Item O1
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 20 August 2003
Division:
Growth Management
Bulk Item: Yes No ~
Department:
Marine Resources
AGENDA ITEM WORDING:
Update briefing on wastewater management projects and issues.
ITEM BACKGROUND:
The County Administrator informed the BOCC at its June 20, 2002, regular meeting, that staff will provide
briefing updates on the status of wastewater projects and issues to the BOCC on at least a monthly basis. In
addition to a oral briefing, the staff will prepare a written update report intended for insertion in the Wastewater
Project Book provided to the BOCC at the June meeting. A staff representative from the FKAA has also been
asked to attend the meeting and to provide the Commission with further updates on their projects as necessary.
PREVIOUS RELEVANT BOCC ACTION:
NA
CONTRACT/AGREEMENT CHANGES:
NA
STAFF RECOMMENDATIONS;
NA
TOTAL COST:
NA
BUDGETED: Yes
No
COST TO COUNTY:
NA
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
No ~ AMOUNT Per Month
Year
APPROVED BY: County Atty NA
Risk Management
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: Included~ To Follow _ Not Required
DISPOSITION:
AGENDA ITEM NO.:
0/
BC030830
07/31/039:46 AM
Memorandum
DeDartment of Marine Resources
2798 Overseas Highway, Suite 420
Marathon, Florida 33050
Voice: (305) 289 2507
FAX: (305) 289 2536
Email: garrett-george(iflmonroeCOUl1ly-tl.COI11
Board of Co un tv Commissioners
Mayor Dixie Spehar, Dist I
Mayor Pro Tern Murray Nelson, Dist. 5
Commissioner George Neugent, Disl 2
Commissioner Charles "Sonny" McCoy, Dist. 3
Commissioner David Rice, Dist. 4
DATE:
6 August, 2003
TO:
Board of County Commissioners
George Garrett, Director of Marine Resources ~
Staff Update Report (# 08-03) on wastewate/ Master Plan Implementation
Issues
FROM:
SUBJECT:
The following subject matter has now been provided with a brief "background" statement
followed by "update" information. The updates will be current to the month since the last BOCC
meeting and monthly staff report. Achievements, since they are beginning to add up, have been
moved to the end of the staff report as, Attachment 3.
The staff of the Florida Keys Aqueduct Authority will be on hand at the August Commission
meeting to update the Board on progress to date. The FKAA staff report for August is attached
for review (Attachment 1).
AVAILABLE FUNDS FOR WASTEWATER
Federal Funds - $100 M Congressional Authorization:
Background: Public Law 106-554 authorized the Army Corps of Engineers (ACOE) to
"provide technical and financial assistance to carry out projects for the planning, design and
construction of treatment works to improve water quality in the Florida Keys National
Marine Sanctuary. Congress may appropriate up to 100 million dollars through previous
authorization language.
Update: Congresswoman Ileana Ross-Lehtinen indicates that as much as $1.65 M in funds have
been provided in the FY 03-04 Congressional appropriations bill. Relevant bills must pass
before both Houses of Congress before funds may become available. The Commission should
watch this process.
FEMA Funds:
Background: In response to damages and losses which occurred as a result of Hurricane
Georges, Congress enacted Public Law 106-31, Emergency Supplemental Appropriations
Act for Fiscal Year 1999 to fund long term disaster recovery projects in Florida counties
BC030831.doc
07/30/03 II :37 AM
whose needs were unmet through primary disaster relief funds. Monroe County requested
that a substantial amount of the funds made available to it, be utilized for wastewater
improvement projects. There are four FEMA wastewater projects in the County, Key Largo
Trailer Village, Conch Key, Baypoint, and one project in Islamorada. These projects must be
complete by the end of September 2005.
Update: FEMA held its Supplemental Environmental Assessment hearing for Conch Key on 15
July 2003. The meeting was attended by approximately 15 individuals. Citizens asked a number
of questions about timing and cost, but were generally supportive of the project. Questions arose
about the option of providing treatment at the Hawk's Cay site instead of providing a stand-alone
facility at Conch Key.
FDEP State funding:
Background: Pursuant to Specific Appropriation 1765A of the 2002 - 2003 General
Appropriations Act (Chapter 2002-334, Laws of Florida), funding in the amount of $ 11.8
million was provided was broken into three categories and may fund either wastewater or
stormwater projects.
o First, $1.66 million was provided to qualifying projects in Key Largo, Islamorada,
Marathon, and Key West.
o Second, $200,000 was provided both Layton and Key Colony Beach.
o Third, the remaining funds ($4.76 million) will be provided to qualifying projects in
hotspot areas as identified in the Wastewater Master Plan. The County and
municipalities have agreed in a joint resolution to the equitable split of these funds. The
County's share will be $1.112 million. Then, if there are any funds left over, additional
projects will be considered in an additional round of funding.
Update: No additional update this month. All state funded projects are underway or complete.
Remaining Cesspool Elimination Funds:
Background: Under the Cesspool Identification and Elimination Program (CIEA), funds
were provided through four contracts to Monroe County to be used as grants to property
owners assist in the cost of upgrading cesspools to approved on-site wastewater nutrient
reduction systems (OWNRS). Two to the contracts were utilized to completion and have
helped to eliminate cesspools in all areas defined as "Coldspots." These contracts provided
approximately $1,000,000 in cesspool replacement grant funds. As the CIEA program is
complete in the Coldspot areas at this time, it has been the direction of the Commission to
shift remaining funds to other projects where cesspools must be replaced. The remaining
contract funds amount to $1,225,600.
Update: No additional update this month
Other Grant Opportunities:
2
Background: Under House Bill 851 (FY 2002), the County developed a wastewater project
proposal for the Key Largo area. Similarly, the FKAA submitted several different proposals,
one for each of its current wastewater project areas. The Key Largo proposal and other
FKAA proposals were submitted in the early part of November.
Update: No additional update this month
Background: Rick Casey of the Monroe County Housing Authority had been very hopeful of
receiving a Community Development Block Grant (CDBG) for approximately $350,000.
This request fell through in October but apparently was revitalized in January when one of
those agencies awarded funds failed to qualify in the final review. As the County was next in
line, apparently the County will be receiving a share of the current grant funds. Staff
understands that the amount is substantially more than originally requested, approximately
$637,500.
Update: Since the April meeting, Mark Bell of Rick Casey's staff at the Housing Authority
is beginning a process to contact all property owners on Stack Island to determine their
interest and eligibility for CDBG funds. This will happen in the next few weeks as we enter
July. It was not accomplished in June.
An application for Knucklehead's Restaurant is being developed, in order to go after the
additional CDBG funds noted in the BOCC's June wastewater report. The Commission
supported a resolution which will allow staff to complete the application process. In addition
to the resolution, the CDBG funding application process will require that we hold two public
hearings prior to submittal. Mark Bell of the Housing Authority will be responsible for
holding the meetings. They area projected to be held at the end of July to early August with
the second following at the end of August to early September. The application will be filed
in early September and the grant will be awarded approximately three months later,
sometime in December. This is a non-competitive grant. Therefore, with a completed and
validated application, the County should receive the funding. Receipt ofthis funding will fall
in line with the completion of the bid process through the FKAA for construction of the
overall Baypoint project. Receipt of the funds will allow Knucklehead's to offset their costs
for the initial construction of an on-site wastewater system and then a shift to the Baypoint
system. Remaining funds will be utilized to reduce the user cost of connection to the
Baypoint wastewater system.
Issues That Need to be Addressed
o Need to adopt financial assistance criteria for economically disadvantaged households
throughout the County.
o Need to develop a financial assistance program and the means assessment (placement on tax
bill) for all areas served by investor-owned utilities sponsored with funding by the County.
Recommended BOCC Action:
3
o Consideration of wastewater assessment ordinance to allow financing of wastewater
connection fees through an assessment to be placed on the tax bill..
Significant Future Milestones/Actions:
o Decision on wastewater assessment ordinance as recommended by staff. [Target Date: July
Commission meetings)
o Must hold two public hearings in support of the Knucklehead's CDBG application [Target
Date: July-August)
WASTEWATER GOVERNANCE
FKAA:
Background: The FKAA is the County's wastewater authority within unincorporated areas
of the County and outside of other wastewater jurisdictions such as the KWRU or KL WTD.
The County is working with the FKAA on projects on Conch Key, Baypoint, and Big
Coppitt.
Update: At the July Commission meeting, the Board gave approved Commissioner McCoy as
the new wastewater liaison. He will be working with the FKAA to coordinate on-going and
future projects. In particular the Commissioner will be working with the FKAA to determine the
best approach to initiating the construction of wastewater facilities on Big Coppitt, Rockland and
Geiger Keys.
One option involves KW Resort Utility increasing its jurisdictional boundaries to include this
area. KW Resort Utility has provided a one page document which provides a general quote
assessment for the project and the relative commitment of the parties, KW Resort Utility and the
County. FKAA has met with Commissioner McCoy and has provided the attached letter
(Attachment 2 A) in response to the possibility that KW Resort Utility would expand their
boundaries, therefore requiring the FKAA to relinquish theirs. Discussion regarding this issue
are on-gomg.
In addition to the issues concerning Big Coppitt, the FKAA has also provided a response
(Attachment 2 B) on two other issues raised by Commissioner McCoy at the last BOCC meeting.
The first issue involves the possibility of using and expanding the Bluewater RV Park
wastewater plant for wastewater improvements in the Baypoint / Saddlebunch Shores area. The
second issue involves the possibility of using the Hawk's Cay treatment plant to treat the Conch
Key wastewater flow instead of constructing a stand-alone plant on Conch Key.
Key Largo Wastewater Treatment District:
Background: With its creation in June of 2002 and the election of Board member is
November of 2002, the Key Largo Wastewater Treatment District (KL WTD) is currently an
independent Utility District. They will need County and FKAA assistance in a transition
process over the first six months to one year.
4
Update: No additional update this month
Issues That Need to be Addressed:
o None at this time
Recommended BOCC Action:
o None at this time
Significant Future Milestones/Actions:
o None at this time
Inter-governmental Task Force:
Background: The Inter-governmental Task Force provides a mechanism for coordinated
activities between the County and its municipalities when seeking state and/or federal grant
funding for wastewater or stormwater projects in the Florida Keys.
Update: The Task Force met on July, 31 2003 introducing Commissioner McCoy as the new
liaison to the Task Force from the County. Issues surrounding the funding formula for State and
federal funding occupied a significant amount of the time during the meeting.
PROGRAMMATIC IMPLEMENTATION PLAN
Background: Staff has indicated that it will work to provide a long-range implementation
program for wastewater projects. To a limited extent this has happened through the capital
budget process and through the efforts on-going with the ACOE to develop projects under the
congressional $100M authorization. An integration of all of these components remains to be
completed.
Update: No additional update this month
Issues That Need to be Addressed:
o Need for realistic programmatic implementation plan that establishes policies on reasonable
connection fees and monthly charges; project and financing priorities; and a schedule for
programming of wastewater projects based on available identified funding in accordance
with the Sanitary Wastewater Master Plan.
o Need to revise the Seven Year Work Program in the Monroe County Year 2010
Comprehensive Plan to reflect the results of the adopted programmatic implementation plan.
Recommended BOCC Action:
5
o Consideration of recommended draft programmatic implementation plan prepared by County
and FK.AA staff.
Significant Future Milestones/Actions:
o Approval of programmatic implementation plan for the Sanitary Wastewater Master Plan
[Target Date: July 2003 Commission meeting}
FEMA UNMET NEEDS PROJECTS
A. General
Background: In response to damages and losses which occurred as a result of Hurricane
Georges, Congress enacted Public Law 106-31, Emergency Supplemental Appropriations
Act for Fiscal Year 1999 to fund long term disaster recovery projects in Florida counties
whose needs were unmet through primary disaster relief funds. Monroe County requested
that a substantial amount of the funds made available to it, be utilized for wastewater
improvement projects. There are four FEMA wastewater projects in the County, Key Largo
Trailer Village, Conch Key, Baypoint, and one project in Islamorada. These projects must be
complete by the end of September 2005.
Update: No additional update this month
Issues That Need to be Addressed:
o Complete FEMA Supplemental Environmental Assessment hearings
Recommended BOCC Action:
o None at this time
Significant Future Milestones/Actions:
o None at this time
B. Key Largo Trailer Village (MM 100 +/-)
Background: After reduction in the size of the Key Largo wastewater project, staff returned
to the original FEMA project list for Key Largo. Key Largo Trailer Village was selected as a
prime site in need of wastewater improvements under the guidelines of the FEMA Unmet
Needs congressional appropriation. It is a very low-lying area with a large number of
unknown wastewater systems.
6
Update: Supplemental Environmental Assessment was held on July 15th. This will lead to the
award of phase IT money for the Key Largo Trailer Village project (construction dollars). The
Key Largo Wastewater Treatment District will manage phase II dollars entirely. The FKAA will
no longer participate upon receipt of these funds.
All construction contracts for this project are now signed and upon completion of the FEMA
hearings, construction will begin.
Issues That Need to be Addressed:
o Complete FEMA Supplemental Environmental Assessment hearings.
Recommended BOCC Action:
o None at this time
Significant Future Milestones/Actions:
o Completion ofPEMA hearings [Target Date: June/July 2003 KLWTD meetings]
C. Conch Key (MM 61)
Background: Conch Key was selected as a prime site in need of wastewater improvements
under the guidelines of the FEMA Unmet Needs congressional appropriation. It is a very
low-lying area with a large number of unknown wastewater systems.
Update: FEMA supplemental environmental assessment hearing was held on the 15th of July,
completing the FEMA process for Conch Key. Upon completion, phase II construction funds
will be provided to the FKAA to complete construction of the project.
Some additional staff discussion have ensued concerning the relative costs of construction of the
wastewater treatment plant at Conch Key versus the alternative of transmitting the effluent to the
plant at Hawk's Cay. At least one meeting with representatives of the Hawk's Cay not-for-profit
wastewater corporation has also occurred. Further discussion of this alternative MAY occur if
the new comparisons warrant discussion.
Issues That Need to be Addressed:
o Complete FEMA Supplemental Environmental Assessment hearings.
o Complete Project construction bid process and initiate construction contracts
Recommended BOCC Action:
o None at this time
7
Significant Future Milestones/Actions:
o Completion ofFEMA hearings [Target Date: July 2003}
o Initiation of construction contracts [Target Date: August-September 2003}
D. Baypoint (MM 15)
Background: Baypoint was selected as a prime site in need of wastewater improvements
under the guidelines of the FEMA Unmet Needs congressional appropriation. It is a very
low-lying area with a large number of unknown wastewater systems.
Update: FEMA supplemental environmental assessment hearings will be held before the end of
August, completing the FEMA process for Baypoint. Upon completion, phase II construction
funds will be provided to the FKAA to complete construction of the project.
An application for Knucklehead's Restaurant is being developed, in order to go after the
additional CDBG funds noted in the BOCC's June wastewater report. The Commission
supported a resolution which will allow staff to complete the application process. In addition to
the resolution, the CDBG funding application process will require that we hold two public
hearings prior to submittal. Mark Bell of the Housing Authority will be responsible for holding
the meetings. They area projected to be held at the end of July to early August with the second
following at the end of August to early September. The application will be filed in early
September and the grant will be awarded approximately three months later, sometime in
December. This is a non-competitive grant. Therefore, with a completed and validated
application, the County should receive the funding. Receipt of this funding will fall in line with
the completion of the bid process through the FKAA for construction of the overall Baypoint
project. Receipt of the funds will allow Knucklehead's to offset their costs for the initial
construction of an on-site wastewater system and then a shift to the Baypoint system. Remaining
funds will be utilized to reduce the user cost of connection to the Baypoint wastewater system.
Issues That Need to be Addressed:
o Complete FEMA Supplemental Environmental Assessment hearings.
o Complete Project construction bid process and initiate construction contracts
o Complete Knucklehead's CDBG grant application
Recommended BOCC Action:
o None at this time
Significant Future Milestones/Actions:
o Completion ofFEMA hearings [Target Date: July 2003}
8
o Initiation of construction contracts [Target Date: August-September 2003]
o Completion of Knucklehead's CDBG grant application [Target Date: early September 2003]
KEY WEST RESORT UTILITIES (STOCK ISLAND EXPANSION)
Background: In July of 2002, the Commission approved a contract to complete wastewater
improvements on south Stock Island through the Key West Resort Utility (KWRU). In
December the Commission approved a Resolution requesting that the KWRU begin a process
to design and construct improvements to their plant to meet A WT nutrient standards. In
January, the Commission heard from a number of property owners concerned about the
connection requirements and agreements with KWRU. Staff has been working on those
issues with KWRU from that time.
Update: On July 15, 2003 KW Resort Utiltiy official opened the new phase of its wastewater
facility serving the east side of Stock Island. In attendance at the opening were a number of the
County Commissioners.
As the wastewater facility began operation, letters went out to property owners asking them to
make preparations to connect to the utility. A number of contracts have already been signed.
At the July Commission meeting two Ordinances passed, A Uniform Connection Policy
Ordinance and a Connection Assessment Ordinance. Through the first, the requirements for
connection are more clearly defined for both the utility and the property owner. The
Commission requested that this Ordinance be revised to allow the Utility to carry out activities
within private streets associated with private residential condominium associations (individually
owned and taxed properties) if such associations would grant appropriate easements to the
Associations' private streets. Staff is working on a change to the Uniform Connection Ordinance
which would provide for this option.
The Commission also passed the Assessment Ordinance, which will allow property owners to
have their connection fees assessed on their annual tax bill over a 20 year assessment period.
This will require a change to the KW Resort Utility contract allowing them to collect only 5
percent of the connection fee at time of connection should the property request the assessment
option. It will also require determining the precise approach and staffing requirements to carry
out the assessment. Currently the County does not carry out the certification of tax assessment
rolls and will need to determine who will do this under the Ordinance.
Issues That Need to be Addressed:
o Determination of process for carrying out the Connection Assessment Ordinance
o Change to Uniform Connection Policy to allow sewer work in private residential
communities with individually owned properties and private streets.
9
Recommended BOCC Action:
o None at this time
Significant Future Milestones/Actions:
o Determination and implementation of process for carrying out the Connection Assessment
Ordinance.
o Change to Uniform Connection Policy to allow sewer work In private residential
communities with individually owned properties and private streets.
LOWER KEYS WASTEWATER (MM 7.0 TO MM 11.0)
Background: Big Coppitt has been the focus of the Commission as the next wastewater
project to be undertaken.
Update: The FKAA has initiated and completed work to develop engineering design criteria for
the Big Coppitt area. A final draft report on the effort is available and has been sent under
separate cover to the Commission and others by the FKAA. The findings of the Big Coppitt
feasibility study will be discussed at the July joint County/FKAA Board meeting. In general, the
report looks at three options for providing sewer facilities in the Big Coppitt, Rockland, Geiger
Key area - a single plant on Stock Island (presumed to be placed at KWRU), a single plant at
Rockland Key, or three sub-regional plants located within the service area. The relative cost of
the alternatives favored the placement of a wastewater treatment plant on Rockland Key with
accompanying collection and disposal systems.
Issues That Need to be Addressed:
o Need to determine the preferred wastewater management option for Big Coppitt, including
preliminary system capital and operating costs.
o Need to seek additional funding for the project as the next project in priority from the
Sanitary Wastewater Master Plan.
o Need to determine whether it is most cost effective for the FKAA to relinquish its wastewater
authority on Big Coppitt to potentially allow KW Resort Utility to expand its role into the
area.
Recommended BOCC Action:
o Direct staff to seek funding for the Big Coppitt wastewater project.
Significant Future Milestones/Actions:
10
o Determination of the desired wastewater authority (FKAA or KW Resort Utility) for
providing wastewater service on Big Coppitt, Rockland, and Geiger Keys.
o Consideration of project proposals for wastewater management options on Big Coppitt to
determine the preferred wastewater management option. [Target Date: July 2003 HOCC
meeting]
o Acceptance of grant funds to further develop the Big Coppitt wastewater project. [Target
Date: To be determined)
OTHER ISSUES
Background: From time to time other issues will arise concerning wastewater which do not
conform to the format in the rest of the monthly report. They will be placed in this section
Update: None since the March 2003 BOCC meeting.
Issues That Need to be Addressed:
o None at this time
Recommended BOCC Action:
o None at this time
Significant Future Milestones/Actions:
o None at this time
11
Attachment 1
FKAA August 2003
12
Florida Keys Aqueduct Authority
Wastewater Report
July - August 2003
Little Venice Wastewater System
The contractor continued with the construction of the originally bid wastewater system.
. Vacuum Collection System
. The pipeline construction on US 1 has recommenced and a change order to avoid the obstructions
in the pipeline route was submitted by DEe.
. Advanced Wastewater Treatment (A WT) Plant
· Vacuum and pump station concrete foundation is now complete.
· Preparation of the filter and common wall tank foundations has been completed.
A pre-construction conference was held on 22 July 2003 for the Little Venice Expanded contract.
City of Marathon
. FKAA and the City met to discuss moving forward with a design build operate RFP for the
central system, and phased system.
Conch Key
. FEMA's public meeting was held on 15 July 2003.
. The wastewater system design continued during the month.
Bay Point
. The wastewater systern design continued during the month.
Key Largo Trailer Village and Key Largo Park
No activity by FK.AA.
13
Attachment 2A and 2B
FKAA Correspondence
14
JUL-30-03 11,02 FROM,FLA KEYS AQUEDUCT AUTH
10,3052863521
PAGE
2/4
Florida Keys
Aqueduct Authority
POSt Ottice !ox 1239
11 00 Kennedy Drive
Key West. Florida 33041.1239
TelephOne (30S) 296.2454
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Commissioner Sonny McCoy
Monroe County Board of County Commissioners
530 Whitehead Street
Key W~ Fl 33040
Re: Big Coppitt Key Wastewater Service Area
Dear ComlTll~oner McCoy:
On Thursday, July 24th. the FKAA Board of Directors met and discussed the concept of Key West
Resort Utilities expanding its pSC regulated franchise area on Stock Island to include the Big
Coppitt wastewater service area.
The position of the FKAA Board ofDirectoIS is to ensure that the most cost-effective wastewater
service system available is provided. If it is determined that KWRU is the most cost-effective
solution and there are certain technical, financial, and public relations guarantees met, the FKAA
Board would not object to KWRU expanding its franchise to Big Coppitt.
The FKAA Board would need guarantees for the following items prior to KWRU expanding its
franchise area:
1. A guaranteed maximum capital cost
2. Adequate planned public input and public outreach
3. Completion of a pre-design facility report
4. Financial plan indicating all proposed fees and charges
5. Funding commitment by KWRU (approx. $4,250.000.00)
6. 20 year financing of System Development Charges (hook-up fees)
7. Funding commitment by BOCC of project balance (currently estimated at $9,480,000.00)
Information regarding the estimated construction COS4 and the funding commitments required of
KWRU and Monroe County to make it a viable project was obtained from an estimate prepared by
KWRU dated June 30,2003. (copyattached)-
It is the understanding of the FKAA that a privately owned utility franchise may not be eligible to
receive any of the pending $100 million federal grant when it becomes available. Therefore, unless
the county is committed to funding the balance of the Big Coppitt costs for KWRU, the FKAA must
ensure that Big Coppitt remains eligible to benefit from Federal grants.
~U~-~~-03 ll'~~ rROM,r~A ~L%~
......\.oIULUU\...1. ......U.l.M
.&.u; ~llU~'..:U:)w::t;..!.l
PAGE
3/4
Commissioner Sonny McCoy
July 30, 2003
Page 2
1 look forward to meeting with you to discuss the above list in greater detail and to work towards a
successful, economical project.
Sincerely,
AUTHORITY
/jr
cc: FK.AA Board of Directors
Board of Monroe County Conunissioners
Jim Roberts. County Administrator
Tim McGarry, Director of Growth Management
George Garrett. Director of Marine Resources
JUL-30-03 11 02
: FROM:FLA KEYS AQUEDUCT AUTH
.1 D, 30b~!:::tb3521
KW RESORT UTILITIES
RO. Box 2125 .
Key West, Florida 33045 :
Telephone (305) 29+9578
Facsimile (305) 294..1212
.
BIG COPPlTf, ROCKLAND & GEIGER KEYS
COST FSJ1MATE
JUNE 30,2003
t1
-~ .
Collection S)'Btem
W~PlaDtAwr
& Force Main to South stock Island
Surv~ EngineeJing & pemUtting
Administration & Legal
"
SOURCES OF FUNDS
.AIea Customers 1100 X $2700
south StoCk islAnd Fonds 1500 X'$21 00
Balance of$6"OOO~OOO Ftmds
($6,000:>000 - $4,200,000 Cost SSl)
KW Resort Utilities ContIibution
(pbm1 & Force Main)
.,
Funds to Complete
$10,SQO,OOO
4,250,,000
1,000:0000
950,000
$16,700,000
$2,970,000
1,150,000
1,800,000
4,250,000
$1:2,110,000
$4~530,OOO
Monthly residential sewer fee currently is $35.89 and will be ex:tended to above
customers.
PAGE 4/4
~
. ~
'.
.'. .
AUG-08-03 08.27 FROM.FLA KEYS AQUEDUCT AUTH
ID:3052l:1b~b21
PAGE
2/3
Florida Keys
Aqueduct Authority
August 4, 2003
Commissioner Charles ..Sormy" McCoy
Monroe County Board of County Commissioners
530 Whitehead Street
Key West, FI 33040
Re: Bay Point and Conch Key Wastewater Service Areas
Dear Commissioner McCoy:
Upon your appoin1ment as the County~s Wastewater Liaison at the July meeting of the BOCC, you
expressed an. interest in the FKAA taking another look at the Bluewater Trailer Park wastewater
treatment plant as an alternative for the Bay Point project Although the BOCC chose the site for the
Bay Point wastewater plant. we understand yom preferred option would be to use Bluewater's
existing plant instead of constructing a new plant on Bay Point.
Please be advised that the design for the Bay Point project is well underway. Although the FKAA is
not against exploring the possibility and feasibility of using the Bluewater Plant. doing so may
adversely affect the project schedule and add cost to the design of the project. There is concern that
the Bluewater's existing plant may not have sufficient capacity. We would be happy to meet with
. you to discuss this issue further at your earliest convenience.
During the BOCC meeting you also conveyed how important it is to try to use existing
wastewater plants when necessary~ especially when there is an opportunity for wastewater reuse.
A good example of this is the potential of treating Big Coppitt wastewater at the Key West
Resort Utility trea1me:nt plant. Another good example would be the treatment of Conch Key
sewage at the existing Hawk~s Cay facility that uses reclaimed wastewater to inigate around the
resort.
The FK.AA Board of Directors recently gave staff direction to give consideration to the Hawk~ s
Cay wastewater treatment plant as an alternative to treating Conch Key wastewater. We have
had many Conch Key residents express their dismay that a sewage plant would be constructed
near the entrance to their island and have requested the- FKAA reconsider the Hawk's Cay option_
AUG-08-03 08.28 FROM,FLA KEYS AQUEDUCT AUTH
ID.3052883521
PAGE
3/3
Commi~oner Sonny McCoy
August 4~ 2003
Page 2
Hawk's Cay presents an opportunity for a more economical solution than constructing a stand-
alone plant on Conch Key_ We have determined that there is sufficient capacity at the Hawk~s
Cay plant, however we are still investigating what the monthly charge would be. It is the intent
of the FKAA to bid the project with a stand-alone facility on Conch Key with a bid alternate to
constnlct a pipeline to the Hawk~s Cay facility and ultimately choose the most cost-effective
option.
The Bluewater Trailer park option for Bay Point and the Hawk's Cay option for Conch Key are
already approved by FEMA. FEMA bas indicated that these other options may be pursued as
long as the project schedules are not delayed further.
I look forward to meeting with you to discuss these issues further.i
Sincerely,
fjr
cc: FK.AA Board of Directors
Board of Monroe County Commissioners
Jim Roberts, COWlty Administrator
Attachment 3
List of Achievements
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AVAILABLE FUNDS FOR WASTEWATER
Issues Addressed! Actions Taken
a Approval by the BOCC to provide funds to the FKAA in the amount of $200,000 to offset
costs of preliminary engineering efforts to complete requirements to receive State funds at
Key Largo Park.
a Approval of staff recommendations for use of remaining FDEP, FDCA, and County funds
remaining from cesspit replacement program.
a Approval of a Resolution requesting that the State's Congressional delegation assess the
feasibility of shifting any federal appropriations funds for wastewater in the Florida for
management and dissemination by the Florida Department of Community Affairs.
a Approval by the BOCC to provide an additional $156,000 to the FKAA for development of
the state funded Key Largo Park wastewater project.
a Approval of a revised Resolution to seek a dual path for funding wastewater projects, one
through the existing federal authorization and the other through the efforts of the County's
State Representative to have appropriations provided to a State Trust Fund administered by
FDCA.
a Submitted a project proposal for Key Largo under the auspices of House Bull 851.
a Attendance or the Board at a meeting with Ileana Ros-Lehtinen's staff to discuss approaches
federal wastewater funding.
a Meeting held with Ileana Ros-Lehtinen's office regarding the most appropriate mechanism to
obtain the $ 100 million appropriation. Indication was that the current approach is the best.
a Introduction of House Bill 0101 which would create a wastewater / stormwater trust fund to
be administered through FDCA.
a Contracts approved and signed to move forward on acquiring state funds for North Key
Largo Utility and Key West Resort Utility.
a County staff provided appropriations requests to Senator Graham and Nelson's offices. The
amount ofthe requested funds was $3,000,000 to initiate priority projects in the coming year.
a The Commission supported a resolution allowing staff to submit a CDBG grant for Baypoint,
using Knucklehead's Restaurant as the focus for receiving the grant.
WASTEWATER GOVERNANCE
Issues Addressed! Actions Taken
o MSTUs advertised and adopted for Conch Key, Marathon, Bay Point, and Big Coppitt
o A District Manager (Management Firm - GSG/Robert Sheets), a District Engineer (Boyle
Engineering) were hired, and number of Key Resolutions (Rates & Fees and Request for
MSTU), were passed by the Key Largo Wastewater Utility District.
o Transition agreement approved between the County, FKAA, and the Key Largo Wastewater
Utility Board.
o MSTU advertised and approved in May at the BOCC meeting for the Key Largo Wastewater
Treatment District.
o MSTUs (Excepting Big Coppitt approved for assessment) - June / July 2003
o Commissioner McCoy made Wastewater Liaison - July 2003
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PROGRAMMATIC IMPLEMENTATION PLAN
Issues Addressed! Action Taken:
o Approval by BOCC of policies on "reasonable" connection fees and monthly service charges
and public financial assistance to wastewater projects and economically disadvantage
households.
FEMA UNMET NEEDS PROJECTS
E. Key Largo Trailer Village (MM 101.5) and Key Largo Park (MM 100.5)
Issues Addressed! Addressed Taken:
o Approval by the BOCC assigning $1.66 million in available State funds to expand the Key
Largo Trailer Village FEMA project to include Key Largo Park.
o Approval of a resolution with the FKAA for the use of $1.66 million in FDEP funds to move
forward toward constructing the Key Largo Park project and the designation of up to
$200,000 in Fund 148 dollars to assist the FKAA in on-going engineering costs for the Key
Largo proj ect.
o Approval of an additional $156,000 in funding for project development at Key Largo Park.
o Approval of a revision to the Inter-local Agreement with FKAA to allow direct payment to
Boyle Engineering for engineering services on Key Largo Park.
o Approval of a joint transition agreement with the FKAA and the Wastewater District on the
Key Largo Trailer Village project.
o Transition process between the County, FKAA, KL WTD, and FEMA for project
management completed.
o Project construction bid process and award!signature of construction contracts complete.
F. Conch Key (MM 61)
Issues Addressed! Addressed Taken:
o Approval by the BOCC of the selection of the stand-alone wastewater management option
for Conch Key on June 20, 2002.
o Approval of an agreement with FDOT for the proposed wastewater treatment plant site on
the north side of the Overseas Highway, Conch Key
o Decision not to move forward in acquiring property on the south side of the Overseas
Highway, Conch Key.
o Held informal workshops with the Conch Key community in early December 2002
o Held additional workshops (FKAA) with the Conch Key Community in May 2003
G. Baypoint (MM 15)
Issues Addressed! Addressed Taken:
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o Selection by the BOCC of a site in Bluewater RV Park for location of a wastewater treatment
plant.
o Approval to purchase lots 11 and 12 of Baypoint Subdivision
o Held informal workshops with the Bay Point community in early December 2002
o Baypoint lots 11 and 12 purchased and in County ownership
o Held additional workshops (FKAA) with the Baypoint Community in May 2003
KEY WEST RESORT UTILITIES (STOCK ISLAND EXPANSION)
Issues Addressed! Addressed Taken:
o Approval by the BOCC on July 31, 2002, of a contract to make available to Key West Resort
Utility $4.6 million in Fund 304 Infrastructure money to expand its collection to the
remaining portions of south Stock Island.
o Acceptance of financial assistance program for economically disadvantaged households
presented by staff.
o Revision of financial assistance program to include mobile home park owners, allowing
multiple payments over a three year period.
o Approval of a Resolution for Key West Resort Utility move forward on upgrading its plant to
AWT.
o Approval of a contract for receipt of state monies to assist in construction on Stock Island.
o Funding for contract could not be provided - KWRU could not meet technical requirements
under state bid procedure - funds shifted to KL WTD
o Connection fees and associated costs through KWRU for connection to the Utility reviewed
o Establishment of a Uniform Wastewater Connection policy for Key West Resort Utilities and
the rest of the Keys under FKAA and KL WTD authority - what properties are served to what
degree, and at who's expense.
o Establishment of a tax assessment ordinance which provides the means to finance connection
fees for those interested over a protracted period of time (20 years)
LOWER KEYS WASTEWATER (MM 7.0 TO MM 11.0)
Issues Addressed! Addressed Taken:
o Requested $2,000,000 from House Bill 851 funding program.
o Approved sending out an RFQ for Engineering services to complete surveYIng, aerial
photography, and engineering design work.
o BOCC Agreed to hold off on RFQ pending completion of the Big Coppitt feasibility study
o Consideration of recommendations of staff on preferred wastewater management options for
Big Coppitt.
EP A DECENTRALIZED WASTEWATER DEMONSTRATION PROGRAM
Issues Addressed! Addressed Taken:
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o Approval of staff recommendations to move forward with the EP A decentralized grant
program.
o BOCC agrees to turn down funding and shift match funds to assist in reducing costs as
Conch Key and Baypoint
OTHER ISSUES
Issues Addressed! Addressed Taken:
o Revision of ordinance to change Duck Key and Conch Key to "hotspots." Resolutions 39-
2002 and 40-2002.
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