the contract and include, as a
minimum, liability coverage for:
. Owned, Non-Owned, and Hired Vehicles
The minimum limits acceptable shall be:
$300,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$100,000 per Person
$300,000 per Occurrence
$50,000 Property Damage
The Monroe County Board of County Commissioners shall be named as Additional
Insured on all policies issued to satisfy the above requirements.
Page 15 of 18
WORKERS' COMPENSATION
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
THE B&A GROUP
Prior to the commencement of work governed by this contract, the Contractor shall
obtain Workers' Compensation Insurance with limits sufficient to respond to the
applicable state statues.
In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not
less than:
$500,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$500,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract.
Coverage shall be provided by a company or companies authorized to transact
business in the state of Florida.
If the Contractor has been approved by the Florida's Department of Labor, as an
authorized self-insurer, the County shall recognize and honor the Contractor's status.
The Contractor may be required to submit a Letter of Authorization issued by the
Department of Labor and a Certificate of Insurance, providing details on the
Contractor's Excess Insurance Program.
If the Contractor participates in a self-insurance fund, a Certificate of Insurance will be
required. In addition, the Contractor may be required to submit updated financial
statements from the fund upon request from the County.
Page 16 of 18
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
Indemnification and Hold Harmless
for
Other Contractors and Subcontractors
The Contractor covenants and agrees to indemnify and hold harmless Monroe County
Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe
County) and any other losses, damages, and expenses (including attorney's fees) which
arise out of, in connection with, or by reason of services provided by the Contractor or
any of its Subcontractor(s) in any tier, occasioned by the negligence, errors, or other
wrongful act or omission of The Contractor or its Subcontractors in any tier, their
employees, or agents.
In the event the completion of the project (to include the work of others) is delayed or
suspended as a result of the Contractor's failure to purchase or maintain the required
insurance, the Contractor shall indemnify the County from any and all increased
expenses resulting from such delay.
The first ten dollars ($10.00) of remuneration paid to the Contractor is for the
indemnification provided for above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance
requirements contained elsewhere within this agreement.
Page 17 of 18
res
Page 18 of 18
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Estimated Reimburslbles:
P~t~~!!. COpy~. Maikni_ _. -
T~II~, MII~~ __ _ !-T"ps
Total R.imburslble$
200 Miles $
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038
$ - 35,000 J
flip One EriP Two
~ ! .oo~-'~ , +KJck .9ft. M_ee~n.9!._.~_. Cemmunllj' Wor1lshep
S 304~ Site In\/emery
--- Commercial Meetmg - -
-- -. - ..-- " .
$ 1,311.00
TIi~ T~ree
f'.I!~"lng Comm
~ee~ng _
lTri~our
lBOCC
Presentation
-
~sr-.u~.~s ~... .nerfPIan. n.e.r'.=-
Urban ~e.~lgner/Planner _._
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Cle~1 _ _ __
TotiI Pra....ional Fees
Project ManagerlRLA
~n.!!'r La!'..dscape Ce$\9!1.er
L~nd.lcaP~ Dll....stgner _ _
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o _~ _~.oo . 1.
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36.00 ., - 360.00
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5400
5,053.41
~! _16200~_
55.5$ 16.160.23-
4~
1lii.sh
5.053.41
'"55.5
'60S .'-7]2.$
J~ ~_!5.00 .!
141.36 S 1.411.&0
75 oo'~-s .J.Doo.~
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1.5
5400
5
60 $ 44 71 S
80 S' 2500 -',
80.52000 $'
- -~ ---
Rate
Inyentory 1.! WkS OJlplConst
25% Hours 15%
S 2.C1195 15 $ 1,
S 1.50000 20 $
L',20000 - --'20 $
$-2.12040 15 S
.~ 1.50000 -=-_ 20 S
-- -
!. ~OO . 25 $
Si,i22.35-Q 92.5 S
--.-..L.-__..-.-
Hourly Rate
By Multiplier Tebl
3
134 13
7500
6000
$ 8,041.10
~~~lOOO.oo
S ~800 .00
1,272 24_
90000
201 1?
900 00
72000
2 Wks Master Plan
Hours 4S'I.
9 $ 3,621.:;'1
12 $ 2,70000
12 $ 2,16(JOO
381672
------
2.70000
3 Wks Final Report 1 Wk
Hours 1S% uHours
. ,7 $ 1.~Q.'7 !l.. 9
36 S 900 00 . 2
36 S 720"00" 12
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12
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EXHIBIT B SCHEDUL.E OF FEES
Tayernier
Commercial Corridor Enn.neem8nts Miller Plan
~rmello. Atamll . PI!!n8rs! inc .. .
'Professional Fees
Fee
Tub
10 Wks
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