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Item E2 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: AUGUST 20. 2003 Division: TDC Bulk Item: Yes X No Department: AGENDA ITEM WORDING: Approval to rescind Agreement with Charlotte Ambrogio covering the Lower Keys Permit All Tackle Tournament on July 9-12,2003 due to cancellation of event. ITEM BACKGROUND: PREVIOUS REVELANT BOCC ACTION: BOCC approved original Agreement at their meeting of October 16, 2002. CONTRACT/AGREEMENT CHANGES: Rescind ST AFF RECOMMENDATIONS: Approval TOTAL COST: $2.500 BUDGETED: Yes X No COST TO COUNTY: SOURCE OF FUNDS: TDC REVENUE PRODUCING: Yes X- No AMOUNT PER MONTH Year APPROVED BY: CountyAtty~ O~~SkManagement_X_ DIVISION DIRECTOR APPROVAL: (Lynda Stuart) DOCUMENTATION: Included X To Follow Not Required -. DISPOSITION: AGENDA ITEM # E;7- Revised 2/27/01 Page 1 of 1 Pacini-Maxine From: FishUmbrella@aol.com Monday, June 30, 2003 5:06 PM Biannotta@aol.com; KEYSPR@aol.com; JZimakeys@aol.com; AndyNewman@aol.com; M Pearson@NewmanPR.com; officemgr@f1a-keys.com; AdminAsst@Fla-Keys.com; Emmo@tinsley.com; john@tinsley.com Subject: Fwd: (no subject) Sent: To: In a message dated 6/27/0312:11 :13 PM Eastern Daylight Time, CSASUN writes: The Permit All Tackle scheduled for July will not take place. There were not enough anglers signed up in time to commit to the purchases necessary to make it the event I would be responsible for. I hope the last minute anglers that said they were going to fish will do it next year like they say. Charlotte Ambrogio 7/1/2003 FUNDING AGREEMENT THIS AGREEMENT is made and entered into by and between the Board of County Commissioners of Monroe County, Florida, (hereinafter referred to as the "County") and Charlotte Ambrogio. (Hereinafter referred to as "Event Sponsor"); WHEREAS, the umbrella organization under contract to the County has recommended to the Monroe County Tourist Development Council (hereinafter "TDC"), which has endorsed the recommendation, that certain monies be allocated for promotion of an event; tHEREFORE; in consideration of the mutual promises contained herein, the parties agree as follows: 1. County shall pay a sum not to exceed $2,500 (Two Thousand and Five Hundred Dollars) for promotion and related expenditures, as described in the event budget, attached hereto as Exhibit A, for production of the Lower Keys Permit All Tackle Tournament on July 9- 12, 2003. Payment will be made only after Event Sponsor submits invoices and support documentation acceptable to the County's Finance Department. The advertising and promotion budget for County funding may be altered as to the individual line items, or components, within 10% of the amount stated for that item or component, without increasing the total dollar amount and without requiring a written amendment to this agreement. The general non-allocated section of an Umbrella event budget may be utilized for unforeseen permissible expenditures and for those budget lines that may require additional funds. Monroe County's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the County. 2. Event Sponsor shall provide promotion and related services as described in the Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public relations services or supervision of advertising and public relations will be provided through the contracted agencies of the TDC and County. The agencies of record, shall receive payment of work in progress upon submission of documented invoices associated with said event. Event sponsor fully understands that funding is obtained from tourist development taxes for which the fiscal year ends September 30, 2003. Event sponsor also understands that the funding process through which this contract was made available by County requires event sponsors to submit their payment requests as quickly as possible and to finalize all such requests before the end of the fiscal year, if at all possible. In order for the tourist development taxes to be utilized most effectively for the purpose for which they were authorized, attracting and promoting tourism, the budgeting process of the County requires the event's funding to be concluded in a timely manner. In recognition that the timeliness of payment requests is of extreme importance to the funding of future advertising and promotion for the stability of the tourist-based economy, Event Sponsor agrees to submit by September 30, 2003, all invoices and support documentation as required by the County's Finance Department rules and policies. Event Sponsor shall not be reimbursed nor will.. Event Sponsor's vendors be paid directly for any invoices received by the County after September 30, 2003, except that for events with promotional expenditures incurred between July 1 and September 30, 2003, invoices must be submitted within ninety (90) days of the conclusion of the event. Permit All Tackle Tournament Fishing Umbrella Funding FY 2003 1 3. Event Sponsor shall reimburse County for any amount of funds expended by County in connection with an event which does not occur as a result of any act or omission by Event Sponsor. 4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe County Board of County Commissioners from any and all claims for bodily injury (including death), personal injury, and property damage (including property owned by Monroe County) and any other losses, damages, and expenses (including attorney's fees) which arise out of, in connection with, or by reason of the services provided, event sponsored, or other activities and funding associated with this agreement. Should event involve the serving or distribution of alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor Liability insurance policy naming Monroe County as a co-insured. 5. Event Sponsor shall maintain records pursuant to generally accepted accounting principles for three (3) years after the event and shall permit County and its agents and employees access to said records at reasonable times. 6. County may terminate this agreement without cause upon providing written notice to Event Sponsor no less than sixty (60) days prior to the event and may terminate for breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective date of the termination. 7. Event sponsor is an independent contractor and shall disclose any potential conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code, Article XXI. 8. Event Sponsor warrants that he/she/it has not employed, retained or otherwise had act on his/her/its behalf any former County officer or employee in violation of Section 2 or Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the County may, at its discretion terminate this contract without liability and may also, at its discretion, deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former or present County officer or employee. 9. A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 10. Loqo: All promotional literature and advertising must display the "The Florida Keys & Key West, Monroe County Tourist Development Council, Come as You Are", Permit All Tackle Tournament Fishing Umbrella Funding FY 2003 2 logo/trade mark adopted by the TDC and County on November, 2000 (as per attached). No reimbursement or direct payment will be considered unless this logo/trade mark is utilized. IN WITNESS WHEREOF, each party has caused tbis Agreement to be executed by its duly authorized representative, the 1I,d, day of ~. 2002. " ~ . Kolhage, Clerk Board of County Commissioners of Monroe County G~ De uty Clerk 9Jt Mayor/Cl1airman (CORPORATE SEAL) Charlotte Ambrogio Attest: ( Secretary By C~~~ By. OR~ ~ -.~~,-5-:-\~h~~,~~ WItness ~- /) ___ ( / "---------..- APPROVED AS TO FO~M AN~~E.GAl S~~F'Il~C~. , a..~_ __, .., -.-"t.- '1..-;...t 1 _ ," i !.;:r:Jt_ .0-" '_.. ~,/ .. SU~ANI'-Je A. 'HUTTON n.a. Tf. ._. 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YtJu aTefP TH[ flORIDA K[YS & K[Y W[ST MONRO[ COUNTY TOURIST D[VROPM[NT COUNCil CflJrle at:? YflU aTe,(f) TH[ flORIDA K[YS & K[Y WEST MONRO[ COUNTY TOURIST DfV[LOPM[NT COUNCIL Ctlfrl& Cl~ Y&U ()Te,(f) TH[ nORIDA K[YS & K[Y W[ST MONRO[ COUNTY TOURIST DfV[LOPMfNT COUNCIL CtYh1& at:? YflU aTf3,(f) MCTG-9864 Logo Slick LOi EXHIBIT "A" BUDGET BREAKDOWN FLORIDA KEYS FISHING TOURNAMENTS, INC. OCTOBER 1, 2002 TO SEPTEMBER 30, 2003 PERMIT ALL TACKLE TOURNAMENT --------------------------------------------------------- JULY 9-12, 2003 DIRECT MAIL & POSTAGE $ --0-- BROCHURES, POSTERS, PROGRAMS, PATCHES $ 375.00 $ 750.00 $ --0-- $ --0-- $1,000.00 $ 375.00 TROPHIES PHOTO PROGRAM MEDIA ADVERTISING T-SHIRTS, CAPS, JACKETS *GENERAL NON-ALLOCATED $ 2,500 *GENERAL NON-ALLOCATED IS NOT TO EXCEED 15% OF THE TOURNAMENTS TOTAL BUDGET. *TOURNAMENTS CAN NOT EXCEED MORE THAN 30% OF THE TOTAL BUDGET IN TROPHY LINE ITEM EXCEPT WHEN TOURNAMENTS GET SPECIAL APPROVAL FROM FKFT, INC. EX~IIBIT "B" FLORIDA KEYS FISHING TOURNAMENTS, INC., TOURNAMENT SCHEDULE OF EVENTS FISCAL YEAR 2002-2003 1._C)[)<.)e' ( ~\l-S. ~e( M (' + A (I j Cfe t c.e. -. ~ I PRI~T TOURNAMENT NAME DAY 1 AM LINES IN WATER -- PM LINES OUT OF WATER ~:~PM EVENING EVENT ~ct. o+-t PM WEIGH-IN OVER PM OTHER EVENT DAY 2 DAY 3 +: AM LINES IN WATER ~ PM LINES OUT WATER 3-: ~ PM EVENING EVENT PM WEIGH-IN OVER PM OTHER EVENT DAY 4 ~:_AM LINES IN WATER ____:~PM LINES OUT WATER ~::=) PM EVENING EVENT PM WEIGH-IN OVER PM OTHER EVENT 6 BOARD OF COUNTY COMl\flSSIONERS AGENDA ITEM SUl\1MARY TIME CERTAIN 1/16/02 AT 1:30 PM Meeting Date: January 16, 2002 Division: District 1 Bulk Item: Yes No Department: Commissioner Dixie M. Spehar AGENDA ITEM WORDING: Presentation and action on the recommendations from the Human Services Review Committee (HSRC). ITEM BACKGROUND: At the special meetiI:\g of the BOCC July 31, 2001, the Commission voted to establish a committee which was "charged with identifying a core group of non-profit organizations to be funded by the BOCC and establish criteria to qualify for funding." This committee has met several times, and has categorized services into three groups, listed criteria for funding in each group, and established percentage guidelines to assist the Human Services Advisory Board in making its funding recommendations. PREVIOUS REVELANT DOCC ACTION: , .~ CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: ) / I BUDGETED: Yes No TOTAL COST: COST TO COUNTY: REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year -- APPROVED BY: County Atty OMB/Purchasing _ Risk Management_ DIVISION DIRECTOR APPROVAL: d~ m ~.uJ I (Commission r Dixie M. Spehar) DOCUMENT A nON: Included X To Follow Not Required_ DISPOSITION: . :/ ') AGENDA ITEM # /-;C.j Revised 2/27/0 I t+... 2, fk I:J:J ~O~ HUMAN SERVICES REVIEW COMMITTEE RECOMMENDATIONS At the special meeting of the Board of County Commissioners July 31, 2001, the Commission voted to establish a committee which was "charged with identifying a core group of non-profit organizations to be funded by the BaCC and establish criteria to qualify for funding." Members of the committee were: Commissioner Dixie Spehar, Monroe County Health Department Director Jake Rutherford, Rural Health Network Healthy Kids Director Keith Douglass, Wesley House Executive Director Joseph Barker, Human Services Advisory Board Chairperson Alexsandra Leto, and Guidance Clinic of the Middle Keys Director of Operations Debbie Barsell. This committee has met several times, and has categorized services into three groups, listed criteria for funding in each group, and established percentage guidelines to assist the Human Services Advisory Board (HSAB) in making its funding recommendations. The recommendations of the Human Services Review Committee are as follows: . The overall human service funding of the BaCC was considered. Funding required by law, such as Baker Act services, will remain directly funded by the BaCC, as will funding for cultural programs. Mental health services, medical services, and recreational services, fonnerly funded directly by the BaCC as part of the budget process~ will now apply to the HSAB. . The FY02 funding for agencies now recommended to apply to the Human Services Advisory Board totals $1,288,852.00. This will be an increase in both the amount and the number of agencies applying to the HSAB, but not an overall increase in total funding. The amount for FY03 may vary. ;i . The three groups are medical services (physical, mental and behavioral care services), core services ~ (non-medical but basic essential human needs services), and quality of life improvement services (services to improve the quality of life for any individual or community). A listing of these groups and the criteria for each are attached. . As guidelines for the Human Services Advisory Board to consider in making its funding recommendations, medical services would receive 65%, core services 30%, and quality of life improvement services 5% of total funding. The actual recommendations of the Human Services Advisory Board may vary from these guidelines at the discretion of the HSAB. The accompanying spreadsheet shows the three groups of services and the FY02 totals and percentages of each. . With the recommended decrease in the percentage share of funding for the quality of life group of services, the Committee agreed to request that the Sheriff's Shared Asset Forfeiture Fund Advisory Board increase funding in this area accordingly as well as from the United Way. Committee member Keith Douglass agreed to address the Shared Asset Forfeiture Fund Advisory Board at its next meeting. . The totaf funding"for services under the oversight of the Human Services Advisory Board should be increased by 6.7% for FY03, for a new total of $1,375,205.00, to partially compensate for increases in cost of living and reductions in state funding. It should be noted that the beginning amount of $1,288,852.00, to which this increase would be applied, includes the additional human service funding of $79,906.00 (increase from $289,194.00 to $369,100.00) approved by the BaCC at its July 31, 2001 meeting, as well as $45,000.00 awarded to the Health Council of South Florida for a study of Monroe County's health care needs and $150,000.00 for the Rural Health Network. The net increase in FY02 was $152,213.00 (from $1,665,544.00 in FYOl to $1,817,757.00 in FY02). r .... L\ #:"1 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: April 17, 2002 Division: District 1 Bulk Item: Yes No Department: Commissioner Dixie M. Spehar AGENDA ITEM WORDING: Approval for correction of typographic error in Service Groups Criteria presented by the Human Services Review Committee 2/13/02 ITEM BACKGROUND: The criteria will be revised to read: 2. Annual unqualified audit for organizations that expend OVER $300,000. PREVIOUS REVELANT BOCC ACTION: BOCC approved the Criteria for Funding at the 2/13/02 meeting CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: Upon approval, please send correction to Alexsandra Leto, Chair of the Human Services Advisory Board. TOTAL COST: BUDGETED: Yes No COST TO COUNTY: REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Arty OMB/Purchasing _ Risk Management _ DIVISION DIRECTOR APPROVAL: ,)/~ m. \ kh~) (Commissioner Df'xie M. Spehar) DOCUMENTATION: Included X To Follow Not Required_ AGENDA ITEM # *- DISPOSITION: Revised 2/27/01 MEDICAL SERVICES This group is designed to accommodate organizations that provide primary and secondary medical services, dental services, and mental and behavioral health services. Services to Include Physical, mental and behavioral care services including but not limited to substance abuse and direct and indirect primary and secondary medical and dental care for the economically and mentally disadvantaged. Criteria 1. 501(c)(3) designation as a registered non-profit organization with the IRS. 2. Annual unqualified audit for organizations that expend less tABA over $300,000. 3. Non-duplication of services and should contribute to and coordinate with the overall continuum of services network. 4. Have requirements to obtain local match funds from their state, federal funding, private sources, and/or a requirement to maintain a sustainability plan, including demonstrated successful fundraising history. 5. Licensed by appropriate state and/or federal agency to provide the required services. WeiQht 6. Be considered a traditional basic "core" service historically supported by local governments and requiring a significant amount of local and other funding. 7. Requires recurring funds at the local level in addition to other funding sources. 8. Description of services funded that relate to Medical Services. 9. Consideration should be given to organizations with a demonstrated history of having a "waiting" list or demonstrated need. CORE SOCIAL SERVICES RELATED TO SAFETY AND SECURITY SERVICES This group is designed to accommodate organizations that provide non-medical, but otherwise basic, essential human needs services to the disadvantaged. Services to Include ~ Services for the homeless and near homeless, who are abandoned or removed from the home because of violence, legal issues or family dysfunction, or are in need of food, clothing or housing. ~ Emergency disaster relief including but not limited to rescue and temporary shelter. ~ Services for adult and child daycare, health and hygiene services. ~ End-of-Iife support for the disadvantaged of any age. Criteria 1. Documented 501{c){3) non-profit organization by the IRS. 2. Annual unqualified audit for organizations that expend less theA over $300,000. 3. Non-duplication of services and should contribute to and coordinate with the overall continuum of service network. 4. Have requirements to obtain local match funds from their state, federal funding or private sources and/or requirement to maintain a sustainability plan, including demonstrated successful fundraising history. 5. Licensed by the appropriate state and/or federal agency to perform the services provided. Weight 6. Requires recurring funds at the local level in addition to other funding sources. 7. Consideration should be given to organizations with a demonstrated history of having a "waiting" list or demonstrated need. 8. Consideration should be given first to organizations providing countywide services and/or completing the existing network of like services. 9. Description of services funded that relate to the Core Social Services. QUALITY OF LIFE IMPROVEMENT SERVICES This group is designed to accommodate organizations that provide services created to improve the quality of life for any individual or community. Service to Include ~ Educational, preventative and other services including recreational and cultural services. ~ Information, referral, educational, training and guidance services. Criteria Weiaht 1. Documented 501(c)(3) non-profit organization by the IRS or 2. Annual or financial statement or a business plan for organizations that expend less thSA over $300,000. 3. Non-duplication of services and should contribute to and coordinate with the overall continuum of service network. 4. Description of services funded that relates to quality of life improvement services. NOTE: It should be further noted that priority will be given to proposals which: 1. Target the working poor and financially-vulnerable citizens, racial and ethnic minority citizens and/or citizen groups with demonstrated, unmet needs. 2. Provide services, which have a demonstrated effect on: reducing other costly medical, social, judicial and/or other services (prevention) and/or supplementing current effective services (augmentation).