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Item C23 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: September 17.2003 Division: Management Services Bulk Item: Yes ~ No Department: Administrative Services/RiskManagement AGENDA ITEM WORDING Approval to accept proposal from VFIS of Florida to provide Portable Equipment and Emergency Vehicle Physical Damage Insurance at a premium of $49,211 to be paid in four quarterly payments. ITEM BACKGROUND: This insurance provides coverage for physical damage to scheduled Emergency vehicles and blanket coverage for lost or damaged portable equipment. Vehicle deductible is $500. Portable equipment deductible is $100. Coverage was bid out with VFIS being the only bidder. PREVIOUS REVELANT BOCC ACTION: Approved renewal of coverage with VFIS in 2002. Premium for 10/1/02 was $43,532. CONTRACT/AGREEMENT CHANGES: This represents a 12% increase over the 2002/2003 premium. The total increase is $5,679. The new policy dates are 10/1/03-9/30/04. STAFF RECOMMENDATIONS: Approval. TOTAL COST: $49.211 BUDGETED: Yes -K- No COST TO COUNTY: $49.211 SOURCE OF FUNDS: Primarily Ad Valorem REVENUE PRODUCING: Yes No....x AMOUNT PER MONTH_ Year APPROVED BY: County Atty_ OMBlPurchasing _ Risk Management _ 1 ~:;;:jJ1c-4 0;3 tL,-J~~ . SHEILA A. BARKER DIVISION DIRECTOR APPROVAL: DOCUMENTATION: Included -X- To Follow Not Required _ DISPOSITION: AGENDA ITEM # ~ Revised 2/27/01 J. J An Insurance Proposal Prepared For The Monroe County Board Of County Commissioners Presented By: VFIS Of Florida One S. Ocean Blvd., Suite 310 Boca Raton, FL 33432 (800) 995-8554 Prepared By: VFIS Of York 183 Leader Heights Road York, PA 17405 (800) 233-1957 Date: August 15, 2003 This proposal is valid for 90 days @ GENERAL INFORMATION First Named Insured: The Monroe County Board Of County Commissioners Extended Named Insured(s): Limitation Named Insured(s): Stock Island Volunteer Fire Department, Inc Big Coppitt Volunteer Fire Department, Inc Tavenier Volunteer Fire Department & Ambulance Corps., Inc Big Pine Volunteer Fire Department, Inc Layton Volunteer Fire Department, Inc Sugarloaf Key Volunteer Fire Department, Inc Key Largo Volunteer Ambulance Corps., Inc Conch Key Volunteer Fire Department & Rescue Squad, Inc Mailing Address: 1100 Simonton Street Key West, FL 33040 Contact: Phone Number: Applicant Number: COl239 This proposal is prepared from information supplied to VFIS on the factfinder submitted by the insurance representative who requested the proposal. Your insurance representative requested the enclosed coverage limits and options. This proposal is not a policy, nor is it intended as such. Actual coverage is provided only by the policy. Please remember that your loss exposures change over time. It is necessary to keep your insurance representative informed about changes so your policies can be revised. We strongly recommend regular and frequent reviews of your operations and coverages with your insurance representati ve. Page 1 RISK CONTROL SERVICES As a valuable service to you. we provide loss control recommendations as a means of preventing and'or reducing losses. We cannot eliminate all of your exposures to loss: however, we can reduce the number andlor the seriousness of these exposures through consistent and ongoing loss control efforts. We \vant to emphasize that \ve have not included loss prevention recommendations for all hazards facing your organization. Only those addressed by the facdinder are included here. These are summaries only. Full details will be provided after your policies are issued. The resources available through VFIS can help you in implementing the recommendations. Please Read Carefullv This document has been developed from written information provided by your organization to our company in connection with your application for insurance and is provided to increase your awareness of potential hazards. Neither our company nor any of our insurance companies, employees, representatives or agents have undertilken a loss control survey of your premises, equipment or operations in connection with your application. }The recommendations enumerated in this document do not constitute a safety inspection and in no way supplant your duty to provide a safe place of employment or to establish safe methods of operation. Completion of all of the recommendations contained in this document does not assure that every hazard has been adequately controlled or that no other hazards exist. We do NOT warrant that any or all property. operations, workplaces, machinery or equipment are safe or in compliance with any law, rule. regulation or ordinance. The Monroe County Board Of County Commissioners (FL) ID Number Recommendation(s) Page 2 PROPERTY Coverage Not Requested Schedule of locations Premises Address Schedule of limits Premises Buildin2s Contents I Property Deductible: Note: Losses resulting from earthquake, volcanic eruption or flooding are subject to a combin-ed building and contents limit of $500,000 per covered premises. A $1,000 deductible applies. If a limit in excess of $500,000 for earthquake or volcanic eruption is needed, please ask your insurance representative to obtain a quote. Page 3 PROPERTY COVERAGE EXTENSIONS Deductible Waiver .............. ...................................... ......................................................................... Building Ordinance Coverage. ....... ............................... ....... .......... .................................................... Commandeered Property.................................................................................................................... Software ... ...... ............. ..... ..... ..... ......... ... .................................. ............................................... ........... Loss 0 f Income........................................................................................................................ ........... Extra Expense................ ......... .......... ...... .................................................. ......................................... Valuable Papers and Records.. ...................... ......................... .................................................. .......... Accounts Receivable '" .... ........ ........ ......... .... .... ......... ..... ......... .......... ...... ....... ............... .................. ... tvloney & Sec.urities .. ..... ...... .... .... ........................................ ..... ............................. ............................ Sirens, T ow~rs, Antennas and Similar Equipment ............... ................. ...... ........................... ........... Personal Effects ............................................................................................................................... .. Trees, Shrubs, Plants and Lawns ............... ..... .... .............. ....... ........................ ....... ...... ........ ............. Exterior Signs............................................................................................................................. ...;..... Equipment Breakdown....................................................................................................................... FIDELITY BOND Coverage Not Requested Bond Form Coverio1! Amount of Covera1!e Note that the following losses are not covered: . · Those caused by a person for whom similar coverage has been cancelled in the past and not reinstated, and · Those caused by a person after your discovery of any dishonest act committed by that person. Page 4 PORTABLE EQUIPMENT Blanket Portable Equipment Coverage Covered For Limit Guaranteed Replacement Cost Deductible All causes of physical loss unless excluded $100 Coverage Extensions Deductible Waiver....... ... ... .... ........... ...................... ........................ ....... ................... ........... Included Valuable Pap~rs and Records.. ................................................................... ...... Actual Incurred Cost N on-Ownedl Portable Equipment... ...................................................................................... .$50,000 Personal Effects.......... ..................................................... .............. ......... ...... Full Replacement Cost Primary Coverage With No Deductible Watercraft.................. ......... ......... ............................................ .......... ........ 100 Horsepower or Less Personal Watercraft (jet skis, wavenmners) ........... ........ ........ ........ ......... ..... ................. ......Included Trailers Used Primarily to Transport Covered PE ...............................................................Included Scheduled Portable Equipment Coverage Coverage Not Requested Description of Equipment Deductible !J!!!!! Page 5 AUTOMOBILE Liability Limits Coverag:e Limits Combined Single Limit For Bodily Injury and Property Damage (Each Accident)............. ............................................................................................... . Not Incl uded "No Fault" or Statutory Personal Injury Protection ......................................................Not Included Medical Payments (Each Person)............... ...... ..................................... .................. .... ..Not Included Uninsured MotoristslU nderinsured Motorists (Combined Single Limit Each Accident) .......................................................... ............Not Included Non-Owned Vehicles... ...... .......................................... ........... .................................... ..Not Included Temporary ~ubstitute Vehicles ............................................... ............................................. Included J Fellow Member Liability..................................................................................................... Included Garage Liability.... ......... ..... .... ..... ............ ................... .............. ......................................... ..Included Schedule of Covered Vehicles Veh. Agreed Compo Coil. No. Year Make Classification ACV Value Ded. Ded. - 1 1990 E-One Pumper Ldh $250,000 $500 $500 2 1969 Ford Pumper Tankr $250,000 $500 $500 3 1979 E-One Pumper $150,000 $500 $500 4 1989 Ford Amb Als . $85,000 $500 $500 5 1994 lntematnl Pumper Tankr $200,000 $500 $500 6 1990 E-One Pumper Ldh $225,000 $500 $500 7 1981 Saulsbury Pumper Tankr $250,000 $500 $500 8 1993 Boardman Pumper $225,000 $500 $500 9 1986 Chevy Pumper . $50,000 $500 $500 10 1981 Saulsbury Pumper Tankr $250,000 $500 $500 11 1989 Young Pumper $225,000 $500 $500 12 1996 Dodge Brush Veh $100,000 $500 $500 13 1976 Ford Tanker $200,000 $500 $500 14 1981 Saulsbury Pumper Tankr $250,000 $500 $500 15 1989 Young Pumper $225,000 $500 $500 16 1992 E-One Rescue Lt $90,000 $500 $500 17 1988 Spartan Pumper $250,000 $500 $500 Page 6 Veh. Agreed Compo Coil. No. 'Year Make Classification ACV Value Ded. Oed. 18 1978 Lafrance Pumper $225,000 S500 $500 19 1988 E-One Quint Ldh $600,000 S500 $500 20 1992 Saulsbury Salvage $100,000 S500 $500 11 1975 Chevy Hazmat $50,000 S500 $500 12 1994 Simon Dupl Pumper Ldh $225.000 S500 $500 J.... 1983 Ford Pumper $150,000 S500 $500 _.J 24 1974 Chevy Rescue Lt $80,000 $500 $500 25 1978 Lafrance Pumper $215,000 $500 $500 26 1978 Lafrance Pumper $250,000 $500 $500 27 1993 Boardman Pumper Tankr $200,000 $500 $500 ) 28 1988 E-One Aerial $550,000 $500 $500 29 1995 Ford Amb AIs $100,000 $500 $500 30 1993 Ford Amb Als .. $100,000 $500 $500 31 1995 Ford Arnb Als $100,000 $500 $500 32 1997 Ford Arnb Als $100,000 $500 $500 33 1993 Ford Amb Als $100,000 $500 $500 34 1999 Ford Arnb Als $100,000 $500 $500 35 1994 Ford Arnb Als $100,000 $500 $500 36 1997 Ford Arnb Als $100,000 $500 $500 37 1994 Ford Arnb Als $100,000 $500 $500 38 1999 Ford Arnb Als $100,000 $500 $500 39 1992 Ford Arnb Als $100,000 $500 $500 40 1999 Ford Amb Als $100,000 $500 $500 41 1999 Ford Amb Als $100,000 $500 $500 42 1989 Ford Arnb Als $100,000 $500 $500 43 1990 E-One Pumper $225,000 $500 $500 44 1999 Southern Pumper Tankr $170,000 $500 $500 45 1985 Amgc Brush Veh $15,000 $500 $500 46 1985 Arngc Brush Veh $15,000 $500 $500 47 1973 Oshkosh Chern Foam $325,000 $500 $500 48 1997 Ford Mini Pumper $155,000 $500 $500 49 2002 Ford Air Cascade $140,000 $500 $500 Page 7 Veh. Agreed Compo ColI. No. . Year Make Classification ACV Value Ded. Oed. 50 2001 Pierce Pumper $285,500 $500 $500 51 2001 Pierce Pumper $299,000 $500 $500 52 2001 Pierce Pumper Ldh $303,000 $500 $500 53 2000 Ford Amb A1s $100,000 $500 $500 54 2002 Ford Amb Als $100,000 $500 $500 I' i Page 8 AUTOMOBILE COVERAGE EXTENSIONS Liabilitv V olunteerslEmployees as Insureds ......... ............................... .................... .............. ........ .... Induded Hired/Borrowed Auto Liability (Excess) .............. .............. ...... ........................................... Incl uded Commandeered Auto Liability (Primary) .................. .......................................................... Included Blanket Additional Insured.................................................................................................. Inc luded Phvsical Dama2e Deductible Waiver ..... ............. .......... ........ ..................................................................... ...... Included Volunteer's or Employee's Personal Automobiles * ...........................................................Included Hired, Borrowed or Commandeered Vehicles (ACV /Primary) ...........................................Included Towing and Labor............. ......................................................................................... Incurred Costs }, Full Glass Coverage.. .... .................................................... ...... .................... ....'.......... ......... ..Included Customized Vehicle Extension ...... ........... ...... .......................................................... ........... Included Freezing of Permanently Attached Special Equipment .......................................................Included Garagekeepers Insurance. ...... ................ .... ........... ........ ... ........ ........... ......... ....... ....... ........... .$50,000 * Coverage is provided for damage to an automobile owned or used by a volunteer or employee while enroute to, during, or returning directly from an emergency or other activity performed at the direction and knowledge of an officer of your organization. The damage must be a result of a covered loss, such as comprehensive or collision. The policy will pay up to the Actual Cash Value (ACV) of a member's vehicle if it is not otherwise covered for physical damage, or the amount of the deductible if it is covered for physical damage. (In New York, we'll pay the lesser of$I,OOO or the volunteer's/employee's deductible.) Page 9 GENERAL LIABILITY Coverage Not Requested Covera2e Limits General Aggregate LImIt..... ........ ..... ..... ...... ....... .................................................. ...... Products/Completed Operations Aggregate Limit ....... ............. ................ ........... ...... Personal Injury and Advertising Injury Limit ............................................................ Bodily Injury & Property Damage Each Occurrence Limit ....................................... Fire Damage Legal Liability Limit (Any One Fire) ................................................... Medical Expense Limit (Any One Person) ................................................................ Note: Coverage is included for activities both on and off the premises. The aggregate limit applies separately to each named insured and to each location occupied by the insured. ;' Automatic Extensions of Covera2;e Included V olunteers/Employees As Insureds ......... ............. .... ...... ..... .... ......... .... ........... ... ....... ....... ................. Intentional Acts.................................................................................................................................. Professional Health Care Liability..................................................................................................... 'Good Samaritan' Liability...................................................................................................... ....;.;... Injury to Volunteers (if WC on volunteers is not carried or required) ............................................... Fellow Member Liability....... ............. ................................................................. .............................. Contractual Liability ...... ..... ........................ ................................ ......... ... .................. ..... ......... ........... Non-Owned Watercraft Liability ............................ ................................................ ........................... Owned Watercraft Liability (100 horsepower or less) ....................................................................... Personal Watercraft Get skis, waverunners) ...................................................................................... Blanket Additional Insureds... ............................................................................................................ _.._ ~ . - , 'H ' L' L' b'l' ost Iquor Ia I Ity......... .............................................................................................................. Optional Extensions of Covera2;e Included Employer's (Stop Gap) Liability ............. .........................:................. ............. ................................... Owned Watercraft Liability (exceeding 100 horsepower) ................................................................. Liquor Law Liability.......................................................................................................................... Operational Pollution Liability (Emergency Operations, Training, and Washdowns) ...................... Page 10 MANAGEMENT LIABILITY ("CLAIMS MADE") Coverage Not Requested Covera2;e Limits Each Wrongful Act............. ........ ................................................. ......... ..................... Annual Aggregate......... ......... ......... ............ ................ ........... ....... ............................. Each Wrongful Act Deductible............ ........................ .................. ........... .... ............. Employment Related Practices Liability...................... ........... ............... ..... ....... .... .... Employee Benefits Liability....................................................................................... Outside Directorship Liability......... ........................................................................... Defense Exp~nse For Injunctive Relief.... ......... .... ......... ...... ...................... ................ Blanket Additional Insureds................ .......... ........... .... .............. ............ ........ .... ........ UMBRELLA/EXCESS LIABILITY Coverage Not Requested Umbrella Liability provides your organization with three benefits: 1. It provides excess coverage over your primary liability insurance. 2. If your primary policy does not cover a particular exposure and the Umbrella policy does not specifically exclude it, then the Umbrella policy will act as your primary policy. 3. The Umbrella policy will automatically provide coverage for primary liability policies whose aggregate limits have been exhausted. Covera!!:e' Limits Policy Type.................... ......... .............................................................. Each Occurrence..............................................................;.................... Annual Aggregate.................. ............................................................... Retained Limit on Uninsured/Self-Insured Exposures ......................... Blanket Additional Insured.. ............................ ........ ............ ........ ......... Page 11