Item M05
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
August 20. 2003
Division:
Growth Management
Bulk Item: Yes X No_
Department: Planning and Environmental Resources
AGENDA ITEM WORDING:
Approval of Supplemental Joint Participation Agreement with the Florida Department of Transportation
for the Monroe County Bicycle/Pedestrian Planner.
ITEM BACKGROUND:
The Florida Department of Transportation has provided grant funding to Monroe County since 1998 for a
position of Bicycle and Pedestrian Planner to facilitate completion of the Overseas Heritage Trail,
providing leadership related to the Livable Communikeys program, serving as a liaison to the Florida
Department of Transportation on various transportation planning issues, and providing leadership to the
Florida Keys Scenic Highways Program.
PREVIOUSLY RELEVANT BOCC ACTION:
October 19, 2000- approval and authorization of a Joint Participation Agreement, FDOT Contract No.
AI931 for the purposes of hiring a Bicycle and Pedestrian Planner.
June 21, 2001- approval of Supplemental JPA for second year of funding for Bicycle and Pedestrian
Planner .
September 18, 2002- approval of Supplemental JP A for additional year of funding for Bicycle and
Pedestrian Planner.
CONTRACT/AGREEMENT CHANGES:
None
STAFF RECOMMENDATION:
Approval
TOTAL COST:
$75.000.00
BUDGETED: Yes
No X
COST TO COUNTY: $0
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes N/ A No
AMOUNTPERMONTH N/A Year
APPROVED BY: County Atty X
Risk Management X
DIVISION DIRECTOR APPROVAL:
AICP
DOC~ENTATION: Included X
DISPOSITION:
To Follow
AGENDA ITEM #
~
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: F.D.O.T.
Contract #
Effective
Expiration
Date:
AM 102
September 18, 2002
December 31, 2004
Contract Purpose/Description:
This su lement to an existin F.D.O.T contract. will rovide fundin to retain the
Bicvcle-Pedestrian Planner position. The position will be responsible for coordinating efforts to
complete the Overseas Heritage Trail. taking a leadership role with the Livable Communikeys
Pro am, servin as a liaison to the Florida D artment of Trans ortation on various
trans ortation issues, and rovidin leadershi related to the Florida Ke s Scenic Hi wa
ro am.
Contract Manager: K. Marlene Conaway
2523
(Name)
(Ext. )
Planning and Environmental
Resources
(Department/Stop #)
for BOCC meeting
on
August 20. 2003
Agenda Deadline: August 4. 2003
CONTRACT COSTS
Total Dollar Value of Contract: $ :J~I (XJ)
Budgeted? YesD No ~ Account Codes:
Grant: $ 75,000
County Match: $ 0
Current Year Portion: $ 0
- - -
----
- - -
----
- - -
----
- - -
----
Estimated Ongoing Costs: $Q/yr
(Not included in dollar value above)
ADDITIONAL COSTS
For:
(eg. maintenance, utilities, ianitorial, salaries, etcT
CONTRACT REVIEW
Date In
Division Director 7/2'/ tJJ
Risk Management 1/2. y 10 J
Changes
Needed r.:;;r'"
Y esD Nor:::.!
Date Out
YesDNo[;3'
County Attorney
Comments:
Financial Project No.:
25207711401
(item-segment-phase-sequence)
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number 8001
Fund: ODD
725-03()'()7
PUBLIC TRANSPORTATION
07102
Page 1 of 5
Contract No.: AM102
Federal No.:
FLAIR Approp.: 088854
FLAIR Obj.: 790052
Org. Code: 55062010630
Vendor No.: 596000749054
Catalog of State Financial Assistance Number: 52004
Function: 615
Catalog of Federal Domestic Assistance Number:
THIS AGREEMENT, made and entered into this
day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and Monroe County
2798 Overseas Highway, Suite 410, Marathon Florida 33050
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 18th
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
day of September
2002
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $75.000.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other. the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
To provide funding for the Monroe County Bicycle/Pedestrian Planner position.
72~3o-07
PUBLIC TRANSPORTATION
07/02
Page 2 of 5
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased by $
bringing the revised total cost of the project to $ 75,000.00
Paragraph 4.00 of said Agreement is increased by $
bringing the Department's revised total cost of the project to $
5,000.00
5,000.00
75,000.00
3.00 Amended Exhibits:
Exhibit(s) A,B, and C
of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement December 31st, 2004
725-030-07
PUBLIC TRANSPORTATION
07102
Page 3 of 5
Financial Project No. 25207711401
Contract No. AM 102
Agreement Date
Except as hereby modified, amended or changed, all other terms of said Agreement dated September 18th, 2002
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed. the day and year first
above written.
AGENCY
FOOT
AGENCY NAME
See attached Encumbrance Form for date of
Funding Approval by Comptroller
Monroe County
SIGNATORY (PRINTED OR TYPED)
~~
LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
SIGNATURE
DEPARTMENT OF TRANSPORTATION
TITLE
TITLE
~
MONAOE COUNTY ATTORNEY
~FORM:
A E TN. WOLFE
CH1E~SSJ.S~~C:UtlTY ~TORNEY
Date 0
725-030-07
PUBLIC TRANSPORTATION
07102
Page 4 of 5
Financial Project No. 25207711401
Contract No. AM102
Agreement Date
A IT ACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and Monroe County
2798 Overseas Highway, Suite 410, Marathon Florida 33050
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
The $75,000 is needed to pay the salary for the position through Dec. 31, 2004.
I. Project Cost: As Approved As Amended Net Change
$70,000.00 $75,000.00 $5,000.00
Total Project Cost $70,000.00 $75,000.00 $5,000.00
I. Fund Participation: As Approved As Amended Net Change
Department: $70,000.00 $75,000.00 $5,000.00
Agency: $0.00
Other: $0.00
Total Project Cost $70,000.00 $75,000.00 $5,000.00
Comments:
725-030-07
PUBLIC TRANSPORTATION
07102
Page 5 of 5
III. MULTI-YEAR OR PREQUALlFIED PROJECT FUNDING
If a project is a multi-year or prequalified project subject to paragraphs 4.10 and 17.20 of this agreement, funds are
programmed in the Department's Work program in the following fiscal year(s):
FY
FY
FY
FY
Project years may be advanced or deferred subject to Legislative appropriation or availabity of funds.
FM#252077 -1-14-01
Contract # AM-1 02
EXHIBIT" A"
PROJECT DESCRIPTION AND RESPONSIBILITIES
This exhibit forms an integral part ofthat certain Joint Participation Agreement between the State of Florida,
Department of Transportation and the Monroe County Planning Department. 2798 Overseas Highway. Suite
410. Marathon. Florida. 33050-2227, dated
PROJECT LOCATION: Monroe County, Florida
PROJECT DESCRIPTION: Monroe County Bicycle/Pedestrian Planner
To provide funds to hire a Bicycle/Pedestrian Planner for Monroe County
SCOPE OF SERVICES
TASK 1: Provide leadership related to bicycle/pedestrian planning for the Livable Communities
Program (LCP) 35%
ACTIVITIES
.:. Develop strategies including partnerships, projects and programs in concert with the LCP
.:. Disseminate information related to bicycle/pedestrian needs & opportunities
.:. Manage/oversee consultant work related to bicycle/pedestrian planning and design
.:. Prepare bicycle/pedestrian elements of community master plans, make amendments to
comprehensive plan and land development regulations
.:. Review bicycle/pedestrian/ADA project proposals on the State or local roadway system for
technical, policy and cost feasibility and determine acceptability to local governments and citizens
.:. Lead project development activities in Monroe County's communities
.:. Provide technical assistance to community groups and organizations
TASK 2: Coordinate programmatic and procedural aspects of bicycle/pedestrian planning program
with transportation planner and the Florida Department of Transportation 15%
ACTIVITIES
.:. Field review citizen complaints and resolve design issues on State facilities as requested by FDOT
.:. Coordinate project development activities with FDOT and other agencies
.:. Attend and hold scoping meetings with Monroe County, other local agencies and FDOT
.:. Coordinate review and ranking of transportation enhancement applications
.:. Coordinate with other municipalities on their activities related to bicycle/pedestrian planning,
programming, outreach and education
FM#252077-1-14-01
Contract # AM-1 02
EXHIBIT" A"
PROJECT DESCRIPTION AND RESPONSIBILITIES
(Continued)
TASK 3: Coordinate efforts related to the Overseas Heritage Trail
40%
ACTIVITIES
.:. Attend DEP-Ied Community workshops and Meetings
.:. Provide technical assistance to DEP and FDOT
.:. Coordinate among DEP, Monroe County and FDOT
.:. Coordinate with Monroe County Public Works
.:. Assist with the Scenic Highway effort as it relates to the Overseas Heritage Trail
SPECIAL CONSIDERATIONS BY AGENCY:
1. AUDIT REPORTS
The audit report( s) required in paragraph 7.60 of the Agreement shall include a schedule of project assistance
that will reflect the Department's contract number, FM number and Job number and the Federal Identification
number, where applicable, and the amount of state funding action (receipt and disbursement of funds) and any
federal or local funding action and the funding action from any other source with respect to the project.
TASK 4: Provide leadership related to the Florida Kevs Scenic Highwav
10%
ACTIVITIES
.:. Supervise the Florida Keys Scenic Highway Coordinator
.:. Attend Florida Keys Scenic Highway Advisory Group workshops and meetings
FM#252077-1-14-01
Contract # AM-1 02
EXHIBIT "B"
ESTIMATED ANNUAL PROJECT COST AND BUDGET
This exhibit forms an integral part of that certain Joint Participation Agreement between the State of Florida,
Department of Transportation and the Monroe County Planning Department. 2798 Overseas Highwav. Suite
410. Marathon. Florida. 33050-2227, dated
I.
ESTIMATED PROJECT BUDGET:
Salary
Travel Expenses
$ 75,000.00
$ 0.00
ESTIMATED TOTAL PROJECT COST:
$75,000.00
II. FUND PARTICIPATION:
Maximum Federal Participation
(0%) or $0.00
Public Agency Participation
In-Kind (0%) $0.00
Cash (0%) $0.00
Other (0%) $0.00
Maximum Department Participation,
Primary
(D) (100%
Federal Reimbursable (DU)(FRA)(DFTA) (0%)
Local Reimbursable (DL) (0%)
or $75,000.00
or $0.00
or $0.00
TOTAL PROJECT COST
$75,000.00
FM#252077 -1-14-01
Contract # AM-1 02
EXIDBIT "e"
(GENERAL)
This exhibit forms an integral part ofthat certain Joint Participation Agreement between the State of
Florida, Department of Transportation and the Monroe County Planning Department. 2798 Overseas
Highwav. Suite 410. Marathon. Florida. 33050-2227, dated
INVOICING AND PROGRESS REPORTS
In order to obtain any payments, the Public Agency shall:
1. Submit quarterly progress reports which are acceptable to the Department describing the work and which
adequately justify and support the payment requested; and
2. Submit to the Department its quarterly invoice on forms prescribed by the Department, and such other data
pertaining to the Project Account and the Project as the Department or the Federal Highway Administration
may require to justify and support the payment requested; and
3. Comply with all applicable provisions of this Agreement.
Pursuant to Section 22.00, the Department shall have ten (10) working days to inspect and approve the
quarterly progress report prior to processing the submitted invoice.
M
@; user I.D. FI913RP
<MVS@DOT>
07/09/200303:58 PM
To: PL630KJ@dot.state.fl.us
cc:
Subject: FUNDS APPROVAUREVIEWED FOR CONTRACT AM102
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #AM102 Contract Type: AI
Vendor Name: MONROE COUNTY PLANNING DEPT
Vendor ID: VF596000749054
Beginning date of this Agmt: 09/18/02
Ending date of this Agmt: 12/31/04
Method of Procurement: G
************************************************************************
Description: 25207711401
************************************************************************
ORG-CODE *EO
(FISCAL YEAR)
AMENDMENT ID
*OBJECT *AMOUNT *FIN PROJECT *FCT
*BUDGET ENTITY *CATEGORY/CAT YEAR
*SEQ. *USER ASSIGNED ID *ENC LINE(6S)/STATUS
************************************************************************
Action: SUPPLEMENTAL
Funds have been: APPROVED
55 062010630 *TP
2004
SOOl
*790052 *
*55100100
*00 *
75000.00 *25207711401
*088854/04
1 *0002/04
*615
TOTAL AMOUNT:
*$
75,000.00 *
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER
DATE: 07/09/2003