1st Change Order 07/21/2021 ..... Kevin Madok, CPA
r Clerk of the Circuit Court& Comptroller— Monroe County, Florida
DATE: July 26, 2021
TO: Breanne Erickson
Project Management
FROM: Sally M. Abrams, D.C.
SUBJECT: July 21' BOCC Meeting
Attached, for your handling, is an electronic copy of item Dl, Change Order#1 to the
Agreement with Sea Tech of the Florida Keys, Inc. for the Key Largo Community Park
Repair project. Additional damages caused by Hurricane Irma were discovered upon
commencement of construction.
Also attached, for your handling, is an electronic copy of item D2, Change Order#1 to
the Agreement with Sea Tech of the Florida Keys, Inc. for the replacement of the Big Pine
Community Park Sheriffs House in the amount of$9,405.45. The Sheriffs residence was
damaged during Hurricane Irma. BOCC approval is required since the extension of the
completion date is longer than 6 months.
Should you have any questions, please feel free to contact me at extension 3550.
cc:
County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Rattle 33071
305-294-4641 305-289-6027 305-852-7145 305-852-7145
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
BIG PINE SHERIFF'S HOUSE REPLACEMENT CHANGE ORDER NO: 01
BOCC APPROVAL DATE: 07/21/2021
CONTRACT DATE:10/21/2020
TO CONTRACTOR:
SeaTech of the Florida Keys,Inc.
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price) $747,125.00
Net change by previously authorized Change Orders... . $0.00
The (Contract Sum (Guaranteed Maximum Price) prior to this Change order was $747,125.00
The(Contract Sum)(Guaranteed Maximum Price)will be (increased) (decreased)
(unchanged) by this Change Order . $9 405.45
The new(Contract Sum)_(Guaranteed Maximum Price)including this Change Order is. $756,530.45
The Contract Time will be(increased) (decreased) (unchanged) by 270 days
The date of Substantial Completion as of the date of this Change Order is ...... ..... 04/14/2022
Detailed description of change order and justification:
_ This change order is required due to FEMA Building Code requirements. FEMA required an increase to the
structure elevation to 1.5 feet above base flood elevation. FEMA also required a specific review and
approval process during the repair or rebuild analysis and the design process. The contractor is requesting
a 270 day increase to the project schedule due to delays in the permitting process and additional reviews
by FEMA.
Change order is 1.25%of original contract price.
•
Not valid until signed by Owner Architert(if aoolicablr6 and Contractor m
z
CONTRACTOR: <.3/20211` G
SeaTe, - of the Florida Keys, IncriDate — z'
r 4 ,_-.
BOARD OF COUNTY COMMISSIONERS (SEAL)
OF MONROE COUNTY •: •: ATTEST: KEVIN MADOK, CLERK
p
By: �111 By: � /� l� ./�'4�^Y2�w15 c7. Z.1. 2L'Z1
Mayor/Chairperson (1.' (As Deputy Clerk
MONROE COUNTY ATTORNEYS OFFICE ‘., 1 . `'
APPROVED AS TO FORA
AMR COUNTY ATTORNEY
DATE: 6-23-2021 �/r
Change Order Attachment per Ordinance No. 024-2015
• Change Order was not included in the original contract specifications. Yes ❑ No ❑
If Yes, explanation: After the RFP proposals were received by Monroe County, FEMA conducted a
repair vs replace analysis. During the design process, FEMA required several plans reviews and
approvals, and added additional design requirements.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes ❑ No 19
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ❑ No
If no, explanation of why: Project was bid as a design/build contract therefore Architect is not under
contract with Monroe County.
• Change Order is correcting an error or omission in design document. Yes ❑No LJ
Should a claim under the applicable professional liability policy be made? Yes ❑ No❑
Explain:
1,eckTao'ch
i0%o iIIII .
OF THE FLORIDA KEYS
DESIGN BUILD CONTRACTORS
November 10, 2020
Monroe County Public Works & Engineering
Project Management Department
Office: (305)295-4338
Cell: (305)395-8283
Attn: Tom Henry, Contract Manager
Re: Big Pine Sheriff House
Subject: Change Order 901 -Raise FFE 1.5 feet
We hereby propose to furnish materials, equipment and perform the labor necessary to increase the
structure elevation by 1.5 feet above the original required elevation for RFP: Big Pine Sheriff House
Repairs, Monroe County, FL, submitted by SeaTech on May 12, 2020. These costs are in addition to
the $747,125.00 for the original RFP Alternative 91 Option.
CONTRACTOR EXPENSES/DIRECT COSTS
UNIT 5%
ITEM DESCRIPTION UOM CITY PRICE SUBTOTAL(S) 5%O/H 5%P MGMT TOTALS
Sea Tech Superintendent HR 32 $62.00 $1,984.00 $99.20 $99.20 $2,182.40
Sea Tech Stucco columns add 1.5' ea 23 $50.00 $1,150.00 $57.50 $57.50 $1,265.00
$0.00 $0.00
Subtotal $3,134.00 $156.70 $156.70 $3,447.40
SUBCONTRACTOR WORK
UNIT 5%
ITEM DESCRIPTION UOM CITY PRICE SUBTOTAL(S) 5%O/H 5%P MGMT TOTALS
JTCC Add 1.5'to all columns ea 23 $215.00 $4,945.00 $247.25 $5,192.25
Blue water Additional Piping LS 1 $150.00 $150.00 $7.50 $157.50
TEM Additional Materials LS 1 $100.00 $100.00 $5.00 $105.00
Woods Additional Electrical Materials LS 1 $258.00 $258.00 $12.90 $270.90
$0.00 $0.00
Subtotal $5,453.00 $272.65 $5,725.65
P/P BOND
ITEM DESCRIPTION TOTALS
P&P Bond @ 2.5% $159.61
Subtotal $159.61
Overhead at 5% $156.70
Profit at 5% $156.70
Management at 5% $272.65
Taxes $72.79
CHANGE ORDER GRAND TOTAL $9,405.45
Page 1 of 2
All material is guaranteed to be as specified and the above work to be performed in accordance with the
manufacturer's specifications and completed in a substantial workmanlike manner for the sum of
Nine Thousand, Four Hundred Five and 45/100 Dollars... .......................$9,405.45
Payment in full upon completion.
Any alteration or deviation from above specifications involving extra costs will be executed only upon written
orders and will become an extra charge over and above the estimate.All agreements contingent upon strikes,
accidents,or delays beyond our control. Owner to carry fire,tornado and other necessary insurance upon above
work.Workers Compensation and General Liability insurance on above work will be taken out by SEA TECH,
INC. Note - This proposal may be withdrawn by us if not accepted within 30 days.
ACCEPTANCE OF PROPOSAL
The above prices,specifications and conditions are satisfactory and are hereby accepted.You are authorized to do
the work specified.Payment will be made as outlined above.
Signature Date
Page 2 of 2
JTCC, Inc. Additional Work Proposal
127 Industrial Dr, Ste C
Big Pine Key, FL 33043 Date Proposal#
6/29/2021 920097
Name/Address
Ryon LaChapelle
830 Crane Blvd. Terms Project
Summerland,FL 33042
062321 Big Pine Park Sheriffs Residence
Description Cost Qty Total
TTCC,Inc proposes to provide the materials,labor and equipment to raise the columns by LS
to meet FEE.
Add LS to all full height columns 215.00 23 4,945.00
0.00% 0.00
Phone# Fax# E-mail
305-741-7893 305-741-7893 admin@jtccina.com
Total $4,945.00
UPON SIGNING BELOW,YOU HEREBY ACKNOWLEDGE AND ACCEPT THE PRICES,SPECIFICATIONS,TERMS AND CONDITIONS
FOUND ON THIS PROPOSAL AND AUTHORIZE THE COMPANY TO BEGIN WORK IN ACCORCANCE WITH THIS AGREEMENT.
Signature
Print Name Date
IP.1111 " „ „
'IMWIN
Professional Attitude, Quality- Work &Local ili
SeaTech
BPK Sheriff House 31009 Atlantis
Attn: Ryon Lachapelle
]Re: Change Order 01
To Whom it May Concern:
It is our pleasure to provide you with our proposal to perform the work of extending our piping,
etc 1.5' in height.
Our Cost to provide the labor and material to perform this work is----------------------$ 100.00
One Hundred Dollars Zero Cents
Our Proposal Includes the following Scope:
➢ Additional materials/labor to extend 1.5'
➢ Daily clean up
We thank you for the opportunity to provide you this proposal. If you have any questions please
do not hesitate to contact us. We look forward to working with you in the future.
TEM Environmental & Mechanical Services, Corp
Tom McKechnie
Vice President
ell l0 Fl�igl€ar° Av€nuo Koy Wort, A9tlL PIPIT l0
Tol: 805 d l d 8290
www.j,f°ni( nvIi onif9t°tl„t°onl
......................................................................................................................................................................................
t,em('nvlronm(X nl,ril((,)y,ii.ioo.('om
Blue
e
P L tj MH I N G
Blue Water Plumbing Solutions Inc_
PO Box 430032
Big Pine Key, FL 33043
305-872-1876
July 6, 2021
SeaTech of the Florida Keys, Inc
131 Palomino Horse Trl
Big Pine Key, FL 33043
Attn: Ryon LaChapelle
Re: Change order—BPK Sheriff House—31009 Atlantis Dr
Extend water lines and sewer lines additional 1.5................................................ $150.00
Total Bid Price: $150.00
Thank you,
Britni Preston
Blue Water Plumbing
(305) 872-1876
Woods Electric ILILC
1565 BUttonvuood Dr
Big Vine Key FL 33043
Florida #EC 3008447
305-305-1071 (cell)
Proposal submitted to: Work to be performed at:
Big Pine Park Sheriffs Residence
Ryon LaChapelle 31009 Atlantis Dr.
SeaTech, Inc Big Pine Key FL 33043
Phone: 305-304-8406
PROPOSAL FOR Wiring Complete New Home
We hereby propose to furnish the materials and perform the labor to complete the following for TWO
HUNDRED AND FIFTY-EIGHT DOLLARS($258.00)
1) Furnish and install the following
a. Install additional 1.5' of conduit and wire to raise electrical above the flood plain.
2) Owner information shall be provided to Electrical Contractor with signing of proposal for acceptance.
Any alternations or deviations from above specifications
Involving extra costs will be executed only upon written
Order and will become an extra charge over and above the
estimate.All agreements contingent upon strike,accidents,
or delays beyond our control. Respectfully submitted,
Woods Electric LLC
By
Joshua Woods
Date:
Note:This proposal may be withdrawn by
us if not accepted within thirty(30) days.
Payment terms: Payments are due on or before the 301"day from the date of invoice; Payment schedule is 1/3rd at
start of project, 1/3rd at rough in inspection and final 3rd at final electric inspection. Should it become necessary to
place this account for collection,suit or other legal proceedings,(1)(We)the undersigned,agree to pay all costs and
expenses of collection,suit or other legal action, including a reasonable attorney fees and,if necessary, appellate fee.
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted.You are authorized
to do the work as specified. Payments will be made as outlined above.
(Company Name)
Date:
Signature
Title
PROPOSAL
Page 2 of 2
31009 Atlantis DR Big Pine Key FL
fe." h ON% inc,
June 18, 2021
Attn: Tom Henry
Monroe County PWD
1100 Simonton St
Key West, FL 33040
Re: Big Pine Sheriff House Replacement
Subject: Time Extension
Dear Mr. Henry,
Sea Tech is requesting a two hundred seventy (270) day no cost time extension to our
contract. We have had delays due to FEMA reviews and approvals during the design process.
Sea Tech has every intention of accelerating the work progress to reduce the time indicated
on the project schedule.Please advise if you need additional information.I may be reached at(305)
872-0888.
Sincerely,
/2yor2 LaChapeZ4e,
Ryon LaChapelle
Project Manager