Item M10
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BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 8-2-03
Bulk Item: Yes t8] No 0
Division: Growth Manaaement
Department: Marine Resources
AGENDA ITEM WORDING: Approval of the Contract Agreement between Monroe
County and American Underwater Contractors, Inc. for the Emergency repair of
channel markers #36 Cow Key Channel and #1 Lakes Passage.
ITEM BACKGROUND: Two quotes received, Spirit Marine Towing & Assistance-
$5,800.00 and American Underwater Contractors, Inc.-$3,600.00.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES: New Contract
STAFF RECOMMENDATIONS Approval
COST TO COUNTY: Staff Time Onlv
BUDGETED: Yes fg! No 0
FUNDING SOURCE: BIF
TOTAL COST: $3.600.00
REVENUE PRODUCING: Yes 0 No t8] AMOUNT PER: MO $ YR $
APPROVED BY: COUNTY A TTYrgJ OMB/PURCHA I Gfg! RISK MANAGEMENTt8]
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: INCLUDED r2J TO FOLLOW 0 NOT REQUIRED 0
DISPOSITION:
AGENDA ITEM #:
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MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
American Underwater
Contractors, Inc.
Contract #
Effective Date:
Expiration Date:.
Contract Purpose/Description:
n a
#1 Lakes Passage.
&
Contract Manager:
Kim McGee
(Name)
3911
(Ext.)
Ka One e ources
(Department/Stop #)
for BOCC meetin on 8/20/03
A enda Deadline: 8/5/03
CONTRACT COSTS
Total Dollar Value of Contract: $ 3.600
Budgeted? Yes[!] No 0 Account Codes:
Grant: $ BIF
County Match: $ N/A
Current Year Portion: $
~jt 62603 53()' 340 -
3.600
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. ADDITIONAL COSTS
Estimated Ongoing Costs: $ N/A/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, ianitorial, salaries, etc.)
CONTRACT REVIEW
O.M.B./Purchasing
Date In
B / bf/')
7/30/03 YesO No[B'
() 1? 9~~esO NoQ/:: I
'7/"&'1!03 YesO ~
Changes
Needed .---./
YesO Nokj .
Date Out
County Attorney
Division Director
Risk Management
Comments:
OMB Form Revised 2/27/01 Mep #2
0110 II ,00,:)
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AMERICAN UNDERWATER CONTRACTORS, INC.
17S36 SE COllC~ Bar Awa.
Tequesta. FL 33469
Pb: !61-!1S-5538 F:I; 561-5754651
AUCfotter@aoLCOIII
Mrs. Kim McGee
Marine Projects Coordinator
Monroe County Marine Resources
5503 College Road
Room 20 I, Dept of Juvenile Justice Bldg.
Key West, FL 33040
July 7, 2003
Ph: 305-295-3911
Fx: 305-295-3917
RE: Emergency Replacement Markers: Cow Key Channel and Lakes Passage
Dear Kim:
As per your fax, American Underwater Contractors, Inc. can do all work specified for
The emergency replacement of Cow Key Channel DBN 36 and Lakes Passage DBN 1
For a lwnp sum price of$ 3,600.00, (Three thousand, six hWldred dollars).
Thank you for the opportunity to bid this project.
~
David Foster
President,
American Underwater Contractors, Inc.
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24 Hr.
Serv ice
SI!!!!IWIN~A8sI8TANC~'
Our Experience will save you Time and Money
VHF
Ch. 16
July 1. 2003
Kim McGee
Marine Projects Coordinator
At fax # 295-3917
PROPOSA~
Spirit marine proposes to do tbe following work: Replace 2 broken navigational
markers; one in Cow Key Channel and one at the entrance to tile Lakes Passage. Spirit
marine will supply all materials except signage. Wort will be performed immediately
upon request of Marine Resom=s Dept
COST: SS.800.00
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DUKE PONTIN . P.O. 8o~ 244 . Big Pine Key, Florid. 33043
(305) 872-2752
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CONTRACT AGREEMENT
AGREEMENT, MADE THIS
day of
2003, by and
between, American Underwater Contractors. Inc. (" Contractor "), and the BOARD OF
COUNTY COM:MISSIONERS OF MONROE COUNTY, FLORIDA, ofthe County of
Monroe, State of Florida (Board).
The Contractor and the Board, for the consideration named, agree as follows:
1. The Contractor shall furnish all the materials for the Emergency repair of
Channel Marker #36 Cow Key Channel and Lakes Passage #1, as specified by Exhibit A.
2. The work performed under the Contract shall commence immediately from the
date the Liaison provides the Notice to Proceed and shall be completed by September 30,
2003.
3. The Contractor understands the rules and procedures instituted by the Board to
ensure an orderly progress to the project. Both the intent and the requirements of the
Specifications attached as Exhibit A & B are understood by the Contractor.
4. The Board shall pay the Contractor the total sum of $ 3.600.00 for the work
listed in Exhibit A ofthis Contract. Monroe County's performance and obligation to pay
under this contract is contingent upon an annual appropriation by the Board of County
Commissioners. Payment shall be upon completion by the Contractor and review and
approval of the close out documentation by the Marine Projects Coordinator.
5. The attached List, Map, and Specifications together with this Agreement, form
the Contract. They are fully a part of this Contract as ifrepeatcd herein verbatim.
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6. The Contractor covenants and agrees to indemnify and hold harmless Monroe
County Board of the County Commissioners from any and all claims for bodily injury
(including death), personal injury, and the property damage
(including property owned by Monroe County) and other losses, damages, and expenses
(including attorney's fees) which arise out of, in connection with, or by reason of services
provided by the Contractor or any of its subcontractor(s) in any tier, their employees or
agents. The purchase of the insurance required in the paragraph 11 does not vitiate this
indemnification provision.
7. The Contractor acknowledges his! her intention to comply with the need to
coordinate all work with the appropriate environmental agencies, the U.S. Coast
Guard, and the County.
8 . The Contractor agrees to supply the County with a set of photographs of the
complete work along with a letter certifYing completion of work.
The Contractor will be responsible for the camera, film, and development costs.
The Contractor also agrees to provide transportation for the Liaison to inspect the
completed work.
9. The Contractor understands and agrees that no payment will be made for this
project \vithout required photographs and written certification of completion.
10. Due to the use of heavy equipment and, at times, dangerous work
environment, the Contractor understands and agrees to maintain an alcohol and drug free
work environment.
11. The CONTRACTOR will be responsible for all necessary insurance coverage
as indicated by the an "X" on the attached forms of Exhibit C identified as General
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Insurance Requirements and INSKLST 1-4, as further detailed on forms WC1, WCJA,
GL1, VL1, & WLl. All policies must list Monroe County as additional insured with the
exception of the Workers Compensation policy.
12. The Contractor warrants that it has not employed, retained or otherwise had
act on its behalf any former County officer or employee subject to the prohibition of
Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 020-1990. For breach or violation of this provision, the
owner may, in its discretion, terminate this contract without liability and may also, in its
direction, tenninate this contract without liability and may also, in its discretion, deduct
from the contract or purchase price, or otherwise recover the full amount of any fee,
corrunission, percentage, gift, or consideration paid to the fonner County officer or
employee.
13. A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to
provide any goods or services to a public entity, may not submit a bid on a contract
with a public entity for the construction or repair of a public building or public work, may
not submit bids on leases real property to a public entity, may not be awarded or perform
work as a contractor, supplier, subcontractor, or consultant under a contract with any
public entity in excess of the threshold amount provided in Section 287.017, for
CATEGORY TWO ($10,000.00) for a period of36 months from the date of being
placed on the convicted vendor list.
14. The Board may terminate this Agreement with or without cause at any tinle
upon giving the Contractor up to 10 days notice in writing. The Contractor, upon receipt
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ofthe notice, shall immediately cease work. The Board must pay the Contractor the
percentage of the contract price which is satisfactory to the Board up to date the
contractor received the notice of termination.
14. This Contract is governed by the laws of the State of Florida Venue for any
litigation arising under this contract must be in Monroe County.
IN WITNESS WHEREOF the parties here to have executed this agreement by the
day and year first written above.
(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest: DANNY L. KOLHAGE, CLERK OF MONROE COUNTY, FLORIDA
BY:
BY:
Mayor/Chairman
Deputy Clerk
wfu(]L:/)( rJ:;,-i2v
Witnes~~BY:
Title:_1eJ=L"~\ 'DGtr
MONROE COUNTY ATTORNEY
~mOAM:
ROB . WOLFE
D~t~'EF~S~I~~ ~~ ATTORNEY
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EXHIBIT A
Scope of Work
For Emergency Replacement of Cow Key Channel DBN 36 and Lakes Passage DBN 1
Cow Key Ch DBN 36 has been knocked down, and the pile has been disposed of The awarded
contractor shall replace the marker with a standard size (12") pile, signs (4'x4'), pile cap and all
necessary hardware. Monroe County will provide the signs. The contractor shall provide all
other materials.
Lakes Passage DBN 1 has been knocked down. The awarded contractor shall replace the marker
with a standard size (12") pile, signs (3'x3'), pile cap and all necessary hardware. An
information sign (2'x 3') shall also be mounted on the pile, beneath the numbered sign. Monroe
County will provide the signs. The contractor shall provide all other materials. The broken off
piling shall also be properly disposed of, if found.
Contractors must coordinate the installations with Richard Jones, Marine Resources Planner (305
289-2805), to ensure that all work is performed satisfactorily.
Location Map
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Cow Key Ch DBN 36
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EXHIBIT B
MONROE COUNTY
Specifications For the RepairlReplacementlInstallation of
Aids to Navigation, Regulatory Markers, and Information Markers
(updated 04/15/02)
For all Diline:s:
. Pilings shall be of timber treated with chromated copper arsenate (C.C.A.).
. Pilings shall be of timber which will withstand the driving for which they are intended.
. A straight line drawn from the center of the butt to the center of the tip shall not at any
point face further away from the center of the pile than a distance equal to 1 % of the
length of the pile.
. Piles to be sufficient length to provide a minimum of four foot penetration into hard
bottom or further penetration into other substrate so as to provide suitable permanent
holding. The base of the dayboard must be eight feet above mean high water.
. Black, cone head, round piling caps of the appropriate size should be mounted atop the
piling using four stainless #6 nails (this includes all sign replacements).
. Any pilings replaced will be removed and properly disposed of.
For all sims:
. Signage to be constructed of .125 gauge aluminum.
. Signage must be USCG approved.
. All signs should be pre-made (text, borders, etc.) by a County approved manufacturer.
. Signs should be mounted so that the piling is not visible above the signs.
. Signs for both standard (lnm nominal range) and smaller size (~mile nominal range)
markers 'should be mounted such that the bottom of the sign is 8' above the water (MHW)
. Hardware should all be stainless steel, including: 3/8" all-thread and 3/8" lag screws,
1 12" (o.d.) flat washers and 3/8" nuts. 1 12" (o.d.) plastic or nylon (or similar material)
washers shall also be used to separate the aluminum signs from the stainless steel flat
washers and nuts.
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