Item M06
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 20 August 2003
Division:
Growth Management
Bulk Item: Yes ----X- No
Department:
Marine Resources
AGENDA ITEM WORDING:
Approval to reject bids for the Big Pine Key Plant Restoration Project supported with ClAP grant funds and to
re-advertise immediately.
ITEM BACKGROUND:
At its February 2002 meeting the Board approved a contract with NOAA for receipt of Coastal Improvement
Assistance Program (ClAP) funds in the amount of $296,387. Approximately $50,000 of these funds were
provided to make habitat improvements on disturbed areas along U.S. 1 and elsewhere on Big Pine Key. An
RFP was sent out for completion of the project early in 2003. The RFP requested that plant materials be
provided, installed, and insured for survival. Shortly after the bid went out Fish and Wildlife Service offered to
install the plants instead if the County would simply use the ClAP funds to purcha~e plant material only. Thus
the RFP was stopped and a new REP was advertised for provision of plant material only. Unfortunately, the
instructions as to how plants were to be installed were left in the RFP package, thus creating confusion to
potential bidders. Based on this, a bid protest was filed. The County Attorney's Office recommends rejecting
all bids received and to rebid the project with corrected information.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
NA
STAFF RECOMMENDATIONS;
Approval
TOTAL COST:
$50.000
COST TO COUNTY:
None
BUDGETED: Yes
SOURCE OF FUNDS:
No
REVENUE PRODUCING: Yes
APPROVED BY: County Atty ----X-
DIVISION DIRECTOR APPROVAL:
No ----X- AMOUNT Per Month
Year
DOCUMENTATION: Included _ To Follow
DISPOSITION:
X"
AGENDA ITEM NO.:
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BC030850
07/31/0310:30 AM