Item M10BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 10-16-03 Division: Growth Management
Bulk Item: Yes ® No ❑ Department: Marine Resources
AGENDA ITEM WORDING: Approval of the Contract Agreement between Monroe
County and American Underwater Contractors, Inc. for the Emergency replacement of
buoy systems #11 & #12 Jolly Roger.
ITEM BACKGROUND: American Underwater Contractors, Inc. was available to replace
immediately for $1,245.00.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES: New Contract
STAFF RECOMMENDATIONS Approval
TOTAL COST: $1,245.00 BUDGETED: Yes ® No ❑
COST TO COUNTY: Staff Time Only FUNDING SOURCE: BIF
REVENUE PRODUCING: Yes ❑ No ❑ AMOUNT PER: MO $ YR $
APPROVED BY: COUNTY ATTY® OMB/PURCHASING® I MANAGEMENT❑
DIVISION DIRECTOR APPROVAL:
Timothy =ED
DOCUi'JIENTATION: INCLUDED ® TO FOLLOW 1!
DISPOSITION: AGENDA ITEM #: �l/
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: American Underwater
Contract #
Contractors Inc.
Effective Date:
Expiration Date:
Contract Purpose/Description:
Emergency replacement of
two buoy systems
III & #12 Jolly Roger
Contract Manager: Kim McGee
3911
Marine Resources —
(Name)
(Ext.)
(Department/Stop #)
Marine Projects Section #9
for BOCC meeting on 10-16-03
Agenda Deadline: 9-30-03
CONTRACT COSTS
Total Dollar Value of Contract: $ 1,245.00 Current Year Portion: $ 1,245.00
Budgeted? Yes® No ❑ Account Codes: 157 _ 62603-530 _ 340 _
Grant: $ BIF - - - -
Countv Match: $ N/A - - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ N/A /yr For: _
(Not included in dollar value above) (eg. maintenance, utilities, janitorial. salaries. etc.)
CONTRACT REVIEW
Changes
Date In NVe, /
Division Director 9�?.�t�0'j Yesi�
Date Out
Risk Management ?&gJ03 Yes[:] NoEj'*"
112Y 03
O.M. B.r Purchasing a ,Zc, f Yes❑ No�
County Attorney 41� 3/p3 Yes❑ N o�
Comments:
OMB Form Revised -'!27%01 MCP #2
08%?-5/ 2H03 _ 1 55i `"� ;F51 Hh4E°TC _'Nti`EP!JGTER FaGE 91
AMERICAN UNDERWATER CONTRACTORS, INC.
102 SUN FISH LANE JUrI ER, FL 33477
PH:561-575-5538 FAX.561-575-4651
Em2& AMfostereaol.com
Mrs. Kim Nldjee
Marine Projects Coordinator
Monroe County Marine Resources
5503 College Road
Room 201, Dept of Juvenile Justice Bldg.
Key West, FL 33040
August 25, 2003
Ph: 305-295-3911
Fx: 305-395-3917
RE: Jolly Rogcr # 11 & #12
Dear KIM
Amercan underwater Contractors, Inc. can replace the two damaged/missing buoy
systems. #11 & 912. at Jolly Roger including all labor and materials as per specifications
for a total pricc of S 1245.00 (Twelve hundred and forty-five dollars)
Thanks for the opportunity to bid this job.
Best Retards,
14,
David .poster
President.
American t_'7derwater Contractors, Inc.
CONTRACT AGREEMENT
AGREEMENT, MADE TIRS day of 2003, by and
between, American Underwater Contractors, Inc. (" Contractor "), and the BOARD OF
COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, of the County of
Monroe, State of Florida (Board).
The Contractor and the Board, for the consideration named, agree as follows:
1. The Contractor shall furnish all the equipment and materials for the replacement
of regulatory buoy systems #I I & #12, Jolly Rogers according to the Scope of Work/Map
attached as Exhibit A and Specifications attached as Exhibit B.
2. The work performed under the Contract shall commence immediately from the
date the Liaison provides the Notice to Proceed and shall be completed by October 31,
P011"
3. The Contractor understands the rules and procedures instituted by the Board to
ensure an orderly progress to the project and the intent and the requirements of the Scope
of Work and Specifications attached as Exhibit A & B.
4. The Board shall pay the Contractor the total sum of $ 1,245.00 for the work
listed in Exhibit A of this Contract. Monroe County's performance and obligation to pay
under this contract is contingent upon an annual appropriation by the Board of County
Commissioners. Payment shall be upon completion by the Contractor and review and
approval of the close out documentation by the Marine Projects Coordinator.
5. The attached List, Map, and Specifications together with this Agreement, form
the Contract. They are fully a part of this Contract as if repeated herein verbatim.
6. The Contractor covenants and agrees to indemnify and hold harmless Monroe
County Board of the County Commissioners from any and all claims for bodily injury
(including death), personal injury, and the property damage
(including property owned by Monroe County) and other losses, damages, and expenses
(including attorney's fees) which arise out of, in connection with, or by reason of services
provided by the Contractor or any of its subcontractor(s) in any tier, their employees or
agents. The purchase of the insurance required in the paragraph 11 does not vitiate this
indemnification provision.
7. The Contractor acknowledges his/ her intention to comply with the need to
coordinate all work with the appropriate environmental agencies, the U.S. Coast
Guard, and the County.
8 . The Contractor agrees to supply the County with a set of photographs of the
complete work along with a letter certifying completion of work.
The Contractor will be responsible for the camera, film, and development costs.
The Contractor also agrees to provide transportation for the Liaison to inspect the
completed work.
9. The Contractor understands and agrees that no payment will be made for this
project without required photographs and written certification of completion.
10. Due to the use of heavy equipment and, at times, dangerous work
environment, the Contractor understands and agrees to maintain an alcohol and drug free
work environment.
11. The CONTRACTOR will be responsible for all necessary insurance coverage
as indicated by the an "X" on the attached forms of Exhibit C identified as General
Insurance Requirements and INSKLST 1-4, as further detailed on forms WC I, WCJA,
GL1, VL1, & 1XI1. All policies must list Monroe County as additional insured with the
exception or the Workers Compensation policy.
12. The Contractor warrants that it has not employed, retained or otherwise had
act on its behalf any former County officer or employee subject to the prohibition of
Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 020-1990. For breach or violation of this provision, the
owner may, in its discretion, terminate this contract without liability and may also, in its
direction. terminate this contract without liability and may also, in its discretion, deduct
from the contract or purchase price, or otherwise recover the full amount of any fee.
conunission, percentage, gift, or consideration paid to the former County officer or
employee.
13. A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to
provide any goods or services to a public entity, may not submit a bid on a contract
with a public entity for the construction or repair of a public building or public work, may
not submit bids on leases real property to a public entity, may not be awarded or perform
work as a contractor, supplier, subcontractor, or consultant under a contract with an -,-
public entity in excess of the threshold amount provided in Section 287.017. for
CATEGORY TlVO ( $10,000.00 ) for a period of 36 months from the date of being
placed on the convicted vendor list.
14. The Board may terminate this Agreement with or without cause at any time
upon gi% ing the Contractor up to 10 days notice in riting. The Contractor, upon receipt
of the notice, shall immediately cease work. The Board must pay the Contractor the
percentage of the contract price which is satisfactory to the Board up to date the
contractor received the notice of termination.
14. This Contract is governed by the laws of the State of Florida. Venue for any
litigation arising under this contract must be in Monroe County.
IN WITNESS WHEREOF the parties here to have executed this agreement by the
day and year first written above.
(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest: DANNY L. KOLHAGE, CLERK OF MONROE COUNTY, FLORIDA
I�
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Mayor/Chairman
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By:
Title: q�l�` f1�i
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CHIEF S1
Date
ffiIBIT A
Scope of Work
For Replacement of Regulatory Buoys at Jolly Roger
Buoys #11 and #12 have been destroyed at the Jolly Roger boating restricted area. The awarded
contractor shall replace the idle speed buoys (2 total), down -cables, underwater floats, and all
hardware as necessary. Language and symbols on buoys should appear as indicated below:
IDLE SPEED
NO WAKE
PERMIT NO. 95-051 CO. ORD. 042-1994
Contractors should refer to Monroe County Specifications for Buoys and Anchoring Cables (see
attached). Contractors must coordinate the installations with Richard Jones, Marine Resources
Planner (305 289-2805), to ensure that all work is performed satisfactorily.
Location Map
5
Jolly
Roger
Boating
Regulatory
Zone
4
�6
3
County of Monroe
Department of Marine Resources
2798 Overseas Highway, Suite 420
Marathon, Florida 33050
Phone: (305) 289-2805
FAX: (305) 289-2536
May 15, 2003
Board of County Commissioners
Mayor Shirley Freeman, Dist. 3
Mayor Pro Tem George Neugent, Dist. 2
Wilhelmina Harvey, Dist. 1
Commissioner Nora Williams, Dist. 4
Commissioner Mary Kay Reich, Dist. 5
Specifications for Buoys and Anchoring Cables
The County requires that the following specifications are met for buoy installations:
Buoys should be heavy duty, High Density Polyethylene (HDPE), 9" diameter (no float collar),
approximately 45-50 lbs., internal concrete ballast, approximately 61" total length,
approximately 38" exposure (above water), with reflective bands, UN inhibited, shatter proof,
unsinkable, urethane foam filled, self-righting, with a stainless steel mooring eye. All bands,
symbols, and language will meet the standards of the Florida Uniform Waterway Marking
System.
The anchoring cable shall be 1/4" stainless steel, with eye loops at both ends secured with
stainless steel cable clamps. Eye loops shall be reinforced with a section of blue pliovic hose.
An underwater float shall be attached to the cable with a stainless steel cable clamp. The cable
shall be attached to the buoy and anchor system with %Z" stainless steel bow shackles.
Specifications for Embedment Anchors *
The following options are required for the attachment of the buoy cable to the bottom, dependent
upon bottom conditions:
For exposed rock bottom substrate the anchor will be the Halas pin system:
Minimum embedment depth of 18"; minimum pin size of 5/8" diameter by 18" length;
pin will be 316 stainless steel; pin to be installed in a 2" diameter by 18" deep drilled
hole; concrete will be Portland Type II cement.
For substrate of up to 5' of sand/mud overburden above a hard rock substrate the anchor will be a
rock penetrating helical embedment anchor:
Minimum anchor length 5'; minimum embedment into hard rock substrate at least 1';
minimum helical disk size 6"; minimum shaft diameter 1 1/4"; anchor will be galvanized
steel.
For sand or mud substrates of greater than 5' the anchor will be a soft bottom helical embedment
anchor:
Minimum anchor length 5'; minimum embedment depth 5'; minimum helical disk size
8"; minimum shaft diameter 1 1/4"; the anchor will be galvanized steel.
* Anchors must be professionally manufactured by manufacturers that carry product liability
insurance.
County of Monroe F.%HIBIT B
Department of Marine Resources
2798 Overseas Highway, Suite 420
Marathon, Florida 33050
Phone: (305) 289-2805
FAX: (305) 289-2536
May 15, 2003
Board of County Commissioners
Mayor Shirley Freeman, Dist 3
Mayor Pro Tem George Neugent, Dist 2
Wilhelmina Harvey, Dist I
Commissioner Nora Williams, Dist 4
Commissioner Mary Kay Reich, Dist. 5
Specifications for Buoys and Anchoring Cables
The County requires that the following specifications are met for buoy installations:
Buoys should be heavy duty, High Density Polyethylene (HDPE), 9" diameter (no float collar),
approximately 45-50 lbs., internal concrete ballast, approximately 61" total length,
approximately 38" exposure (above water), with reflective bands, UN inhibited, shatter proof,
unsinkable, urethane foam filled, self-righting, with a stainless steel mooring eye. All bands,
symbols, and language will meet the standards of the Florida Uniform Waterway Marking
System.
The anchoring cable shall be 1/4" stainless steel, with eye loops at both ends secured with
stainless steel cable clamps. Eye loops shall be reinforced with a section of blue pliovic hose.
An underwater float shall be attached to the cable with a stainless steel cable clamp. The cable
shall be attached to the buoy and anchor system with ''/2" stainless steel bow shackles.
Specifications for Embedment Anchors *
The following options are required for the attachment of the buoy cable to the bottom, dependent
upon bottom conditions:
For exposed rock bottom substrate the anchor will be the Halas pin system:
Minimum embedment depth of 18"; minimum pin size of 5/8" diameter by 18" length;
pin will be 316 stainless steel; pin to be installed in a 2" diameter by 18" deep drilled
hole; concrete will be Portland Type H cement.
For substrate of up to 5' of sand/mud overburden above a hard rock substrate the anchor will be a
rock penetrating helical embedment anchor:
Minimum anchor length 5'; minimum embedment into hard rock substrate at least 1';
minimum helical disk size 6"; minimum shaft diameter 1 '/4"; anchor will be galvanized
steel.
For sand or mud substrates of greater than 5' the anchor will be a soft bottom helical embedment
anchor:
Minimum anchor length 5'; minimum embedment depth 5'; minimum helical disk size
8"; minimum shaft diameter 1 '/4", the anchor will be galvanized steel.
* Anchors must be professionally manufactured by manufacturers that carry product liability
insurance.