Item D23BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY'
eetin,�, Date:_
8/20/03
Division:
Communitv Services
Bu(i: ireni. Yes
x No
Department:
Extension Services
AGENDA ITEM WORDING:
Request for approval for a contract lease modification of a one year lease extension for Extension
Services office space in Damaron Building in Key Largo.
ITEM BACKGROUND:
The Extension Service Department has maintained an Upper Keys office for it's 4H Youth, and other
Extension proi-l'ranis since 1997. Since 2001 the department has leased office space at the Damaron
Building. No office space is available in existing County buildings. Therefore this lease extension is
iecessary to maintain our services to Upper Keys residents.
PREVIOUS RELEVANT BOCC ACTION:
Orluina1 lease approved at September 19, 2001 meeting. Documentation attached.
CONTRACT/AGREEMENT CHANGES:
A one year extension of current lease at the same rate of $9600.00 per year/ $800 per month.
STI AFF RECOMMENDATIONS:
Apprw.al
TOTAL COST: $9600.00 BUDGETED: Yes XX No
COST TO COUNTY: $9600.00 SOURCE OF FUNDS:
REV.- NUE PRODUCING: Yes _ No xx AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DIVISION DIRECTOR APPROVAL:
(James Malloch_ Community Services Division Director)
DOCUMENTATION: Included To Follow Not Required
DISPf-SiT1ON: AGENDA ITEM # <�v��
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Pete Dalton Contract #
Effective Date: October 1, 2003
Expiration Date: September 30, 2004
Contract Purpose/Description:
Lease modification of Standard Business Lease for office space: Suite 11, Damaron
Building, 99198 O'Seas Hwy, Key Largo, FI 33037. This includes a one year extension
of the original lease at the rate of $800.00 per month for 12 months, totaling $9600.00
This space is necessary for Extension Services to provide education programs to the Upper Keys
residents.
Contract Manager: Douglas Gregory x4501 Extension Service Stop # 1
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 8/20/03 Agenda Deadline: 8/5/03
CONTRACT COSTS
Total Dollar Value of Contract: $ 9600.00 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 001-61000-530440- -
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial. salaries. etc.
CONTRACT REVIEW
Changes
Date.In Needed
Division Director 7;` QY Yes❑ No[
Risk Management y1;8103 Yes❑ No[
O.M.B./Purchasing ' =—Yes❑ No[
County Attorney Yes❑ No[
I Comments:
Date Out
-7/') s'lc-3
Jul 31 03 01:52p p.1
RENEWAL AMENDMENT TO LEASE
HIS amendment to iease is made and entered into this day of 2003,
between Peter O. Dalton (hereinafter "Lessor") and the Board of County Commissioners of
Monroe County (hereinafter "County").
WHEREAS, the parties entered into a lease dated September 19, 2001, for the
lease of, Damaron Budding Suite 11A, 99198 Overseas Highway, Key Largo, Florida, for
use by the Extension Service Department; and
WHEREAS, it is desired to extend the lease for an additional year under the same
terms and conditions, -
NOW, THEREFORE, in consideration of the mutual covenants contained
herein the parties agree to amend the lease dated September 19, 2001, as follows:
1. The term of the lease shall be extended to cover the term fromOctober 1,
2003, through September 30, 2004.
2. The remaining provisions of the lease dated September 19, 2001, not
inconsistent herewith, remain in full force and effect.
IN WITNESS WHEREOF, the parties have set their hands and seal on the day and
year first above written.
L�S8f3R:
Peter'
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
Deputy Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Mayor/Chairman
MONROE COUNTY ATTORNEY
PROVED AS OR
SUZANNE A. HUTTON
ASSISTA T UNjY ATTORNEY
Oate �j LS 03
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 19. 2001 Division:_ Community Services
Bulk Item: Yes x No
Department: Extension Service
AGENDA ITEM WORDING:
Request for approval of two year lease agreement for Extension Services office space in Damaron
Building in Key Largo.
ITEM BACKGROUND: The Extension Service Department has maintained an Upper Keys
office for its 4H Youth and Florida Bay programs in Tavernier (Building 94) since 1997 through
a NOAA funded grant to conduct Florida Bay related education projects. The grant funding will
end in December, 2001 and no office space is available in existing county buildings for the 4H
program. This lease is necessary to maintain our 4H program and to increase overall services to
Upper Keys residents.
PREVIOUS REVELANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Avvroval
TOTAL COST: $19,200
COST TO COUNTY: $19, 200
BUDGETED: Yes x No
REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DIVISION DIRECTOR APPROVAL:
fth Malloch, Dir. Community Services)
DOCUMENTATION: Included X To Follow Not Required
DISPOSITION:
Revised 2/27/01
AGENDA ITEM #
LEASE AGREEMENT
State of Florida
County of Monroe
This Lease Agreement entered into this 19th daN of September. 2001, by and between PETER O.
DALTON. party of the first part hereinafter called the lessor and the BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY. FLORIDA. party of the second part hereinafter
called the lessee.
WITNESSETH:
That the lessor for and in consideration of the covenants and agreements hereinafter mentioned
to be kept and performed by the lessee has demised and leased to the lessee for the term and
under the conditions hereinafter set out those certain premises in Key Largo, County of Monroe.
Florida described as follows:
LEASE LOCATION
Damaron Building, 99198 Overseas Highway Suite 11 A. Key Largo, Florida which includes
approximately 400 square feet of area for the Extension Services Department.
II RENTALS
The lessor hereby leases to the lessee approximately 400 square feet and the lessee hereby leases
from the lessor the above described premises for the term set out in this lease. Lessor agrees to
build 42 linear feet of interior walls and 3 interior doors at a cost of $15.00 per linear foot of wall
and S 100.00 per door for a total cost of $930.00. Lessee hereby agrees to pay rent for a two year
lease at $702.00 plus utilities at $60.00 per month, plus prorating the cost of constructing the
walls and doors for a 24 month period at $38.00 per month for a total of $800.00 per month and
$9.600.00 annually. The lease amount agreed to herein will be increased annually by 3% over
the prior years rental amount. Rent shall be due and payable on or before the last day of each
month, in arrears.
The rental shall be paid to the lessor and mailed to Peter O. Dalton, 3168 Highway 17 South,
Orange Park, FL, 32003, prior to the last day of the month.
III TERM
The term of this lease shall be for a period of two (2) years commencing October 1, 2001 and
terminating on September 30 2003.
VII UTILITIES
The lessee shall be fully responsible to pay telephone charges which may become payable during
the term of the lease for telephone and used by the lessee on the premises. The lessor agrees to
be fully responsible to provide and pay all other utilities.
VIII CONDUCT OF BUSINESS
The lessee covenants that the leased premises will not be used for any purpose that will cause
any person or persons to congregate in the halls of the building of which the leased premises are
a part, or which would cause noise to emanate from the leased premises which does or might
reasonably disturb any adjoining tenants or persons using the halls of the said building, and the
lessee further covenants that lessee will conduct its business within the leased premises in a
quiet, proper and orderly manner, and that any failure on the part of the lessee to so use the
premises in the conduct of its business shall be considered as a violation of a material covenant
of this lease.
IX RULES AND REGULATION
The lessee shall agree to comply with Rules and Regulations as identified in "Exhibit B".
X ALTERATIONS
The lessee shall have the right to make any alterations to the demised premises during the term
of the lease upon first having obtained the written consent of the lessor. The lessor shall not
capriciously withhold the consent to any such alterations.
XI INJURY OR DAMAGE TO PROPERTY ON PREMISES
All property of any kind that may be on the premises during the continuance of this lease shall be
at the sole risk of the lessee and except for any negligence of the lessor, the lessor shall not be
liable to the lessee or any other person for any injury, loss or damage to property or to any person
on the premises.
XII FIRE AND OTHER HAZARDS
A. In the event that the demised premises or the major part thereof are destroyed by
fire, lightening, storm or other casualty, the lessor at its option may forthwith
repair the damage to such demised premises at its own cost and expense. The
rental thereon shall cease until the completion of such repairs and the lessor will
immediately refund the pro rats part of any rentals paid in advance by the lessee
prior to such destruction. Should the premises be only partly destroyed so that the
major part thereof is usable by the lessee, then the rental shall abate to the extent
XVIII BREACH OF COVENANT
if the lessee shall neglect or fail to perform or observe any covenant herein contained. which on
the lessees part is to be performed and such default shall continue for a period of thirty days
after receipt of written notice thereof from the lessor to the lessee. then the lessor lawfully may.
immediately or any time thereafter. and without further notice or demand enter into and upon the
demised premises or any part thereof and repossess the same as of their former estate and expel
the lessee. and remove its effects forcefully if necessary, without being taken or deemed to be
guilty of any manner of trespass and thereupon the demise shall terminate but without prejudice
to any remedy with might otherwise be used by the lessor for arrears of rent or for any breach of
the lessee's covenants herein contained.
XIX ACKNOWLEDGEMENT OR ASSIGNMENT
The lessee upon the request of the lessor shall execute such acknowledgment or
acknowledgments or any assignment or assignments of rentals and profits made by the lessor to
any third person, firm or corporation. provided that the lessor will not make such request unless
required to do so by the Mortgage under a mortgage or mortgages, executed by the lessor.
XX AVAILABILITY OF FUNDS
The obligations of the lessee under this lease agreement are subject to the availability of funds
lawfully appropriated annually for its purposes by the Monroe County Board of County
Commissioners.
XXI USE OF PREMISES
The lessee will not make or suffer any unlawful, improper or offensive use of the premises or
any use of occupancy thereof contrary to the Laws of the State of Florida or to such Ordinances
of Monroe County now in effect or hereafter adopted, as may be applicable to the lessee.
XXII INSURANCE
The lessee shall procure and maintain at its expense and throughout the term of this lease the
insurance or self -ensure for all claims that the lessee can be held liable for under Section 768.28,
Florida Statutes, and up to the maximum amount set forth in that statute.
Notwithstanding anything to the contrary in this lease. Lessee waives all rights to recovery,
claims or causes of action against the lessor and its, attorney -in -fact, agents, trustees, executors
and personal representatives on account of any loss of damage which may occur to the premises,
the building, the property or any improvements thereto or to any personal property of lessee to
the extent such loss or damage is caused by a peril which is required to be insured against be
lessee under this lease, regardless of the cause or origin (including negligence of lessor). Lessee
A person or affiliate who has been placed on the convicted vendor list following a conviction for
public entity crime may not submit a bid on a contract with a public entity for construction or
repair of a public building or public work, may not submit bids on leases of real property to
public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017 F.S. for Category Two for a
period of 36 months from the date of being placed on the convicted vendor list. (Category Two
$10.000.00.)
XXIX DEFINITION OF TERMS
A. The terms "lease" "lease agreement" or "agreement" shall be inclusive of each
other and shall also include any renewals, extensions or modification of this lease.
B. The term "lessor" and "lessee" shall include the successors and assigns for the
parties hereto.
C. The singular shall include the plural and the plural shall include the singular
whenever the context so requires or permits.
XXX ADDITIONAL CONDITIONS
No additional covenants or conditions form a part of this lease.
IN WITNESS WHEREOF the parties hereto have hereunto executed this instrument for
the purpose herein expressed the day and year above written.
ORIGINAL SIGNATURES REQUIRED ON ALL COPIES
Signed, Sealed and Delivered
in the -presence -of
Witness
�%ANML. KOLHAGE, CLERK
LESSOR /
By -
Title: /
BOARD OF COUNTY COMMISSIONERS
ONROE COUNTY, FLORIDA
By. 0
APPROVED AS TO FORK;
;;A
AL �A.,M
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nATG
LEASE AGREEMENT
DAMERON BUILDING Suite i 1 y
99198 OVERSEAS HIGHWAY
KEY LARGO, FL
"E` IUBIT B"
RULES AND REGULATIONS
As identified in Section IX of the Lease Agreement the lessor will be fully responsible to comply with all
rules and regulations as outlined below:
1 The sidewalks, entrances, passages, courts, vestibules, stairways, corridors, or halls shall not be
obstructed or encumbered by any tenant or used for any purpose other than ingress and egress to and
from the described premises.
l No awnings or other projections including, without limitation to antennas, shall be attached to the
outside walls of the building without the prior written consent of the lessor. No curtains, blinds,
shades or screens shall be attached to or hung in, or used in connection with, any window or door of
the demised premises, without prior written consent of the lessor. Such awnings, projections,
curtains, blinds, shades, screens or other fixtures must be of quality, type, design and color, and
attached in the manner approved by the lessor. No sign, advertisements, notices ng
or other letteri
shall be exhibited, inscribed, painted or affixed by any lessee on any part of the outside r inside of
the demised premises or building without prior written consent of the lessor. In the event of the
violation of the foregoing by any lessee, lessor may remove same without any liability, and may
charge the expense incurred by such removal to the lessee or lessees violating this rule. Interior
signs and doors and any directory tablet shall be inscribed, painted or affixed at the expense riof the
lessee, and shall be of a size, color and style acceptable to the lessor. All signs must conform to the
Code of Ethics and Statutes governing the lessor's profession and to the sign code of Monroe
County. The lessor shall grant such consent to lessee consistent with any and all other tenants.
3. The sashes, sash doors, sky lights, windows and doors that reflect or admit light and air into the
halls, passageways, or other public places in the building shall not be covered or obstructed by any
lessce, nor shall bottles, parcels or other articles be placed on the window sills.
4. Mlle waters and wash closets and other plumbing fixtures shall not be used for any purpose other
than those for which they were constructed, and no sweepings, rubbish, rags or other substances
shall be thrown therein. All daunabes resulting from any misuse of the fixtures shall be borne by the
lessee who, or whose servants, employees, visitors, or licensees shall have caused the same.
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