Item C13
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE:
September 17, 2003
DIVISION:
Public Works
BULK ITEM: Yes x No
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DEPARTMENT:
Public Works
AGENDA ITEM WORDING: Approval of an Amendment to Agreement with DRC, Inc. clarifying the
County's labor and equipment options and authority to issue task orders in response to a disaster or
emergency declaration.
ITEM BACKGROUND: The County entered into a non-exclusive agreement with DRC, Inc. to provide
pre-positioning of emergency resources in the event of a disaster that results in an emergency declaration.
Article 2 of the agreement needs to be amended to clarify that the County has the option of utilizing its
own personnel and equipment, or the personnel and/or equipment of municipalities or of any other entities
or contractors, when the services performed by those entities can be performed with greater speed or less
cost to the County. Exhibit A needs to be amended to provide that when services are needed, task orders
are ordered by the County.
PREVIOUS RELEVANT BOCC ACfION: Approval of non-exclusive agreement with DRC, Inc. on
February 13,2002.
CONTRACT/AGREEMENT CHANGES: Amend article 2 to clarify the County's labor and equipment
options in response to a disaster or emergency declaration, and amend Exhibit A to clarify that task orders
are issued by the County.
STAFF RECOMMENDATION: Approval as stated above.
TOTAL COST: None
BUDGETED: Yes:
No:
COST TO COUNTY: n/a
SOURCE OF FUNDS:
n/a
REVENUE GENERATED: Yes
No x
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APPROVED BY:
County Atty.:
x
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OMBIPurchasing: x Risk Management:
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Dent Pierce
x
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DIVISION DIRECfOR APPROVAL:
DOCUMENTATION: INCLUDED: -L TO FOLLOW:
NOT REQUIRED:
DISPOSITION:
AGENDA ITEM #:
~/C3
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: DRC. INC.
Contract #
Effective Date:
Expiration Date:
Contract Manager:
Beth Leto
(Name)
4560
(Ext. )
Public Works - #1
(Department/Stop #)
A enda Deadline: Se tember 2, 2003
CONTRACT COSTS
Total Dollar Value of Contract:
Budgeted? YesD No D
Grant: $
County Match: $
n/a
Current Year Portion:
n/a
Estimated Ongoing Costs: $ n/a
(Not included in dollar value above)
ADDITIONAL COSTS
/yr, For:
(e.a., maintenance, utilities, janitorial, salaries, etc,)
CONTRACT REVIEW
Date In
Changes
Needed
YesD NoD
YesD Noif
YesD No[13-
Date Out
Division Director
Risk Managemen\.~
O,M.B./purchaSing~
<.
County Attorney
7 /30/03 YesD No[gl
Suzanne A. Hutton
7/30/03
Comments:
AMENDMENT TO AGREEMENT
THIS AMENDMENT to agreement is made and entered into this _ day of
2003, between the County of Monroe (hereinafter "GOVERNMENT") and DRC,
Inc. (hereinafter "CONTRACTOR").
WHEREAS, the parties entered into a non-exclusive contract effective April 1, 2002,
to retain a provider of disaster response services; and
and
WHEREAS, Monroe County is situated at the southern tip of the State of Florida;
WHEREAS, the portion of Monroe County which contains the vast majority of its
population consists of a chain of islands linked by bridges which may be destroyed or
damaged beyond use in a disaster; and
WHEREAS, the logistics of getting disaster response providers to affected areas of
Monroe County may be cumbersome and time-consuming after a disaster; and
WHEREAS, the parties intended the contract to allow Government to procure other
disaster response services from local contractors when to do so would result in services
being obtained in a more prompt and economic manner; and
WHEREAS, it has been determined that language exists in the Agreement which
could be interpreted in a different manner; and
WHEREAS, the parties wish to clarify those provisions;
NOW, THEREFORE, in consideration of the mutual covenants contained herein the
parties agree to the amended agreement as follows:
1. Article 2, second paragraph, of the Agreement shall be amended to read:
CONTRACTOR shall perform the services, subject to
subcontracts approved pursuant to Article 10, as stated in the
Scope of Work, Exhibit A, as may be specifically authorized by
the GOVERNMENT. Such authorizations will be referred to as
Task Orders. Each Task Order will set forth a specific scope of
services, rate/amount of compensation, estimated completion
date, and other pertinent details of the task being authorized.
This clause does not restrict the GOVERNMENT from utilizing
its own personnel and equipment or the personnel and/or
equipment of municipalities in the County, the personnel
and/or equipment of other governmental entities or of any
other entities or contractors when the services performed
by those entities can be performed with greater speed or
less cost to the GOVERNMENT.
2. Exhibit A - Scope of Work, portion of paragraph preceding the lists of tasks
covered by the agreement, shall be amended to read:
The work and documentation to be performed will consist of
furnishing labor, materials, and equipment to accomplish the
following types of tasks ordered by GOVERNMENT in the
event of a disaster that results in an emergency declaration.
3, The remaining provisions of the contract effective April 1, 2002, not
inconsistent herewith, remain in full force and effect.
IN WITNESS WHEREOF, the parties have set their hands and seal on the day and
year first above written.
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Deputy Clerk
Mayor/Chairman
2.
Witnesses: '
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TABLE OF CONJ'EN'!{Z:,> I
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A RTYCLE 1 - EFFECTIVE DA TE/TERM .:....................................................................................................... 2
ARTICLE 2 - SERVICES TO BE PERFORMED BY CONTRACTOR............................................................ 2
ARTICLE 3 - COMPENSA nON .................~...~;~:................;.............................................................................3
ARTICLE 4 - lNSURA N CE ......~......~......~..............:~...................,........................................... ............ ................ 4
ARTICLE 5 - STANDARD OF CARE.................................~................................................................................4
A RTI CLE 6 - TND EMNIFI CA TI ON..... ......... .......... ....................................... .................. ..........;:............ .......... 4
ARTICLE 7 - INDEPENDENT CONTRA CTO R.......~................~....................................................................... 5
ARTICLE 8 - GO'VERNMENT TO PRACTICE................................................................................................ s.
ARTICLE 9 - COMPLIANCE WITH LA ws......................................................................................................6
ARTICLE 10 - SUB-CONTRACTING ............................................................................................................... G
ARTICLE 11- FEDERAL AND STATE TAXES................................................................:......................~....... 6
ARTICLE 12 - GO'VERNMENT'S RESPONSIBILITIES ................................................................................. 6
ARTICLE 13 - 'rERMINA TION OF AGREEMENT ........................................~................................................6
ARTICLE 14 - UNCONTROLLABLE FORCES ...............................................................................................7
ARTICLE 15 - GO'VERNING LAW AND VENUE..:......................................................................................... 7
ARTICLE 16 - NON-DISCRIMINATION ....................~.................................................................................~... 7
A RTI CLE 17 - WAIVER ....................................~~...................................... ........ ....................... .......................... 7
A RTI CL E 18 - SEVERABILITY ........................ ................................................... .... ............ ...... ....................... 8
ARTICLE 19 - ENTIRETY OF AGREEMENT .................................................................................................8
ARTICLE 20 _ MODIFICATION ...................................................................!........."..............."...................::::.:.8
ARTICLE 21 - SUCCESSORS AND ASSIGNS..............................................................................;...................8
ARTICLE 22 - OWNERSHlP OF DOCUMENTS............................................................................................... 8
ARTICLE 23 - NOTICE .... ........................................... ............................... ............... ..... .............. ............ .......... 9
ARTICLE 24 - AGREEMENT ADMINISTRA TION.....................................................................................:...9
ARTICLE 25 - KEY PERS 0 NNEL.................. ........~........................................................ ....... ................. ........ 10
ARTICLE 26 - CO NFID E NTIALITY ....... .... ....... ........... ............................ ........... ....... ............ ................... ..... 10
ARTICLE 27 - ESCALA nON CLA USE.".~..........~...~.........~....................-......................................................... 10
ARTICLE 28 - TASK 0 RD ER/PERFO RMAN CE ........................................................................................... 10
ARTY CL E 29 - BO NDS.. ............... .................. .................. ..... ............... ..... ..... ............... .... ..................... ..... ...... 10
ARTICLE 30 - PUBLIC ENTITY CRIME STATEMENT............................................................. 11
ARTICLE 31- ETHICS CLAUSE....... .................................. ................. ...,. ............ ........ ......... 11
Exhibi t A - ScoPc of Work .............................~................................................................................................... 12
E xh ibit B - Fcc Schcdu I c............... ......... ...... ............ ....... .............:.. ...;..... ...................... ........... ............... ..... ..... '15
1. GENERAL ...................................,............................................. ............. ...............,...,.......................... ...... 15
2. HOURI, Y RATES .., ...,............................................................................................,...... ........ .....,....... ......,. 22
3. HAZARD OUT MATERIALS AND ABATEMENT PRICING...............;..........................................:......... 24
PERSONNEL....... ................................ ....................................... ........,....................................,.....,........ ..... 24
VEHICLES/rRANSPORT A TION .....................:..:......................................... .................,. .....,. ,.... .............. 24 "'.it
PERSONAL PROTECTIVE EOUIPMENT (PPE) ....................... ........... ....................................................... 24
MONITORING/SA.MPLIN G EOffiPMENT ............... ............................. ...........,...........,..........,...,............... 25
HEAVY EOUIPMENT ....... ,........... .........., .,........... ........... ........ ,.' ........, ,.. ... ,......... ,.... ...... ,... ... ,......,..., .., ...... 26
RECOVERY EOUIPMENT ........ ............ ................. ...................... ........ ......... ...............,...................,......... 26
MISCELLANEOUS EOUIPMENT ............... ................ ........................ ........................................................ 26
MA TERIALSID ISPOSABLES ......... .., .'........ .........................,............................................,................. ........ 27
mEON RECOVERy........................... .............. ............ ...... ............................,......,.................................... 27
4, TECHNICAL DISASTER RECOVERY ASSISTANCE.............................................................................. 28
ITEM I: PROGRAM MANAGEMENT ASSISTANCE ............................................................................... 28
ITEM II: PROJECT MANAGEMENT ASSISTANCE........................................................................;........ 29
5. PACKAGED ICE..........................,.. ....:............................................................ ..,..., ......:..... .,.......... ..,......... 31
6. BOITLED WATER.... ........ ......, ...... ,....... ....... ........................... ........., .................... ........,...... ....~. ......., ,..... 32 .
7 . GENERATOR PRICING. ....,..........................................,................................................,.........................., 33
8. TEMPORARY HOUSING. OFFICES AND SUPPORT FACILITIES :........................................................ 35
Contract No.
DRC-OI-C-IIO
- 1 -
01/28/02
Agree",:ent for Profe~sio!t~ Seryiees
ContraetNo. . .:..,' . ........"
This AGREEMENT,. between Monroe County, Florida . (hereinafter referred to as
GOVERNMENT) and DRC, Inc. (hereinafter referred to as CONTRACTOR), a South Carolina
Corporation, whose Federal Employer Identification Number is 57-0904848: '.
Whereas, GOVERNMENT requires such professional services as may be required to effect
disaster response and recovery, and;
Whereas, CONTRACTOR represents it is capable and prepared to provide such services, and;
Now, therefore, be it resolved that in consideration of the covenants contained herein, the
parties hereto agree as follows: "
ARTICLE 1- EFFECTIVE DATEtrERM
The effective date of this AGREEMENT shall be A r '(",l I J /1X)~
The term of AGREEMENT shall be for a fiv~ (5) year period, unless otherwise terminated as
provided herein. The GOVERNMENT shall have the option of extending the AGREEMENT for
one (1) additional five (5) year period at the same terms and conditions with approval from the
GOVERNMENT's Governing Board. Such extension shall be in the form of a written
Amendment to the AGREEMENT executed by both parties.
ARTICLE 2 - SERVICES TO BE PERFORMED BY CONTRACTOR
CONTRACTOR must be prepared to respond to any of the following types of events:
Hurricanes, tornadoes, floods, wildfires, oil spills, mass migration, hazardous materials, terrorist
attacks, Weapons of Mass Destruction (WMD) incidents, disease carrying vector control,
biological and viral threats, fires and explosions, and .other natural and man made events.
CONTRACTOR shall perform the services, subject to subcontracts approved pursuant to Article
10, as stated in the Scope of Work, Exhibit A, as may be specifically authorized by the
GOVERNMENT. Such authorizations will be referred to as Task Orders. Each Task Order will
set forth a specific scope of services, rate/amount of compensation, estimated completion date,
and other pertinent details of the task beiqg authorized. This clause does not restrict the
GOVERNMENT from utilizing its own force account labor and/or equipment to perform said
servIces.
Contract No.
DRC-OI-C-II0
-2-
01/30/02
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ARTICLE 3 - COMPENSATION.
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3.1 - GENERAL
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GOVERNMENT shall pay CONTRACTOR in accordance with Fee Schedule, Exhibit B, which
is attached hereto and incorporated by reference as part of this AGREEMENT. If needed,
compensation may be negotiated as a lump sum. or not-to-exceed amount for any Task Order
containing a task covered by the scope of work of this AGREEMENT but to which the Fee
Schedule cannot readily be applied.
CONTRACTOR shall submit semi-monthly invoices for services rendered. Invoices must
reference the Task Order number. Invoices shall include a statement of progress and appropriate
audit quality detail to satisfY the reasonable requirements of any Federal or state agency, which
may provide potential reimbursement of the costs associated WIth this AGREEMENT.
CONTRACTOR shall be paid within 30 d~ys of submitting a complete invoice. If there are any
items in dispute, CONTRACTOR will be paid for those items not in dispute and disputed items
will be resolved as expeditiously as possible and paid within 30 days of resolution:
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If such state or federal agenci~s require additional explanation or an adjusted format of the
information submitted, CONTRACTOR will make reasonable and necessary changes and
provide appropriate personnel as required to work and negotiate with such agencies' on
GOVERNMENT'S behalf.
Payment of CONTRACTOR by GOVERNMENT is not contingent upon the GOVERNMENT
being reimbursed by the Federal or state agency. Payment to CONTRACTOR will be made for
any work directed by the GOVERNMENT, which may be'determined, by Federal and State
agencies to be ineligible for reimbtirse,ment. GOVERNMENT IS NOT RESPONSffiLE FOR
PAYMENTS TO CONTRACTOR FOR WORK NOT DIRECTED BY THE GOVERNMENT.
Each individual invoice shall be due and payable thirty (~O) days after receipt of correct, fully
documented, invoice by the GOVERNMENT, All invoices' sha.ll be delivered to:
Monroe County Board of County Commissioners
1100 Simonton Street, Rm. #2-231
Key West, Florida 33040
Attn: Public Works Director
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In order for both parties herein to close their books and records, the CONTRACTOR will clearly
state "Final Invoice" on the CONTRACTOR'S final/last billing to the GOVERNMENT. This
certifies that all servi'ces have been properly performed and all charges and costs have been
invoiced to the GOVERNMENT. The GOVERNMENT, in writing,' must agree to such
certification.
Contract No.
DRC-OI-C-II0
-3-
01/28/02
The GOVERNMENT will retain 10% of the payment under each Task Order until such time as
the entire project is completed to the GOVERNMENT'S satisfaction.
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Monroe County's .;'~iformance and obligation to pay under this contract is contingent upon an
annual appropriation. by the Bo~d of Cpunty Commissioners. (Monroe County Purchasing
Policy, Page 14). Work ordered by the Gdvernment iS,due the Gon~actor whether appropriated
or not, payment may be reasonably delayed, as agreed upon by both parties i~ writing, until
appropriation is made by the Board at the next calendar meeting.' Government' is obligated to
pay for work tasked and directed by the government.
ARTICLE 4 -lNSURANCE
CONTRACTOR shall name the GOVERNMENT as additional insured on CONTRACTOR's
insurance policie~. CONTRACTOR shall maintain the following insurance limits:
Worker's Compensation - Statutory Limits ($100,000) of the State of Florida;
General Liability - One Million Dollars ($1,000,000.00) any single' occurrence;
Contractor's Vehicle Insurance - $500,000
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CONTRACTOR shall provide G~VERNMENT a Certificate of Insurance evidencing such
coverage.
ARTICLE 5 - STANDARD OF CARE
CONTRACTOR shall exercise the same degree of care, skill, and diligence in t~e performance
of the services as is ordinarily provided by a comparable professional under similar
circumstances.
The CONTRACTOR warrants that skilled and competent personnel to the highest professional
standards in the field shall perform all services.
ARTICLE -6 - INDEl\1NIFICA nON
tV
6.1 'General ,
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Having considered the risks and potential liabilities that may exist during the performance of the
services and in consideration of the promises included herein, GOVERNMENT and
CONTRACT.oRagree to allocate such liabilities in accordance with this' Article 6.
6.2 Indemnification
CONTRACTOR agrees to protect, defend, indemnify, and hold harmless the GOVERNMENT,
its employees and representatives, from any and all claims and liabilities for which the
GOVERNMENT, its employees and' representatives, can or may be held liable as a result of
injury (including death) to persons or damage to property occurring by reason of any acts or
Contract No.
DRC-01-C-II0
-4-
01/28/02
omissions of the CONTRACTOR. its emolovees. or alZents. arisinlZ out of or connected with this
AGREEMENT., The CONTRACTOR shall not be required to indemnify the GOVERNMENT
or its aaents. emolovees. or reoresentatives. when an occurrence results solely from the wrongful
acts or omissions '-of the GOVERNMENT, or its agents, employees or representatives. To the
amount and extent ailowed bv Sec. 768:'28. ,Florida Statutes. GOVERNMENT asrrees to orotect
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defend, indemnify, and hold'harmless thei'~ONTRACTOR, its employees and representatives,
from any and all claims and liabilities for which t~e CONTRACTOR. its emolo'vees and
representatives, can or may be held liable as a resuJt of injury (including death), to persons or ,
damage to orooertv occurring bv reason of any acts or omissions of the GOVERNMENT. its
employees, or agents, arising out of or connected with this AGREEMENT. The
GOVERNMENT shall not be reauired to indemnifv the CONTRACTOR or its agents.
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employees, or representatives, when an occurrence results solely from the wrongful acts or
omissions of the CONTRACTOR, or its agents, employees or representatives,
6.3 Survival
Uoon comoletion of all services. obligations and duties orovided for in this AGREEMENT~ or in
the event of termination of this AGREEMENT for any reason, the terms and conditions of this
Article 6 shall survive.
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ARTICLE 7 - INDEPENDENT CONTRACTOR
CONTRACTOR undertakes oerformance of the services as an indeoen<;lent contractor and shall
be wholly responsible for the methods 'of performance. GOVERNMENT shall have no right to
suoervise the methods used. but GOVERNMENT shall have the right to observe such
performance. CONTRACTOR shall work closely with GOVERNMENT in performing services
under this AGREEMENT.
All oerformance will be in accordanc~ with 'all aoolicable state. federaL and county statutes.
laws, ordinances, rules and regulations,' and CONTRACTOR will be responsible for performance
to obtain the maximum possible reimbursement from applicable agencies.
The CONTRACTOR shall not oledge the GOVERNMENT'S c;redit or make it a lZ1:1arant,or of
. payment of surety for any contract, debt, obligation, judgment, lien or any form of indebtedness.
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ARTICLE 8 - GOVERNMENT to PRACTICE
The CONTRACTOR hereby reoresents and warrants that it has and will continue to maintain all
licenses, registrations and approvals required to conduct its business, and that it will at all times
conduct its business activities in a reputable manner. "
Contract No.
DRC-OI-C-II0
- 5 -
01/28/02
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ARTICLE 9 - COMPLIANCE WITH LAWS
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In performance ~f;..th,e. services, CQ~TRACTOR will comply with applicable regulatory
requirements including' federal, state,' spepial district, and local laws, rules, regulations, orders,
codes, criteria and standards. ~'1'
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ARTICLE 10 - SUB-CONTRACTING
The GOVERNMENT reserves the right to accept the use of a sub-contractor or to reject the
selection of a particular sub-contractor and to review the capabilities of any sub-contractor to
perform properly under this AGREEMENT. Rejection of any sub-contractor will be based on,
but not limited to, negative references, insufficient resources, or conviction of a Public Entity,
Crime.
If a sub-contractor fails to perform or make progress, as required by this AGREEMENT, and'it is
necessary to replace the sub-contractor to complete the work in a timely fashion, the
CONTRACTOR shall promptly do so, subject to acceptance of the new sub-contractor by the
GOVERNMENT.'---
Sub-contractors . are to hold insurance naming the County as an additional insured for non-
performance; possibly post a bond and hoJd contractor financially responsible, - for an amount
commensurate with a daily pro-ration of the sub-contract amount - $500.00 a day in damages.
ARTICLE 11- FEDERAL AND STAlE TAXES
The GOVERNMENT is exempt from Federal Tax and State Sales arid Use Taxes. Upon request,
the GOVERNMENT will provide . an exemption certificate to CONTRACTOR The' '
CONTRACTOR shall not be exempted from paying sales tax to' its suppliers for materials to
fulfill contractual obligations with the GOVERNMENT, nor shall the CONTRACTOR be
authorized to use the GOVERNMENT'S Tax Exemption Number in securing such materials.
ARTICLE 12 - GOVERNMENT'S RESPONSffiILlTIES
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GOVERNMENT shall be responsible for providing access to all project sites, and providing
information required by CONTRACTOR that is available in the files of the GOVERNMENT.
ARTICLE 13 - TERMINATION OF AGREEMENT
Either party upon 6 months written notice to the other party may terminate this AGREEMENT
without cause and without liability. The GOVERNMENT may terminate this agreement for any
breach except uncontrollable forces, as specified in Article 14, upon giving contractor fifteen
days written notice.
Contract No.
DRC-Ol-C-ll0
-6-
01/28/02
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ARTICLE 14 -.PNCONTROLLABLE FORCES
Neither the GOVElU\l1~NT nor CONrRACrOR shall be considered to be in default of this
AGREE!v1ENT if delays in or failure 'pfpeiformance shall be due to Uncontrollable Forces, the
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effect of which, by the exercise 'of reasonable diligence, the non-performing party. could not
avoid. The term "Uncontrollable Forces" shill mean'any event which results in the prevention or
delay of performance by a party of its obligations under this AGREEMENT and which is beyond
the reasonable control of the nonperforming party. It includes, but is ,not' limited to fire, flood,
earthquakes, storms, lightning, epidemic, war, riot, . civil disturbance, sabotage, and governmental
actions, with the exception of those events that trigger the activation of this AGREE!v1ENT.
Neither party shall, however, be excused from performance if nonperformance is due to forces
which are foreseeable, preventable, removable, or remediable and which the nonperforming
party could have, with the exercise of reasonable diligence or forethought prevented, removed
remedied or planned around. Th~ nonperforming party shall, within a reasonable time of being
prevented or delayed from performance by an uncontrollable force, give written notice to' the
other party describing the circumstances and unconu:ollable forces preventing continued
performance of the obligations of this AGREEMENT.
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ARTICLE 15 - GOVERNING LAW AND VENUE
The laws of the State of Florida shall govern this AGREE!v1ENT. Any and all legal action
necessary to enforce the AGREE!v1ENT will be held in Monroe County and the AGREE!v1ENT
will be interpreted according to the laws of the State of Florida.
ARTICLE 16 - NON-DISCRIMINATION
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The CONTRACTOR warrants and represents that all of its employees are treated equally during
employment without regard to race, color, religion, gender, age, &f national origin, physical
handicap, financial status or any other characteristic or aspect which is not job related when
recruiting, hiring, promoting, terminating or: any other area affecting employment unde~ this
agreement. Additionally, the Contractor shall not discriminate against any person on the basis of
race; color, religion, gender, age, national origin, physical handicap, financial status or any other ...;r
characteristic or aspect in regard to' providing services hereunder. .
ARTICLE 17 - WAIVER
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A waiver by either GOVERNMENT. or CONTRACTOR of any breach of this AGREE!v1ENT
shall not be binding upon the waiving party unless such waiver is in writing. In the event of a
written waiver, such a waiver shall not affect the waiving party's rights with respect to any other
or further breach. The making or acceptance of a payment by either party with knowledge of the
existence of a default or breach shall not operate or be construed to operate as a waiver of any
subsequent default or breach.
Contract No.
DRC-OI-C-lI0
-7-
01/28/02
ARTICLE 18 - SEVERABll.,ITY
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The invalidity, il}egality, or unenforceability of any provision of this AGREEMENT, or the
occurrence of any'ey~nt rendering any portion or provision of this AGREEMENT void, shall in
no way affect the' validity or enforceability of any other portion or provision of the
AGREEMENT. Any void provision shall'be deemed severed from the AGREEMENT and the
balance of the AGREEMENT shall 'be construed and enforced as if the AGREEMENT' did not '
contain the particular portion or provision held to be void. The parties further agree to reform
the AGREEMENT to replace any stricken provisipn with a valid provision that comes as close as
possible to the intent of the stricken provision.' ,.", , "
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The provisions ofthis section shall not prevent the entire AGREEMENT from being void should
a provision which is of the essence of the AGREEMENT be determined t? be void. ..
ARTICLE 19 - ENTIRETY OF AGREEMENT
The GOVERNMENT and the CONTRACTOR agree that this AGREEMENT sets forth the
entire AGREEMENT between the parties, and that there ,are no promises or understandings other
than those stated herein. This AGREEMENT supersedes all prior contracts,' contracts,
representations~ negotiations, letters or other conununications be.tween the GOVERNMENT'and
CONTRACTOR pertaining to the services, whether written or oral. None of the provisions,
terms and conditions contained in this AGREEMENT' may be added to, modified, superseded or'
otherwise altered except by written instrument executed by the parties hereto. "
ARTICLE20-MODllITCATION
The AGREEMENT may not be modified unless such modifications are evidenced in writing
signed by both GOVERNMENT and CONTRACTOR. Such modifications shall be in the form
of a written Amendment executed by both parties.
ARTICLE 21- SUCCESSORS AND ASSIGNS
GOVERNMENT and CONTRACTOR each binds itself and its partners, successors, assigns and
legal representatives' to the other party to this AGREEMENT .and to the partners, successors,
executors, administrators, assigns, 'and legal representatives. CONTRACTOR shall not assign
this AGREEMENT without the express written approval of the GOVERNMENT via executed
amendment.
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ARTICLE 22 - OWNERSHIP OF DOCUMENTS
CONTRACTOR shall be required to c'ooperate with other contractors relative to providing
information requested in a timely manner and in the specified form. Any and all documents,
records, disks, original drawings, or other information shall become the property of the.
GOVERNMENT for it's use and/or the GOVERNMENT may deem distribution as appropriate.
't
Contract No.
DRC-OI-C-110
- 8 - '
01/28/02
ARTICLE 23 - NOTICE
.(:
Any notice, dem,and, communication, or request required or pennitted hereunder shall be in
writing and deliver~~. t~ person or se~t.,?y cert~fied mail,. postage prepaid as follows:
. 'I. .
~ . "As T~~:aOVERNMENT' ,:,::,::,:~ II
Monroe, CO,unty Board of County Commissioners
1100 Simonton Street, Rm. 2-231
Key West, FL 33040
(Attn: Public Works Director)
II
'As To CONTRACTOR ·
'II
DRC, Inc.
740 Museum Drive
Mobile, AL 36608
Attention: Contract Administrator
"....-
Notices shall be effective when received at the addresses as specified above. Changes in the
respective addresses to which such notice is, to be directed may be made from time to time by
either party by written notice to the other party. Facsimile transmission is acceptable notice
effective when received, hpwever, facsimile transmissions received (i.e.; printed) after 5:00 p.m.
or on weekends or holidays, will be deemed received on the next business day. The original of
the notice must additionally be mailed as required herein.
Nothing contained in this Article sh~p be construed to restrict the transmission of routine
communications between representatives of CONTRACTOR and GOVERNMENT.
ARTICLE 24 - AGREEMENT ADMlNISTRATION
Services of CbNTMCTOR shall be under #Ie general direction of the County Administrator, or
his designee, who shall act as the GOVERNMENT'S representative during the term of the
AGREEMENT. .'
....,
Contract No.
DRC-OI-C-II0
-9-
01/28/02
"
ARTICLE 25 -"KEY PERSONNEL
"
CONTRACTOR shalL ~oti.(v ~OVER.:NMENr in the' event of key personnel changes._ which
might affect this AGREEMENT. Notif1.qation shall be made within thirty (30) days of ' said
changes. GOVERNMENT has the right tcL~~ject proposed changes in key personnel and rescind
this AGREEMENT. The following personnel shall be considered key personnel:
.Robert J. Isakson
, Joseph F. Myers
ARTICLE 26 - CONFIDENTIALITY
No reports, information, computer programs, documentation, and/or data given to, or prepared or
assembled by the CONTRACTOR under this AGREE11ENT shall be made available to: any
individual or organization by the CONTRACTOR without prior written approval of the
GOVERNMENT, or unless otherwise provided by law. CONTRACTOR is, aware of
GOVERNMENT'S public records responsibilities under Florida law. "-'-
ARTICLE 27 - ESCALATION CLAUSE
Any price schedules included as a part of this Agreement shall be reviewed on an annual basis at
which time amended unit costs shall be sub1?1itted by CONTRACTOR to GOVERNMENT to
reflect the current costs attached plus an increase in costs equal to the current Consumer Price Index
for all urban consumers (CPI-V) for the most recent 12 months available. [C= Current Price; CPI-U
_ Consumer Price Index for all urban consumers for the most recent 12 months available; I =
Increase in price (i.e.: C x cpr = I; C +. I = New Price.] A written amendment to this agreement,
approved by both parties, shall be required in order to implement increases under this clause.
ARTICLE 28 - TASK ORDERlPERFORMANCE
Task Orders-shall be executed bilaterally and the scope of services and format of Task Order
shall be mutually agreed to, by the ~CONTRACTOR and GOVERNMENT. The
GOVERNMENT shall have the right to correct for vendor default or underperformance by any
means it deems in its best interest. CONTRACTOR will be required to provide a weekly report
of quantity of work performed under each Task Order.
....,
ARTICLE 29 - BONDS
CONTRACTOR will furnish a performance and payment bond for any and/or all Notices to
Proceed. The cost of said bond premium will be an additional cost to the
Government.
Contract No.
DRC-OI-C-IIO
- 10-
01/28/02
.'
ARTICLE 30 - PUBLIC ENTITY CRIME STATEMENT
A person or affiii~te who has been placed on the convicted vendor list following ~ conviction for
public entity crime may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit a bid on a"~,ontract with a'public entity for the construction or
repair of a public builqing or"public work;~p1ay not submit bIds on leases of real property to
public entity, may notb'e awarded or petforin work as a .contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact bus'iness vyith any public
entity in excess of the threshold amount provided in Section 287:017J F. S. for Category Two for
a period of36 months from the date of being placed on the convicted vendor list.
ARTICLE 31 - ETHICS CLAUSE
Contractor warrants that it had not employed, retained or otherwise had act on its behalf any
former County officer or employee subject to the prohibition of Section 2 of Ordinance 010-1990
or any County officer or employee-in violation of Section 3 of Ordinance No. 020-1990. For
breach or violation of this provision the County may, in its discretion, terminate this contra~t '
without liability and may also, in its discretion, deduct from the contract or p4rchase price~ or
otherwise recover the full amount of any fee, commission, percentage, gift, or consideration paid
~.'~\' ,.f~mer County officer or employee. . ~'-
,.:&o~"::-- ~~
J~ I ~ '
~~ \.-[8 23 A .; ltness Whereof, Monroe County and DRC, Inc. have executed this AGREEMENT
~~ ~~ I s~',. y and year first above written.
. . - --;:::- ~'-
:. ~~ ~- ~;~ -,~' f B,OARD OF COUNTY COM.:MISSIONERS
~ :-:;;1:". ~ wO.,
....::.-._~ '- .. DANNYL. . OLHAGE, CLERK' OF MONROE UNTY,FLORIDA
'4, ,,,,,to
By:
Witness:
1. ~1\\.~
2.~Jl;~~
By:
. ~ (Cor rale ~
NaIne:~gzr ::r. J.r~(}IJ
Title: /VlJhJ~,irf]), ~
-.:t
DATE
Contract No.
DRC-OI-C-II0
- 11 -
01/28/02
Exhibit A - Scope of Work
~ '
The work andd6c~entation to be peIformed will consist otfurDishing all labor, materials, and
equipment to accompli~h the foIlowing,.tYPes of tasks in the event of a 5ea:le disaster that results
in an emergency declaration:. . ....!. . .
.~~~
"
. Annual or biannual pre-disaster debris management planning critiques and planning
assistance in conjunction with appropriate GOVERNMENT officials"
. Permitting, clearing, arid/or removing a~d disposing of disaster related debris from
the public rights-of-way, streets, roads, canals, lakes and ponds
. Selection of most cost effective) permittable debris reduction'method(s)
. Management and operation of temporary debris reduction sites and debris reduction
sites to ac.cept, process, reduce, recycle, incinerate, and dispose of disaster-related
debris .' .
. Provision of certified scales at debris sites for monitoring oftruck:/load weights or
services to determine cubic yardage as appropriate'
. As directed, demolition and removal of condemned structures and buildings that'pose
a threat to public'health or safety that are related to and resulting from the disaster
event
. Tree trimming, tree topping, tree removal, stump grinding, grubbing, clearing, "". ~
hauling and dispo~al including a tree-off program (leaning or fallen trees on
structures) for governmental structures and for individual homes and businesses
through a right of entry program'
. Permitting and services necess~ for the containment, cleanup, removal, transport,
storage, testing, treatment and/or disposal of hazardous, toxic, and industrial and bio-
hazardous materials waste resulting from the disaster
. Hazardous waste recovery and remediation in' flooded environments, including canals
. Removal of sand from roads, streets, rights-of-way; screening sand and returning
clean sand to beaches or other designated sites' .
. Recovery and destruction of dead fish, animals and livestock
. Environmental damage as~essments and recommendations for remediation
. Coordination with the State Division of Emergency Management, FEMA, State DOT,
_County and other agencies to ensure that debris collection, debris disposition, and all
supporting data meet each'agency~s requirements for reimbursement eligibility
. Provide disposal tickets; field inspection reports, and other data sufficient to provide
substantiation for FEM.A and State reimbursement
. Assist GOVERNMENT officials in preparation ofFEMAand State reports for
reimbursement including training of government employees and review of
documentation prior to submittal through the end of the reimbursement proqess
. General procurement and logistics fr9m tents to meals ready.to eat, all emergency and
support items purchased, managed, 'warehoused and delivered
. Provide preliminary engineering analysis, beginning 24 hours following the disaster,
of all Gounty facilities including roads, bridges, airports, buildings, parks, beaches~
equipment, etc.
. Prepare project worksheets for all damage which izicludes a detailed sc.ope of work
and cost estimate .
~
Contract No,
DRC-01-C-110
- 12-
01/28/02
. Prepare requests for proposals and bidding doyuments to repair damage
. Prepare all necessary permit applications and procure permits for all work "
~ '
. Prepar~ accounting metqodology and manage all expenses as they occur associated
with~, and State reim~~rsement
.
Provision of:
-~~~
o Portable laundry facilities for emergency workers
o Temporaryhou~ing for disaster workers
o Portable toilets and shower units, related supplies and maintenance
o General (temporary) warehousing and support
o Temporary offices, mobile command centers, accommodations and support
o Emergency generator services with licensed electrician support to specified
facilities .'
o Ice, water and/or fuel delivery and distribution services
.
, Project management serVices as requested for all categories of eligible disaster related
work in,cluding advising of reimbursement opportunities for disaster reimbursement
or funding for losse~ associat,ed with and not associated with the work of the
contractor '
. .
Large project oversight for contractor compliance with ~roject Worksheet Statements
of Work and line item identifications from award to final inspection
Identify required/needed changes to the scope contained in individual Project
Worksheets and assist the GOVERNMENT in negotiating changes with FEMA and
the state
Project scheduling and siaius/progfess reporting
Review all contractor do'cumentation for consistency, compliance and completeness
and require corrections as appropriate before submitting for payment
Individual project final insp~ction reports for reimbursement and project closeout
Assistance with reports for insurance claims for public property
Provide weekly status reports of work accomplished by CONTRACTOR for the first
fifteen (15) weeks following the disaster, then m~nthly reports until completion .
"..,--
.
.
.
.
.
.
.
GRANT-MANAGE1v.1ENT TASKS: (Note: Negotiated prices based on DRC's Federal
contracts that include similar management scopes of work)
. Provide overall program management
. Organize and staff ad hoc steering committee,
. Develop Countywide flow process for determining and signing off on grant/insurance
funding source' .
. Develop process for cost-recovery draw down requests
. Develop fund reconciliation recommendations
. Develop payment tracking system
. Develop and manage program schedule
. Establish project filing systems '
. Develop and maintain a spread-sheet based PW/DSR tracking approach
. Prepare draft correspondenc,~ to State and FEMA for County signature
. Document FEMA grant management procedures for eventual transition to County staff
Contract No. - 13 - 01/28/02
DRC-OI-C-110
...;,
, ~
ELIGIBILITY TASKS:
. Meet with State and FEMA inspectors as appropriatp
. Participate -in site visits with the Federal-State inspeCtion team. .
. Review eligibi'Iity issues and advi~e the County in negotiations with FEMA, as needed
. Provide guidance in the interpretation of codes and regulations in relation to eligible
work ..~ . .
. Recommend possible repair/replacement options for permanent work, including
opportunities fo~ mitigation and coqe upgrades
. Prepare Project Worksheets for small and large projects
. Review FEMA-generated Project Worksheets and recommend whether the County
should concur or non-concur
. .
. Prepare all non-concurrence arguments/documents
. Review disputes and provide recommendations to the County regarding course of action
. Coordinate with Insurance Adjusters on insurance
. Explore opportunities and ~pply as appropriate for 404/406 mitigation funding
. Coordinate where appropriate with consulting engineers
. Prepare correspondence as necessary
. Address issu~s related to inter-agency funding conflicts
~.-
ALLOW ABILITY TASKS:
. Develop Countywide approach to filing and tracking costs
. Review documentation prepared by departments
. Reconcile solid waste invoices to County records
. Assist in capturing and summarizing eligible costs for selected departments .
. Develop lIauclit maps" for each department explaining the audit trail for use by auditors
during close outs . .
ENGAGEN:1ENT MANAGEN:1ENT'TASKS: (Note: Negotiated prices based on DRC's
Federal contracts that include similar management scopes of work.)
. Prepare program management plan
. Prepare Flash Reports
. Attend status meetings
. Prepare invoices and supporting documentation
-.it
OPTIONAL SERVICES:
. Appeal Assistance: In the event the County disagrees with FEMA determinations, assist
the County to strategize and write appeals. .
. Closeout audit assistance: When the County has completed all projects and drawn down
reimbursement for all eligible costs, assist the County with finalizing preparations for
State/FEMA final inspections and audits, and participate in exit conferences with
State/FEMA. ..
. Pre-disaster planning: Assist the County with processes and procedures for
administrative disaster response. in the event of another dis~ster. .
Contract No.
DRC-01-C-II0
-14-
01/28/02
. I.
Exhibit B - Fee Schedule
1. GENERAL.
, .t'
As required by and'H.sted in the RFP, DRC will perform the work and documentation, consisting
offumishing a11laboi-~'materials, and. equipment to accomplish the following types of tasks in the
event of a disaster that results' in an emerg'imcy declaration, at the GOVERNMENT'S direction.
"oJ . .
. Provide land for debris storage (if necessary)
o DRC has in nuinerous operations, 'assisted the Government (our client) in locating
and providing land for use as a temporary debris storage and reduction site. DRC will
also assist the County to locate and provide land for this use should Monroe County
officials determine that it is necessary.
o Given the multitude of effecting factors, any cost for acquisition, lease or rental of
land will be negotiated at time of need, or in advance, ifpossible.
. Management and operation of debris reduction sites to accept, process, reduce,
incinerate, and dispose of disaster ~elated debris .
o As described .in detail within this Agreement, DRC has the knowledge, experience,
and personnel, equipment and overall capability to manage and operate as many sites
as are required to provide for an expedited recovery process for Monroe County.~.-
o . The cost associated with accepting, processing and reducing debris through
incineration, chipping, grinding,and/or compaction, will be $5.81 per cubic yard.
o The cost associated with loading and transportation from the TDSRS to the final
. disposal site will be as follows: .
. 0-15 Miles (One Way Haul): $5.68
. 16-30 Miles: $6.86
. 31-45 Miles: $8,82
. 46-60 Miles: $10.73
c 61-75 Miles: $11.89
. 76-100 Miles: $13.75
. 101.,.115 Miles: $16.80
. 116-130 Miles: $18.91 "
o The cost associated with HmdfiIl disposal fees will be a pass-through cost, with DRC
invoicing the County at'actual cost, without any additional fees.
o Any site preparation, to include but not limited to any site work and materials
necessary to build and m~ntain roads for ingress or egress, or any roads throughout
the site; the construction bf a roofed inspection tower sufficient fC?r a minimum of
three (3) inspectors; any environmental requirements to include but not limited to
wind-born debris control fencing, silt fencing, or water retention berms; the
construction of an area for an office trailer and parking; and any other items necessary
for site operations and management shall be negotiated upon issuance of a notice-to-
proceed. In the event of a projected stonn dIsaster, CONTRACTOR will have .
representatives in th~ GOVERN1v.IENT'S Emergency Operations Center thirty-six
(36) hours prior to projected laildfall, which will be invoiced 'under the appropriate
cost column for project management assistance on the follOWIng pages.
. Clearing and/or removing debris from the public right-or-way, streets and roads
Contract No. - 15 - \' 01/28/02
DRC-OI-C-l10
"lit
. '.
o DRC will accomplish the cutting; tossing and/or pushing of debris from the primary
transportation routes, rights-of-way, easements, streets and roads, as identified by and
directed by the County. Once this task is accomplished, or is sufficiently underway,
the pick::up, and hauling of debris to a de~ignated site will begin, as required.
o Given the 'difficulty, almost"iJIlP<?ssibility~ in quoting a unit price for this type of
operation, the cost ass,?ciated Wth the clearance of debris as stated above, will be
invoiced at the hourly rates attached to ~s section of the Agreement..
o As identified by and directed by the County, 'DRC will accomplish the,..pick-up and
hauling of debris to the designated Temporary Debris Staging and Reduction Sites .
(TDSRS) from public fights-of-way, streets and roads and shall maintain these dehris
work.sites to the appropriate use standards, safety standards, and:regulatory
requirements..' .
o The cost associated with loading and hauling debris from the rights-of-way, streets
and roads to a TDSRS, will be:
· 0.-15 Miles (One-Way): $13.25
. 16-30'.Miles:.."."" $14.82
. As directed, demolition and removal of condemned structures and buildings that pose a
threat to the public safety resulting from the disaster event _.~
o Should an imminent threat to life, safety and health to the general public be present
on private property or publicly owned property, DRC, as identified by and directed by
the County, will accomplish the demolition of structures and the removal and .
relocation of debris to the public rights-of-way. This service shall commence upon
receipt by DRC from the County the completed right of entry forms, hold harmless
agreements, the non-duplication ofbenefits agreements, an address specific task"
order, and the physical marking of each structure by the County. DRC will place all
debris collected through"this process in the public rights-of-way, where the above
scope of services (Debris Removal from Public Rights-of Way) shall commence.
o The cost associa~ed with de~olition and removal of condemned structures and
buildings that pose a threat to the public safety resulting from the disaster. event will
. be invoiced at the hourly rates 'attached to this section of the Agreement.
. Tree trimming, tree topping, tree removat'(to include tree""offprogram when
authorized), stump grinding, grubbing, clearing, hauling and disposal
" "
o As directed by the County, DRC shall trim, cut and/or fell all leaning trees and/or
hanging limbs, as identified by Monroe County officials. Each tree and/or limb shall
then be placed in the right-of-way where the debris resulting from this scope of
services shall "be removed "utilizing the scope of services above (debris removal from
public right-of-way).
o The cost associated with cutting, trimming and felling, will be invoiced at the hourly
rates atta~hed to this section of the Agreement.
o As identified and directed by the County, DRC shall"remove all hazardous stumps, as
identified by the CountY, and haul each stump to a lDSRS. Each stump shall be
inspected by the County and DRC inspectors and documented as to the appropriate
category of size. for invoicing (see next bullet statement for size categories and prices).
DRC shall back-fill each' stump hole with compatible material as determined by the
County and DRC.
.....,
Contract No,
DRC-0.1-C-110.
- 16-
01/28/02
. '.
:
o The cost associated with the removal of hazardous stumps will be invoiced utilizing
the following categories: '
~ ..
\
Up to bu.t less 6 inch diameter -
6 inch diameter and up, but-Ie~s than 12 inches -
12 inch diameter and up, but le~s than 24 inches-
24 inch diameter and up,. but less .than 48 jnches -
Equal to or greater than 48 inch diameter - . "
$ 45.00 per stump
$ 97.00 per stump
$ 196.00 per stump
$ 393.00 per stump
$1,292.00 per stump
, .
o The cost associated with the backfilling of stump holes, will be negotiated at time of
need, per cubic yard for acquiring, hauling and placing clean back-fill material in
holes left by hazardous stumps. ,
o Stump grinding will be accomplished only when and where it is directed and
approved by the County, The industry standard 'for hazardous stumps has been
addressed above. However, should a tree require removal, and the stump have not
been uprooted, and then the standard is to grind the stump even with ground level.
o The cost associated with grinding stumps, will be invoiced at the hourly rates attached
to this section of the Agreement." . '
. Hazardous waste recovery and remediation in flooded environments, including can,Yls.
o DRC will abate all hazardous materials 'and hazardous wastes identified by the
County in accordance with all applicable Federal, State and Local laws, standards and
regulations to include but not limited to 29 CFR 1910.120, 40 CFR 311 and 49 CFR
100-199; Hazardous waste abatement shall be accomplished in accordance with " '
DRC's Debris Management Guide and Environmental ProtectionPlan.
o The cost associated with hazardous materials and hazardous waste abatement, will be
invoiced at the rates attached and entitled "Hazardous Materials Remediation and
Abatement Rates".
. Generator supply, installation, maintenance, fueling and repairs
o DRC will haul, install, service, and remove generators provided by the'county and/or
position and install county owned generat()rs and serVice as required to maintain
maximum efficiency in support of disaster operations.
o The costs associated with.generator supply, installatioIl; maintenance, fueling and
repairs, will be per the enclosed g~nerator pricing sheet.
. .
, .
....,
. Providing all permits and services necessary for the containment, clean-up, removal,
transport, storage, testing, treatment and/or disposal of hazardo'us and industrial
materials waste resulting from a disaster ,
o DRC will provide all permits and services necessary for the containment, clean-up,
removal, transport, storage~ testing, treatment and/or disposal of hazardous and
industrial materials waste resulting from a disaster in 'accordance with all applicable
Federal, State and Local laws, standards and regulations to include but not limited to
29 CFR 1910.120, 40 CFR311 and'49 CFR 100-199; Hazardous waste abatement
shall be accomplished in accordance with DRC's Debris Management Gu;de and
Environmental Protection Plan.
o The cost assoCiated with hazardous materials and hazardous waste abatement, will be
invoiced at the rates attached and entitled "Hazardous Materials Remediation and
Contract No.
DRC-01-C-IIO
- 17-
01/28/02
, ~
Abatement Rates". ' ,
o The cost associated with permitting, will be a pass-through cost with DRC invoicing
the C,ounty at actual cost, without any additional fees. ' '
o The cost..associated ,wi~ transporting and disposal of hazardous materials and wastes,
will be nego.tiatedat time ofn~e4, based of the Government and DRC identifying the
"best determined methpd", as r~,quired by Federal, State and Local laws, standards and
regulations. ' :;.,
. Annual or bi-annual pre-planning for emergencies,
o As stated elsewhere within this Agreement, DRC provides annual training to our
clients consisting of a minimum eight (8) hour course designed to meet the needs of
the client. The course is created utilizing existing FEMA, or other government
agency, training materials so as to emulate the same training received by the Federal
personnel that may respond t6 your emergency. In most cases, the same instructors
who train the Federal employees will. be training 'your employees.
o DRC also: will offer the County eight .(8) hours of pre-planning and plan review to be
held annually, in additio'n to, the eight' hours of training discussed above.
o The cost associated with this serVice shall be inclqded in DRC's overhead. There is
no charge to the County for this service.
'-'-
. Removal of sand from roads, streets and rights-of-way, screening sand and returning
clean sand to the beaches or other designated areas
o DRC will screen all sand, as directed by the County, to remove all debris depositeg
by an emergency. This task includes the pick-up of debris laden sand, .hauling debris
laden sand to the processing screen located on the beach. processing the debris laden
sand through the screen and returning clean sand to the approximate ~)Iiginallocation
on the beach as directed by the County. Debris removed from sand will be picked-up,
hauled and processed utilizing the scope of services located above for Debris
Removal from Public Rights-of-Way.' .
o The cost associated with removal of sand from roads, streets and rights-of-way,
screening sand and returning clean sand to the beaches .or other designated areas, will
be $8.72 per cubic yard of sand picked up and hauled to the screen. This cost
includes pick-up of debris laden sand, hauling to the processing screen located on the
beach, processing the sand through the screen and returning clean sand to the beach
as directed by the County.
...,.
. Emergency satellite telephone 'provision and/or other necessary communication
resource '
o DRC, as stated elsewhere in this Agreement, maintains satellite communications and
radio communications capabilities for both our internal and our clients use, should the
need arise. DRC can proVide temporary satellite telephony capability as well as line-
of-sight communications, to include necessary equipment, satellite time, and/or other
service time, at industry accepted rates, at time of need.
. Recovery and. destruction of dead fish, animals and livestock
o DRC will provide for the recovery and destruction/disposal of dead fish, animals and
livestock as provided for in DRC's Debris Management Plan (a copy of which will be
provided to the County upon award of a contract to DRC I DRC will make a copy
Contract No. - 18 - 01/28/02
DRC-OI-C-IIO
. "
.'
available to the ~ollIity prior to an award should the County request).
o The cost associated with the recovery of dead fish, animals and livestock, will he
invoiced at the hourly rates attached to this section of the Agreement.
o The cost. associated wi~ the destruction/disposal of dead fish, animals and livestock
will be inV'o.iced at the nite of ~2-:43' per pound. .
':::.
. il'.. .
. Containment, recovery, removal, transport, storage, testing,'treatment and/or disposal
of hazardous, toxic, industrial and bio-hazardous materials resulting from: a disaster
o These items have been addressed and combined by.DRC in similar scepes ofwerk
listed abeve.
. General procurement and logistics - from tents to meaIs-ready-to-eat - all emergency
and support items purchased, managed; warepoused and delivered
o DRC will respond to individual requirements for precurement and legistical support
in support ef disasteJ:" relief efforts.
o Due to. the na~e efthe varying requirements it is not feasible to. give unit pricing at
this time. The cests asseciated with general procurement and logistics, will be cest
(supperted by inveices) plus a fair amount to cov.er administrative cests and a
responsib~e prefit. . . .
_.~
. ~
. Provision of portable,wash machines and dryers for disaster workers (if necessary)
o DRC will provide Porta~J~ Laundries .
o The cests asseciated with the provisien ef pertable wash machines and dryers fer ,:
disaster werkers, will be are included en the attached sheet.
. Temporary housing for disaster workers
o DRC will previde Bunkhouses (with and witheut baths) suitable for housing disaster
workers. Sample diagrams fer these units are enclos.ed.
o The costs associated with temporary. housing for disaster workers, are included en the .
attached pricing sheet.
. Portable toilets and shower units - supplies and maintenance
o DRC will provide pertable toilet and shewer units .as per the enclosed diagrams.
o The costs asso'ciated with portable'teilets and shower units - supplies and
- maintenance, are included en the attached pricing sheet.
"tit
. Warehousing provision and support
o DRC will provide wareheusing provision and suppert per individual task orders
issued at the time of the event to suppert all disaster relief requirements.
o Due to the nature of the varying requirements it knat feasible to give unit pricing at
this time. The costs associated with 'general pracurement and logistics, will be ~ost
(supparted by invaices) plus a fair amount to. cover administrative costs and a
responsible' prafit.
. Provision of certified scales at debris sites to monitor trucks weight
o DRC will provide certified scales, capable of weighing large trucks on a continual
basis (small pertable scales will not withstand'this tYpe efusage), at debris sites to
monitor truck weights when required by the Countyand/ or the method of payment is
Contract No, - 19 - . 01/28/02
DRC-OI-C-IIO
. ~
by weight.
o The cost for this service is $10,000.00 per week 'per pertified scale.
.1' . .
. Emergency clearance of roads and rights-of-way
o DRC wilfaccoinplish the cutqng, tossing and/or p~shing of debris from the primary ,
transportation routes, r:ights-of"'!way, ea~ements. streets and roads. as identified by and
directed by the County. Once this task is ac~omplished. or is'.sufficiently underway,
thepick-up, and hauling of debris to a designated site will begin, as required.
o Give~ the difficulty, almost impossibility, in quoting a unit price for this type of
operation, the cost associated with the clearance of debris as stated above, will be
invoiced at the hourly rates attached to this section of the Agreement.
. Temporary offices, accommodations and support systems
o DRC will provide temporary' office, accommodations and support systems per the
enclosed diagrams. .
o The costs associated with temporary offices, accommodations and support systems,
are included on the enclosed pricing Agreement.
. Emergency clinics and support personnel'
o DRC will provide a fully staffed and operational 24/7medical station to provide :t4ll.
outpatient health services except for x-ra.ys for up to 160 patients a day. Services to
be provided under own tentage or in a building if available.
o The costs associated with. emergency clinics and support personnel, will be ,
$1.172,350 per week. This figure is based on surface transportation of equipment and
air transportation of personnel. This rate is also based our estimate on a 10-14 day
personnel rotation period. The initial supply of consumable supplies has been
included as a separate item and replacement supplies would be billed at cost plus 20
percent. The estimate includes a team base camp under tentage or housing if
available. Weekly costs for personnel only is $190,000.
. Mortuary support/recovery- mobilization and management of temporary morgues
(including recovery of floating and displaced c~ffins an'd deceased persons)
o DRC will pickup and transport human remains to receiving facility (temporary or
permanent, to include floating and'displaced coffins. .
o The costs associated with mortuary support/recovery, will be $3,000 per
corpse/coffin.
-.it
. Mobile command center use - substitute government facilities if n~cessary
o DRC will provide, subject to availability, one of our mobile command centers,
information on one of which is contained elsewhere in this Agreement, to temporarily
substitute for government facilities, until more suitable housing, as described above in
temporary offices section; can be established. .
o The cost associated with this service is considered overhead to DRC. There is no
charge for this service.
. Ice and water delivery and distribution and fuel supply
o DRC will deliver ice and water and provide distribution and fuel supply as required to
support disaster recovery operations.
Contract No. - 20 - '01/28/02
DRC-01-C-IIO
, "
o The costs associated with ice and water delivery and distribution and fuel supply, are
inc1u~ed on the enclosed pricing sheets.
.l'
,
. Flood mitigation, including emergency pumping, sand-bagging and levee construction
and repair ,'. , .:..
o DRC will provide flood mitigation operational capabHity to Monroe County utilizing
similar techniques and operational guidelines. as is required when we are tasked to
perform these services under our various contracts with the US Army Cprps of
Engineers. DRC also has the exclusive rights .to utilize the "Flood Fighter" flood.
protection system (see attached brochure) for governments within the United. States.
o The cost associated with flood m,itigation to include sandbagging, set-up of the
"Flood Fighter" system, and levee construction and repair, will be invoiced at the
hourly rates attached to this Agreement.
o The cost associated with rental of the "Flood Fighter" system, will be $300/day per
50 feet of 1.9' high tube.
o The costs associated with sandbag procurement and delivery, will be $1.50 per
sandbag, delivered.. .
o The cost associated with emergency pumping, will be'$190 per hour,
o Any technical project management and/or engineering will be invoiced at the Project
Management fee and/or rate'attached to this Agreement. "...-
. Environmental damage assessment and recommendations for remediation
o DRC has on staff the technical experts to accomplish this scope of service. From,
trained Geologists to Engineers to Remediation Specialists, DRC has the capability
and experience to assist the County and lessen both the recovery time and the cost.
o A1;1y technical project management' and/or engineering will be invoiced at the Project
Management fee and/or rate attached to this Agreement.
. Assist Monroe County in preparation of FEMA and State reports for reimbursement,
including training of Governmenfemployees and review of documentation prior to
submittal, AND;
. Wor~ closely witb the Florida Division of Emergency Management, FEMA, USACE,
FDOT, FDEP, Monroe County and 'other agencies to ensure that debris collection,
debris di~position, and all suppo~.ting data meet each agency's requirements for
reimbursement eligibility, AND;
. Provide disposal ticl{ets, field. inspection and quality control reports and other data
sufficient to provide substantiation for' FEMA and state reimbursement, AND;
. Review and advise on eligibility opportunities for disaster reimbursements or funding
for losses associated with and not associated with the work orthe'contractor
o Training of personnel has been combined and addressed in more detail in an earlier
scope by DRC in this section of the Agreement.
o DRC will assist Monroe CountY in preparation ofFEMA and State reports for
reimbursement, includirig'training of Government employees and review of
documentation prior to submittal.
o DRC will provide docum~ntation through disposal tickets, field inspection, quality
control reports and other data sufficient to provide substantiation for FEMA and state
reimbursement as described in DRC's Debris Management Guide and Quality
Control Manual.
Contract No. - 21 - 01/28/02
DRC-OI-C-II0
'*Ot
o There is no additional charge for this service when it relates to the services provided
by DRC, during disasters and/or emergencies.' During non-disaster activities and for
services 'not provided directly.by DRC any technical project or management and/or
engineer~ng will be invoiced at the Project Management fee and/or rate attached to
this Agreement. During non::'djsa,ster activities any technical program management,
not inclusive of training or pl~ng discussed previou$ly, this service will be
invoiced at the Project Man~gement fee apd/?r rate attached to this Agreement.
. Contractor will be responsible for all roadway damage caused by the contractor during
clean-up operations '
o DRC will be responsible, and has a record of rapid claim settlement, for all roadway
damage caused by the contractor during clean-up operations, that is a direct result of
negligence. Damages caused by normal and necessary debris operations, that are not
a result of negligence, are eligible for reimbursement from Federal and state
reimbursement of the costs for repair.
. Perform other disaster resporise and recovery activities as necessary, and as requested
by the contracting agency
o DRC provides all services related to emergency and disaster response and recovery.
Each of our contracts contains the following clause, which answers this scope: .-
, .-
The GOVERNMENT may at any time, as the need arises, order changes within the
scope of services without invalidating this Agreement. All services related to dis~ter
respons.e and recovery shall be deemed as germane to the intent of the Agreement.
The GOVERNMENT and the CONTRACTOR shall authorize all changes affecting
the project's costs or modifications of the terms or conditions of this Agreement by
means of an official written Contract Change Order that is mutually agreed upon and
signed. All changes must be recorded on a written Contract Change Order before
CONTRACTOR may proceed with the changes to the Services provided.
2. HOURLYRATES
Hourly rates to be applied to Scope of Services as referenced in attached list of services.
Eauipment Description (with Operators) Unit Unit Price
30 Ton or lar.ger Crane Hour $170.00
Stumn Grinder Hour $165.00
50' Bucket Truck Hour $140.00
Track-Hoes - Jolm Deere 690 or eauivalent Hour $125.00
Wheel-Loader 644 or equivalent Hour $120.00
D-6 Dozers or equivalent Hour $120.00
Jolm Deere 544 or eauivalent Hour $110.00
EQuipment Transports Hour $90.00
Service Truck Hour $65.00
Bobcat Loader Hour $60.00
Tractors with box blade Hour $35.00
5-14 Cubic Yard Dump Truck Hour $55.00
15-24 Cubic YardDwnp Truck Hour $65.00
25-34 Cubic Yard Dumn Truck Hour $75.00 .
35-44 Cubic Yard Dump Truck Hour $90.00
"lit
Contract No.
DRC-OI-C-IIO
- 22-
01/28/02
J
45-54 Cubic Yard Dwuo Truck Hour S100.00
55-64 Cubic Yard Dwup Tmck Hour S110.00
65.74 Cubic Yard Dump Truck Hour $.115.00
75+ Cubic Yard Dwup Truck Hour $135.00
Diamond Z or Eauivalent :rub Grinder Hour $550.00
Water Truck (2,000 Gallon)" Hour $97.00
Rubber Tired Backhoe - , Hour S90.00
t~
Motor Grader , Hour $110.00
Personnel Description . Unit Unit Price
Climber with ~ear Hour $95.00
Suoerintendent-with Truck Hour $55.00
Foreman Witil Truck Hour $55.00
ODCrator with Chainsaw Hour $31.00
SwvcY pcrsoIUlel with vehicle Hour $31.00
Traffic Control Personnel Hour $26.00
Inspector with vehicle Hour $34.00
Safety Superintendent Hour $38.75
Laborers , . . Hour $31. 00
'-"-
...,
Contract No.
DRC-OI-C-IIO
- 23-
01/28/02
.-
3. HAZARDOUS MATERIALS AND ABATEMENT PRICING
.1'
'.
"
PERSONNEL
. ~...
PROJECT CLASSIFICATION ~i Per Hour OT
PROJECT COORDINATOR $136.50 $204.75
FIELD HAZ MATERIAL MANAGER $89.05 $133.58
HM CONTAIN AREA MANAGER $89.05 $133.58
FIELD PROJECT SUPERVISOR . . $78.65 S117.98
HM CONTAIN AREA SUPERVISOR S78.65 $117.98
FIELD PROJECT FOREMAN $72.93 S109.40
HM CONTAINMENT AREA FOREMAN $72.93 $109.40
FIELD HM TECHNICIAN $68.25 $102.38
HM CONTAIN AREA TECHNICIAN $68.25 $102.38
HEALTH & SAFETY SPECIALIST $78.65 $117.98
PROJECT ENGINEER . ' $78,65 $117.98
PROJECT GEOLOGIST $78.65 $117.98
CHEMIST $78.65 $117.98 .
REGULATORY MANAGER $89.05 $133.58 .
EQUIPMENT OPERATOR $60.06 $90.()"9 ~
ASBESTOS ABATEMENT SUPERVISOR $54.60 $81.90
ASBESTOS ABATEMENT WORKER '$49.40 $74.10
ASBESTOS INSPECTOR $65.00 $97.50
TRUCK DRIVER $62.92 $94.38
ADMINISTRATIVE ASSISTANT $41.60 $62.40
CLERICAL $31.85 $47.78
VEIDCLESfI'RANSPORTATION
DESCRIPTION ". COST . UNIT
PICKUP mUCK . S101.25 DAY
PICKUP muCK EXTENDED CAB .$114.75 DAY
PICKUP mUCK 4 x 4 $114.75 DAY
PICKUP mUCK 1 TON $155.25 DAY
BOX muCK $162.00 DAY
PASSENGER CAR . $87.75 DAY.
20' RESPONSE TRAILER $405.00 DAY
36' RESPONSE'I'RAll..ER S405.00 . DAY
OFFICE TRAILER $270.00 DAY
FLA TEED TRAll..ER S81.00 DAY
VEIllCLE USE- PICKUPS, VANS, CARS $0.46 . :MILE
VEIllCLE USE- TRAll..ERS, HEAVY mUCKS $0.65 MILE
12' WORK BOAT WfMOTOR S155.25 DAY
12' WORKBOATW/OMOTOR $87.75 DAY
VACUUM muCK 3500 GALLON $1,620.00 DAY
'"lit
PERSONAL PROTECTIVE EQUIPMENT (PPE)
DESCRIPTION COST
Contract No. - 24 -
DRC-OI-C-IIO
UNIT
01/28/02
.~
LEVEL A EMPLOYEE FULLY ENCAPSULATED SUIT, SCBA, 1
SCBA BOTTLE, GLOVES AND BOOTS (DOES NOT INCLUDE $455.00 DAY'
SUIT, GLOVE OR BOOT REPLA --- -
LEVEL B EMPLO~E PROTECTIVE COVERALL, SCBA OR
AJRLlNE RESPIRATOR.. GLOVES, BOOT~, AND HARD HATS $227.50 DAY
(DOES NOT INCLUDE COVERALL OR GLOVE REPLACE.)
LEVEL C EMPLOYEE PROTECTIVE COVERALL, HALF OR FULL
FACE RESPIRATOR, CAR1RIDGES, GLOVES,'BOOTS, AND $110.50 DAY
HARD HATS (DOES NOT INCLUDE COVERALL, CARTRID~E, OR
GLOVE REPLACEJ.YJ..Ci'li )
SCBA BOTTLES REFilL- AFTER TIIE FIRST INCLUDED IN $22.10 EACH
LEVEL A & B CHARGE ABOVE
CASCADE AIR SYSTEM PER EMPLOYEE $97.50 DAY
AIR FILTRATION PANAL $188.50 DAY
AJRLINE RESPIRATOR EACH INCLUDES 150 FEET OF AIRLINE $83.20 DAY
RESPIRATOR AIRLINE 50' SECTION . $16.90 EACH
RESPIRATOR CARTRIDGES $32.50 PAIR
LEVEL A SUIT- KAPPLER RESPONDER OR EQUAL $812.50 EACH
LEVEL B SUIT- KAPPLER RESPONDER OR EQUAL $500.50 EACH
TYVEK $6.50 EACH
PROSHIELD . $10AO EACH
SARANEX $19.50 EACH
ACID SUIT $117~00 EACH ,- .,
RAIN SUIT $39.00 EACH
NEOPRENE GLOVES $15.60 PAIR
NITRILE GLOVES $18.20 PAIR "
SIL VERSHIELD GLOVES $33.80 PAIR
PVC GLOVES $10.40 PAIR
COTTON OR LATEX GLOVES $2.60 PAIR
LEATIIER WORK GLOVES $15.60 PAIR
PVC BOOTS (HAZMAX) $24.70 PAIR
BOOT COVERS $9.10 PAIR
HEARING PROTECTION . ' $2.60 PAIR
HIGH HAZARD PERSONNEL DECONTAMINATION $422.50 DAY
LOW HAZARD PERSONNEL DECONTAMINATION $227.50 DAY
PORTABLE EYEWASH STATION ". $45.50 DAY
FIRST AID STATION $26.00 DAY
PERSONNEL RETRIEVAL SYSTEM $370.50 DAY
PERSONNEL RETRIEVAL HARNESS $80.60 DAY
MONITOlliNG~~LmGEQUWMENT
I DESCRIPTION ,COST UNIT
COMBUSTIBLE GAS INDICATOR $84.50 DAY
TOXIC GAS DETECTOR $78.00 DAY
PHOTOIONIZATION DETECTOR $130.00 DAY
HAZCAT KIT $585.00 DAY
DETECTOR TUBES $65.00 TEN PACK
PH PAPER $13.00 PACK
SPILL CLASSIFIER $6.50 STRIP
PERSONNEL AIR SAMPLING PUMP $52.00 DAY
ASBESTOS BULK SAMPLE .. $32.50 EACH'
: ..
" ..
~
:
IHAND AUGER STAINLESS STEEL
. $45.501 DAY
REA VY EQUIPMENT
, .'
.:. , DESCRIPTION~'.. COST UNIT
MECHANIZED BROOM '~;.'" $58.50 HOUR
BACKHOE. (35.00IHOUR AFTER 8 HOURS) ~ $552.50 DAY
"
BACKHOE EXTENDAHOE (40.00IHOUR AFfER 8 HOURS) . $617.50 DAY
TRACKHOE 490 OR EQUIV ALENf (80.00IHOUR AFTER 8 HRS) $1,092.00 DAY
BULLDOZER D4 OR EQUIV ALENf (70.00IHOUR AFTER 8 HRS. $975.00 DAY
12 TON LOWBOY (IS.OOIHOUR AFTER 8 HOURS) $110.50 DAY
50 TON LOWBOY (30.00/HOUR AFTER 8 HOURS) $416.00 ' DAY
SKID STEER (BOBCAT) (35.00IHOUR AFTER 8 HOURS) $344.50 DAY
DUMPTRUCK $123.50 HOUR
RECOVERY EQUIPMENT
,DESCRIPTION COST' UNIT
HAND OPERATED TRANSFER PUMP $84.50 DAY
1" DIAPHRAGM PUMP $130.00 DAY
2" DIAPHRAGM PUMP $175.50 DAY ~.,
2" DIAPHRAGM PUMP S. S. $247.00 DAY
3" DIAPHRAGM PUM:r $227.50 DAY
I" SUCTION OR DISCHARGE HOSE $58.50 DAY
2" SUCTION OR DISCHARGE HOSE . $78.00 DAY
3" SUCTION OR DISCHARGE HOSE $123.50 DAY
2" CHEMICAL SUCTION OR DISCHARGE HOSE . $227.50 DAY
3" CHEMICAL SUCTION OR DISCHARGE HOSE $487.50 DAY
SMALL COMPRESSOR $78.00 DAY
185 CFM COMPRESSOR $156.00 DAY
AIRHOSESECTON " $26.00 DAY
~CELLANEOUSEQUIPMENT
DESCRIPTION COST UNIT
PORTABLELIGHT STAND $78.00 DAY
4000-5000 WAIT GENERATOR $91.00 DAY
ELECTRICAL CORD SECTION (50') $10.40 DAY
SPIKE BAR $6.50 DAY
AIRLESS SPRAYER $97.50 DAY
PRESSURE WASHER $84.50 DAY
WATER HOSE SECTION (GARDEN) $19.50 EACH
CUTI'ING TORCH $45.50 DAY
WIRE WELDER $84.50 DAY
AIR BLOWER $32.50 DAY
HEPA VAC $78.00 DAY
BARREL CART $19.50 DAY
WHEELBARROW $10.40 DAY
OIL DRY SPREADER $19.50 DAY
TRAFFIC CONTROL VESTS, CONESS, FLAGS, BARRELS, ETC. $110.50 DAY
....,
Contract No.
DRC-OI-C-IIO
- 26-
01/28/02
DRILL WITH BITS
GROUNDING CABLE AND ROD
CIRCULAR SAW
HAND TOOLS PERe.MPLOYEE SHOVELS, SCOOPS, BROOMS,
RAKES, HOES. ETC. '~"'" ~.
TOOL KIT HAMMERS, PLIERS, SCREWDRIVERS, ETC.
WRENCH KIT BUNG WRENCH, SPEED WRENCH, PIPE WRENCH,
SOCKETS. CHANNEL LOCKS . . ~. .
STEP LADDERS
EXTENSION LADDERS.
PHOTOGRAPHIC EQUIPMENT
PORTA JOHN"
FLASHLIGHTS
HANDHELD RADIOS '
DECONTAMINATION CHARGE FOR ALL VElllCLES AND
EOUIPMENT
$23.40
$52.00
$26.00
$31.85
$58.50
. $71.50
$15.60
$32.50
$36.40
$19.50
$2.60
$104.00
Quoted at time of
need.
.MATERIALSIDISPOSABLES'
DAY
DAY
DAY
DAY
DAY
DAY
DAY
DAY
DAY
DAY
EACH
DAY
I . DESCRIPTION I COST UNIT
'5" X 10' ABSORBENT BOOM- PETROLEUM I $62.40 EACH
8" X 10' ABSORBENT BOOM- PETROLEUM $109.20 EACH '-'
3" X 12' ABSORBENT BOOM- UNIVERSAL $39.00 EACH
ABSORBENT PADS BUNDLE- PETROLEUM $114.40 EACH
ABSORBENT PADS BUNDLE-UNIVERSAL $156.00 EACH
ABSORBENT CLAY BAG $12.35 EACH
OIL DRY $7.80 EACH
PEAT MOSS $13.00 EACH
VERMICULITE $20.80 EACH
SODA ASH BAG $11.70 EACH
4 MlL 20 X 100 POL YErnYLENE $52.00 EACH
6 MlL 20 X 100 POLYETHYLENE '. $71.50 ROLL
6 MlL BAGS $1.30 EACH
DUCfTAPE $8.45 ROLL
55-GALLON DRUMS $58.50 . EACH
55-GALLON DRUM LINERS 10 MlL $45.50 EACH
FlBER DRUMS $36.40 EACH
3D-GALLON OVERPACK ; $123.50 EACH
95-GALLON POLY OVERPACK $286.00 EACH
DOT HAZARDOUS WASTE LABELS $2.60 EACH
FIRE EXTINGUISHER. . $52.00 EACH
CAUTION/HAZARD TAPE $39.00 EACH
RESPIRATOR WIPES $2.60 EACH
KAPPLER TAPE . $58.50 ROLL
FREON RECOVERY
~
. DESCRIPTION COST UNIT
RcfrigcmlorslF'rcczcrs/Window AirConditionin~ Unit Each $170.00
.' Quoted at time of
Industrial Air Conditioning Unit.
, need
Contract No.
DRC-OI-C-II0
- 27-
01/28/02
. 4. TECHNICAL DISASTER RECOVERY ASSISTANCE
ITEM I: PRO,GRAM MANAGEMENT ASSISTANCE
SEE NOTE (1) . \...
1. PUBLIC ASSISTANCE PROGRAM
0::,.' ,
a. Damage Survey Report (DSR) oi'Proiect Worksheet (PW)
i. Official DSR/PW requests - Assist GOVERNMENT personnel i~ the following:
a) Identification of expenditures eligible for reimbursement
b) Submission of official "request for DSR inspection"
n. Local government t:epresentation on DSRlPW team - Train and assist
GOVERNMENT personnel to accomplish the following:
a) Identification of eligible items for reimbursement
b) Review ofDSRlPW for accurate scope of work
c) Review ofPSR/PW for accurate unit costs
,m. Recovery process documentation - Assist GOVERN1v.fENT personnel in the
following:
. a) Creation of recovery process documentation plan
b) , Maintenance' of documentation of recovery process
lV. Force account labor vs. contract labor
a) Recommendations to government officials on need to contract or ufilize
force account labor '
v. Recovery process oversight '
a) Recommendation to government officials on need to contract for project
management for projects requirmg intense oversight
b) DSR/PW tr~cking thr.ough State and F~deral process
c) Written and oral status reports to government officials
b. Documentation Support
i. Review of records sys~em for applicability to Federal and State requirements
ii. Orientation and training ofDepartment/Division Heads on requirements for
quality and quantity of required documentation .
111. Assist in selection of "Clerk of Records" anc:l provide detailed training for
documentation
_ iv. Review documentation for accuracy and quantity
v. Assist in preparation of claim 'documentation
c. Consultation and negotiation ,services,
i. Recommendations to government officials on plans of action
ii. ProvicJc guidance to government officials on issues involving Federal and State
reimbursement . . '
Ill. Assist GOVERNMENT officials in negotiations with Federal and State officials
d. Other representations as may be requested / required '
"
NOTE (1): This is the concept of complete recovery management support where CONTRACTOR would assist an
applicant on all aspec.ts of the recovery process. CONTRACTOR personnel cannot assume the Sovereign Duties of
the GOVERNMEf.lT officials; therefore these services shall be in the form of guidance and consultation.
All costs associated with this servicedurinf! disaster activations are included as DRC overhead. During non-disaster
operations, the following Project Management Assistance Fees / Rates will apply.
Contract No.
DRC-OI-C-IIO
- 28-
01/28/02
, .'.
ITEM II: PROJECT MANAGEl\1ENT ASSISTANCE
SEE NOTE (2j..
1. Define ancI/or-review project scope of work
2. Assist governmenf'body in writing"fr,equest for proposals"
3. Review proposals/bids', '~;',
4. Provide recommendations for award of contract ,
5. Define and/or review contract items
6 Ensure quality work through inspections and management technique
a) Oversee project for compliance with scope Qfwork
b) Design methods to maintain documentation to verify consistency with scope of work and
FEMA eligibility
c) Support the requests for payment to ensure compliance with contract terms
d) Develop progress reports for government officials
e) Verify completion of scope of work task items for contract close-out
f) Produce final inspection report for use in close-out audit for reimbursement by FEMA
7. Examples of projects .
a) Debris removal and disposal
b) Demolition and disposal of public and/or private property
c) Construction of emergency protective measures
i) Berms
ii) Dikes
iii) Levees
iv) Dams
d) Force account labor and/or contract projects
e) Reconstruction and/or repair of
i) Airports and facilities
ii) Water, waste water and industrial waste treatment plants
iii) Hospitals, schools and office buildings
iv) Power Plants "
v) Highway and rll;ilway tuimels
vi) Pumping stations
vii) Incinerators and/or composters
viii) Waterfront and/or marine terminal facilities
ix} Industrial buildings, warehouses, garages, hangars and comparable structures .
x) Highway and railway bridges
xi) Roads and streets .
xii) Conventional levees, flood walls and retaining walls
xiii) Small dams
xiv) Storm sewers and drains
xv) Sanitary sewers
xvi) Water distribution lines'
xvii) Irrigation works
..-" -
'V
NOTE (2): This is the concept of complete project management support where DRG, Inc. ,would represent an
applicant in all aspects of a particul(lr project, 'where DRG, Inc. is not the contractor physically perfbrming the
service, to include management offorce account labor, contract and contractor.
Contract No..
DRC-OI-C-IIO
- 29-
01/28/02
DRC. Inc. will provide Project Management Assistance as defined in the above scope during non-disaster operations
at the following costs:
Job Title Unit Rate
Vice President I Proicct Director I Principal Hourly $150.00
Senior Proiect Manager " '-,. Hourly. $120.00
, ,
Project Manager \r' Hourlv $95.00
Field Coordinator ~ Houdv $75.00
Field Inspector Hourlv $65.00
Proiect Administrator Hourly $55.00
,:
Teleconferencing shall be invoiccd at a minimum onc (1) hour and subsequent hours.
As-Nccdcd-On-Sight-Consultation shall be billed at a minimum 4 hours for a single twenty-four (24) hour trip to the
GOVERNMENT.
Temporary-Full-Time-On-Sight-Consultation requiring an overnight stay. where DRC personnel are unavailable for
deployment to other DRC clients, will be billed at a rate of a minimum of eight (8) hours per day. Should'the
GOVERNMENT determine that Saturday'~ or Sunday's be considered a "day-off' and the following Monday is a
"work-day", DRC personnel will not be.billed at the hourly rate for that day, but will bill for out-of-pocket costs (see
below). Should the GOVERNlvffiNT determine that Saturday and Sunday are both a CCday-off' and the folloWing
Monday is a ccwork-day", then DRC shall invoice for personnel at four (4) hours total for both days, per person, as
stand-by time over these days.
.-'-
All Out-of-pocket costs shall be invoiced to the GOVERNMENT at actual cost Out-of-pocket costs incl~de. but are
not limited to: lodging, rental vehicle, airfare, per-diem and/or actual subsistence dependant upon person, normal
office supplies as required, etc.
During disaster operations. DRC will invoice the GOVERNMENT a Fee for Project Management Assistance by a
fixed fee based on projected project cost, which will be applied at time of need, based on the size, cost and
complexity ofthe project .
-.;r
Contract No.
DRC-OI-C-IIO
- 30-
01/28/02
.,
5. PACKAGED ICE
..
Packag:~ Ice, delivered
, ,
Cubed or "turbo" ice in 5 to 40 poundseaIed
plastic bags. Ordered m 40,000 pound
Unloading by client, Up to 2 hours free time
for unloading included in price
Ullloading/Ttansloading at Delivery Site
5 truck load (200,000 pounds) per day for 7
days (minimum order applies to each
specified delivery location/site
.'
Daily Cold Storage (40' Container
Rental)
Minimum 7 Day Rental Period
Contract No.
DRC-OI-C-110
- 31 -
.,
Pound
Pound
Each
$0.40
$0.06
$574.75
01/28/02
~.-
....,
6. BOTTLED WATER
.\
," . Bottle~..Drinlting Watcr Delivered
'$ ,
(I .
1.5 liter to 2.5 gallon PET contabiers. Palletized.. Must be Liter $0.66
ordered in increments of 18,000 liters ((+ or -) 10 % variation in
Quantity appliers. Unloaded by Client Up to t2 hours free time
for unloading included in price
UnloadinglTransloading at Delivery Site
10 Truckload (180,000 liters) per day fqr 7 days (minimum Liter $0.06
order) applies to each specified delivery location/site
Daily Dry Storagc (40' Container Rental)
Minimum 7 Day Rental Period Each
$137.50
Contract No.
DRC-OI-C-IIO
- 32-
01/28/02
~.."
-.;r
7. GENERATOR PRICING
.\~.
TransportlHaul Own.er Generators
. .."... .~ ....
One Way Distarice up to 25 mile Radius, excludes fuel
.~4"',
Each
Each
Each
Each
Each
Up to 30 KW size
31 KWto 75 KW sizc
76 KW to 250 KW sizc
251 KW to 500 KW size
501 KWto 1 MW size
$525.25
$577.50
$629.75
$682.00
$787.88
One Way Dist:mce up to 50 mile Radius, excludes fuel
Up to 30 KW size
31 KWto 75 KW siZc
76 KW to 250 KW sizc
251 KW to 500 KW size
501 KW to 1 MW size
Each
Each'
Each
Each
Each
$1,150.50
$1,155.00
$1,260.88
$1,365.38
$1,575.75
One Way Distance up to 75 mile Radius, excludes fuel
Up to 30 KW size
31 KWto 75 KW size
76 KW to 250 KW size
251 KW to 500 KW sizc
'501 KW to 1 MW size
Each
Each
Each
Each
Each
$1,575.75
$1,733.88
$1,890.63
$2,048.75
$2,363.63
One Way Distance up to 100 mile Radius; excludes fuel
Up to 30 KW size
31 KWto 75 KW size
76 KW to 250 KW size
251 KW to 500 KW size
501 KWto 1 MW size
Each
Each
Each
Each
Each
$2;101.00
$2,311.38
$2,521.75
$2,732.13
$3,152.88
One Way Distance Greater than 100 mile radius, excludes fucI, per mile
Up to 30 KW size Mile'$21.01. '
31 KW to 75 KW size Mile $23.11
76 KW to 250 KW size' Mile $25.22
251 KW to 500 KW size Mile $27.32
501 KW to 1 MW size Milc $31.53
Install Owner Generators
Up to 10 KW sizc .
11 KWto 30 KW sizc
31 KWto 75 KW size
76 KW to 100 KW sizc
101 KW to 250 KW size
251 KW to 500 KW size
501 to 1 MW size
Contract No.
DRC-OI-C-110
Each
Each
Each
Each
Each
Each
Each
- 33-
.$2,128.50
$2,393.88
$2,600.13
$2,897.13
$4,881.25
$11,479.88
$20,114.88
01/28/02
......'-
'"lit
Relocatc/Rccoycr Owner Generators (per removal price)
Up to 30 KW size
31 KWto 75 KW size
51 KW to 75 KW size
76 KW to 250 KW size
251 KW to 500 KW size
501 KWto 1MWsize
Each
Each
Each
Each
Each
. Each
$525.25
$577.50
$605.00 .
$629.75
$682.00
$787.88
Site Asscssmcnt (will be billcd actual time, in whole hour increments, for each location
whcre gcncmtor(s) installcd, in addition to installation prices(s))
MobiIizc!DemobiIize Generator mission personnel to GOVERNMENT
(In addition to othcr prices/rates listcd)
Mobilization Per Person
Demobilization .Per Person
$1,375.00 -
$1,375.00
Contr~lctor Provided Generators
Rates quoted arc for the high end of thc rangc. Pricing for generators within thc
range will be invoiced at a lowcr cost'
Contract No.
DRC-01-C-110
Contract No.
DRC-01-C-II0
.-'-
Size Rnnge Daily Weekly Monthly -.;r
0-30 KW $213.13 . $639.38 $1,918.13
31-75 KW $319.00 $958.38 $2,876.50
76- 250 KW $618.75 $1,849.38 $5,548.13
251-500KW' $1,189.38 $3,973.75 $10,676.88
501 KW -lMW $2,062.50 $6,187.50 $18,562.50
- 34-
. 12x24 Slcepcr
12x24 Office
12x24 Gallcy
12x24 Recreation Room
12x32 Galley
- 35-
$3,093.75
$3,093.75
$3,918.75
$3,093.75
, $4,125.00
01/28/02
. 01/28/02
"1 '" Q I""