Item C11
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 7/15/03
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of contract with Community Asphalt Corp. for the Runway 9-27 resurfacing and
drainage projects. at the Key West International Airport.
ITEM BACKGROUND: The projects will be funded 90% by the Federal Aviation Administration. and 5% each by the
Florida Department of Transportation and Passenger Facility Charge Revenue.
PREVIOUS RELEVANT BOCC ACTION: Approval of award of bid to Community Asphalt. June 18.2003. Approval of
PFC Application # 6.3/20/02. Approval of PFC Application # 4.7/8/98.
CONTRACT/AGREEMENT CHANGES: New contract
STAFF RECOMMENDATION: Approval
TOTAL COST: $2,349,032.36
BUDGETED: Yes
COST TO AIRPORT: None
COST TO PFC: $117,451.61
COST TO COUNTY: None
SOURCE OF FUNDS: FAA, FOOT, PFC Revenue
REVENUE PRODUCING: No
AMOUNT PER MONTH/YEAR:
APPROVED BY: County Attorney X OMB/Purchasing X Risk Management X
DIRECTOR OF AIRPORTS APPROVAL
~t+
Peter J. Horton
DOCUMENTATION: Included V
To Follow
Not Required
AGENDA ITEM #
c- /1
DISPOSITION:
/bev
APB
JUL-II-03 07,51 FROM,MONROE COUNTY PURCHASINC
10,3052924515
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PACE 2/2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Community Asphalt
Effective Date: Execution
Expiration Date: 75 calendar days
Contract Purpose/Description: Runway 9-27 resurfacing and drainage projects at the Key West International
Airport
Contract Manager: Bevette Moore
(name)
for BaCe meeting on: 7/15/03
# 5195
(Ext.)
".
Airports - Stop # 5
(Department/Courier Stop)
Agenda Deadline: 6/30/03
\ .
CONTRACT COSTS
Total Dollar Value of Contract: 2.349,032.36
, Budgeted? Yes
I Grant: Yes - FAA & FOOT
County Match: PFC Revenue
I Estimated Ongoing Costs: N/A
(not included In dollar value above)
Current Year Portion: 2,349,032.36
Account Codes: 404-6307 4-560-630-GAKA 71
404-63003-560-620
ADDITIONAL CaSTS
For: .
(eg. maintenance. utilities. Janitorial. salaries. etc.)
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(1/11 c:Z3
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CONTRACT REVIEW
I
I
I Airport Manager
Risk Management
Date In
Changes
Needed Reviewer
Yes No
Date Out
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a.M. B.lPurchasing
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SECTION D
..
CONTRACT TO
Resurfacinq Runway 9-27 and Drainage
Key West 'nt.mallon.. Airllort
THIS AGREEMENT
by and between '-3l\
and the. Monroe County Board of Com
WITNESSETH:
That the Gontractor, for the consideration hereinafter fully set out hereby agrees with
the Owner as follows:
1. That the Contractor, shall furnish all the materials, and perform all of the work in
the manner and fonn as provided by the foUowing enumerated Instruction to
Bidders, Form of Proposal, General Provisions, Special Provisions, Technical
SpI~cifications. Form of Contract. Fonn of Bond. Drawings and Addenda, which
are attached hereto and made a part hereof, as if fully contained herein, for the
construction of:
Resurfacina Runwav 9.27 and Drainaoe
Kev West International Airoort
Monroe County, Florida
2. That the Contractor shall commence the work to be performed under this
,agreement on a date to bl3 specified in a written order of the Owner and shall
fully complefe all work hereunder within seventy-fIVe (75) calendar days from the
No1ice-to,:Proceed (Construction) as per Special Provision No.2.
3. ThE~ Owner hereby agrees to pay to the Contractor for the faithful performance of
the agreement, subject to additions and deductions as provided in the
specifications or proposal in lawful money of the United States qS follows: .JI
-iu:c m\\\\on ~ ~ fb~...~~.1C)I
ApproximateIY~d:1L wo ~ ~bI1 Dollars
($~Z'~JO!r'2..~f~cCOrda ce with lump sum and unit prices set forth in the
proposal.
4. On or before the 15th day of each calendar month, the second party shall make
partial payment to the on the Contractor basis of a duly certified and approved
estimate of work perfomled during the preceding calendar month by the
Contractor, less ten percent (10%) of the amount of such estimate which is to be
1/-6
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l!RS CONrORATION
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. Mo. Co. 8. Moore
~003
retained by the OWner until all werle has been performed strietry in aecoldance
with this aweement.
5. Upon sUbmission by the Contrado( of evidence satisfactory to the Owner that alt
paYrol/8, material biUs and other l=osts incurred by the Contractor in connection
with the construction of the work h;lve been paid in full, final payment on account
of this agreement shall be made within twenty (20) days after the oompJetion by
Ihe Contractor of all wolfe covered by this agreement and the acceptance of SUch
worfc by the Owner.
6. It Is mutualy agreed between the Jtarties hel'8to !hat time ;s of the assene. in thl&
contract and in the event Ihe constJuctlon 01 the wor1c Is not completed wfthin the
time herein Specified, it is agreed that from tile compensation otherwise to be
paid to the Contrae1or, the Owner may retain the amounts de.s&, ibs:d In -the
l.iquidated Damages Section Per day for each day thereafter. Sundays and
holidaY3 inQuded. fhat the work f'8mains uncompleted, Which aUm Shall represent
the actual damages Which the Owner wilt have sustained per Clay by failure of the
Contractor to complete the WOrk wHhln the time stipulated and this sum is not 8
penalty being the stJpulateca damages the OWner wll' have sustained in the event
of :such default by tho Conttactor.
7. 11 is further mutual~ agreed between the parties hereto that if at any time after
the eecutIon of this agroement OM the surety bona hereto altachecf for its
faithful performance, Itte Owner shall deem the :Juratv or sureties upon such
bond to be unsatJsfaC1Ory, or it, for ~II'Y reason, SUch band cease. to be adequate
Ie cover the performance of the work, the Contractor shaD, at its expense Within
five (5) days after the reCl:tipl of notice from the Owner so to do, fumlsh an
additional bond or bonch; in such form and amount and wilh such surety or
sureties as shall be satisfactory to tile Owner. In such event. no fUrther payment
to the Conrracmr shall be deemed to be due under thl$ agreement until such new
or additionaf security for the faithful perfonnance of the work shall be furnished in
manner and form satisfaClO~ to the Owner_
IN WITNESS WHEREOF the paltfes hereto have executed thl$ agreement on the day
-snd date first above written in two (2) COuntarpart3, each or which shall, without Proof or
accounting for the other counterpart, be deernea an Original contract.
CoV\'\monikl v.:\S~l+ ~((J.
(Contradlir) (Monroe County SoEud. of CanvniniOl1eIS)
-:;::>
By. ~- ~_ By
V '(!JJ .
WITNESS~ ./ --- _ ~iL WITNEss,
11.:7
STATE OF FLORIDA ..
COUNTY OF ~
I, the undersigned authority, a Notal}' Public in and for said County and state h~e~ ..,
certifyt.hat ~V1t"~ot~ ~ whose name as~. V .1>. 0~~'rj,"~Ke..t1
signed to the regoing instrumen and who is known to me, acknow'edged before me f'\~
on this day that being informed of the contents of the within instrument he. in his --T.
capacity as such, executed the same voluntarily on the date the s~me bears date.
Given under my hand and seal this
day of
,20_.
A~ MlrteJRu.
:.~ * M,Commtuion CCI53843
~I' EJpjrIll AlJQII8l '8, 2004
· Who is authorized by the corporation to execute this contract.
;
11-8