Item U2
BOARD OF COUNTY COMMISSIONERS
Agenda Item Summary
Meeting Date
August 20, 2003
Division
County Attorney
AGENDA ITEM WORDING
Approval of an Amendment to Agreement with Upper Keys Community Pool, Inc. in order to correct a
typographical error referring to a DEP Grant number, and provide for UKCP to submit reimbursement
documentation directly to DEP, in addition to documentation already required to be submitted to the Finance
Dept.
ITEM BACKGROUND
The Board approved an Agreement on September 18, 2002 concerning grant funding of the
construction of a community pool and related facilities in Key Largo.
PREVIOUS RELEVANT BOCC AcnON
See above.
CONTRACT I AGREEMENT CHANGES
STAFF RECOMMENDAnONS
TOTAL COST
BUDGETED Yes No
COST TO COUNTY
SOURCE OF FUNDS
APPROVED BY:
County Attorney - OMB/Purchasing 0 Risk Management 0
DIVISION DIRECTOR APPROVAL,Q ~~ 07/zt/t13
JOHN R. COLUNS
DOCUMENTAnON:
Included 0
To Follow 0
Not Required 0
AGENDA ITEM #
V~_
AMENDMENT TO AGREEMENT
Upper Keys Community Pool
THIS AMENDMENT is entered into this day of
Monroe Coll"lty (County), and Upper Keys Community Pool, Inc. (UKCP).
, 2003, by and between
WHEREAS, the parties entered into an agreement on September 18, 2002 to govern the parties'
interest in DEP Grant No. F3666; and
WHEREAS, a typographical error occurred in paragraphs 3, referencing DEP Grant No. F0208 in lieu
of F3666; and
and
WHEREAS, UKCP directly submitted documentation to DEP for payment under DEP Grant No. F3666;
WHEREAS, it is desired to amend the agreement to reflect the above; now, therefore
IN CONSIDERA nON of the following mutual promises and benefits, the parties agree to amend the
contract dated September 18, 2002 as follows:
1. Paragraph 2 shall be amended by adding:
Should UKCP directly submit to DEP request for payment, UKCP shall provide to County prior
to disbursal of any funds complete documentation as described in paragraphs 1 and 2.
2. Paragraph 3 shall be amended to read as follows:
The parties recognize that under DEP's current rules, some pre-grant agreement expenses
are permissible, but the current DEP rule governing reimbursement of pre-ogreement expenditures is
subject to interpretation. UKCP shall hold harmless Monroe County from any and all audit exceptions
discovered by DEP during the three-year period after the fiscal year in which the final project
payment is released by DEP under Grant No. F3666.
3. All other provisions of the agreement entered September 18, 2002 not inconsistent herewith
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first
above written.
(SEAL)
A TTEST: DANNY L. KOLHAGE, Q..ERK
By
Clerk
(SEAL)
ATTEST:
By
Title
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
Mayor/Chairperson
UPPER KEYS COMMUNITY POOL, INC.
By
.. Title
..
Q
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