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Item M05BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 15 October 2003 Division: Growth Management Bulk Item: Yes X No Department Marine Resources AGENDA ITEM WORDING: Approval of amendment to CH2MHill Contract to complete the Sanitary Wastewater Master Plan for Monroe County. ITEM BACKGROUND: CH2MHill completed the Sanitary Wastewater Master Plan in June of 2000. With the Board's direction, CH2MHill will be updating elements of the Master Plan and developing an implementation plan which reflects current funding realities. The County will also be asking CH2Mhill to assist in on -going efforts with the Florida Keys Aqueduct Authority (FKAA) either in a transition or partnership relationship with the County in the implementation of the Wastewater Master Plan. This Amendment provides additional funds ($50,000) for work on Wastewater Master Plan implementation and extends the Contract termination to September 30, 2004. PREVIOUS RELEVANT BOCC ACTION: August 1997 — Approval of CH2MHill Contract to complete Sanitary Wastewater Master Plan June 1999 — Acceptance and adoption of the completed Sanitary Wastewater Master Plan June 2002 — Amendment of CH2MHill for implementation of SWMP CONTRACT/AGREEMENT CHANGES: Amendment of CH2MHill Contract for an additional amount of up to $50,000 STAFF RECOMMENDATIONS; Approval TOTAL COST: Up to $50,000 BUDGETED: Yes X No COST TO COUNTY: Up to $50,000 SOURCE OF FUNDS: FUND 148 (MSTD) REVENUE PRODUCING: Yes No X AMOUNT Per Month Year _ APPROVED BY: County Atty X O Risk Management, X . DIVISION DIRECTOR APPROVAL: Timothy McGa , Direc of Growth DOCUMENTATION: Included X To Follow Not Required — DISPOSITION: BC0310120 09/26/03 4:38 PM AGENDA ITEM NO.: .A5 OC-T-08-03 08=12 FROM=MONROE COUNTY PURCHASING ID=3052924515 PAGE 2/2 MONROE: COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: CH2MHiIl Contract # Effective Date: August 1997 Expiration Date: December 2004 Contract Purpose/Description: Wastewater Master Plan and imolementarion Contract Manager: Geor e Garrett (Name) for BOCC_meeting on 10/15/03 2507 _ Marine Resources / 1 I (Ext.) (Depart ent)Stop #) eg nda Deadline: 9/29/03 CONTRACT COSTS Total Dollar Value of Contract: $ 2,328,029 Current Year Portion. $ 50,000 Budgeted? YesE No Account Codes: 125-53005-530490- 5-53005 Grant: $ 1,699,936 _ County Match: $ 628,093 ADDITIONAL COSTS Estimated Ongoing Costs: $Ija/yr For: na (Not included in dollar value above) (eg. maintenance utilities janitorial. salaries, etc.) CONTRACT REVIEW Changes Date 1n Needed Division Director t o los/03 Yes[] No2--'_ Risk Management J617101) Yes[]v No❑ O.M.B_/Purchasing / e/p//p jyeSE1 No y�(:�- County Attorney � f 31913 Yes No7— -r/ QreY! , OM�arm Revised 2i27 Gvn'.1+. #2 jnsiQnt( 1 S IMl Date Out IK 64T S ar" _CrVM L% /ol7k3 Amendment 6 CONTRACT FOR THE MONROE COUNTY SANITARY WASTEWATER MASTER PLAN THIS CONTRACT AMENDMENT is entered into between Monroe County, whose address is the Marathon Government Center, 2798 Overseas Highway, Suite 420, Marathon, Florida 33050, hereafter the County, and CH2MHill, Inc., a Florida Corporation, whose address is 6410 51h Street, Stock Island, Key West, Florida 33040, hereafter the Consultant. Section 1. The County's Contract with CH2MHill fated July 16, 1992 us hereby amended to provide additional funds for Task XXIII and to extend the contract termination date. Section 2. In all other respects, the Contract with CH2MHill as amended, will remain in full force and effect. Section 3. In no case may the cumulative total of work orders requested under the Contract, Task XXIII, exceed $150,000 as provided in revised Appendix B to the Contract (attached), without further amendment of the Contract by the BOCC. \\G.N1130059\pub$\Administrative\Working Folders\Gardner- Colleen\ Colleen\ Contracts\ SWMP CH2MHil1 amend 6.101503.doc OCT-07-03 10:00 FROM:MONROE COUNTY PURCHASING ID:3OS2924S1S PAGE 2/2 Section 4. This Contract Amendment takes effect on the date of the signature of the last party to sign and will terminate, without further amendment, December 31, 2004. IN 'WITNESS WHEREOF each party hereto has caused this Agreement to be executed by its duly authorized representative. (SEAL) BOARD OF COUNTY COMMISSIONERS Attest: DANNY L. KOLHAGE, CLERK OF MONROE COUNTY, FLORIDA By By Deputy Clerk Mayor/Chairman (SEAL) CH2MHill, Inc. Attest: By By Title Title 40NIROE COUNTY ATTORNEY �RM: - CNSF RO WOLF' Aq A 918T �rT�pU �,. �Y AiTORkEY \\GMDOOS9\pub$\.Administrative\Workitt<t Folders\Gurdncr-Cullrcn\Colleen\Contr.Lct.s\$WMr CII2MHiI1 amend r,_101S03.d0c Appendix B (Revised) Contract Time Table and Deliverable Cost Task Sub Task Descri tion of Deliverable Tasks Accomplished Approximate Corn letion Times Status Cost I Dcd lou Analysis A3 B4 C7 D5 Subtotal -- _-_--- $56,360 - $31,081 _ $29,157 $28,149 --$144,747 Proceedings of Workshops - One Surmany Report Tasks I AI-A3, II A .90 Dsys/29 October 1997 Proceedings of Workshop - One Summary Replat/Intaim Model Tasks 1 BI-B4 If A 530 Days/12 January 1999 Proceedings of Workshop - One Summary Report/Final Model Tasks I CI-C7, 11 A 650 Ny02 May 1999 - - -- Proceedings of Workshop Final Decision Analysis Report- Tasks I DI-D5, 11 A 770 Days/9 September 1999 Corplee Complete Complete Complete - 11 • • • • • • • • • • • - _ Public 1 formation Fruit — Ell B2 CI C2 Public Form(Problem) One Summary Report Public Forums (Solutions) One Summary Report Task 11 Ell Task II B2 Task lr CI Task 11 C2 Task 11 DIaX 10) 90 Days/29 October 1997 Cmryiete Complete Complete Complete Complete Complete $33AI4 $17 867 520,010 $31 272 $4 000 _ _ Soo Days/9 October 1999 120 Days/28 November 1999 _ _ 1800 Days/9 Ocoba 1999 120 Days & 900 Days/9 October 1999 960 Days Up to 24 Monthly Reports 120 Days/28 November 1997 780 Days/19 September 1999 Up to 24 Monthly Invomes toe PMSQuarterly Rgmort Up to 8 Quarialy Reports U to 8 P Quarterly Reports 960 Days Up to 8 Quarterly Report -. -. Up to 8_Qmlanerly Reports 980 Days/31 March 2000 - Ctvic/Sus ess/En ironmmul Groups One Summary Report Civic/Basiness/Envirormuntal Group - One Summary Report 3 Rack Cards(lnfosmauon Booklets - 2 Printings, 20,000 Copies DI a)(1) (a) DI X I) (b) DIa)(2) DH X 1) DIbX2) DIbX31 DIb X4) D I eX U DIdN I Xa) 4 Page Flyers - 2 Pmrrngs 2,50o Copier Each News Releases/ColumnsMewsletters- Up to 24 Monthly Reports- Task 11 DIaX 1 Xbl Task ll Dla X2Xa) Task 11 DIbH 1) Tasks If Dlb X2) Task II DIb X31 _ TaskDlbX4) �U Task 11 Dlc X O - Task ll Dld)(I w Task II DI dX I Xb) Tasks 11 DIeN 5) --- 11 E 11 F - _ _-. $15,643 $26,389 Complete- Complete Complete ICorrylete IComplec Comglde Complete -Complete Complete 1 Sion Video 1/21-Iour Telmison Program&Contracts for Airing - - Arrange for Airing on Chanel 5 - Up to 24 Monthly Invoiras Arrange for Airing on Other Charnel -Up to 8 Quarter) R .._ Y Reports Radio Talk Slows - Up to 8 Quarterly Reports Internet Correction- Up to 8 Quarter) R Y_ ins.-. Extend Internet Connettion - Coordination of Media and Staff U toll --- p_ Quarterly Reports _ _ 59,000 $35,470 $16,500 $L500 $2,000 _ $6.420 $2_,68__6 _. D1dXIXb) DI X51 _.__ -_ ____ _ - 533,702 517,966 $5,000 $278,839 E _ F Subtotal - - _- -.. _ School Based Programs Up to 8 Quarterly Reports _ Library of Media Source Material -throe Time Deliverable Complete t Ill Database Development B3 CI C4 C5 C6 Tech Memo No. I. Evaluation of Existing Databases FKAA & MCPA Database Linkage Three Databases Master Wastewater Database Tasks III A-B3 Tasks Ill CI 60 Days/29 September 1997 120 Days/28 November 1997 120 Days/28 November 1997 180 Days/27 January 1998 440 Days/14 October 1 "If Complete 535,417 $28,275 Complete Complete Complete Complete ---- Tasks II1 C2-C4 Tasks III C5 Tasks III C6 $30,696 $46,552 $20,173 Txh Memo No 2.: Master Wastewater Database --_--_ - $161,113 Subtotal IV Wastewater Flow Projections Tasks IV A-D 500 Days/13 Derrnber 1998 $46,095 D Tech Memo No. 3 Wastewater Flow Projections Complete $46,095 Subtotal V DayV12 April 1999 $36,898 --.-. E3 6,898 Not Spot D - - - - _ Subtotal Txh Memo No.4: Water Quality "Hot Spots" _ Tasks V A-D 1620 Complete --- Inveato of Eaistin WWTPs VI apperdla 8 - Cmtrxl Tana Table end Da a "Cue) 10101r"3 Appendix B (Revised) Contract Time Table and Deliverable Cost Task ISubTask Descri tion of Deliverable Tasks Accomplished I Approximate Com letion Times Status Cost D JA Subtotal Evaluate Existing 250 W WTPs - On Smm ary Report _ _ Tech Memo No.S: Existing Wastewater Facilities Task VI A Tasks VI B D I80 Days/27 January 1998 I80 Days/27 January 1998 Conglete Conplete -- $65,618 S27 009 5881627 VII W W Collection Alt ereativea D Subtotal Tech Memo No. 6: Collecti System Alternatives Tasks VII A D _.. 540 Days/22January 1999 572,642 Complete $72,642 VIII W W Treatment Technotogia Al A2 A5 A6 _ B2 Subtotal Current Literature on OWTS Technologies - One Summary Report TasksVIII AI _ Tasks VIII AZ _ Tasks VIII A3 AS Tasks VIII A6 iTasks VIII B I B2 �0 Days/29 October_1997 _ _ _ 190 Days/29 Ober 1997 245 Day1998 s/2 April 2 Reports (I/2 Cost of Subiask each) _ 245 Days/2 April 1998 Cmrylete _ _ _ $5,212_ _ _ $10,884 _ 538,673 $7,645 Ijr $32,198 $90.612 Data & Available Informan on OWTS Technologies T m hMcaNo. 7.: Assessment ofOWTS Technologies Assess up m six (6) OWTS Black boxes - Six Suitatary Reports _ _ Tah Memo No. B: Wastewata Treatment Techmbgia _ (Complete (Complete Conp_letc Conpleie IX EIR e t Mamageme t Technologin B Subtotal Tech Merin No. 9: Effluent Management Technoloeta Tasks IX A-B 180 Days/271anuary 1998 i Cortplete $34,788 $14,788 X Solids Management Teehuotogles Tech Memo No. 10. Solids Management Technologies 0vaa11 Solids Management PlOne Summaryart R enan - _. 180 Days/27 January 1998 _ 800 Days/9a .Octob1999 _ Complete Complete 528,169 $19,221 E47,390 Tasks X A-B Task X C B _ C Subtotal XI W WT FacilitySibng Tech Memo No. 11: Wastewata Fwil ties Siting Analysis Tasks XI A-C 560 Days/3 March 1999 Cortglete 564,057 564,057 C Subtotal XII Service Area Analysis _ Tasks XII A-B4a1 _ Task XII B4b) Tasks XII B5 Tasks XII 86 117 490 Days/3 Decrnba 1998 600 Days/23 March 1999 670 Days/3 June 1999 _ 710 Days/1I July 1999 579.454 $25,779 $95,724 $19,901 $180,758 Commplae Complete Canplete Complete 84a) Pttl 'n Saeenin m ary _ g Process=One Summary Report Final Screening Process - One Sutmary Report_ _ _ _ Screening Process/Combinations of Study Aral - One Summary Report_ _ _ 84b) _ BS Tech Mom No. 12: Savicc Area Alt./R—m .&tions Subtotal —�— ___--- - -- XIII Tah Memo No. 13, Sav¢e Area Implementation Plan _ .._.. - - Tasks XIII A E - _.. C__. oriplae Timing and Implementation E42 952 --��542,952 E Subtotal 780 19 S Da __.yy September 1999 --- XIV O&M/Admielstratloo Plao C ITah Memm No. 14: W W Mana ement/Admtinistratim Plan Tasks XIV A-C 790 Da /29 September 1999 Co lete E42,647 Aypandx B - Cmaml Trey T" and DeaVarebb Cast 10MI12003 Appendix B (Revised) Contract Time Table and Deliverable Cost Task ISub Task Description of Deliverable Tasks Accomplished Approximate Com letion Times Status I Cost Subtotal -------�-- $42,647 XV Develop Utility Flnancfag Plao - - A _. _. - _ Corryldc Flscal Impxt Malysa --One S...y Report _ - - Task XV A _ 720 Days/Z I J ly 1999 - Cotryldc - - $37,747 13 _ _ E Attatc Fundt g & Finanang Options One Sumtury Report _ _ Task XV B_ - - - 750 DayV20 August 19" Cor plac S22 928 CI & 2 Identify Funding Elements Based on Past Successes Tasks XV CI-C2 _-_- �Corrplcte ISO Days/26 December 1997 - _- _ 516,958 C3 & 4 Provide Final Funding Request Package _ Tazks XV C3 C4 - _ _ 1210 Days/26 February 1998 ,Corrplcte S43 042 C5 & 6 Attend Six Meetings and Provide Monthly Progress Reports IT ks XV CS-C6 ----. --. _ 6 Monthly Reports - _ Cotryletc j $42,000 C7 Provide Daft Funding H tory Sumrury Report (Task XV C7 �U�p�to 0 Dys/4 October 1998 t ICorrylete S35o00 D Tah Memo No 15. Waste ter Treatment Financi PlanIT ° 8 sk XV Dr 8Days/9 Octob 1999 Co late -- -- - 9,473 -.._ -- ---- Subtotal � 5207,148 XVI Legislation & Regulations A Potential Sututory or Regul tory Constraints One Sunarury Repon - 'Task XVI A 190 Days/29 October 1997 Cotryl<te $7, I50 -- B - --. _ Tah Memo No 16. Rcvtew of Agency Steon.fRegulanons Task XVI B _ ill 540 Days/22 January 1999 Coiipletc ------ $36,589 Subtotal -.. --_ -__ -. - _-_ -_-. _ $43,739 XVII Pr test Ov rview jo:I" Tah Marto No g 17 1 t ation o(M sla Plan (Task XVII Days/22 April 1999 Coripletc r $1 B 398 subtotal - _--- -_- --- $18,398 XVIII Meetings A BI Meetings With the SWMP TAC(Maxirnun 61 BOCC Regular Meetings (M o nn 241 Task XVIIIA XVIII B2 Quarlcrly(I/Sth ofCost fall meetings) Quanay I (I/24th of Cost ofall meeu I n 1 Complete C late $25,164.17 B2 �Task BOCC Spinal Meetings(Maxinant 4) -- _-_ Task XVII: BI _ gs Quarterlyll/2nd (Cost of all mcctingsl -- oiry C nplcte $47031 00 S_I7,679.50 C WQPP steutng Conar ittee Meetings (Maxinaun 8) C Quarterly (1/81h of Cost of all meetings) $16,855 Subtotal �T,skXVH 1complele _----__ $106,730 XIX Draft Master Plan ---_--- - - - - - -- -- — --- Draft Sanitary Waztcwater Mast. Plan Task XIX ecem 880 Days/28 Dber 1999 Cotrplete $114,468 Subtotal -- -- -_- - __-- - -- -_- -----$114,468 XX Final Maaler Plan - -- -- Final Sanitary Waztewatcr Master Plan Task XX 980 Days/31 March 2000 -- - --. Complete. --- 584,173 Subtotal - ---- - $84,173 XXI Progress Reports -- -- ------ -- -- Month) a Y Quanaly ProgtessR _—sports - - Tazk XXI IE hR I/14?I Rmt - -- ._- - _..._ -__ _ - Month) then Y QtianerlY __..-- Cortplete ----- -- $30,697 Subtotal --- --- -- $30,697 XXII on —sit. Wastewater Ut'liry Demanstratlon Protect - Tech Memo N0. 18 - Development Assistance - NOWTDDP Grant Task XXII A 31 December 2000 Co Ids 530,000 Appe . 8 - Cmtracl Tine Table and 13 l ,bla Cost 10N1/2003 Appendix B (Revised) Contract Time Table and Deliverable Cost Task Sub Task Descri tion of Deliverable Tasks Accomplished Atyproximate Completion Times Status Cost Tech Memo No. 19 - Restoration/Maintenance OWNRS Test Site Task XXII B 31 December 2000 C—Plew E26,366 _ $56,366 XXIII - - -- _ -- -- - - - - - -- - - - - ---- S13_j83 _ — $77,884 Sanitary WastewaterWasteurater Master Pin e Update and Revblom (Work Orders) - _ -- - Complete Remainder Task 11 B 2 Remainder Task XXII B Fund 148 - _ _— _— - - Work Order Requests for SWMP. Update or Revision Task XXIII 31-Dec-04 _ -- _ — - _ _ - _- - -_ -.— - - fl Complete_ I f Complete C mplctc Complete Corrglete - _ In Progress - _ S6 500 _ E 13 800 535,800 --- ---- S2,200 $23,600 $14,500 Work Order No. 0 - Baypoint 6-Conch Key Assessment Work Order No. 1 Key West Resort Utilities Assessment Task XXIII Task XXIII .. Task XXIII Task XXIII Task XXIII _— Work Order No. 2 EPA Decentralized Grant Work Order No. 3 EPA Decentralized Grant Fesibili Stud ty_ Y _ Work Order No. 4 Baypoinl — -_ -- —Stang Work Order No. 5 KW Resort Utility. System Expansion Issues Work Order No. 6 Wastewater Connection Policy Guidelines Task XXIII Task XXIII Task XXIII In Progress In Progress Future Work Orders 545,800 E150,000 - ----- ----$2,143,883 — _-Sub Grand Total- lrojcetl Basic Study Interim Ripon - SupPlemenul Study Conponctt I Imertm Report SupPLcTq bl Study Co7"mt 2 Interim Report -- Task II 120 Days/28 November 1997 170 Days/17 January 1998 - - -- - - 220 Days/8 March 1998 - ----- — ____ _—_-- 240 Days/28 March 1998 365 Days/30 July 1998 Complete Couplem _ Complete - —___- E68,01 I 11 _ ---- Task III Task I V _ _ S_58,935 E27,837 ---'-- - ---- --- -- SupPlemmul Study Corrgonenl7 Interim R epos_ Corlgrehensive Repon Compiling Reports _. all Task V Complete E33,363 $184,146 —----��--- Subtotal -- Sub Grand Taal - lroJee 2 Grand Taal-lroJeeta 1 & 2 AnV>dla B - Cmbect Tina Table ad Daavaab4 Coat 10101r2003