Item D29BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 20, 21, 2003 Division: Public Works
Bulk Item: Yes No X Department: Facilities Maintenance
AGENDA ITEM WORDING: Approval to renew Interlocal Agreement with the City of Marathon
for the Use of the Meeting Room at the Marathon Government Center, and the televising of Marathon
Council Meetings.
ITEM BACKGROUND: On September 30, 2003, the Interlocal Agreement with the City of
Marathon for the Use of the Meeting Room at the Marathon Government Center will expire. In
accordance with Section 2(b) of the original Agreement dated May 17, 2000, the Agreement may be
extended for subsequent years, and fees adjusted to reflect changes in County costs.
PREVIOUS REVELANT BOCC ACTION: May 17, 2000, the BOCC granted approval and
authorized execution of an Agreement between Monroe County and the City of Marathon in reference
to the utilization of the County meeting room in the Marathon Government Center and the televising of
Marathon Council meetings. On April 19, 2000 the Board voted to approve the proposed agreement
given that the costs reflect the true cost of all services, and on August 15, 2001 and August 20, 2002
the BOCC approved to renew the Interlocal Agreement for one additional year.
CONTRACT/AGREEMENT CHANGES: Renew Agreement for one (1) additional year
commencing October 1, 2003.
STAFF RECOMMENDATIONS: Same as above.
TOTAL COST: N/A BUDGETED: Yes N/A No
COST TO COUNTY: N/A SOURCE OF FUNDS:
REVENUE PRODUCING: Yes X No AMOUNT PER MONTH 695.93 Years 3$ , 51.20
APPROVED BY: County Atty _ OMB/Purchasing Ri Management
DIVISION DIRECTOR APPROVAL:
t Pierce, Director of Public Works
DOCUMENTATION: Included X To Follow Not Required
DISPOSITION: AGENDA ITEM #_40-7
Revised 2/27/01
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: City of Marathon Contract #
Effective Date: 10/01/03
Expiration Date: 9/30/04
Contract Purpose/Description:
To renew lease for the use of the county meeting room in the Marathon Government
Center and televising of the Marathon Council meetings
Contract Manager: Ann Riger 4431 Facilities Maint/Stop #4
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 8/20/03 Agenda Deadline: 8/5/03
CONTRACT COSTS
Total Dollar Value of Contract: $ $8,351.20
income
Budgeted? Yes❑ No ❑ Account Codes:
Grant: $ N/A
County Match: $ N/A -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
Not included in dollar value above e . maintenance, utff
Current Year Portion: $
CONTRACT REVIEW
Changes
Date In Needed
Division Director Yes❑ No[:]
Risk Management '7l)1/03 Yes❑ No["
O.M.B./Purchasing ��1 a�Yes❑ Not
County Attorney -1130103 Yes❑ No[.?�'
I Comments:
etc
Date Out
G
RENEWAL AGREEMENT
(City of Marathon — Interlocal Agreement for the Use of the Meeting Room at the Marathon
Government Center.)
THIS Renewal is made and entered into this 20" day of August 2003, between MONROE
COUNTY and the CITY OF MARATHON, in order to renew the agreement between the parties
dated May 17, 2000, and as renewed on August 15, 2001 and August 21, 2002, (copies of which
are incorporated hereto by reference); as follows:
1. In accordance with Section 2(b) of the original Interlocal Agreement dated May 17, 2000,
the Agreement will be extended for an additional one-year period. Fees remain at
$8,351.20 for approximately 26 City Council meetings, and are subject to the same
guidelines as outlined in Section 2(b).
2. The term of the renewed agreement will commence on October 1, 2003, and will
terminate on September 30, 2004.
3. In all other respects, the original agreement between the parties dated May 17, 2000, and
renewed on August 15, 2001 and August 21, 2002, remains in full force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal, the day and
year first written above.
(Seal)
Attest: DANNY L KOLHAGE, CLERK
Attest:
Date:
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
LIZ
CITY OF MARATHON, FLORIDA
to
MONROE COUNTY ATTORNEY
VED AS TO F
UZANNE H N
SSISTANT COU TY NEY
Date ___z
Marathon Mayor
RENEWAL AGREEMENT
(City ol' Marathon — Interlocal Agreement for the Use of the Meeting Room at the Marathon
Government Center.)
THIS Renewal is made and entered into this 2 1 " day of August 2002, between MONROE
COUNTY and the CITY OF MARATHON, in order to renew the agreement between the parties
dated May 17, 2000, and as renewed on August 15, 2001, (copies of which are incorporated
hereto by reference); as follows:
1. In accordance with Section 2(b) of the original Interlocal Agreement dated May 17, 2000,
the Agreement will be extended for an additional one-year period. Fees remain at
$8,351.20 for approximately 26 City Council meetings, and are subject to the same
guidelines as outlined in Section 2(b).
2. The term of the renewed agreement will commence on October 1, 2002, and will
terminate on September 30, 2003.
3. In all other respects, the original agreement between the parties dated May 17, 2000, and
renewed on August 15, 2001, remains in full force and effect.
WITNESS WHEREOF the parties have hereunto set their hands and seal, the day and
'o- Jae r first written above.
BOARD OF COUNTY COMMISSIONERS
tq-0, V,:` NY L KOLHAGE, CLERK OF MONROE OUNTY, FLORIDA
ByC__�
�.� D .
i � .
By:
Attest:
By: � c ti-o ✓ ccl,.�
City Clerk
Date: d1�+�r�c ra�C+E' g;K .7
APPROVED AS TO FORM
AN F G A
F Y.
9'
:.0.: -
DATE �Q Z,
(City of Marathon - Interlocal R1;NEWA✓ A 7R�EMENT
Agreement for the Use of the Meeting Room at the Marathon
Government Center.)
THIS Renewal is made and entered into this 15th day of August 2001, between
MONROE COUNTY and the CITY OF MARATHON, in order to renew the agreement between
the parties dated May 17, 2000, ( a copy of which is incorporated hereto by reference); as
follows:
In accordance with Section 2(b) of the original Interlocal Agreement dated May 17, 2000,
the Agreement will be extended for an additional year. Fees increase to $8,351.20 for
approximately 26 City Council meetings, and are subject to the same guidelines as
outlined in Section 2(b).
2. The term of the renewed agreement will commence on October 1, 2001, and will
terminate on September 30, 2002.
In all other respects, the original agreement between the parties dated May 17, 2000
remains in full force and effect.
NESS WHEREOF, the parties have hereunto set their hands and seal, the day and
it written above.
BOARD OF COUNTY COMMISSIONERS
Y L KOLHAGE, CLERK OF MONROE COUNTY, FLORIDA
Attest: CITY OF MARATHON, FLO A
ay: _
arathon ayor
Date.
APP'ROVf_D. AS TO FO I
Nt
AND .Al SIIFFICIE cv CERTIFICATION
BY
NE H TON
DATE I CERTIFY "PHIS TO BE A TRUE & CORRECI
COPY OF THE ORIGINAL DOCUMENT ON
FILE.
WITNESS MY HAND AND OFFICIAL EAL OF
IN THE COUNTYF—
FLORIDA, THIS / Dq'� OF
20 n� �t---L�
CII1'C lI 1tK
��i i� uu uy�ab•
Nonroc Cncy,PvbItC Yorkc 305-7H2-a55H
_ �•2
IAlTERL �� arRt-EMFNT FOR THp i � nF •+� .
AT'fH MARAT}iON (;nVFQuuc.,.,r LEN �trc
THIS INTERLOCAL AGREEMENT Is entered Into .pursuant to Sec. 163.01, FS,
and between Monroe County, by
address Is a political subdivision of the State of Florida, whose
Marathon, 5100 College Road, Key West, FL 33040, heroafter County, and the City of
a municipal corporation, whose address Is p@Box-5gdy0, Marathon, FL
33050, hereafter City.
WHERFAS, the County has a meeting room at the Marathon Government Center
With the technical faculties to enable meetings to be cabk3cast;
WHEREAS, the County desires to permit the City to use the County meeting
room; now, thernfone
IN CONSIDERATION of the mutual promises and covenants set forth below, the
Parties agree as follows:
Szma-L
a) The County authorizes the City to hold 26 C]ty Council meetings per year
(October I - September 30) at the Marathon Government Center meeting room with
each meeting approximately two weeks apart. * The City must coordipete meeting
dates with County Adm� inirs office so that no County/ply schedule oserloccurs.
The City will provide a full years meeting schedule prior to October 1 each year. If a
schedule conflict between a City Council meeting and a meeting of the County
Commission, County Planning Commission or County Code Enforcement hearing dons
occur, then the County meeting or hearing will take precedence.
b) The County will televise live the City Council meetings, unless there ;s a
meeting of the County Commission, County Planning Commission, County Code
Enforcement hearing or similar organization going on at the same time, and will
videotape aft City Council meetings. If there Is a County meeting or hearing going on,
then the City Council meeting will be televised live on Channel 16 as soon as the
County meeting or hearing Ir concluded. If the City Council meeting ends before the
County meeting or hearing concludes, then the tape of the City Council meeting will
be shown on Channel 16 twice on later dates.
meeting tape one time before the next City Council meeting. T, the County wal replay ity ma request ity Council
specific time and date for each replay throw h the C Y ewo
shall accommodate the G 5 g °may Adminirirabr's office who
Connie with a live telecast y a re County
unless the time requested by the City would
Of my maettng or hearing.
d) The County will furnish the City one video gape copy of each City Council
meeting.
SCIAi4A-L
a) From the effective date of this agreement, until September 30, 2000,
City shall pay the County $3,333 in advance for 11 City Council meetings to be held at
P -.
thg Marathon GvvlMment Canter, balevlsed live (if there Is no mnnlct with a County
meeting or hearing), meeting video tape=, and one replay on Channel 16 of each
meetlng.
b) Beginning October 1, 2000 through Se pay the County $7,878 In advance for a ly 26 Ci 30, 2001, the City shall
par month) to be held at the Marathon Government( Center, beCleovisseedl live (If the(two
e s
no connict with a County meeting or hearing), meeting videq taps, and one replay of
each meeting on Channel ad The City may add three acrdldonai meetings to the 26
authorized above without additional charge. if the City Council holds 'meetings in
excess of 29 during the period of October 1, 2000 through September 30, 2001, and
desinas that the extra meetings be held at the Marathon Government Canter pursuant
to this agreement, then the City must pay the County an additional $303 for each
meeting held. If the City holds less than 23 meetings using the Marathon,Goveenment
Center, pursuant to this agreement, during the period of October 1,e City for each
2000 through
September 30, 2001 then the County mu -it refund or credit $303 to th
mantlnQ 1•:c than 23, if this agreement Is extended for subsequent years after
September 30, 2001, then for each year thereafter the fee will be adjusted to renect
Changes in County costs.
54Lt-on 3 The term of this agreement is from May 1, 2000 through
September 30, 2001.
Sec[lon 4 This flied in the Ofilee of the agreement will take effect when executed cartlfled copies are
Cleric of the Sixteenth Judlcial Circuit and In Clerk of the City of Marathon, Florida. the Office of the
IN'{wTTNESS WHEREOF, thin Parties hcrnto have sot their hands and sea is on
the data sck forth below.
(SEAL) .
ATTEST: ❑ANNY L. KOLHAGE, CLERK
ey
Date ep Cleric
�.47
ATTEST;
By
City Cie
Date
Idconw.'
AUG oe '00 11:32
BOARD OF COUNTY COMMISSIONERS
OF M^ONNROE COUNTY, FLORIDA .
By
�]J �i'1.C.fitirclL.l�
Ma Or/ChalrperSOn
�ts•. rr >f✓ � �
Dui
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