Item C16
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
07/15/03
Division:
Public Works
Bulk Item: Yes -X- No
Department:
Fleet Management
AGENDA ITEM WORDING: Approval of Agreement with the Florida Department of Highway
Safety and Motor Vehicles concerning Commercial Driver License (CDL) examinations for Monroe
County employees and hurricane evacuation volunteer drivers.
ITEM BACKGROUND: This agreement enables Monroe County to continue to conduct
Commercial Driver License (CDL) examinations for Monroe County employees and hurricane
evacuation volunteer drivers. The existing agreement is being terminated by the Florida Department
of Highway Safety and Motor Vehicles on December 15, 2003.
PREVIOUS RELEVANT BOCC ACTION: On June 29, 1992, the BOCC approved the existing
Agreement enabling the County's Fleet Management Department to administer Commercial Driver
License (CDL) tests.
CONTRACT/AGREEMENT CHANGES: All Monroe County employees who are certified and
approved as a Third Party Tester are now subject to Florida Department of Law Enforcement (FDLE)
criminal history background review and must personally enter into an agreement with the Florida
Department of Highway Safety and Motor Vehicles.
STAFF RECOMMENDATIONS: Approval as stated above
TOTAL COST: N / A
BUDGETED: Yes No N/A
COST TO COUNTY: N / A
SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes
No-X- AMOUNTPERMONTH_ Year
APPROVED BY: County Atty. _ OMBlPurchasing_ Risk anagement_
~/2/718
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included X
To Follow_
Not Required_
DISPOSITION:
AGENDA ITEM # c::::l-/ ?
Revised 1/03
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Fla. Dept. ofHwy.Safety Contract #
Effective Date:
Expiration Date:
Contract Purpose/Description:
Contract between the De arment of Hi hwa Safe and Motor Vehicles and Monroe
Coun to conduct driver license test as described in the a eement attached
Contract Manager: Roy Sanchez
(Name)
3572
(Ext.)
Fleet Mana ement / #4
(Department/Stop #)
for BOCC meet. on
enda Deadline:
CONTRACT COSTS
Total Dollar Value of Contract: $ 0.00
Budgeted? YesO No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $ 0.00
- - -
----
- - -
----
- - -
----
- - -
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, ianitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed .......t"
Division Director ~ Jt) tOj, YesO Not::.]
RiskManagement ~/~'/o3 YesONo~
O.M.B./Purchasing a ~~J'YesO No~
County Attorney 6~/g-03 YesO NoQ/'
"
Date Out
Comments:
OMB Form Revised 2/27/01 MCP #2
Contract Summary
Third Party Administrators for Florida Driver License Testing
In accordance with Section 322.56, Florida Statutes, the Department of Highway Safety
and Motor Vehicles authorizes the Third Party Administrator named below to conduct driver
license tests as described in this agreement.
Third Party Administrator:
Monroe County Board of County Commissioners
Name of Organization
Contract # AI7
Effective Date
Private @ovemmenD
Roy Sanchez, Director - Fleet Management Department
Responsible Business or Agency Official (print name and title)
Florida Business or Aeency Address:
3583 S. Roosevelt Blvd.
Mailing Address Street or P.O. Box
Key West
City
110L.O
Zip Code
Location Address if different from mailing address
City
Zip Code
Authorizations for Testine:
CDL Tests
CDL Skills, Class A
CDL Skills, Class Band C
CDL Applicants
Employees of the Third Party Administrator
All Applicants
Standard Vehicle Licensing Tests (all applicants)
Knowledge Classes BID
Test Sites
Driving Classes BID
City
City
City
City
City
City
City
City
Key West
Plantation Key
Site #
Site #
Site #
Site #
Site #
Site #
Site #
Site #
1
2
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AGREEMENT
between the
FLORIDA DEPARTMENT OF HIGHWAY SAFETY AND MOTOR VEHICLES
and a
DRIVER LICENSE THIRD PARTY ADMINISTRATOR
TillS AGREEMENT is made effective this
BY AND BETWEEN the
day of
,20
FLORIDA DEPARTMENT OF mGHW A Y SAFETY AND MOTOR VEIllCLES
DIVISION OF DRIVER LICENSES
(hereinafter the Department)
~ Monroe County Board of County Commissioners
(hereinafter the Third Party Administrator)
This agreement authorizes the named Third Party Administrator to conduct driver license
examinations on behalf of the Department.
NOW THEREFORE, the Department and the Third Party Administrator, in consideration of the
duties and responsibilities set forth herein, mutually agree as follows:
I, DEFINITIONS
The following words and terms, when used in this document, shall have the following meanings:
A. DEPARTMENT: The Florida Department of Highway Safety and Motor Vehicles, Division
of Driver Licenses.
B. THIRD PARTY ADMINISTRATOR: An entity of state government, a subdivision of
state government, a public or private corporation, a firm, an organization, a school, or an entity
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of local government certified by the Department as authorized to conduct an approved testing
program for driver license applicants in accordance with the requirements described herein. A
corporate or government entity defined as a Third Party Administrator must be authorized and
accept responsibility for the performance of all its subdivisions conducting test activities under
this agreement.
C. THIRD PARTY TESTER: An individual who is a payroll or contract employee of a Third
Party Administrator and who is personally certified to conduct driver license tests in accordance
with the terms of this agreement.
D. EMPLOYEE: A person who is employed by a Third Party Administrator and receives
annually an Internal Revenue Service Form W -2, or an independent contractor who has a written
contract with the Third Party Administrator and receives annually an Internal Revenue Service
Form 1099.
E. APPLICANT: An individual who intends to apply for a Florida Commercial Driver License
(Class A, B, or C) or an original non-commercial Florida Driver License (Leamer's, Class E, or
Class D), and who will therefore be required to pass the applicable knowledge and/or driving
skills tests,
F, CLASS E LICENSE: In Florida's classified licensing system, the non-commercial license
type required to drive standard passenger vehicles and light trucks not requiring a Class D or
higher license class, in accordance with Section 322.54, Florida Statutes (formerly known as an
operator' s license).
G. CLASS D LICENSE: In Florida's classified licensing system, the non-commercial license
type required to drive trucks with a gross vehicle weight rating (GVWR) between 8,000 and
26,000 pounds, or more than 80 inches wide, in accordance with Section 322.54, Florida Statutes
(formerly known as a chauffeur's license),
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H. COMMERCIAL DRIVER LICENSE (CDL): In Florida's classified licensing system, a
Class A, Class B, or Class C driver license as required to drive commercial motor vehicles in
accordance with Chapter 322,54, Florida Statutes.
I. PROGRAM: The third party testing program, comprised of the organizations, activities, and
administrative functions that provide for approved driver license testing by parties other than the
Department under the terms of this agreement.
J. CERTIFICATE: A document issued to a Third Party Administrator.verifying that the
administrator is authorized to conduct an approved testing program on behalf of the Department.
K. CONTRACT NUMBER: An assigned number that shall identify the Third Party
Administrator where applicable in program documents and information systems.
L. TEST SITE: Any of the physical locations at which the Third Party Administrator is
authorized to conduct driver license testing, as designated in an Appendix to this agreement.
M. TEST SITE NUMBER: A number assigned to each physical address of each test site at
which the Third Party Administrator is authorized to conduct driver license tests.
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II. THE DEPARTMENT AGREES TO
A, TESTING AUTHORITY:
1. Permit the Third Party Administrator to conduct the following commercial driver licensing
skills tests, pursuant to the terms of this agreement and applicable provisions of Chapter 322,
Florida Statutes, subject to any limitations noted in Section II,A.2:
Skills (Pre-trip, Basic, Road) Tests for Class A
Q No
Skills (pre-trip, Basic, Road) Tests for Class Band C
Ci0 No
2. Permit the Third Party Administrator to conduct commercial driver licensing skills tests for
the following applicants:
CDL applicants employed by the Third Party Administrator as
commercial vehicle drivers
All CDL Applicants
9 No
Q No
3. Permit the Third Party Administrator to conduct the following driver licensing knowledge
and/or skills tests for all applicants, pursuant to the terms of this agreement and applicable
provisions of Chapter 322, Florida Statutes:
Skills (Driving) Tests for Class E and D
Yes (;)
Yes e
Knowledge (Road Rules, Road Signs) Tests for Class E and D
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B, TEST CONTENT AND PROCEDURES: Provide Department test items, necessary forms
and test procedures for use by the Third Party Administrator.
C, TECHNICAL ASSISTANCE: - Provide consultation to the Third Party Administrator
regarding laws, rules, and procedures for conduct of the program established under this
agreement.
D. ADMINISTRATION AND ENFORCEMENT: Administer and enforce the provisions of
the driver license Third Party Testing program,
III, THE THIRD PARTY ADMINISTRATOR AGREES TO
A. LEGAL COMPLIANCE: Comply with Section 322.56, Florida Statutes, with all other
applicable statutes, with administrative rules of the State of Florida and the Department, and with
all applicable local ordinances,
B. PLACE OF BUSINESS: Continuously maintain a place of business at each test site that
includes a permanent, regularly occupied building located within the State of Florida and which
meets all applicable safety and legal requirements of the federal, state, and local governments.
C. MAILING ADDRESS: Maintain a permanent mailing address and provide this address to
the Department.
D. FACILITIES AND EQUIPMENT: Maintain facilities and equipment approved by the
Department as applicable to the types of driver license testing authorized in Section II.A of this
Agreement.
1. For Class E and D Knowledge Testing:
An indoor area suitable for students to complete multiple choice tests,
computer(s), printer(s), and Internet connectivity meeting specifications for
Department-supplied testing software.
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2. For Class E and D Skills (Road) Testing
An off-street area suitable for pre-test inspection of the vehicle an applicant will
use for the test
An approved road test route and alternate route or approved off-street test range
3. For Classes A, B, and C Skills Testing
For Third Party Administrators not originally certified prior to September 1, 2002,
ownership or lease of at least five commercial vehicles or employment of at least
five drivers whose primary duties are to drive commercial vehicles.
A paved off-street area permanently marked and meeting all applicable
dimensions and specifications for the CDL basic skills test, as provided in the
AAMV A model CDL Examiner's Manual, Version 2.
An approved road test route and one or more alternate routes.
E. VEHICLES - Ensure all vehicles used for testing, whether furnished by the Third Party
Administrator or by the applicant, meet applicable federal and state requirements for safe
operating condition.
F. DESIGNATED RESPONSIBILITIES: Designate an individual representative with
general responsibility for the Third Party Administrator's compliance with this agreement, and
an individual representative with specific responsibility for operations at each of the Third Party
Administrator's respective test sites. Nothing in this agreement precludes designating the same
individual to be responsible for both general compliance and for operations at a given test site.
G. TRAINING - Participate in training as may be required by the Department.
H. TIDRD PARTY TESTERS: Employ at least one Third Party Tester holding a valid
certificate issued by the Department for the type(s) of testes) being conducted, and permit only
those employees who maintain current valid certificate(s) to conduct tests under this Agreement.
I. THIRD PARTY TESTER RECORDS: Maintain a record of each Third Party Tester in the
employ of the Third Party Administrator. Each record shall contain documentation of the Third
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Party Tester's valid certification by the Department, status as a payroll employee, Department or
other official state driver record current within the past six months, home address, and telephone
number. Each record shall be maintained for at least three years after the Third Party Tester
leaves the employ of the Third Party Administrator.
J. KNOWLEDGE TEST CONDUCT: Ensure that knowledge tests are conducted strictly in
accordance with the procedures prescribed by the Department.
K. SKILLS TEST CONDUCT: Ensure that skills tests are conducted strictly in accordance
with the specifications and procedures prescribed by the Department and in accordance with
applicable provisions of Rule 15A-1.015, Florida Administrative Code. Tests must be conducted
in a vehicle of the class and type for which the applicant seeks licensure and in which the Third
Party Tester is certified to test. Tests must be conducted during a time of day beginning no more
than 30 minutes before sunrise and ending no more than 30 minutes after sunset.
L. CONFIDENTIALITY: Ensure that no parties other than the Third Party Administrator,
Third Party Testers employed by the Third Party Administrator, and authorized representatives
of the Department gain access to the Department's library of knowledge test items in any form.
Ensure that knowledge test items are not revealed to applicants except during administration of
the test.
M. APPLICANT RECORDS MAINTENANCE: Maintain, on forms provided by the
Department, at the approved third party testing location, for a minimum of three years, all
records of each applicant for whom the Third Party Administrator conducts a knowledge and/or
driving skills test, whether the applicant passes or fails the test.
N. PROOF OF RESULTS: Provide a test waiver form that includes documented proof of
results, in a format designated by the Department, to each applicant who takes and passes the
required tests, including compliance with procedures to ensure that an applicant presenting such
proof to the Department is the same person to whom the form was issued by the Third Party
Administrator.
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O. SECURITY OF PROGRAM MATERIALS: Maintain strict security and accountability
for waiver forms and confidential test materials issued by the Department. Department waiver
forms will remain secured at the Third Party Administrators' approved test site(s) until needed
for same day use.
P. ACCOMMODATING APPLICANTS WITH SPECIAL NEEDS: Maintain the capability
to accommodate applicants needing special services in accordance with requirements of the
Florida Americans With Disabilities Accessibility Implementation Act, Sections 553.501 -
553.513, Florida Statutes, and the current Florida Disability Code for Building Construction,
providing requirements for persons with disabilities and with the requirements of Public Law
101-336, enacted July 26, 1990, effective January 26, 1992, Section 28 CPR Part 35 and
Appendix to Section 36 CPR Part 1191,42 USCS s.12101 et seq., known as the "Americans with
Disabilities Act of 1990."
Q. COMPLIANCE MONITORING SUPPORT:
1. Allow the Department or its representatives to conduct any and all monitoring activities
required by Section 322.56, Florida Statutes.
2. Provide unscheduled access to the approved third party testing site(s), vehicles used for
testing, Third Party Tester and applicant records as specified in this agreement to representatives
of the Department and the Federal Motor Carrier Safety Administration.
3. Provide representatives of the Department and the Federal Motor Carrier Safety
Administration with copies of all records required to be maintained under this Agreement, on
request.
4. Allow representatives of the Department and the Federal Motor Carrier Safety Administration
to observe any applicant's testing, including those portions occurring inside vehicles.
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5. Refund or waive any test fees charged to Department operatives who may pose as applicants
for purposes of monitoring compliance with this agreement.
R. CERTIFICATES: Prominently display the authorized Third Party Administrator Certificate
in its approved third party testing site(s).
S. MISCELLANEOUS NOTIFICATIONS:
1. Notify the Department by the fifteenth day of each month of all applicants tested during the
previous month, by submitting a copy of the Department Monthly Activity Report maintained in
accordance with Section III.M of this agreement.
2. Notify the Department in writing thirty days prior to any change in the Third Party
Administrator's business or agency name, ownership, or address.
3. Notify the Department in writing within ten calendar days of changes in the individual(s)
designated to represent the Third Party Administrator under Section XV and in the Appendix to
this agreement.
4. Notify the Department in writing within ten calendar days of changes in Third Party Testers
employed by the Third Party Administrator.
5. Notify the Department whenever the Third Party Administrator ceases business operations at
an approved third party testing site.
6. Notify the Department within five calendar days of actions by any employees of the Third
Party Administrator that are known to violate the terms of this agreement.
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T. INDEMNIFICATION: The provisions of this Section apply to all Third Party
Administrators that are not entities of state or local government or local school districts.
Indemnify and hold harmless the State of Florida, the Florida Department of Highway Safety and
Motor Vehicles, and all of their officers, employees, and agents from and against any and all
claims, losses, damages, costs and other proceedings made, sustained, brought or prosecuted in
any manner based upon, occasioned by or attributable to any injury, infringement or damage
arising from any act or omission of the Third Party Administrator or the Third Party
Administrator's agents, Third Party Testers or other employees in the performance of this
agreement.
IV. COMPLIANCE AND ENFORCEMENT
Penalties for specific forms of non-compliance with this agreement are defined and applied as
follows:
A. ADMINISTRATIVE NON-COMPLIANCE: Failure to meet requirements for reporting,
notifications, record keeping, and similar acts that do not compromise testing integrity or public
safety.
First Occurrence
Repeated Occurrence
Written reprimand
Thirty (30) day suspension of testing authority at applicable
test site(s)
B. MINOR DISCREPANCY IN TEST PROCEDURE: Failure to properly administer a
required portion of an otherwise complete test procedure, such as omission of a required
maneuver.
Repeated Occurrence
Ten (10) day suspension of testing authority at applicable
test site(s)
Termination of testing authority at applicable test site(s)
First Occurrence
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C. MAJOR DISCREPANCY IN TEST PROCEDURE: Failure to include all required parts
of a test procedure, such as omission of the pre-trip inspection, failure to use an approved test
route, or use of unsafe vehicles for testing applicants.
Repeated Occurrence
Forty-five (45) day suspension of testing authority at
applicable test site(s)
Termination of testing authority at applicable test site(s)
First Occurrence
D. FRAUD: Abuse of authorities granted under this agreement to gain profit through issuance
of test waiver forms to applicants who have not passed substantially complete tests.
First Occurrence
Termination of this agreement
The Department will have sole discretion to determine the occurrence and the level of the
violations defined above, and to apply associated penalties. Nothing in this section limits
application of provisions for termination or cancellation of this agreement under Section V of
this agreement where deemed appropriate.
V. TERM OF CONTRACT
This agreement shall remain in effect until made inactive, made subject to renewal, suspended,
terminated, or canceled in accordance with the following provisions:
A. INACTIVE STATUS: The Third Party Administrator's testing authority will be deemed
inactive upon the request of the Third Party Administrator, upon failure to have at least one
certified Third Party Tester under employment as specified in Section III.H, or upon failure to
have administered any tests under this agreement within the previous twelve months. The
Department will provide written notification of inactive status and recover all unused waiver
forms in the Third Party Administrator's possession. Testing authority under contracts deemed
inactive may be restored upon request of the Third Party Administrator and verification by the
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Department that all requirements for compliance with the original agreement have been
reestablished.
B. RENEWAL: Agreements with Third Party Administrators other than government agencies
will be subject to renewal upon significant changes in the identity of the contracted organization,
including changes in the business name, in ownership, or in the business or agency official
accepting responsibility for compliance as a signatory to the original agreement, but not
including changes in public officials assuming responsibilities of their predecessors in office.
Procedures and requirements for contract renewal will be the same as for original contracts.
C. SUSPENSION Testing authority at one or more test sites of the Third Party Administrators
may be suspended in accordance with Sections IV.A, IV.B, or IV.C, Compliance and
Enforcement, of this agreement. The Department will provide written notification of suspension
and recover all unused waiver forms in the Third Party Administrator's possession for the
duration of the suspension.
D. CANCELLATION: Either party to this agreement may cancel this agreement for any
reason by providing sixty days written notice of cancellation to the other party.
E. TERMINATION: The Department reserves the right to terminate this agreement
immediately upon determining that continued performance by the Third Party Administrator, or
Third Party Tester employed by the Third Party Administrator, would endanger the public
health, safety, or welfare. Additionally, the Department may terminate testing authority at one or
more test sites in accordance with Sections IV.B or IV.C, Compliance and Enforcement, of this
agreement. The Department may terminate this agreement immediately upon determining that
the Third Party Administrator, or Third Party Tester employed by the Third Party Administrator,
has done one or more of the following:
1. Has failed to comply with or satisfy any of the provisions of this agreement.
2. Has falsified any record or information required under this agreement.
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3. Has been criminally arrested for or committed an act that, in the opinion of the Department,
compromises the integrity of the Program.
4. Has failed to file a certificate of insurance or self-insurance or has failed to maintain required
insurance coverage.
5. Has refused to allow public access to all documents, papers, letters, or other material subject
to the provisions of Chapter 119, Florida Statutes, and made or received by the Third Party
Administrator in conjunction with the agreement.
VI. APPLICABILITY OF CHAPTER 120. FLORIDA STATUTES
Provisions of the Administrative Procedures Act, Chapter 120, Florida Statutes, will govern
actions of the Department to suspend or terminate testing authority or terminate this agreement
under Sections IV and V of this agreement.
VII. APPLICANTS ELIGIBLE FOR TIDRD PARTY TESTING
Persons subject to suspension upon failing an examination and/or persons directed to appear for
Department reexamination are not eligible for third party testing under this agreement.
VIII. CHARGES AND NOTIFICATIONS TO APPLICANTS
A. POSTING OF FEES: Any fee charged to applicants for tests conducted under this
agreement must be prominently posted at the Third Party Administrator's approved third party
test site(s). Any fee for tests conducted under this agreement must be uniformly charged to all
applicants. Acceptance of gratuities or other forms of payment in addition to the posted fee is
prohibited. Any fee charged to an applicant for Class E or D licensing tests conducted under this
agreement must be refunded upon demand if that applicant subsequently applies for license
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issuance and is found ineligible due to uncorrectable vision deficiency or other medical
condition.
B. ADDITIONAL INFORMATION TO BE POSTED: The following information must be
prominently posted at the approved third party testing location or otherwise made known to
applicants prior to incurring charges:
1. Payment of any fees to the Third Party Administrator will not affect fees payable by the
applicant to the Department for issuance of a driver license.
2. The Department may retest any applicant presenting a Third Party Administrator's waiver
form in the process of obtaining a driver license without regard to results indicated on that form
3. The Third Party Administrator does not issue driver licenses and cannot guarantee issuance of
a driver license nor in any way influence the Department in issuance of a driver license.
IX. PROFESSIONAL CONDUCT
A. PROHIBITED HIRING PRACTICES: The Third Party Administrator agrees not to
engage the services of any current employee of the Division of Driver Licenses, or of a county
tax collector serving as a licensing agent of the Department, as a Third Party Tester, agent or
employee.
B. APPLICANT ASSISTANCE: The Third Party Administrator agrees that no Third Party
Tester, employee, or agent of the Third Party Administrator will be permitted to assist any driver
license applicant in a manner that provides unfair advantage in passing the knowledge and/or
skills tests covered under this agreement.
C. SOLICIT A TION: The Third Party Administrator agrees that no Third Party Tester,
employee, or agent of the Third Party Administrator will solicit any individual on premises
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rented, leased, or owned by the Department or any of its agents to be an applicant in any third
party testing program.
X. ADVERTISING
A. GUARANTEES: The Third Party Administrator agrees that none of its advertising shall
indicate in any way that the Third Party Administrator can issue or guarantee the issuance of a
driver license or imply that the Third Party Administrator can in any way influence the
Department in the issuance of a driver license or imply that preferential or advantageous
treatment from the Department can be obtained.
B. ENDORSEMENTS: The Third Party Administrator agrees to refrain from indicating that
its program is approved, sanctioned, or in any other way endorsed by the Department, except to
say that it is "certified."
C. BUSINESS NAME: The Third Party Administrator agrees not to use any name in its
advertising besides the name on its application for certification, to use this name in all
advertising, and not to use the word "state" in any part of its name.
D. DEPARTMENT REVIEW: The Third Party Administrator agrees to submit all advertising
and promotional materials to the Department prior to release, whether in print or broadcast form,
and to comply with changes as may be directed by the Department in accordance with Sections
X.A. - C.
XI. INSURANCE FOR NON-GOVERNMENTAL ENTITIES
The provisions of this Section apply to all Third Party Administrators that are not entities of state
or local government or local school districts.
A. COMMERCIAL AUTOMOBILE LIABILITY: The Third Party Administrator shall take
out and maintain Commercial Automobile Liability insurance on all vehicles owned by the Third
Party Administrator and used for testing applicants. This insurance shall include Hired and Non-
owned Liability for all claims which may arise from all operations under this agreement or
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contract whether such operations are by the Third Party Administrator or the Third Party
Administrator's agents, Third Party Testers, other employees, or_applicants using the vehicle at
the time of administering a test.
Minimum Limits of Liability:
$1,000,000 Automobile Liability
Combined Single Limits to include
PIPIPDUBIL
$750,000 Hired & Non-owned
Liability
B. OTHER VEHICLES: If the Third Party Administrator uses an applicant's vehicle for
conducting the road test, it agrees to ensure that such applicant's vehicle is in compliance with
the Motor Vehicle No-Fault Law, and has the required coverage of $10,000 for Personal Injury
Protection, in addition to $10,000 Property Damage Liability coverage, prior to conducting the
skills test.
C. COMMERCIAL GENERAL LIABILITY: The Third Party Administrator shall take out
and maintain Commercial General Liability insurance including products and completed
operations, for the entire length of this agreement. This insurance will provide coverage for all
claims that may arise from the operations completed under this agreement, whether such
operations are by the Third Party Administrator or the Third Party Administrator's agents, Third
Party Testers, or other employees. Such insurance shall include a Hold Harmless Agreement in
favor of the State of Florida, Department of Highway Safety and Motor Vehicles and must
include the State of Florida as an Additional Named Insured for the entire length of the
agreement.
Minimum Limits of Liability:
$1,000,000 each occurrence
$2,000,000 Aggregate
D. HOLD HARMLESS ENDORSEMENT: The Third Party Administrator shall indemnify
and hold harmless the State of Florida, Department of Highway Safety and Motor Vehicles, and
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Department employees from and against all losses, claims, demands, payments, suits, actions,
recoveries and judgements of every nature and description brought or recoverable against it or
them by reason of any act or omission of the Third Party Administrator or the Third Party
Administrator's agents, Third Party Testers, or other employees in the execution of the work or
in consequence of any negligence or carelessness in guarding the same.
E. WORKERS' COMPENSATION: The Third Party Administrator shall take out and
maintain during the life of this agreement, Workers' Compensation Insurance for all of its
employees working in connection with this agreement.
Minimum Employers Liability Limits:
$100,000 each accident
$500,000 policy limit
$100,000 each employee
F. SURETY BOND: The Third Party Administrator shall take out and maintain during the life
of this agreement, a Surety Bond guaranteeing that the terms and conditions of the contract
specifications and the requirements associated with this contract will be fulfilled.
Amount of Bond:
$100,000
G. ADDITIONAL REQUIREMENTS:
1. Pursuant to Chapter 624 and 626 F.S., all insurance shall be purchased and countersigned by a
Florida Resident Insurance Agent.
2. For an application as Third Party Administrator to be considered and continuously
maintained, the insurance coverages must be provided by an insurance company with a minimum
Best's Rating of A or a Financial Performance Index of IX from the current Best's Key Rating
Guide.
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3. For an application as Third Party Administrator to be considered and continuously
maintained, the insurance coverages must be provided by an insurance company with a minimum
Best's Financial Size Category of IX ($250,000,000) from the current Best's Key Rating Guide.
4. For an application as Third Party Administrator to be considered and continuously
maintained, the insurance coverages must be provided by an insurance company having a
minimum of three (3) years experience in writing, underwriting and servicing Insurance in the
State of Florida.
5. For an application as Third Party Administrator to be considered and continuously
maintained, the insurance coverages must be provided by an insurance company holding a
current Certificate of Authority issued by the Florida Department of Insurance. In addition, the
insurance company providing coverage specifically for the surety bonds must have complied
with the law and regulations of the U.S. Department of the Treasury and therefore must be
included on the most current list of authorized companies.
6. For an application as Third Party Administrator to be considered and continuously maintained,
a certificate of insurance shall be provided to the Department of Highway Safety & Motor
Vehicles prior to selection for review or verification by the Department of Insurance.
7. Insurance coverage required under Section X of this agreement shall include a loss payable
clause in favor of the Department, naming the Department as a co-insured, as it is or may be a
beneficiary of the insurance coverage.
XII. AMENDMENTS
A. NECESSARY AMENDMENTS: The Third Party Administrator agrees to accept any
amendment to any provision of this agreement, if the amendment is set forth in writing, is
necessitated by a change in state or federal law and is requested by the Department. The Third
Party Administrator shall execute such an amendment upon request.
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B. OTHER AMENDMENTS: Except as otherwise provided, this agreement may be amended
only by the mutual consent of the parties which is expressed in writing and is signed by a duly
authorized representative of each party. No verbal representation, interpretation, or commitment
by the Third Party Administrator or the Third Party Administrator's agents, Third Party Testers,
or other employees or by any officer, agent, representative, or employee of the Department,
either before or after the execution of this agreement, shall affect or modify any of the provisions
in the agreement, unless the representatives' interpretation, commitment, or representation is
expressly stated in a written amendment to this agreement, signed by a duly authorized
representative of each party.
XIII. NON-ASSIGNABILITY
This agreement and the Third Party Administrator's certification are not assignable by the Third
Party Administrator, including by subcontract, either in whole or in part.
XIV. WAIVERS AND UNENFORCEABILITY
A waiver by either party of any provision of this agreement shall not act as a waiver of any other
provision of this agreement. If any provision of this agreement is for any reason declared
invalid, illegal or unenforceable, that declaration shall not affect the remainder of the provisions
of this agreement.
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XV. COMMUNICATIONS
The Third Party Administrator and the Department designate the following to receive the
written notices and communications that are desired or required under this agreement:
REPRESENTING THE
THIRD PARTY ADMINISTRATOR
REPRESENTING THE
DEPARTMENT
Name: Roy Sanchez
Name: Bettv J. Schweikert
Title: Direc tor - Fleet Mgmt. Serv. Title: Compliance Officer
Address: 3583 S. Roosevelt Blvd. Address: 1600 E.Sandpiper Cir.
City/State: Key West, FL
City/State:Pembroke Pines Fl. 33026
Telephone:
305-292-3572
Telephone:954-967-4188
Fax#:
305-292-3529
Fax #: 954-893-5085
IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the
date first written above.
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BY:
NAME:
TITLE:
SIGNA TURE:
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BY: Florida Department of Hil!hwav Safety and Motor Vehicles
NAME:
TITLE:
SIGNA TURE:
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APPROVED TEST SITES
UNDER CONTRACT NUMBER An
FOR THE THIRD PARTY ADMINISTRATOR
APPENDIX
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Test Site Number
2
for Third Party Administrator:
Monroe County Board of County Commissioners
Name of Organization
Contract #
An
Contract Date
Private (?overnm.:.V
Site Address:
3583 S. Roosevelt Blvd
Mailing Address Street or P.O. Box
Key West
City
33040
Zip Code
Monroe
County
Location Address if different from mailing address
City
Zip Code
County
Telephone Number
305-292-3572
Fax Number
305-292-3529
Deshmated Al!ents for Test Site Communications and Compliance
For the Third Party Administrator
Roy Sanchez, Director - Fleet Management Services
Print name and title
For the Department of Highway Safety and Motor Vehicles
, Monitor for Zone
Print name
Approved Testinl! Activities at Site:
CDL Tests
CDL Skills, Class A
CDL Skills, Class B and C
Standard Vehicle Licensing Tests (all applicants)
Knowledge Classes E/D
Driving Classes E/D
Site Status:
Date approved:
by DHSMV Monitor:
Date closed:
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