Item C21
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 17.2003
Division:
Public Works
Bulk Item: Y es ~ No
Department: Engineering
AGENDA ITEM WORDING: Approval to waive the bid process and enter into an agreement with
Marathon Electric Sign & Light, Inc., a vendor who has performed work for the County previously, to
provide and install 9 replacement street lights and aluminum poles for a total amount of $30,600.00,
due to an emergency safety situation.
ITEM BACKGROUND: Monroe County has an agreement with FDOT dated February 19, 2003 to
maintain street lights on US 1 throughout the Keys, excluding Marathon, Islamorada, and Key West,
for compensation. Said agreement states in Item Lb. "... providing.. . replacement of any component
parts of the Facilities (including the poles and any and all other component parts installed as part of the
Facilities).. ..". The FDOT recently notified the County that nine poles were missing at MM 106 and
must replaced as soon as possible for safety reasons. Marathon Electric Sign & Light, Inc. was
contacted and submitted a proposal to provide and install replacement street lights and aluminum poles
at a price of $3,400.00 per pole.
PREVIOUS RELEVANT BOCC ACTION: The BOCC approved a Joint Project Agreement,
Highway Lighting, with the FDOT on January 30, 1991, amended August 15, 1995, September 20,
2000, and February 19,2003
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS:
Approval as stated above.
TOTAL COST:
$30.600.00
BUDGETED: Yes..x No
COST TO COUNTY:
$30,600.00
SOURCE OF FUNDS: Local Option Gas Tax
REVENUE PRODUCING: Yes
No
AMOUNTPERMONTH_ Year
DIVISION DIRECTOR APPROVAL:
APPROVED BY: County Ah OMB/Purchasing _ Risk Management
ITEM PREPARED BY: ~ i' d-fl( ft;. ~S~/ o~~r03
I'D~tyEngineer
~ -e--t---r. .-.e
Dent Pierce
~
DOCUMENTATION:
Included X
To Follow_
Not Required_
DISPOSITION:
AGENDA ITEM # ~-A//
Revised 1/03
!'"rom: Randall Mearns To: CLARK
Date: 8/27/03 Time: 4:48:58 PM
Page 1 of 1
MARATHON ELECTRIC
SIGN f:I LIGHT, INC.
10690 AVIATION BOULEVARD MARATHON, FLORIDA 33050
(305) 743-5805 FAX (305) 743-0922
PROPOSAL
SUBMITTI::D TO: M.C.P.W.
ADDRESS:
CITY,STATE,ZIP: KEY WEST, FL 33040
ATTENTION: CLARK BRIGGS
PHONI::: 292-45S0 DATE 08-27-03
FAX: 295-4321 PROPOSAL #:
JOB NAME: REPLACE STREET LIGHTS
JOB LOCATION: MM 106
=======================================================================================
WE HEREBY SUBMIT SPECIFICATIONS AND ESTIMATES FOR
1: PROVIDE AND INSTALL REPLACEMENT STREET LIGHT AND ALUMINUM POLE.
2: NOTE: PRICE INCLUDES FREIGHT.
3:
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PRICE:
$3,400.00
PERMIT ESTIMATE: N/A
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TERMS AND CONDITIONS
PAYMENT TERMS: NET 30 DAYS AFTER COMPLETION.
PRICE DOES NOT INCUJDE PERMIT FEES OR COSTS. INCLUDING STAFF TIME TO OBTAIN THEM.
PRICE INCLUDES ONL Y THAT WffiK WHICH IS SPECIFICALL Y LISTED, CHANGES OR AI.. TERATIONS WILL I!\CUR ADDITIONAL COSTS.
I\LL SIGNS PROVIDED BY OTHERS SHllLL BE COMPLETE!\ND IN WORKI~JG ORDER.
ALL AAIWORI< FOR ~ICN~ f"ROVIDED BY U~ ~HAlL BE Af>f"ROVED IN WRITINC f"RIOR TO CON~mUCTION, CHANCE~ MADE AFTER INITIAL Ar>f"ROVAL WILL
RCGUL T IN ADDITIONAL CIIARGCS.
All r.HARGFR ARF 01 IF IN Ar.rX1ROANr.F WITH THF TFRMR IIRTFO AR(WF. IN THF FVFNT IT RFr.(lMFR NFCFRRARY TO PI Ar.F THF Ar.r.OI JNT WITH AN AGFNr.y OR
ATTORNEY FOR COLLECTION, I (WE) AGREE TO PAY ALL COSTS OF COLLECTION, INCU.lDING ATTORNEY'S FEES AND HEREBY WAIVE OUR PRIVLEDGE OF BEING
SUED IN THE COUNTY OF OUR RESIDENCE AND AGREE THAT SUIT MAY BE BROUGHT IN MONROE COUNTY, FLORIDA
=======================================================================================================
ACCEPTANCE OF PROPOSAL
THE ABOVE PRICES, SPECIFICATIONS, TERMS, AND CONDITIONS ARE SATISFACTORY AND ARE HEREBY ACCEPTED,
YOU ARE AUTHORIZED TO DO THE WORK STATED, PAYMENT WILL BE MADE IN ACCORDANCE WITH TERMS STATED ABOVE.
DATE OF ACCEPTANCE
~ICNATURE
PRINTED NAME AND TITLE
WKS/prop-01 Revised 01-10-01