Item C07
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Julv 15.2003
Bulk Item: Yes -L No
Division: Public Safety
Department: Medical Examiner
AGENDA ITEM WORDING: Approval of Renewal Agreement with Beyer Funeral Home to
lease premises for use as Medical Examiner facilities for an additional one year period, effective
October 1, 2003, at $215.00 per month, total of$2,580.00 per year
ITEM BACKGROUND: The Medical Examiner uses the Beyer Funeral Home, Key Largo, to
perform autopsies and post mortem examinations for some cases that originate in the Upper Keys
area. The original agreement, which expires September 30,2003, provides for the County to
exercise the option to renew the lease for one additional year under the same terms and conditions
by providing at least sixty days notice of the exercise of option.
PREVIOUS RELEVANT BOCC ACTION: On October 16,2002, the Board approved a Lease
Agreement with Beyer Funeral Home, to lease premises for use as Medical Examiner facilities for
a one year period, effective October 1, 2002, at $215.00 per month, total of $2,580.00 per year.
CONTRACT/AGREEMENT CHANGES: Only the term of the agreement has changed.
STAFF RECOMMENDATION: Approval
TOTAL COST: $2.580.00 per year
BUDGETED: Yes X No
COST TO COUNTY: same as above
SOURCE OF FUNDS Medical Examiner's
Budget - Ad Valorem
REVENUE PRODUCING: Yes
No X
AMOUNT PER MONTH
APPROVED BY: County Attorney YES OMBlPurchasing YES Risk Management YES
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: Included: X
To Follow:
Not Required: _
DISPOSITION:
Agenda Item #: 4
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Beyer Funeral Home Effective Date: October 1. 2003
Expiration Date: September 30. 2004
Contract Purpose/Description: Exercise option to renew agreement to lease premises for Medical
Examiner. Contract requires 60 day notice.
Contract Manager: James R. Paras
(Name)
6002
(Ext.)
Public Safety/Stop 14
(Department)
for BOCC meeting on Julv 15 2003
Agenda Deadline: June 30. 2003
CONTRACT COSTS
Total Dollar Value of Contract: $2,580.00 Current Year Portion: $n/ a
Budgeted? Yes[8] No 0 Account Codes: 68000-530440 ----
Grant: $ -------
County Match: $ -------
- - -
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (e/?;. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed /'
Division Director V/'lJ;/~3YesD No~ -
Risk Management 1-/'!d/03 YesD No[l}-
O.MBlPurchaSing61~a7 YesO NO~
County Attorney 0/2/ C 3 YesD No~
Date Out
~
5(;/:3
5l'3Djo
IP/3p
Comments:
OMB Form Revised 9/11/95 MCP #2
RENEW AL AGREEMENT FOR LEASE OF
MEDICAL EXAMINER FACILITIES
THIS AGREEMENT is made and entered into this day of
, 2003, between the COUNTY OF MONROE and BEYER
FUNERAL HOME in order to renew the agreement between the parties dated October
16, 2002.
1. In accordance with Section 3 of the agreement, the County hereby exercises its
option to renew the Agreement for an additional one year term, beginning
October 1, 2003. The prices stated in the October 16, 2002 agreement are the
prices for the renewal term.
2. In all other respects, the agreement between the parties dated October 16, 2002
remains in full force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal, the
day and year fIrst written above.
BOARD OF COUNTY COrvfMlSSIONERS
OF MONROE COUNTY, FLORIDA
Mayor/Chairman
(SEAL)
ATTEST: DANNYL. KOLHAGE, CLERK
By:
Deputy Clerk
BEYER FUNERAL HOME
By:
Title:
WITNESS:
LEASE AGREEMENT
TillS LEASE is made and entered into this 16th day of October, 2002, by
BEYER FUNERAL HOME, 101640 Overseas Highway, Key Largo, Florida 33037,
hereafter LESSOR, and Monroe County, a political subdivision of the State of Florida,
whose address is 1100 Simonton Street, Key West, Florida 33040, hereafter COUN'TY.
'WHEREAS, LESSOR is the sole owner of the premises described in this lease;
and
\VHEREAS, the COUNTY desires to lease premises for use as a Medical
Examiners facilities; now, therefore
IN CONSIDERATION of the mutual covenants contained herein, the parties
agree as follows:
Section 1. LESSOR leases to the COUNTY refrigeration and operating
facilities at 101640 Overseas High\vay, Key Largo, Florida.
Section 2. The COUNTY shall use the premises solely for functions of the
Medical Examiner's Office.
Section 3. The term of this lease is for one year, commencing October 1, 2002
and ending September 30, 2003. The County may exercise an option to renew this lease
for one additional year under the same terms and conditions by providing to Lessor at
least sixty days prior to the expiration of the agreement written notice of the exercise of
option.
Either party may terminate this Agreement without cause by giving sixty (60) days
written notice to the other indicating its desire to terminate same.
- ~
Section 4. The total rental due for the premises for the first year period is
$2,580.00, payable montWy as follows:
a) Beyer's Funeral Home Facility at $215.00 per month, which includes
refrigeration and use of the facilities for autopsies and post mortem examinations.
The LESSOR shall submit monthly invoices to Monroe County Public Safety
Division, 490 63rd Street, Suite 140, Marathon, Florida 33050 for processing.
Monroe County's perfonnance and obligation to pay under this contract is
contingent upoo an annual appropriation by the BOCC.
SeCtion "5. . The COUNTY shall be responsible for providing all equipment
needed to carry out the functions of the Medical Examiner.
Section 6. All utility and normal refuse services shall be supplied by LESSOR,
with the exception of biohazardous waste, which is under the jurisdiction of the Office of
the Medical Examiner.
Section 7. The COUNtY may not assign, sublease, pledge, mortgage or
hypothecate this lease or any interest that the COL~iY has under this lease without the
permission of the LESSOR.
Section 8. The COUNtY is liable for and must fully defend, release,
discharge, indemnify and hold harmless the LESSOR from and against any and all claims,
demands, causes of action, losses, costs and expenses of whatever type - including
investigation and witness costs and expenses and attorney's fees and costs - that arise out
of or are attributable to the COUNiY'S operations at the premises, excluding those
claims, demands, damages, liabilities, actions, causes of action, losses, costs and expenses
that are the result of the sole negligence of the LESSOR, pursuant to the terms and
conditions of Florida Statutes 9768.28.
Section 9. The LESSOR for itself, its personal representatives, successors in
interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree
that no person on the grounds of race, color, or national origin shall be discriminated
against by LESSOR in the provision of services or employment or other applicable
requirements imposed by or pursuant to Title 49, Code of Federal Regulations,
Department of Transportation Subtitle A, Office of the Secretary, Part 21, Effectuation of
Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended.
That in the event of breach of the above nondiscrimination covenants, the County
shall have the right to terminate this agreement as if said agreement had never been made
- - -
or issued. The provision shall not be effective until the procedures of Title 49, Code of
Federal Regulations, Part 21 are followed and completed including exercise or expiration
of appeal rights.
2
Section-10. . This lease agreement is governed by the laws of the State qf
Florida. Venue for any litigation arising under this lease agreement must be in a court of
competent jurisdiction in Monroe County, Florida.
,r
. . - '\
(Seal) .
ATTEST: DA~0iY KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MOl'-<"ROE COlJ1'.ITY, FLORlDA
BG~.~
/
Deputy Clerk
By:
~
Mayor/Chairman
BEYER FUNERAL HOME
B;Jr,.qJP~
I Pr de
,
i
3
~J,VORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNl'Y. FLORIDA
~CS CLAUSE -
!J. C/ r I ~ I .JS e V f ,.. w:=nts ~rhas not employed, retained
T' / her
or othenvise had act on ~ behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion, term.i.na.te this contract \vithout liability and may also, in its discretion,
deduct from the contract or purchase price, or othenvise recover, the full amount of any fe~,
conunission, percent.:lge, gift, or consideration paid to the former County officer or employee.
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Date: ~f~,yO&!-Z-
COUNTY OF
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STATE OF
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
/1111-(2 I /... Y If.} Be 7 of /1-- who, after first being sworn by me, affixed hislher
signature (~ of individual signing) in the space provided above on this t.... day of
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NOTARYPUBLl! j
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