Loading...
Item M11 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 8-2-03 Bulk Item: Yes ~ No 0 Division: Growth Manaaement Department: Marine Resources AGENDA ITEM WORDING: Approval of the Contract Agreement between Monroe County and AS.AP., Inc. for the Tavernier Creek Buoy Project. ITEM BACKGROUND: The regulatory buoy system in this area was in disrepair and needed to be upgraded. Two quotes received, American Underwater Contractors, Inc.- $5,790.00 and AS.AP., Inc.-$4,100.00. PREVIOUS RELEVANT BOCC ACTION: None CONTRACT/AGREEMENT CHANGES: New Contract ST AFF RECOMMENDATIONS Approval COST TO COUNTY: Staff Time Only BUDGETED: Yes I:8J No 0 FUNDING SOURCE: BIF TOTAL COST: $4,100.00 DIVISION DIRECTOR APPROVAL: DOCUMENTATION: INCLUDED [8J TO FOLLOW 0 NOT REQUIRED 0 DISPOSITION: AGENDA ITEM #: //7// MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: A.S.A.P.. Inc. Contract # Effective Date: Expiration Date:, Contract PurposelDescription: Buov installation Tave . - . Contract Manager: Kim McGee 3911 u . ~ - (Name) (Ext.) . ~D~aIjment/Stog 10 Mar1n oJects Se tion 19 for BOCC meeting on 8-5-03 Agenda Deadline: R, .?O-ll'l CONTRACT COSTS Total Dollar Value of Contract: $ 4.100.00 Budgeted? Y esU No 0 Account Codes: Grant: $ RTF County Match: $ NI A Current Year Portion: $ 4 ~ 100 _ 00 --.liL - ~G2=530.- 3Ml..--- - - - ---- - - - ---- - - - ---- ADDITIONAL COSTS Estimated Ongoing Costs: $J1A/yr For: (Not included in dollar value above) (el!. mamtenance, utilities. ianitoriaL salaries. etc.) CONTRACT REVIEW Date In Division Director B /6/0'J Risk Management 31st 0) YesD No[J/ .- O.M.B./Purchasing 0 ~.s;%j YesD No~ / . County Attorney Z/i./I03 YesDNO~ Changes Needed /' YesD No0' _ Date Out 8 , 13 ~ /)~ 1 &~1o ~ Comments: OMB Form Revised 2/27/01 MCP #2 U,/U"4UVJ .-.-. AMERICAN UNDERWATER CONTRACTORS, INC. 17536 SE C..a Bar Awa_ Teq..... FL ~ JIll: "1-57~553I Px: 561-575-4651 AUcfaleu@aoLcom Mrs. Kim McGee Marine Projects Coordinator Monroe CoWlty Marine Resources SS03 College Road Room 201, Dept of JuwniIe Justice Bldg. Key W~ FL 33040 July 1~ 2003 Ph: 305-295-3911 Fx: 305-295-3917 RE: Tavernier Creek Buoy Project Dear Kim: As per your filx dated 6120/03. American Underwater Contractors, ID<:. can do all work specified for the TavmIier Creek Buoy Project for a lump sum price of$ 5.790.00 (Five thousand. seven hundred and ninety dollars). Best Regards, '0~~{l ~ David Foster President, American Underwater CODtractors, Inc. - - FROM : TAVERN I ER u.u. .....llIIIm.s Pbant JOS-I'2~'4 F&lC 3~"'2-4"4 7-1-03 Ki... MeGee MariDe Projects Coodiaator: Tavernier Creek Bony's: 1. Remove 5 Floating Aids. 2. ImtaD 6 New Bony's. Total: Jay Frins )2"'/ ~.:.. A.S.A.P. INe F~X NO. :8522491 J u!.~ 2003 08: 32~M P2 PO Boll: 804 TI\Ia1rier. PL 3JO'1O -= 5500.00 $3,600.00 $4,100.00 - - -- CONTRACT AGREEMENT - AGREEMENT, MADE TI-ITS day of 2003, by and between, A.S.AP. Marine Contractors (" Contractor "), and the BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, of the County of Monroe, State of Florida (Board). The Contractor and the Board, for the consideration named, agree as follows: 1. The Contractor shall furnish all the equipment and materials for the installation of six regulatory buoy systems and the removal and disposal of five discrepant buoy systems according to the Scope ofWork/Map attached as Exhibit A and Specifications attached as Exhibit B. 2. The work performed under the Contract shall conunence immediately from the date the Liaison provides the Notice to Proceed and shall be completed by October 30, 2003. 3. The Contractor understands the rules and procedures instituted by the Board to ensure an orderly progress to the project and the intent and the requirements of the Scope of Work and Specifications attached as Exlnbit A & B. 4. The Board shall pay the Contractor the total sum of$ 4.100.00 for the work listed in Exhibit A of this Contract. Monroe County's performance and obligation to pay under this contract is contingent upon an annual appropriation by the Board of County Commissioners. Payment shall be upon completion by the Contractor and review and approval of the close out documentation by the Marine Projects Coordinator. '-" 5. The attached List, Map, and Specifications together with this Agreement, fonn the Contract. They are fully a part of this Contract as ifrepeated herein verbatim. 6. The Contractor covenants and agrees to indenmify and hold harmless Monroe County Board of the County Commissioners from any and all claims for bodily injury (including death), personal injury, and the property damage (including property owned by Monroe County) and other losses, damages, and expenses (including attorney's fees) which arise out 04 in connection with, or by reason of services provided by the Contractor or any ofits subcontractor(s) in any tier, their employees or agents. The purchase of the insurance required in the paragraph 11 does not vitiate this indemnification provision. 7. The Contractor acknowledges his! her intention to comply with the need to coordinate all work with the appropriate environmental agencies, the U.S. Coast Guard, and the County. 8 . The Contractor agrees to supply the County with a set of photographs of the complete work along with a letter certifying completion of work. The Contractor will be responsible for the camera, .6.hn, and development costs. The Contractor also agrees to provide transportation for the Liaison to inspect the completed work. 9. The Contractor understands and agrees that no payment will be made for this project without required photographs and written certification of completion. 10. Due to the use of heavy equipment and, at times, dangerous work environment, the Contractor understands and agrees to maintain an alcohol and drug free work environment. ..... 11. The CONTRACTOR will be responsible for all neceSsary insurance coverage as indicated by the an "X" on the attached forms of Exhibit C identified as General Insurance Requirements and INSKLST 1-4, as further detailed on forms WCI, WCJ1\ GLI, VLI, & WLI. All policies must list Monroe County as additional insured with the exception or the Workers Compensation policy. 12. The Contractor warrants that it has not employed, retained or otherwise had act on its behalf any former County officer or employee subject to the prohibition of Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 020-1990. For breach or violation of this provision, the owner may, in its discretion, terminate this contract without liability and may also, in its direction, terminate this contract without liability and may also, in its discretion, deduct from the contract or purchase price, or otherwise recover the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee. 13. A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO ($10,000.00) for a period of36 months from the date of being placed on the convicted vendor list. -- ~ 14. The Board may terminate this Agreement with or without cause at any time upon giving the Contractor up to 10 days notice in writing. The Contractor, upon receipt of the notice, shall immediately cease work. The Board must pay the Contractor the percentage of the contract price which is satisfactory to the Board up to date the contractor received the notice oftennination. 14. This Contract is governed by the laws of the State of Florida Venue for any litigation arising under this contract must be in Monroe County. IN WITNESS WHEREOF the parties here to have executed this agreement by the day and year first written above. (SEAL) BOARD OF COUNTY COMMISSIONERS Attest: DANNY L. KOLHAGE, CLERK OF MONROE COUNTY, FLORIDA Deputy Clerk BY: Mayor/Chairman BY: Witness: Business Name: ft8AP h !p~ 7-v-- Witness: By: Title: ..... "---- EXHIBIT A Scope of Work For Regulatory Buoy Installations at Tavernier Creek The Monroe County Department of Marine Resources is converting 'shallow water markers' to buoys (see attached color GIS map). There are currently fiv~ 'shallow water markers' and an existing buoy in Tavernier Creek marking the regulatory zone and warning of a blind bend. These markers shall all be replaced with new buoys with embedment anchor systems. The awarded contractor shall remove five 'shallow water markers' and one buoy (with concrete block anchor) and replace with six complete buoy systems (including buoy, downline and embedment anchor). Two of the buoys shall be caution markers and four buoys shall be regulatory markers. The contractor shall provide all materials and hardware. Language and symbols on buoys should appear as follows: Four Regulatory Buoys: SLMED MINIUAKE PERMIT NO. 95-042 CO. ORD. 019-1995 Two Caution Buoys: Contractors should refer to the attached Monroe County marker specifications sheets for more detailed information regarding specifications and installation of buoys. Contractors must be experienced in the installation of embedment anchor systems. Contractors must coordinate the installations with Richard Jones, Marine Resources Planner (305 289-2805), to ensure that all work is performed satisfactorily. .69 -.- "- .70 .16 .15 .14 Markers to be replaced indicated by .. 171 ~ SSMWIRNSO -13 .12 .10 -9 .8 -7 -.. . .,,.~ ~ County of Monroe EXHIBIT B DeDartment of Marine Resources 2798 Overseas Highway, Suite 420 Marathon, Florida 33050 Phone: (305) 289-2805 FAX: (305) 289-2536 Board of Couotv Commissioners Mayor Dixie Spehar, Dist. I Mayor Pro Tern Murray Nelson, Dist. 5 Comm. Charles "Sonny" McCoy, Dist. 3 Comm. George Neugent, Dist. 2 Comm. David Rice, Dist. 4 June 9, 2003 Specifications for Buoys and Downlines The County requires that the following specifications are met for buoy installations: Buoys should be heavy duty, High Density Polyethylene (HOPE), 9" diameter, approximately 45-50 lbs., internal concrete ballast, approximately 61" total length, approximately 38" exposure (above water), with reflective bands, UN inhibited, shatter proof, unsinkable, urethane foam filled, self-righting, with a stainless steel mooring eye. All bands, symbols, and language will meet the standards of the Florida Uniform Waterway Marking System. The down line should be 7/8" three strand heavy duty polypropylene, with an underwater line float, UV treated, with eye splices on either end reinforced with a section of blue pliovic 1" ill hose. The down line will be attached to the buoy and anchor system with Y1" stainless steel bow shackles. Specifications for Embedment Anchors * The following options are required for the attachment of buoy lines to the bottom, dependent upon bottom conditions: For exposed rock bottom substrate the anchor will be the Halas pin system: Minimum embedment depth of 18"; minimum pin size of 5/8" diameter by 18" length; pin will be 316 stainless steel; pin to be installed in a 2" diameter by 18" deep drilled hole; concrete will be Portland Type II cement. For substrate of up to 5' of sand/mud overburden above a hard rock substrate the 3.Qchor will be a rock penetrating helical embedment anchor: Minimum anchor length 5'; minimum embedment into hard rock substrate at least I'; minimum helical disk size 6"; minimum shaft diameter 1 y.."; anchor will be galvanized steel. For sand or mud substrates of greater than 5' the anchor will be a soft bottom helical embedment anchor: Minimum anchor length 5'; minimum embedment depth 5'; minimum helical disk size 8"; minimum shaft diameter 1 y.."; the anchor will be galvanized steel. · All contractors must be experienced in the installation of marine embedment anchors. · Contractors must meet all USCG and other government agencies mandatory commercial diving regulations and certifications. · Anchors must be professionally manufactured by manufacturers that carry product liability msurance.