Item C14
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 7/15/03
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of URS Purchase Service Order to provide a Terminal Concept Study, for the Key
West International Airport.
ITEM BACKGROUND: This project will be funded 90% by the Federal Aviation Administration, and 5% each by the
Florida Department of Transportation and Passenger Facility Charge Revenue. An Independent Cost Estimate, as
required by FAA, is attached.
PREVIOUS RELEVANT BOCC ACTION, Approval to submit Passenger Facility Charge Application # 7.
CONTRACT/AGREEMENT CHANGES: New agreement
STAFF RECOMMENDATION: Approval
TOTAL COST: $249,379.00
BUDGETED: Yes
COST TO AIRPORT: None
COST TO PFC: $12,468.95
COST TO COUNTY: None
SOURCE OF FUNDS: FAA, FDOT, PFC Revenue
REVENUE PRODUCING: No
AMOUNT PER MONTHNEAR:
APPROVED BY: County Attorney X OMB/Purchasing N/A Risk Management N/A
DIRECTOR OF AIRPORTS APPROVAL
~~~
DOCUMENTATION: Included X
To Follow
Not Required
AGENDA ITEM # ~q
/
DISPOSITION:
/bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Contract with: URS
CONTRACT SUMMARY
Contract #
Effective Date: Execution
Expiration Date: 450 days
Contract Purpose/Description: Provide a Terminal Concept Study for the Key West International Airport
Contract Manager: Bevette Moore
(name)
for BOCC meeting on: 7/15/03
# 5195
(Ext.)
Airports - Stop # 5
(Department/Courier Stop)
Agenda Deadline: 6/30/03
Total Dollar Value of Contract: 249,379,00
Budgeted? Yes
Grant: Yes - FAA (pending), FDOT
County Match: . PFC Revenue
Estimated Ongoing Costs: N/A
(not included in dollar value above)
CONTRACT COSTS
Current Year Portion: 25,000,00
Account Codes: 404-63053-530-490-GAKD50
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities, janitorial, salaries, etc.)
Date In
Airports Director .bJl~ ~
Risk Management _/--1_
O,M.B.lPurchasing --1--1_
County Attorney _/--1_
Comments:
CONTRACT REVIEW
Changes
Needed
Yes No
Reviewer
Date Out
t<r-ft-
Peter J Horton
N/A p~ OM~
William Grumhaus
AliA 1J........ OJ1.tj
/(. Sheila Barker
GIlt, W o/.('e
Rob Wolfe
--1--1_
--1--1_
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AVIATION
PURCHASE I SERVICJ.: ORDER
FOR
MONROE COUNTY
To: URS
Purchase Service Order No.
02/03-23
Re: PSA Agreement, Dated 1/1/02
Resolution No.
Project Name:
Kev West International - Terminal Conce;pt Studv
Description of Services:
(See attached Scope of Services)
Multiple of Direct Salaries
Lump Sum
x
Reimbursable Expense
Days to Complete
450
Fee this Service Order $249.379.00
Payment for Services shall be in their entirety as per PSA. as amended_
Prepared by: _ ./~~
~/2~
Midbr A. Reisen
~-/G -OJ
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Cc>-2~-o3
Date:
Date:
Approved by:
Date:
N.\ck1dr..ICSO~S10 SS\O~IlLAIIlIC. WIO
KEY WEST INTERNATIONAL AIRPORT
TERMINAL CONCEPT STUDY
SCOPE-Of-SERVICES
TASK 1.0 IDENTIfICATION Of GOALS AND OBJECTIVES
To insure that the project is conducted and managed in a manner that maintains focus on
the issues at hand, the identification of goals and objectives .wiLI be the first task
undertaken. This will entail working with airport management to define criteria for the
following items:
Passenger Service - criteria for passenger service levels will be established and followed
during the conceptual and detailed planning stages.
Airline facilities - the Consultant Team recognizes that airlines needs are a primary
concern during any terminal study. Consequently, at the onset of the project the
Consultant Team will meet with airline personnel to ascertain specific facility needs.
Security Compliance - incorporating the requirements for security procedures and
equipment will be a key consideration of the study. The Consultant Team will meet and
will consult with representatives of the Transportation Security Administration to insure that
terminal concepts meet requirements for passenger, baggage and vehicle screening.
ADA Compliance - the renovation of existing facilities and/or the construction of new
facilities will present an opportunity to bring the terminal building into compliance with the
Americans with Disabilities Act. Criteria for meeting ADA requirements, as well as state
requirements concerning restroom facilities, will be establish by the Consultant Team.
flexibility and Expandability - due to large changes that have occurred in the airline
industry since de-regulation, it is imperative that terminal facilities be constructed in a
manner that allows for maximum flexibility in use and function. Criteria for the flexible use
of existing and proposed space will be established. Likewise, criteria will be established for
insuring that proposed facilities can be expanded in future years to accommodate long-
range needs.
The Consultant Team will document the goals and objectives for the above items and
present them in the format of a mission statement. This mission statement can be used by
airport management to inform other parties (i.e., a .Study Advisory Committee and the
Board of County Commissioners) of the goals of the terminal development and will be used
as a guide for the Consultant Team during the terminal study and eventual facility design.
Key West International Airport
Terminal Concept Study "
Draft Scope of Services
1
Subtask 1.1 Establish Studv Advisory Committee
It is anticipated that an Advisory Committee will be formed in order for airport tenants,
vendors and users to provide input to the study and be briefed on the findings of the study.
This task shall consist of forming such a committee on the basis of direction received from
airport management and the Monroe County Commission. The Consultant Team shall
prepare and maintain a mailing list for informing members of meetings, will prepare and
distribute to members appropriate notices of meetings and shall prepare minutes for all
committee meetings.
TASK 2.0 FINANCIAL AND PHYSICAL INVENTORY
Subtask 2.1 Financial Inventorv
The objective of this task is to gather documents, that affect the financial management of Airport
operations and capital development, and to confinn the structure, constraints, requirements and
opportunities for financing the tenninal development program. The documents gathered and
preliminarily reviewed will be used to complete subsequent tasks for the Financing Capacity
Analysis and Preliminary Financial Analysis. The Consultant Team's approach for conducting
the Inventory of Financial Infonnation task includes the following key steps:
. Interview key Airport officials to gain an understanding of the legal documents and
agreements that affect financial management of the Airport
. Gather the following documents along with any additional documents identified during the
interview and review on a preliminary basis:
-Historical, detailed (account-by-account) financial statements and audit reports for
the past three years
Detailed year-to-date financial statements for the current year with budget remaining
amounts
-Most recent operating and capital budgets
-Current capital improvement and major maintenance programs
-Most recently completed Master Plan
-Official sta,temt?nts for any outstanding debt issues
-Rates and charges calculation schedules
Airline use and lease agreements
Rental car and other ground transportation agreements
-Other Airport lease, concession, use and privilege agreements
- FAA, state and local grant records
-PFC quarterly reports
-Historical aviation activity statistics for the past three years and current year-to-date
by air carrier by month including enplanements, deplanements, aircraft operations
(take-offs and landings), landed weight, fuel flowage gallons and air cargo statistics
Key West International Airport
Terminal Concept Study
Draft Scope of Services
2
. Identify potential funding sources for the terminal development program
Information gathered as part of this task will be consolidated in a working paper that describes
the structure of financial management of the Airport. It will include a discussion of the
constraints and regulations under which .the Airport is required to operate.
Subtask 2.2Phvsical Inventorv
Due to the age of the present terminal and its limited potential for renovation and
expansion, the Consultant Team will conduct an inventory and inspection of the terminal.
This inventory will enable the Consultant Team to make an informed decision regarding the
expansion and renovation of the existing terminal versus the construction of a new terminal
building.
Items to be inventoried include the following:
Curbfront Ingress/Egress , · Security
. .
. Lobby . Ticket Counter
. Concessions . Airline Offices
. Baggage Claim . Maintenance
. Office Space . TSA Offices
. Departure Lounge . Restrooms
The inventory will also include the subtasks listed below.
Subtask 2.2.1
Terminal Roof and Exterior Walls
A visual inspection of the terminal building roofwill be performed and recommendations for
necessary improvements will be made. The results of the inspection and appropriate
recommendations will be documented in the first working paper.
A visual inspection of the terminal building exterior will be performed to determine the
condition of walls, windows, and doors. The results of the inspection and appropriate
recommendations will be documented in the first working paper report. The date and time
of both inspections will 'be coordinated with airport management.
Subtask 2.2.2
Environmental Survev
The Consultant Team will investigate the extent of asbestos materials in the terminal
building. This investigation will consist of an on-site visual inspection and material
assessment. Experienced licensed inspectors will view all accessible areas to determine the
location and condition of all accessible asbestos containing material (ACM). No demolition
shall be performed to locate ACM during the survey. The date and time of this survey will
be coordinated yvith airport management.
Key West International Airport
Terminal Concept Study
Draft Scope of Services
3
An accredited laboratory will analyze all bulk samples, An inspection report shall be
prepared and will include all bulk sample results, material quantities, recommendations for
any remedial action that may be necessary, and cost estimates for removal.
Subtask 2.2.3 Mechanical! Electrical! Plumbing
Recommendations
Evaluation
and
A visual inspection of the terminal's mechanical, electrical, and plumbing systems will be
performed. This inspection will note the following items:
1) The nameplate of all major equipment
2) The known or approximate age of all major equipment
3) The condition of all major equipment
Recommendations for the re-use of equipment versus the need for new equipment will be
made on the basis of cost and estimated remaining useful life. The results of the
inspection will be documented in the first working paper. The date and time of the
inspection will be coordinated with airport management.
Subtask 2.2.4
Roadwavs and Parkina
URS will collect available traffic counts for roadways and intersections in the study area,
either from Monroe County or FDOT. Of particular interest are counts on South Roosevelt
Blvd (AlA) and Faraldo Circle. A one-day field review, by a licensed traffic engineer, will
provide hands on assessment of existing conditions, traffic flows, circulation and parking
occupancy. Whenever appropriate, information and data from the Master Plan will be used.
Subtask 2.2.5
Base MaD PreDaration
The Consultant Team will prepare a topographic base map of the existing terminal area
through either ground surveyor aerial topographic mapping. This map will depict ground
contours in 0,5 foot intervals, all existing airport buildings, aprons, known utilities, storm
water drains, boundary streets, and parking lots in AutoCAD. In addition, a rectified aerial
photograph of the terminal area will be obtained at a scale suitable for planning purposes.
This aerial will also be obtained in digital form so that terminal concepts and plans can be
superimposed on the aerial base.
TASK 3.0 TERMINAL PROGRAMMING
The demand for terminal and terminal support facilities at Key West International Airport is
a factor of the number of passengers expected to use these facilities. Therefore, the
Consultant Team shall use the forecasts of passenger enplanements and commercial
passenger aircr,?ft operations prepared for the recent master plan update. These forecasts
Key West International Airport 4
Terminal Concept Study
Draft Scope of Services
are current and do not require updating.
Subtask 3.1 Update Peakina Factors
Many terminal facilities are sized on the basis of passenger demands during peak periods.
The master plan update contained a peaking forecast for passenger enplanements.
However, that forecast was based upon the airline schedule for March of 2001. It is
suggested that the peaking factors be reexamined using 2002 and 2003 data to see if
peaking patterns have changed and to determine if the peaking factors developed for the
master plan are still reasonable for the purpose of terminal design. Therefore, peaking
factors will be developed and applied to the operations of passengers and operations.
Peaking factors such as Peak Month, Average Day-Peak Month, and Design Hour will be
determined for 2002 and reviewed for the months available in 2003.
Subtask 3.2Prepare Space Proaram
On the basis of the master plan forecasts and the updated peaking factors, the Consultant
Team will program future needs for all terminal and terminal support facilities. The
programming .task consists of determining the necessary size and quantity of various
airport facilities to provide a desired level of service. For example, on the basis of design
hour deplanements the amount of baggage claim display and the size of baggage claim
lobby will be determined.
This task will also include further consultation with airport tenants to assure that calculated
space requirements are realistic and reflect actual tenant requirements. The level-of-
service goals established in Task 1.0 will be observed when programming each terminal
component.
The following components will be programmed for the terminal building:
· Terminal Curb
· Ticket Counters and Queuing Area
· Office Space
· Security Screening
· Departure Lounge
· Baggage Claim
· Concessions (Food Service, Gift etc.)
· Ground Transportation
· Passenger Circulation
· Janitorial Services
· Mechanical/Electrical
· Restrooms
· Employee Breakroom
Key West International Airport
Terminal Concept Study
Draft Scope of Services
5
The following components will be programmed for road access and parking functions:
· Ground Access
. Public Parking
. Rental Car Parking
. Employee Parking
URS will develop the most likely set of traffic projections (Vehicular circulation, parking
demand) and will establish a projected assignment of future traffic flows on the airport
roadways and parking areas.
In addition to the above items, special attention will be given to the space requirements
associated with the TSA. These requirements will best be determined through consultation
with TSA representatives. It is anticipated that space requirements will focus on the
following items:
. Number of Passenger Screening Stations
. Screening Station Size and Configuration
. TSA Office Space
· Number of Explosive Detection Stations
. Explosive Detection Station Size and Configuration
In addition to space requirements, TSA representatives will also be consulted regarding the
requirements for vehicle screening.
TASK 4.0 TERMINAL CONCEPTS
The Consultant Team will develop a maximum of four terminal concepts that demonstrate
the relationship of the terminal to airside (aircraft parking), and landside (passenger
processing, baggage handling, access, and parking). For each concept, site and building
plans will be developed, which depict these critical functions. Building plans will consist of
plan view drawings and cross section view drawings. The level of detail shown on the
drawings will include interior space allocations by type of use.
Concepts will also 'include site plans for accommodating roadway access and parking.
These plans will delineate the number of lanes required, the location of parking lots, the
potential for new roadway access, required intersection modifications and vehicular
queuing. A series of preliminary roadway concepts and typical sections (consistent with the
terminal layouts), will be developed as part of this task.
A key element of each concept will be phasing options that may enable initial costs to be
lower than the cost of the ultimate concept. Attention to the financing capabilities
identified in Task 2 will be a priority. A matrix or priority chart will be prepared to clearly
present the advantages and disadvantages of each alternative.
Key West International Airport 6
Terminal Concept Study
Draft Scope of Services
Each concept will be presented to Airport Management, the Advisory Committee, and the
Board of County Commissioners. The Airport Staff and Consultant Team will make
recommendations selecting two concepts for further refinement in the next task.
TASK 5.0 CONCEPT EVALUATION
Concept evaluation will be based upon a number of factors including the following:
· Capital Construction Costs
· Operating Costs
· Ability to Phase Construction
· Passenger Convenience
· Flexibility
· Expandability
· Impact on Airport Operations
· Accessibility
The Consultant Team will provide a ranking or matrix evaluation of each site for the criteria
listed above. In order to conduct the evaluation certain data will need to be produced.
The following subtasks describe how some of the critical data will be produced.
Subtask 5.1 PreDaration of Cost Estimates
Cost estimates will be prepared using unit prices specific to the Key West market. This will
be accomplished through a review of recent project bid tabulations.. Necessary
adjustments to account for higher labor costs in the Key West market will be incorporated.
Cost estimates will be prepared at the conceptual levels with contingencies.
Subtask 5.2 Preliminary Financial Analvsis
The objective of this task is to prepare a Preliminary Financial Analysis of the four terminal
concepts. This preliminary evaluation includes considering Key West's overall capability to fund
terminal development, other projects in the Airport's Master Plan and finance Airport operations.
The analysis will identify potential funding sources that are practical alternatives for financing
capital development projects.
The Consultant Team's approach for conducting the Preliminary Financial Analysis task includes
the following key steps:
· Review financial and legal information gathered during the Inventory of Financial
Information task related to financial condition, Airport policies, administrative regulations,
grant status, airline use and lease agreements and other Airport user agreements which affect
the financial management of the Airport and which will affect the financial reasonableness of
Key West International Airport
Terminal Concept Study
Draft Scope of Services
7
implementing the terminal development program.
· Review the aviation forecast, the alternative terminal development concepts and other
projects previously included in the Master Plan CIP. Review preliminary development costs
and schedules for the terminal alternatives and other CIP to consider possible revisions in the
development scope and timing.
· Evaluate the revenue generating potential of food & beverage, news & gift and specialty
retail concessions for the development. Evaluate the revenue generating potential of car
rental companies, other ground transportation and public parking fees. I~entify other revenue
enhancement opportunities that may result from the development.
· Develop summary level financial projections of funding sources, funding requirements
and other information to provide a basis for assessing preliminary financial plans of the
CIP alternatives. Revenue and capital funding projections will be compared with
operating & maintenance expense and capital expenditure projections to identify a
balanced approach for developing and funding the program.
· Conduct a ~orkshop with Airport officials to review and discuss the preliminary
financing schedules. Resolve funding shortfalls identified in the capital program
alternatives by revising the CIP schedule, CIP scope and/or capital funding sources.
Identify funding preferences and other funding resources that the Airport may want to
utilize.
Deliverables for this subtask will include the following:
· Financing schedules summarizing the Preliminary Financial Analysis which indicates
whether the potential sources of funding will be reasonably available in the amounts and time
frame required to support the scope and schedule of the alternative development concepts.
· Conduct a workshop to review/revise the financing schedules
Subtask" 5.3ConceDt Phasina and Maintenance of Traffic
As previously noted, it is anticipated that phasing terminal concepts to meet financial
constraints will be a critical issue. This task will provide plans for the phased
implementation of the terminal concepts. The plans will consist of plan view and cross
section view drawings that show the terminal, roadways and parking, as they would exist
during each phase. Passenger, passenger vehicle and service vehicle flows through the
proposed facilities will be shown by phase. Plan view.drawings that indicate maintenance
of traffic schemes during construction will be prepared. The objective during the phasing
task will be to ensure the efficient flow of airport users during the construction phases.
TASK 6.0 CONCEPT REFINEMENT
Key West International Airport
Terminal Concept Study
Draft Scope of SelVices
8
Based on the direction from the airport management, the Advisory Committee and the
Monroe County Commission, the Consultant Team will develop, refine, and present up to
two viable terminal concepts delineating all features and elements to scale. Roadway,
terminal area, and airfield components will also be functionally coordinated for both
concepts. Terminal hybrids, which combine elements of different alternatives, can result
from this refinement process.
The Consultant Team will develop evaluation criteria to characterize the advantages and
disadvantages of the refined concepts. The evaluation will assess the relative merits of
such items as cost, passenger convenience, ease of expansion, ability to phase
construction, and operational effectiveness. Particular attention will focus on each
concept's ability to expand incrementally.
TASK 7.0 PREFERRED TERMINAL CONCEPT
The Consultant Team will program requirements at a level of detail sufficient to organize all
facilities in the terminal to satisfy 2022 terminal area needs. This will be accomplished on
the basis of the preferred terminal concept.
This program will describe and present the incremental terminal development steps
supported by the forecast of passengers (scheduled and charter) and operations developed
previously. The Preferred Terminal Concept will depict both site and terminal plans
(building configuration and floor plans) including the following:
· Terminal Building
· Terminal Access and Circulation
· Vehicle Parking
· Rental Car Facilities
· Secu rity
· Support Facilities
Once the ultimate buildout is established, the Consultant Team will prepare a cost estimate
in sufficient detail .to be analyzed with a phasing plan. The objective of Concept
Development is to develop and define the operational and functional design of each of the
terminal area components and their functional elements and systems for the near-term,
long-term and ultimate build-out.
These physical planning activities will be developed to a level of detail that will describe
the following:
· Spatial geometries and horizontal and vertical dimensional requirements of the
facility, .
· The functioQal activity performed in the facility and its parts.
Key West International Airport 9
Terminal Concept Study
Draft Scope of Services
. Adjacencies and relationships of the facility, or its parts, to other facilities.
The Consultant Team's approach to developing terminal alternatives will include preparation of
plans and cross sections that provide an indication of the size, configuration, layout and flow of
proposed terminal concept. The plan and cross-section view will begin at the taxiway centerline
and continue past the terminal curb to the parking garage. This will provide an indication of the
complete flow of passenger movement from the aircraft to the ground transportation element.
The plan view drawings will depict the layout of the proposed terminal building and concourse.
Details to be shown will include:
. Aircraft gates
. Departure holdrooms
. Circulation corridors
. Security screening areas
. Concession space
. Ticketing lobby
. Baggage claim
. Baggage make-up
. Restrooms
· Mechanical/janitorial/storage
Where possible, terminal functions will be color-coded to aid understanding of plan view
drawings. Tables will be prepared to indicate the amount of floor space proposed by each
alternative and the amount of space devoted to each functional area. The Consultant Team will
also review, coordinate and integrate other related terminal area facilities such as the long-term
roadway network, future parking garage, rental car facilities, etc.
Cross sections will depict levels and vertical transfers from the aircraft apron to the terminal curb
and into the parking garage. These drawings will facilitate understanding of the concept and the
vertical flow for arriving and departing passengers as well as baggage and curbside vehicles. A
color rendering of the preferred terminal concept will be prepared to convey the essence of the
concept to a broader audience.
The consultant team will review and evaluate the existing drainage system's ability to
accommodate proposed terminal area improvements. If the existing system is deemed
insufficient, the consultant team will make recommendations for improvements and will
provide cost estimates.
Finally, the consultant team will review and evaluate the existing water and wastewater
system's ability to accommodate proposed terminal area improvements, If the existing
system is deemed insufficient, the consultant team will make recommendations for
improvements and will provide cost estimates.
Key West International Airport
Terminal Concept Study
Draft Scope of Services
10
Deliverable: Working paper describing the evolution of the preferred development concept with
supporting floor plans, site plans, building sections, building elevations with computer rendered
images, drainage plan, and a utility plan.
TASK 8.0 IMPLEMENTATION PLANS
Subtask 8.1 Cost Estimates and Phasina
The purpose of this subtask is to bring the preferred plan to a level of detail where
approvals can proceed. Conceptual cost estimates will be formatted and structured to
provide logical and quick identification of various grouped development categories for
the purposes of making updates when necessary. The timing of the cost estimates will
be in conjunction with the phasing plans.
The phasing plans will be for near-term, long-term, and ultimate build-out. These plans
will establish the phasing of development for existing and future terminal and
gate/airside operations. In addition, these plans will reconcile programmed
requirements with costs and staging issues.
Deliverable: Tabular and text on the cost estimates including cost estimating
methodology, for phasing plans for the near-term, long-term, and ultimate build-out.
Subtask 8.2 Financial Plan
The objective of this task is to prepare a detailed financial plan for implementation of the
preferred terminal concept and other Master Plan projects. The Financial Implementation Plan
resulting from this task will present reasonable guidelines, on a preliminary basis, for matching
projected financial resources with financial needs. Airline rates and charges and costs per
enplaned passenger resulting from the new development will be calculated at a summary level
using the Airport's current methodology and airline lease agreements for determining user fees.
The Consultant Team's approach for preparing the Financial Implementation Plan includes the
following key steps:
· Develop projectiqll of operating & maintenance expenses - review historical O&M expenses
and identify trends and anticipated increases/decreases. Review the potential effect ofthe
selected CIP on projected O&M expenses. Interview airport management to develop
appropriate O&M projection assumptions and to identify other anticipated changes.
. · Develop projection of non-airline operating revenues - review historical non-airline revenues
(including concessions, parking, car rentals, general aviation, FBO activities, fuel flowage,
hangar leases, commercial/industrial and other leases) and determine trends for future
projections. Interview airport management to develop appropriate non-airline revenue
assumptions.
Key West International Airport
Terminal Concept Study
Draft Scope of Services
11
· Develop projection of capital improvement expenditures - review the selected CIP project list
with construction cost estimates, escalation rates and scheduling of expenditures to determine
the annual need for capital funding. Interview airport management to develop appropriate
projection assumptions.
· Determine funding sources for the financial plan and develop projection for financing the CIP
- review the summary of potential funding sources developed in the Preliminary Financial
Analysis task (including federal and state grants, PFCs, CFCs, economic development funds,
debt funding, net revenues, bank financing, other sources) with Airport management and
determine sources to be used for financing the program. Develop projec~ion of capital
financing based the annual amount and availability of funds. Interview airport management
to develop appropriate projection assumptions.
· Determine and develop projection of airline rates and charges - review rate development
methodology used for determining rates and charges. Interview airport management to
develop appropriate proj ection assumptions.
· Evaluate the reasonableness of projected airline rates and charges and cost per enplaned
passenger - calculate the cost per enplaned passenger resulting from the financial projection.
Compare the projected airline rates and charges and the cost per enplaned passenger with that
of other airports of similar size and operation.
TASK 9.0 REPORT PREPARATION
,The Consultant Team will document the results of all analyses and consultations completed
during the course of the study. A draft Terminal Area Study that contains all tasks will be
prepared and submitted to airport management for review. Following the receipt of
comments, a final Terminal Area Study will be prepared for submittal to the Monroe County
Commissioners.
The final Terminal Area Study will be prepared in 11'x17' landscape format. Illustrations of
all proposed terminal concepts will be incorporated in the report.
TASK 10.0 MEETINGS AND PRESENTATIONS
.. .
It is anticipated that several meeting will be required during the course of the study. Some
of these meetings will be for data collection and working meetings with airport staff. Other
meetings would be for the purpose of making formal presentation of study findings to the
Advisory Committee and the Board of County Commissioners. The following subtasks
delineate the proposed meetings:
Subtask 10.1
Advisory Committee Meetings
It is anticipated that up to- three meetings would be held with the Advisory Committee. .
These meetings would occur at the following points during the study:
Key West International Airport 12
Terminal Concept Study
Draft Scope of Services
1 st Meeting - Presentation of Terminal Area Concepts and Evaluation
2nd Meeting - Presentation of Preferred Terminal Concept
3rd Meeting - Presentation of Draft Terminal Area Study
These meetings would provide members of the Advisory Committee the opportunity to
provide input to the study, provide specific information to the Consultant Team and to learn
about study findings.
Subtask 10.2
Presentations to BOee
Up to three presentations to the Monroe County Commission are anticipated; These
meetings would occur at the following points during the study:
1 st Meeting - Presentation of Terminal Area Concepts and Evaluation
2nd Meeting - Presentation of Preferred Terminal Concept
3rd Meeting - Presentation of Draft Terminal Area Study
Proiect Deliverables
The following deliverables will be provided in the quantities listed below.
Reports
Draft Terminal Area Study
Final Terminal Area Study
20
20
Renderings
Preferred Terminal Concept
20 Sets
Proiect Schedule
The project schedule has a duration of 9 months.
Key West International Airport
Terminal Concept Study
Draft Scope of Services
13
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ONTGOMERY
ONSlJL1ING GROUI'
tM.""" '0 I.. A'~'''' """''''
Ms. Bovett~ Moon. Bu.inesl Coordinat'~"
Mo.roe Coant}' . AIrport. BUlinea Ofticc
3491 S. R sevelt Blvd.
Key West, oOda 33040
Tel: 305-2 5-5195 Fax: 305-292-3578 # of pages faxed: 2
A
June 20,2003
03-3000
Reference:
adept.deat Fee Esti....te - Key West IDteruatioaal Airport. .
Terminal CODcept Study
Dear Ms. oore:
We ha~:E1 rmed an independent fee estimate for professional services associated with the
develop 1 of a terminal concept study for the Key West International Airport. The independent
estimate is on the pro-forma spreadsheets and scope of seMceI, which were provided by your
consultants URS Corporation, We have submitted a detailed breakdown of the labor estimate and
out-of-poc expenses including travel for your review.
Based on t labor and expense estimate prepared, our independent estimate of the professional
services fl for the Terminal Concept Study at Key West International Aitport is 5258,500. Our
analysis prqvides one approach to completing the scope of work for the projects. Your consultant's
hourly ratd may vary based on level of expertise and associated salaries for each labor category. We
would reeo end that you not compare fees for each specific task but compare the overall fee for
the project.
Should our independent estimate be substantially different from your consultants (greater or lesser
than 10-/.), we will need to ascertain more details ofthe project. Thus, please feel free to contact me
at (407) 53 -7030, extension 13 at your convenience to discuss our estimate. We have enjoyed this
opportuni to provide services to Monroe County.
President
Enclosure:
Independent Estimate ( 1 page)
157 E. NtEW Enr;l.nd Avenue
Suite 340
Winter P,rk, Florida 32789 USA
Tel .&07-539-7030
Fas .&07.539.7035
E-_i1 MontyMCCe.aol.com
00/20/2003 10:38 4e753~/~3~
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