Item C24
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
July 15. 2003
Division: Public Works
Bulk Item: Yes -LNo
Department: Engineering/Construction Management
AGENDA ITEM WORDING: Approval to rescind contract with Reery International, Inc" and authorization
to reject all Requests for Proposals (RFP's) received for the Marathon Courthouse Renovation and re-advertise,
ITEM BACKGROUND: Reery International, Inc, has indicated that they will not sign the contract unless
significant changes are made to the documents, We, in conjunction with the County Attorney, have reviewed
the requested changes and do not feel that it is in Monroe County's best interest to modify the contract.
PREVIOUS REVELANT BOCC ACTION: On May 21,2003, BOCC awarded contract to Reery
International, Inc. for the planning design, contract documents, project administration and coordination for the
Marathon Courthouse Renovation project. In February, 2003 a request for Professional Services for Marathon
Courthouse Renovation was advertised, On March 19,2003, seven (7) responses were received in Purchasing.
The tabulations of the scoring committee resulted in the following rankings, 1 S\ Reery International, Inc,; 2nd
William p, Rom, Architect; 3rd Bender & Associates; 4th Corzzo, Castella, Carballo, Thompson, Salman; 5th
The Russell Partnership, Inc.; 6th R. J. Reisenbottle Architects, P.A.; 7th Gonzalez Architects, On 4/29/03, a
Public Meeting for the selection committee to discuss ranking of the RFP's was held. Recommendation was
made by the committee to award to Reery International. On 12/18/02 BOCC approved infrastructure monies
for the Capital Improvements with bond monies.
CONTRACT I AGREEMENT CHANGES: None
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COSTN/A
BUDGETED: Yes 1L- No
COST TO COUNTY:
SOURCE OF FUNDS:
Sales Tax
x
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Coffer, Construction Manager David S. K pP..>L-f.E., County Engineer
/' /J ~ . ~ /(>P' ~ ~ /'2- 7103
DIVISION DIRECTOR APPROVAL: ~ '
Dent Pierce, Division Director
DOCUMENTATION: Included X
To Follow_
Not Required_
DISPosmON:
AGENDA ITEM # r=~
26-JUN-2003 06:58PM FROM-HEERY INTERNATIONAL
404-875-1289
T-036 P.002/002 F-069
HEERY
June 26. 2003
MONROE coum
CONlTRucnON MANAGEMENr
JUN
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Ms. Stephanie Coffer
Director of Construction and Planning
Monroe County, Florida
1100 Simonton Street
Key West, FL 33040
Re: Marathon & Piantation Key Courthouse Renovations/Additions
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Eng.....<1Il
60,",. OOOton
Il11ClI'lOf~n
Pr<.(~rAM~t'h')r'd
iIraIoo. 1''''''',00< PCIO""'I;
Dear Ms. Coffer.
I am writing to fonnally respond to the questions raised in our phone conversation this
afternoon. As I said, Heery Intemational does want to work with Monroe County on the above
referenced projects. We believe we can offer Monroe County a level of service and team
approach that will make this project a success. However after award we were presented with
a non-industry standard contract that imposes an unusually. high level of responsibility upon
the designer. In our previous letter Heery outlined several minimal changes we thought should
be incorporated into the contract to make it more consistent with the accepted AlA format.
Additionally, as an option we suggested a modified delivery method wherein Heery could
augment our role in the project, thus having more control and be able to assume more risk.
It is my understanding that the county is unwilling to make any changes in your contract form,
or consider any other means whereby we could enhance our role and thus assume more risk
for total project delivery. If this is the case, then I must inform you that, without the ability to
make any changes in the current contract, Heery International will not be able to execute it.
Please unden5tand, that unlike many other design firms, we are a large and financially secure
corporation. Therefore the liability we would incur in executing your contract would make us a
target for any litigation that could arise.
J will be available Friday afternoon in Key West to discuss this further with the county and hope
again that the Monroe County has some ability to negotiate on this matter.
Sincerely yours,
H~~ ~_
Niels Hubbell
Vice President
CC: Teny Taylor HI
Richard Collins Monroe County
HBery Internalional, Inc.
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