Item O4BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 15 October 2003 Division: Growth Management
Bulk Item: Yes No X
Department: Marine Resources
AGENDA ITEM WORDING:
Update briefing on wastewater management projects and issues.
ITEM BACKGROUND:
The County Administrator informed the BOCC at its June 20, 2002, regular meeting, that staff will provide
briefing updates on the status of wastewater projects and issues to the BOCC on at least a monthly basis. In
addition to a oral briefing, the staff will prepare a written update report intended for insertion in the Wastewater
Project Book provided to the BOCC at the June meeting. A staff representative from the FKAA has also been
asked to attend the meeting and to provide the Commission with further updates on their projects as necessary.
PREVIOUS RELEVANT BOCC ACTION:
NA
CONTRACT/AGREEMENT CHANGES:
NA
STAFF RECOMMENDATIONS;
NA
TOTAL COST: NA BUDGETED: Yes No
COST TO COUNTY: NA SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No X AMOUNT Per Month Year
APPROVED BY: County Atty NA O
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
DISPOSITION:
Risk Management
Timothy McG rY—,Dir`6cf of Grow
t Man 11ht
Included X To Follow Not Require
AGENDA ITEM NO.: `
BC031060
09/25/03 4:32 PM
Memorandum
Department of Marine Resources
2798 Overseas Highway, Suite 420
Marathon, Florida 33050
Voice: (305) 289 2507
FAX: (305) 289 2536
Email: ag rrett-george(c-L)monroecounty-fl com
DATE: 6 October, 2003
TO: Board of County Commissioners
FROM: George Garrett, Director of Marine Resources
Board of County Commissioners
Mayor Dixie Spehar, Dist. 1
Mayor Pro Tern Murray Nelson, Dist. 5
Commissioner George Neugent, Dist. 2
Commissioner Charles -Sonny- McCoy, Dist. 3
Commissioner David Rice, Dist. 4
SUBJECT: Staff Update Report (# 10-03) on Wastewater Master Plan Implementation
Issues
The following subject matter has now been provided with a brief "background" statement
followed by "update" information. The updates will be current to the month since the last BOCC
meeting and monthly staff report. Achievements, since they are beginning to add up, have been
moved to the end of the staff report as, Attachment 2.
The staff of the Florida Keys Aqueduct Authority will be on hand at the October Commission
meeting to update the Board on progress to date. The FKAA staff report for September is
attached for review (Attachment 1).
AVAILABLE FUNDS FOR WASTEWATER
Federal Funds - $100 M Congressional Authorization:
Background: Public Law 106-554 authorized the Army Corps of Engineers (ACOE) to
"provide technical and financial assistance to carry out projects for the planning, design and
construction of treatment works to improve water quality in the Florida Keys National
Marine Sanctuary. Congress may appropriate up to 100 million dollars through previous
authorization language.
Update: Approximately $1.0 M is still in the Senate Appropriations package under the Florida
Keys Water Quality Improvements Act of 2000 Authorization. However, the House has made
no recommended appropriation. As Congress comes to a close it will be important to track this
potential funding and to ensure that the Senate approves the $ 1.0 M and that the House adjusts
to match the Senate version in conference this fall (October). The State is putting together
information concerning current funding commitments and future needs towards a concerted
effort to lobby appropriate congressional delegates. Apparently several members of the Cabinet
have become extremely interested as well and may assist in solidifying funding proposals for this
year, or with luck, in bringing in additional commitments.
BC031061
10/06/03 2:17 PM
FEMA Funds:
Background: In response to damages and losses which occurred as a result of Hurricane
Georges, Congress enacted Public Law 106-31, Emergency Supplemental Appropriations
Act for Fiscal Year 1999 to fund long term disaster recovery projects in Florida counties
whose needs were unmet through primary disaster relief funds. Monroe County requested
that a substantial amount of the funds made available to it, be utilized for wastewater
improvement projects. There are four FEMA wastewater projects in the County, Key Largo
Trailer Village, Conch Key, Baypoint, and one project in Islamorada. These projects must be
complete by the end of September 2005.
Update: All projects are moving forward. No specific report this month.
FDEP State funding:
Background: Pursuant to Specific Appropriation 1765A of the 2002 - 2003 General
Appropriations Act (Chapter 2002-334, Laws of Florida), funding in the amount of $ 11.8
million was provided was broken into three categories and may fund either wastewater or
stormwater projects.
o First, $1.66 million was provided to qualifying projects in Key Largo, Islamorada,
Marathon, and Key West.
o Second, $200,000 was provided both Layton and Key Colony Beach.
o Third, the remaining funds ($4.76 million) will be provided to qualifying projects in
hotspot areas as identified in the Wastewater Master Plan. The County and
municipalities have agreed in a joint resolution to the equitable split of these funds. The
County's share will be $1.112 million. Then, if there are any funds left over, additional
projects will be considered in an additional round of funding.
Update: No additional update this month. All state funded projects are underway or complete.
Remaining Cesspool Elimination Funds:
Background: Under the Cesspool Identification and Elimination Program (CIEA), funds
were provided through four contracts to Monroe County to be used as grants to property
owners assist in the cost of upgrading cesspools to approved on -site wastewater nutrient
reduction systems (OWNRS). Two to the contracts were utilized to completion and have
helped to eliminate cesspools in all areas defined as "Coldspots." These contracts provided
approximately $1,000,000 in cesspool replacement grant funds. As the CIEA program is
complete in the Coldspot areas at this time, it has been the direction of the Commission to
shift remaining funds to other projects where cesspools must be replaced. The remaining
contract funds amount to $1,225,600.
Update: FEMA has provided its Draft Final Supplemental Environmental Assessment
documents for Baypoint and Key Largo. With the finalization of these efforts and pending
public hearings on Baypoint, bid documents for both Conch Key and Baypoint should go out
with the next month.
2
Other Grant Opportunities:
Background: Under House Bill 851 (FY 2002), the County developed a wastewater project
proposal for the Key Largo area. Similarly, the FKAA submitted several different proposals,
one for each of its current wastewater project areas. The Key Largo proposal and other
FKAA proposals were submitted in the early part of November.
Update: No additional update this month
Background: Rick Casey of the Monroe County Housing Authority had been very hopeful of
receiving a Community Development Block Grant (CDBG) for approximately $350,000.
This request fell through in October but apparently was revitalized in January when one of
those agencies awarded funds failed to qualify in the final review. As the County was next in
line, apparently the County will be receiving a share of the current grant funds. Staff
understands that the amount is substantially more than originally requested, approximately
$637,500.
Update: At the request of the Mayor and the concurrence of the Commission at the October
151h meeting, CDBG funds will be utilized exclusively on Stock Island. Based on currently
staff estimates, the potential number of low and very low income applicants for assistance on
paying connection fees and in making on -site improvements will exceed the funds allocated
at this point. Thus, the commitment of these funds on Stock Island is appropriate. In
addition, the other three projects currently underway (Baypoint, Conch Key, and Key Largo)
will not require commitment of funds for approximately another 18 months. Thus there is no
current conflict in funding priorities between projects.
An application for Knucklehead's Restaurant is being developed, in order to go after the
additional CDBG funds noted in the BOCC's June wastewater report. The Commission
supported a resolution which will allow staff to complete the application process. In addition
to the resolution, the CDBG funding application process will require that we hold two public
hearings prior to submittal. Mark Bell of the Housing Authority will be responsible for
holding the meetings. They area projected to be held in the October / November time frame
with the second following at the end of November. The application will be filed in early
November and the grant will be awarded approximately three months later, sometime in
February. This is a non-competitive grant. Therefore, with a completed and validated
application, the County should receive the funding. Receipt of this funding will fall in line
with the completion of the bid process through the FKAA for construction of the overall
Baypoint project. Receipt of the funds will allow Knucklehead's to offset their costs for the
initial construction of an on -site wastewater system and then a shift to the Baypoint system.
Remaining funds will be utilized to reduce the user cost of connection to the Baypoint
wastewater system.
Issues That Need to be Addressed
o None at this time
3
Recommended BOCC Action:
o None at this time.
Significant Future Milestones/Actions:
o Must hold two public hearings in support of the Knucklehead's CDBG application [Target
Date: October / November]
WASTEWATER GOVERNANCE
Background: The FKAA is the County's wastewater authority within unincorporated areas
of the County and outside of other wastewater jurisdictions such as the KWRU or KLWTD.
The County is working with the FKAA on projects on Conch Key, Baypoint, and Big
Coppitt.
Update: The FKAA has bee requested by the Commission to move forward on an additional
project in Big Coppitt. They will produce a Request for Bids on a design / build project for
Rockland, Big Coppitt, and Geiger Key.
In addition, the FKAA has indicted in a letter to the County wastewater liaison, that they would
be willing to step in for the Public Service Commission in its oversight of KW Resort Utility
should the County request it.
Key Largo Wastewater Treatment District:
Background: With its creation in June of 2002 and the election of Board member is
November of 2002, the Key Largo Wastewater Treatment District (KLWTD) is currently an
independent Utility District. They will need County and FKAA assistance in a transition
process over the first six months to one year.
Update: No additional update this month
Issues That Need to be Addressed:
o None at this time
Recommended BOCC Action:
o None at this time
Significant Future Milestones/Actions:
0
o None at this time
Inter -governmental Task Force:
Background: The Inter -governmental Task Force provides a mechanism for coordinated
activities between the County and its municipalities when seeking state and/or federal grant
funding for wastewater or stormwater projects in the Florida Keys.
Update: The County has placed and item on the October agenda related to its funding percentage
for federal funds under the Florida Keys Water Quality Improvement Act of 2000. The item
would separate funds received through Congress into Key Largo projects and project in other
unincorporated portions of the County. The percentage, based on the number of remaining
EDUs to be provided service is 51.5 % (Key Largo) VS 48.5 % (other Unincorporated areas).
PROGRAMMATIC IMPLEMENTATION PLAN
Background: Staff has indicated that it will work to provide a long-range implementation
program for wastewater projects. To a limited extent this has happened through the capital
budget process and through the efforts on -going with the ACOE to develop projects under the
congressional $100M authorization. An integration of all of these components remains to be
completed.
Update: No additional update this month
Issues That Need to be Addressed:
o Need for realistic programmatic implementation plan that establishes policies on reasonable
connection fees and monthly charges; project and financing priorities; and a schedule for
programming of wastewater projects based on available identified funding in accordance
with the Sanitary Wastewater Master Plan.
o Need to revise the Seven Year Work Program in the Monroe County Year 2010
Comprehensive Plan to reflect the results of the adopted programmatic implementation plan.
Recommended BOCC Action:
o Consideration of recommended draft programmatic implementation plan prepared by County
and FKAA staff.
Significant Future Milestones/Actions:
o Approval of programmatic implementation plan for the Sanitary Wastewater Master Plan
[Target Date: July 2003 Commission meeting]
FEMA UNMET NEEDS PROJECTS
5
A. General
Background: In response to damages and losses which occurred as a result of Hurricane
Georges, Congress enacted Public Law 106-31, Emergency Supplemental Appropriations
Act for Fiscal Year 1999 to fund long term disaster recovery projects in Florida counties
whose needs were unmet through primary disaster relief funds. Monroe County requested
that a substantial amount of the funds made available to it, be utilized for wastewater
improvement projects. There are four FEMA wastewater projects in the County, Key Largo
Trailer Village, Conch Key, Baypoint, and one project in Islamorada. These projects must be
complete by the end of September 2005.
Update: No additional update this month
Issues That Need to be Addressed:
o Complete FEMA Supplemental Environmental Assessment hearings
Recommended BOCC Action:
o None at this time
Significant Future Milestones/Actions:
o None at this time
B. Key Largo Trailer Village (MM 100 +/-)
Background: After reduction in the size of the Key Largo wastewater project, staff returned
to the original FEMA project list for Key Largo. Key Largo Trailer Village was selected as a
prime site in need of wastewater improvements under the guidelines of the FEMA Unmet
Needs congressional appropriation. It is a very low-lying area with a large number of
unknown wastewater systems.
Update: Supplemental Environmental Assessment was held on July 15`h. This will lead to the
award of phase II money for the Key Largo Trailer Village project (construction dollars). The
Key Largo Wastewater Treatment District will manage phase II dollars entirely. The FKAA will
no longer participate upon receipt of these funds.
All construction contracts for this project are now signed and upon completion of the FEMA
hearings, construction will begin.
Issues That Need to be Addressed:
o Complete FEMA Supplemental Environmental Assessment hearings.
G9
Recommended BOCC Action:
o None at this time
Significant Future Milestones/Actions:
o Completion of FEMA hearings [Target Date: June/July 2003 KLWTD meetings]
C. Conch Key (MM 61)
Background: Conch Key was selected as a prime site in need of wastewater improvements
under the guidelines of the FEMA Unmet Needs congressional appropriation. It is a very
low-lying area with a large number of unknown wastewater systems.
Update: No additional update at this time.
Issues That Need to be Addressed:
o Complete Project construction bid process and initiate construction contracts
Recommended BOCC Action:
o None at this time
Significant Future Milestones/Actions:
o Initiation of construction contracts [Target Date: September 2003]
D. Baypoint (MM 15)
Background: Baypoint was selected as a prime site in need of wastewater improvements
under the guidelines of the FEMA Unmet Needs congressional appropriation. It is a very
low-lying area with a large number of unknown wastewater systems.
Update: No additional update at this time.
Issues That Need to be Addressed:
o Complete FEMA Supplemental Environmental Assessment hearings.
o Complete Project construction bid process and initiate construction contracts
o Complete Knucklehead's CDBG grant application
Recommended BOCC Action:
7
o None at this time
Significant Future Milestones/Actions:
o Completion of FEMA hearings [Target Date: September 2003]
o Initiation of construction contracts [Target Date: September 20031
o Completion of Knucklehead's CDBG grant application [Target Date: early September 2003]
KEY WEST RESORT UTILITIES (STOCK ISLAND EXPANSION)
Background: In July of 2002, the Commission approved a contract to complete wastewater
improvements on south Stock Island through the Key West Resort Utility (KWRU). In
December the Commission approved a Resolution requesting that the KWRU begin a process
to design and construct improvements to their plant to meet AWT nutrient standards. In
January, the Commission heard from a number of property owners concerned about the
connection requirements and agreements with KWRU. Staff has been working on those
issues with KWRU from that time.
Update: Since the September meeting of the Board, the County Administrator has initiated a
process to complete a financial and engineering audit of the work completed by KW Resort
Utilities to date. Preliminary information concerning this audit will be presented to the
Commission by the auditing firm, URS — Greiner at the October meeting. In addition, an
number of additional meetings have been held between the Stock Island Community Association
and the individual Commissioners or KW Resort Utility.
Though a substantial amount of focus is being placed on this project, until the audit is complete,
no substantive decisions can be mad about future direction or cost (if any) to complete the
project
Issues That Need to be Addressed:
o Determination of process for carrying out the Connection Assessment Ordinance
o Revision of amendment to the KW Resort Utility contract for administering the connection
fees on those wishing to take advantage of the Assessment process
Recommended BOCC Action:
o Approval of revisions to the KW Resort Utility Contract
Significant Future Milestones/Actions:
o Determination and implementation of process for carrying out the Connection Assessment
Ordinance.
o Approval of revisions to the KW Resort Utility Contract [Target Date: September 10, 2003]
LOWER KEYS WASTEWATER (MM 7.0 TO MM 11.0)
Background: Big Coppitt has been the focus of the Commission as the next wastewater
project to be undertaken.
Update: At its September meeting the BOCC requested that the FKAA complete an RFP for a
design / build project on Rockland, Big Coppitt, and Geiger Keys. The County committed
$40,000 to the effort which should be complete by the end of the year. Or the early part of 2004.
Once reviewed by the Board, the FKAA will be requested to send out the RFP.
Issues That Need to be Addressed:
o Need to determine the preferred wastewater management option for Big Coppitt, including
preliminary system capital and operating costs.
o Need to seek additional funding for the project as the next project in priority from the
Sanitary Wastewater Master Plan.
o Need to determine whether it is most cost effective for the FKAA to relinquish its wastewater
authority on Big Coppitt to potentially allow KW Resort Utility to expand its role into the
area.
Recommended BOCC Action:
o Direct staff to seek funding for the Big Coppitt wastewater project.
Significant Future Milestones/Actions:
o Determination of the desired wastewater authority (FKAA or KW Resort Utility) for
providing wastewater service on Big Coppitt, Rockland, and Geiger Keys.
o Consideration of project proposals for wastewater management options on Big Coppitt to
determine the preferred wastewater management option. [Target Date: October -November
2003 BOCC meeting]
o Acceptance of grant funds to further develop the Big Coppitt wastewater project. [Target
Date: To be determined]
OTHER ISSUES
Background: From time to time other issues will arise concerning wastewater which do not
conform to the format in the rest of the monthly report. They will be placed in this section
9
Update: None since the March 2003 BOCC meeting.
Issues That Need to be Addressed:
o None at this time
Recommended BOCC Action:
o None at this time
Significant Future Milestones/Actions:
o None at this time
10
Attachment 1
FKAA September 2003
11
Florida Keys Aqueduct Authority
Wastewater Report
September — October 2003
Little Venice Wastewater System
The contractor continued with the construction of the originally bid wastewater system.
• Vacuum Collection System
■ The pipeline construction crossing US 1 has was completed .
• Advanced Wastewater Treatment (AWT) Plant
■ Concrete foundation work is ongoing.
■ Preparation of the filter and common wall tank foundations has been completed.
■ Equipment has been delivered and is being installed.
Preconstruction activities have been ongoing for the Little Venice Expanded contract. Construction to
start up in mid September.
City of Marathon
FKAA and the City met to discuss the moving forward with a design build operate RFP for the central
system.
Conch Key
The wastewater system design continued during the month.
Bay Point
The wastewater system design continued during the month.
Key Largo Trailer Village and Key Largo Park
No activity by FKAA.
12
Attachment 2
List of Achievements
13
AVAILABLE FUNDS FOR WASTEWATER
Issues Addressed/Actions Taken
o Approval by the BOCC to provide funds to the FKAA in the amount of $200,000 to offset
costs of preliminary engineering efforts to complete requirements to receive State funds at
Key Largo Park.
o Approval of staff recommendations for use of remaining FDEP, FDCA, and County funds
remaining from cesspit replacement program.
o Approval of a Resolution requesting that the State's Congressional delegation assess the
feasibility of shifting any federal appropriations funds for wastewater in the Florida for
management and dissemination by the Florida Department of Community Affairs.
o Approval by the BOCC to provide an additional $156,000 to the FKAA for development of
the state funded Key Largo Park wastewater project.
o Approval of a revised Resolution to seek a dual path for funding wastewater projects, one
through the existing federal authorization and the other through the efforts of the County's
State Representative to have appropriations provided to a State Trust Fund administered by
FDCA.
o Submitted a project proposal for Key Largo under the auspices of House Bull 851.
o Attendance or the Board at a meeting with Ileana Ros-Lehtinen's staff to discuss approaches
federal wastewater funding.
o Meeting held with Ileana Ros-Lehtinen's office regarding the most appropriate mechanism to
obtain the $ 100 million appropriation. Indication was that the current approach is the best.
o Introduction of House Bill 0101 which would create a wastewater / stormwater trust fund to
be administered through FDCA.
o Contracts approved and signed to move forward on acquiring state funds for North Key
Largo Utility and Key West Resort Utility.
o County staff provided appropriations requests to Senator Graham and Nelson's offices. The
amount of the requested funds was $3,000,000 to initiate priority projects in the coming year.
o The Commission supported a resolution allowing staff to submit a CDBG grant for Baypoint,
using Knucklehead's Restaurant as the focus for receiving the grant.
o The BOCC approved a wastewater assessment ordinance (placement on tax bill) for all areas
served by investor -owned utilities sponsored with funding by the County.
WASTEWATER GOVERNANCE
Issues Addressed/Actions Taken
o MSTUs advertised and adopted for Conch Key, Marathon, Bay Point, and Big Coppitt
o A District Manager (Management Firm — GSG/Robert Sheets), a District Engineer (Boyle
Engineering) were hired, and number of Key Resolutions (Rates & Fees and Request for
MSTU), were passed by the Key Largo Wastewater Utility District.
o Transition agreement approved between the County, FKAA, and the Key Largo Wastewater
Utility Board.
o MSTU advertised and approved in May at the BOCC meeting for the Key Largo Wastewater
Treatment District.
14
o MSTUs (Excepting Big Coppitt approved for assessment) — June / July 2003
o Commissioner McCoy made Wastewater Liaison — July 2003
0
PROGRAMMATIC IMPLEMENTATION PLAN
Issues Addressed/Action Taken:
o Approval by BOCC of policies on "reasonable" connection fees and monthly service charges
and public financial assistance to wastewater projects and economically disadvantage
households.
FEMA UNMET NEEDS PROJECTS
E. Key Largo Trailer Village (MM 101.5) and Key Largo Park (MM 100.5)
Issues Addressed/Addressed Taken:
o Approval by the BOCC assigning $1.66 million in available State funds to expand the Key
Largo Trailer Village FEMA project to include Key Largo Park.
o Approval of a resolution with the FKAA for the use of $1.66 million in FDEP funds to move
forward toward constructing the Key Largo Park project and the designation of up to
$200,000 in Fund 148 dollars to assist the FKAA in on -going engineering costs for the Key
Largo project.
o Approval of an additional $156,000 in funding for project development at Key Largo Park.
o Approval of a revision to the Inter -local Agreement with FKAA to allow direct payment to
Boyle Engineering for engineering services on Key Largo Park.
o Approval of a joint transition agreement with the FKAA and the Wastewater District on the
Key Largo Trailer Village project.
o Transition process between the County, FKAA, KLWTD, and FEMA for project
management completed.
o Project construction bid process and award/signature of construction contracts complete.
F. Conch Key (MM 61)
Issues Addressed/Addressed Taken:
o Approval by the BOCC of the selection of the stand-alone wastewater management option
for Conch Key on June 20, 2002.
o Approval of an agreement with FDOT for the proposed wastewater treatment plant site on
the north side of the Overseas Highway, Conch Key
o Decision not to move forward in acquiring property on the south side of the Overseas
Highway, Conch Key.
o Held informal workshops with the Conch Key community in early December 2002
o Held additional workshops (FKAA) with the Conch Key Community in May 2003
0 Completion of FEMA hearings
15
G. Baypoint (MM 15)
Issues Addressed/Addressed Taken:
o Selection by the BOCC of a site in Bluewater RV Park for location of a wastewater treatment
plant.
o Approval to purchase lots 11 and 12 of Baypoint Subdivision
o Held informal workshops with the Bay Point community in early December 2002
o Baypoint lots 11 and 12 purchased and in County ownership
o Held additional workshops (FKAA) with the Baypoint Community in May 2003
KEY WEST RESORT UTILITIES (STOCK ISLAND EXPANSION)
Issues Addressed/Addressed Taken:
o Approval by the BOCC on July 31, 2002, of a contract to make available to Key West Resort
Utility $4.6 million in Fund 304 Infrastructure money to expand its collection to the
remaining portions of south Stock Island.
o Acceptance of financial assistance program for economically disadvantaged households
presented by staff.
o Revision of financial assistance program to include mobile home park owners, allowing
multiple payments over a three year period.
o Approval of a Resolution for Key West Resort Utility move forward on upgrading its plant to
AWT.
o Approval of a contract for receipt of state monies to assist in construction on Stock Island.
o Funding for contract could not be provided — KWRU could not meet technical requirements
under state bid procedure — funds shifted to KLWTD
o Connection fees and associated costs through KWRU for connection to the Utility reviewed
o Establishment of a Uniform Wastewater Connection policy for Key West Resort Utilities and
the rest of the Keys under FKAA and KLWTD authority — what properties are served to what
degree, and at who's expense.
o Establishment of a tax assessment ordinance which provides the means to finance connection
fees for those interested over a protracted period of time (20 years)
o URS — Greiner hjas begun an effort to complete an independent audit of the KW Resort
Utility effort.
LOWER KEYS WASTEWATER (MM 7.0 TO MM 11.0)
Issues Addressed/Addressed Taken:
o Requested $2,000,000 from House Bill 851 funding program.
o Approved sending out an RFQ for Engineering services to complete surveying, aerial
photography, and engineering design work.
o BOCC Agreed to hold off on RFQ pending completion of the Big Coppitt feasibility study
o Consideration of recommendations of staff on preferred wastewater management options for
Big Coppitt.
16
o FKAA has been requested by the BOCC to complete an RFP for completion of a design /
build project on Rockland / Big Coppitt / and Geiger Keys
EPA DECENTRALIZED WASTEWATER DEMONSTRATION PROGRAM
Issues Addressed/Addressed Taken:
o Approval of staff recommendations to move forward with the EPA decentralized grant
program.
o BOCC agrees to turn down funding and shift match funds to assist in reducing costs as
Conch Key and Baypoint
OTHER ISSUES
Issues Addressed/Addressed Taken:
o Revision of ordinance to change Duck Key and Conch Key to "hotspots." Resolutions 39-
2002 and 40-2002.
17
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 15 October 2003 Division: Growth Management
Bulk Item: Yes No X Department: Marine Resources
AGENDA ITEM WORDING:
Update briefing on wastewater management projects and issues.
ITEM BACKGROUND:
The County Administrator informed the BOCC at its June 20, 2002, regular meeting, that staff will provide
briefing updates on the status of wastewater projects and issues to the BOCC on at least a monthly basis. In
addition to a oral briefing, the staff will prepare a written update report intended for insertion in the Wastewater
Project Book provided to the BOCC at the June meeting. A staff representative from the FKAA has also been
asked to attend the meeting and to provide the Commission with further updates on their projects as necessary.
PREVIOUS RELEVANT BOCC ACTION:
NA
CONTRACT/AGREEMENT CHANGES:
NA
STAFF RECOMMENDATIONS;
NA
TOTAL COST: NA BUDGETED: Yes No
COST TO COUNTY: NA SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No X AMOUNT Per Month Year
APPROVED BY: County Atty NA O�JB/PurchasiA__ NA Risk Manaeement NA
DIVISION DIRECTOR APPROVAL:
Timothy Mcq#y, Dir®tor of Growth Mtagelt /
DOCUMENTATION: Included To Follow X Not Required ��//
DISPOSITION: AGENDA ITEM NO.:
BC031060.doc
09/25/03 4:32 PM
AGENDA ITEM WITH LATE DOCUMENTATION
DIVISION G LQ- 0tV-\
SUBJECT 00 CGXt
DATE ITEM WILL BE AVAILABLE [n -L S
AGENDA ITEM NUMBER
Oct 15 03 12:15p
FROM : JERRY WILKINSON
Comm. David Rice
FAX NO. : 1 305 852 1620
(305) 289-6306
Oct. 15 2003 11:30AM P1
p.2
0,
JERRY WILKINSON
38 East Beach Road
Tavernier, Florida 33070
jcrry 142(o terranova.net
October 14, 2003
Commissioner Dixie Spehar
Commissioner George Neugent
Commissioner Sonny McCoy
Commissioner. David Rice
Commissioner Murray Nelson
0 CT 15 2003
Honorable Commissioners:
I realize that politics seem to require that everything be divided into political area shares. I
guess this means that the municipalities simply have to be divided into proportional shares;
however, I am of the opinion that effective use offends (economies of scale) dictate there should
be no division of funds. Wastewater construction is no different than any other construction project
in that there can be terrific savings in combining numbers of units. It is extremely expensive to
construct small projects. Presently Key Largo is looking at a cost of about $18,000 per EDU for
700 EDU's where Ogden previously contracted for about $6,700 per EDU for•the total 13.300 SDI]
Key Largo project.
The premium paid for a low economy of scale also carries forth to the small treatment
customer's monthly payment of Operation and Management costs. A considerable portion of these
monthly costs are fixed costs and are proportionally much greater when only a few customers share
the costs. This is one reason why Miami -Dade can offer sewer for as low as $20 per month.
Presently, small projects like Key Largo's (700 EDU's) are running at about $18,000 per
EDU when construction, management and grant administration are summed. At $ 18,000 per EDU,
the $100,000,000 will only connect 5,555 connections. On the other hand -and granted that $6,700 is
no longer a valid number; $100,000,000 will connect 12,500 1OU's at $8,000 per EDU's.
I strongly encourage and recommend that the total funds be used in their most cost efficient
manner, i.e. one combined contiguous project - one contracrOr, one engineer and one construction/
administrative manager.
In no manner do I suggest, imply or recommend that Key Lugo be this project. Key Largo
is the closest to the mainland and the farthest down stream of the coral reef; therefore, should be
last. Key Largo nutrient laden waters have already passed most of the coral reef.
By the way, according to Volume 11, Appendix C, Exhibit C-3, the island of Key Largo
when totaled and Ocean Rccf subtracted, the KLWTD has 13,377 EDU's, And not the estimated
9,279 EDU's as stated in the proposed resolution; however, the maximum, best use and timely use
of public funds should be achieved above all.
spectfully,
rry, Wil inson
305-852-1620 www.keyshistory.org
OJ
Oct 15 03 12:15p
Comm. David Rice
(305) 289-6306
Page 1 of 2
p.3
Lundstrom-Tamara
From: Andrew Tobin [Tobinlaw@Terranova.net]
Sent: Wednesday, October 15, 2003 11:04 AM
To: Commissioner Neugent; Commissioner Spehar, Commissioner Rice; Commissioner Nelson;
Commissioner McCoy
Subject: Fw: Funding Formula
— Original Message —
From: Andrew Tobin
To: Commissioner Neugent ; Commissioner Spehar ; Commissioner Rice; Commissioner Nelson; Commissioner
McCoy
Cc: Robert Sheets ; Kolhage Dan ; RobertsLJ.im ; parrett,_George ; Andy_Tobin ; Charles. Brooks _(E-mail) ;Chris
Beaty ; Gary Bauman ; Jerry Wilkinson
Sent: Tuesday, October 14, 2003 2,16 PM
Subject: Funding Formula
Hon. BOCC Commissioners;
I must take issue with the proposed revised funding formula, whereby future appropriations will be allocated
51.5% to KLWWTD, and 48.5% to the remaining unincorporated areas of Monroe County.
While the mathematical formula seems fair based on EDU's, it does not square with the reality of operating a
new wastewater special district for the simple reason that our District inherited a project (Key Largo Trailer
Village/Key Largo Park) with a total of 700 EDUs which is too small to be self supporting.
Couple. that with negligent design and delays by Boyle, transition delays with the County/FKAA, impossible grant
fund deadlines, federalized grant requirements, i.e, environmental surveys, low and very low income
requirements, and the complete lack of engineering and contrator's experience in meeting AWT standards
on small systems, and you have a recipe for FAILURE.
To sum it up, I am not comfortable starting something without having a plan as to how the District and more
importantly its customers (your constituents) will survive with such a small customer base, and without any idea
when or if money will become available. The County's proposed revised funding formula contributes to my
discomfort.
Please understand that until such time as the WW District's customer base is at least 2,500 EDUs we will
continue to be a DEPENDENT District, which means that the District will have to rely on the County to make up
the difference between revenues and operating costs. The same holds true for expanding the system as we have
no experience in obtaining separate funds, and have no desire to compete with Monroe County and Key West for
grant funds, presuming that such funds are ever made available.
Therefore, I would like to suggest that the SOCC modify the RESOLUTION to reflect reality (ours of course), to
wit a) the new funding allocation will not become effective until the Key Largo WW Treatment District becomes
self supporting; and b) the BOCC recognizes its continuing obligation to support the District financially until the
District has a minimum of 2,500 EDUs.
Your support for this amendment will help me to decide whether to go forward with our project or pull the plug now
before we start something that we can't finish.
Please understand that this is not the official policy of the WW Treatment District, it is my position only.
Respectfully yours.
10/15/2003
Oct 15 03 12:16p Comm. David Rice (305) 289-6306 p.4
Page 2 of 2
Andrew Tobin, Chairman
cc: All County Commissioners; All District Commissioners; County Clerk, County Manager, County Attorney,
District Manager
10/15/2003