Item C15
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 17. 2003
Division:
Public Works
Bulk Item: Yes --X- No
Department: Facilities Maintenance
AGENDA ITEM WORDING: Approval to award bid and accept Alternate "A" and Alternate "B" of
the bid proposal and issue a purchase order for $91,900.00 to Weathertrol Maintenance Corporation for
"Refrigeration Replacement" at the Monroe County Detention Center.
ITEM BACKGROUND: Two bids were received and opened on August 21, 2003 for Refrigeration
Replacement at the Monroe County Detention Center. Weathertrol Maintenance Corporation was the
lowest responsive, responsible bidder.
PREVIOUS RELEVANT BOCC ACTION: Funding was approved in the FY2003 adopted budget
to replace this equipment which is corroding and beyond economical repair. On March 19, 2003, the
BOCC rejected all previous bids and granted approval to re-advertise for bids.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval as stated above
TOTAL COST: $91.900.00
COST TO COUNTY: same
BUDGETED: Yes --X- No
Account #20505-530640
SOURCE OF FUNDS: ad valorem
REVENUE PRODUCING: Yes
No-L. AMOUNTPERMONTH_ Year
APPROVED1JY: County Atty. _ OMBIPurchasing_
Risk Management _
DIVISION DIRECTOR APPROVAL:
~~
Dent Pierce, Director of Public Works ?/Z1/0,J
DOCUMENTATION:
Included x
To Follow_
Not Required_
DISPOSITION:
AGENDA ITEM # c:::./~
Revised 1/03
I-
Z
w
~
CL.
'<
Q..Wf-1-
~UlU<
~1t~8
UOU)N
~~Z~
CL.ZO~
~tii~V)
W<:5::>
~O~~
t-CL. '<
<:>~..
~A- ~
V) '<
I-f Q
~ Z
=E w
~ ~
CL.
~
Z
W
U
Z
o
t=
z
~
W
=E Q 0
'< ~ ~
8 z~
~ ::>...J
~ Ou..
U '
wI-
oV)
~~
~~
I-Q
Z,<
~O
<CL.
Ww
u~
'<w
...J...J
A-...J
~o
ZU
o~
t=~
'<
CL.
W
~
I-f
CL.
u..
W
CL.
W
~
t=
<co "'C <
:!2~~:o~
~gg~g
VI L. L. ~ L.
.oa~~.o~
+-.:t: +-
lOa 10
o I 181
C!ooOdo
o . 0 ~ 0
~80g~,g
co,..... ,0, (Y) co,
NCO~N
-4A-~-4A--4A--4:A-
W
U
I-f
CL.
A-
...J
'<
I-
~
o
Z
o
m
Q
t:
a-e
10
V)
W
>-
!z
w
o
Z
o
A-
ID
CL.
a.:
CL.
o
U
...=
Z
I-f
<
=E
...J
o
~
CL.
w
:I:
I-
'<
W
3:
a-e
10
V)
W
>-
~
L. -.:
o 0
3=;:
u b
=.r.
..o+-
~ ~
13=
~ '
o III
+- III
I/) 0
..0 a:
0:>
en_
, Q)
~.e
'- 0
~ct.
0"
C
0"10
.~ gJ
o '-
.r. 0"1
u...2
L. 0
::J C
o.....r.
, u
gJ~
L. 0"1
~:E
.~ en
:> III
III -
o 5
L E
8 .~
I/)
",
C III
o ._
>-L.
L. L.
L. 0
Q):r
.r."
u"
1ii~
C
L. ..
I.U+-
C
o Q)
.!!! gJ
-l L.
0....
+:. u
5=
gJ-g
L.o....
0.... Q)
Q).r.
Q)+-
+- .....
+- 0
.~ b
0..0
U E
" Q)
ai~
"'C
~
VI
V) '>
w f
I-f ~
~ VI
o ::J
...J L.
o 0
z~
:I:~
~-o
I-"'C
~<
Z ~
1-f-8'
Q ~
...J -
I-f ~
::> 0
co..2
V) u
Z~E
W 0 L.
:Ec.:;!.
w:!2"'C
I-f "'C .0'-
V)iC
Q)
.r.
+-
+-
III
C
'&
o
" .
Q)]
..x ._
u.....
~.u
u X.
~ :
..0 .E
Q) +-
>"
o C
.r. 0
~~
o 0
..0"
o Q)
".r.
Q) +-
1ii >-
= ..0
III"
b ~
-g 'Q)
'- ~
..0 L.
a ~
+- Q)
~ :it
+- Q)
" >
C 0
o-g
~"
.- Q)
51ii
c..=
o III
" "
:.a:.a
" =
'0 < L.
III . 0
.....111111
o ~'>
~+= b
o .!!! c..
u - ::J
+-L.I/)
u 0 0"1
Q)" C
~ ~.~
u,,-5
" Q) L.
C" ::J
o 50....
Q)c..::':'
::J III t..
L. ::J L.
+- I/) Q)
o .J:
III~U
.;;; " +-
:E~~
+- u L.
+- '> w
~ a g
+-U:.:i
~-8 ..
+= '- >-
L. L. en
Q) ...2 ":u lL. Q)
>-..... 5
..g 0 c..
- Q) 0
L.+-
Q) 0 "
.J: +- ._
1-I1/)en
~
MEMORANDUM
DATE:
AUGUST 25, 2003
TO:
FROM:
RE:
DENT PIERCE, PUBLIC WORKS DIVISION DIRECTOR . (L.
BOB STONE, MIDDLE KEY OPERATIONS DIRECTORV /'
BIDS FOR "REFRIGERATION REPLACEMENT" AT MONROE
COUNTY DETENTION CENTER
Two bids were received and opened for the project "Refrigeration
Replacement" at Monroe County Detention Center on August 21,
2003. Siemens Building Technologies provided a base bid of
$135,060.00 and Weathertrol Maintenance Corporation's base bid is
$87,900.00.
After reviewing the bids received, it is recommended to award the bid to
Weathertrol Maintenance Corporation along with accepting Add
Alternate "A" (stainless steel condenser cabinet) and Deduct Alternate
"B" (aluminum fins and copper tubes in lieu of copper fins and copper
tubes). This brings the total bid award amount to $91,900.00. The
budgeted amount for this project is $95,000.00.
If th.ere are any questions or more information is desired, please do not
hesitate to contact this office.
oJt. f~
~~