Item C25
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
July 15. 2003
Division: Public Works
Bulk Item: Yes -X-No
Department: Engineering/Construction Management
AGENDA ITEM WORDING: Approval to rescind contract with Reery International, Inc., and authorization
to reject all Requests for Proposals (RFP's) received for the Plantation Key Courthouse Renovation/Addition
and re-advertise,
ITEM BACKGROUND: Reery International, Inc,has indicated that they will not sign the contract unless
significant changes are made to the document. We, in conjunction with the County Attorney, have reviewed the
requested changes and do not feel that it is in Monroe County's best interest to modify the contract.
PREVIOUS REVELANT BOCC ACTION: On May 21, 2003, BOCC awarded contract to Reery
International, Inc. for the planning design, contract documents, project administration and coordination for the
Plantation Key Courthouse Renovation/Addition project. In February, 2003 a request for Professional Services
for Plantation Key Courthouse Renovation was advertised. On March 18, 2003, seven (7) responses were
received in Purchasing. The tabulations of the scoring committee resulted in the following rankings, 1 sl Reery
International, Inc.; 2nd Bender & Associates; 3rd The Russell Partnership, Inc,; 4th Corzzo, Castella, Carballo,
Thompson, Salman; 5th R.J, Reisenbottle Architects, P,A.; 6th Reliable Group, LLC; 7th Nancy Perez Miller,
Architect. On 4/29/03, a Public Meeting for the selection committee to discuss ranking of the RFP's was held.
Recommendation was made by the committee to award to Reery International. On 12/18/02 BOCC approved
infrastructure monies for the Capital Improvements with bond monies.
CONTRACT/AGREEMENT CHANGES: None
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST N/ A
BUDGETED: Yes X- No
N/A
CE OF FUNDS: Infrastructure
and Bond fun
COST TO COUNTY:
REVENUE PRODU
F"o'1L-
DOCUMENTATION: Included X
To Follow_
Not Required_
DISPOSITION:
AGENDA ITEM # ~~r-
. -
26-JUN-2003 06:58PM FROM-HEERV INTERNATIONAL
404-875-1289
T-036 P,002/002 F-069
HEERY
June 26. 2003
MONROE COUNtY
CONITRucnON MANAGEMENT
JUN
:left
Art'httec1."'1
Ms. Stephanie Coffer
Director of Construction and Planning
Monroe County, Florida
1100 Simonton Street
Key West, FL 33040
Re: Marathon & Piantation Key Courthouse Renovations/Additions
c-..."".... ~I'>Q"""
EnaO'W'"Il
Gr>"". Do<Inn
'mollClf lleoI9n
~,,,," Man..r.>n...
SlroIcgI.Foooon""'l'I:lnn".
Dear Ms. Coffer.
I am writing to fonnally respond to the questions raised in our phone conversation this
afternoon. As I said, Heery Intemational does want to work with Monroe County on the above
referenced projects. We believe we can offer Monroe County a level of service and team
approach that will make this project a success. However after award we were presented with
a non-industry standard contract that imposes an unusually high level of responsibility upon
the designer. In our previous letter Heery outlined several minimal changes we thought should
be incorporated into the contract to make it more consistent with the accepted AlA format.
Additionally, as an option we suggested a modified delivery method wherein Heery could
augment our role in the project, thus having mote control and be able to assume more risk.
It is my understanding that the county is unwilling to make any changes in your contract form,
or consider any other means whereby we could enhance our role and thus assume more risk
for total project delivery. If this is the case, then I must inform you that. without the ability to
make any changes in the current contract, Heery International will not be able to execute it.
Please understand, that unlike many other design firms, we are a large and financially secure
corporation. Therefore the liability we would incur in executing your contract would make us a
target for any litigation that could arise.
J will be available Friday afternoon in Key West to discuss this further with the county and hope
again that the Monroe County has some ability to negotiate on this matter.
Sincerely yours,
H~~
Niels Hubbell
Vice President
cc: Terry Taylor HI
Richard Collins Monroe County
HBery International, Inc.
A IPOJp ., PIOlao-A'IO! ..,."" Procllc..
Il99 r..""... $,,,,,,, NE. A"...... G_. JI\JOIhJ~
ToI"""""" '1)4.1Jb1_ ~.' <O<.b7S-12c:l
mAMl\ SALT1MCIIi lEND, ORBEIUl SO&lON OitCAGO ~ CAUAli CEtMIl ECNIlJRGk tDJSICIo.lACt.SOtNW
LOI<<XlN _ _ N.\SIoM.ll NiW \'OAK 1<EWNlK, ~ PHI.UBPHA PI<<lENIX POA1UID RALaGH SACIlAl.taITll SEATTLE
TlCJW. TAMPA1IlEII1'ClH1UCSDNI'tASllNliltli, Cl:~, DH
MEMORANDUM
DATE:
TO:
FROM:
June 26) 2003
Board of Commissioners
(j)/
RE:
Dent Pierce) Director
Public Works Division
Flagler Avenue Roadway Improvement Project
please be advised that the bids on the subject project have been
received and opened by FDOT. Unfortunately) the low bid is
$ 785)000.00 over budget. Some of the overage is contained in the
two "grant" projects) but the majority was contained in the Flagler
Avenue milling and resurfacing project. Accordingly) all bids are
being rejected) and David J. Mendez) P.E.) FDOT Consultant Project
Manager) will be coordinating with County staff in the very near
future to discuss alternatives for future letting of the project.
Should you have any questions or wish to discuss this matter
further) please feel free to contact me.
CDPfbpl
cc: Dave Koppel
James L. Roberts