Item C04BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 15, 2003 Division: Public Works
Bulk Item: Yes X No _ Department: Facilities Maintenance �•�
AGENDA ITEM WORDING: Approval to renew contract with Culvers Cleaning Company on a
month to month basis, for the restroom janitorial services at Veterans Memorial Park.
ITEM BACKGROUND: On October 31, 2003 the current contract with Culvers Cleaning Company
will expire, with no additional options to renew. A bid opening was held on September 18, 2003 with
one bid submitted at approximately $600.00 per month over our budget for fiscal year 2004.
PREVIOUS RELEVANT BOCC ACTION: On June 14, 2000, the BOCC approved a contract with
Culvers Cleaning Company for restroom janitorial services at Veterans Memorial Park. On November
21, 2000 the BOCC approved a revision in the wording to the CPI-U to match the wording in our
Purchasing Policies and Procedures. On October 17th, 2001 the BOCC approved the first of two one-
year renewals of the contract with Culvers Cleaning Company, increasing the cost by the percentage
change in the CPI-U, and on September 18, 2002, the BOCC approved the final option to renew the
contract, and an increase in cost by the percentage change in the CPI-U.
CONTRACT/AGREEMENT CHANGES: Extending the contract on a month to month basis.
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST: $1,562.07 per month
COST TO COUNTY: $1,562.07 per month
BUDGETED: Yes X No
SOURCE OF FUNDS: Ad Valorem
REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year
APPROVED BY: County Atty _ OMB/Purchasmg Risk Management
DIVISION DIRECTOR APPROVAL:
Dent Pierce, Director Public Works
DOCUMENTATION:
DISPOSITION:
Included X To Follow Not Required
AGENDA ITEM #
Revised 1/03
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Culvers Cleaning Comp.
Contract #
Effective Date:
11/01/03
Expiration Date:
Month to Month
Contract Purpose/Description:
Restroom Janitorial Services at the Veterans Memorial Park
Contract Manager: Ann Riger
4549
Facilities Maint/Sto #4
(Name)
(Ext.)
(Department/Stop #)
for BOCC meeting on 10/15/03
Agenda Deadline: 09/30/03
CONTRACT COSTS
Total Dollar Value of Contract: $ $1,562.07
Budgeted? Yes® No ❑
Grant: $
County Match: $
per month
Account Codes:
Current Year Portion: $ app3,124.14
-20503-530-340-
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
of included in dollar value above e . maintenance,
CONTRACT REVIEW
Changes
Date In Needed
Division Director Yes❑ N-n
Risk Management Q%d6l63 Yes❑ N
O.M.B./Purchasing 2 `t p3YesM N
County Attorney 913d/-3 Yes❑ N
Comments:
Fnrm RPviwd 1/)7/aI MCP 40
Reviewer
Date Out
YL6167
CONTRACT RENEWAL
(Rest Room Janitorial Service at Veteran's Memorial Park AKA Little Duck Key)
THIS Renewal is made and entered into this 151h day of October, 2003, between the COUNTY
OF MONROE and CULVER'S CLEANING COMPANY in order to renew the agreement dated
June 14, 2000, as amended on November 21, 2000, as renewed on October 17, 2001 and
September 18, 2002 (copies which are incorporated hereto by reference) as follows:
l . Effective November 1, 2003, the contract shall be on a month to month basis until award
of bid can be achieved.
2. In all other respects, the original agreement between the parties dated June 14, 2000,
amended on November 21, 2000, and renewed on October 17, 2001 and September 18,
2002, remains in full force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their- hands and seal, the day and year
first written above.
(Seal)
Attest: DANNY L. KOLHAGE, CLERK
By:
Deputy Clerk
Witness
Witness
MONROE COUNTY ATTORNEY
A RO TO FORM:
ZERT N. WOI.FE —
CHIEF IC�Jj(a ATTORNEY
Data v/
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
CULVER'S CLEANING COMPANY
0
Title
CONTRACT RENEWAL
(Rcgt Room Janitorial Scmoc al Veteran's Memorial Pats: AKA Little Duck Key)
THIS Renewal is made and entered into this I gth day of September 200,2, between the COUNTY
OF MONROE and CULVER'S CLEANING COMPANY in order to renew the agreement dated
June 14, 2000, as amended on November 21, 2000, and as renewed on October 17, 2001 (copies
which are incorporated hereto by reference) as follows:
l . In accordance with Article 3.04(B) of the original Agreement dated June 14, 2000, the
owner shall exercise the final option to renew the contract for an additional one year
period.
2. Pursuant to the second adjustment of the Amendment dated November 21, 2000, the
contract amount will be adjusted with the percentage change in the Consumer Price Index
for all urban consumers for the most recent 12 months available. The rent therefore will
increase 1.4% (CPI-U for July, 2002) from $1,540.50 per month to $1,562.07.
3. The term of this Agreement shall commence on November 1, 2002, and terminate on
October 31, 2003.
4. In all other respects, the original agreement between the parties dated June 14, 2000,
amended on November 21, 2000, and renewed on October 17, 2001, remains in full force
and effect.
IN WIT F, the parties have hereunto set their hands and seal, the day and year
first"w�tteq�.
(Seal)�ti
Attcst: aY L. KOLIiAGE, CLERK
By .,Dep, �� �
- J
Witness
Witness -------
APPROVED AS TO FORM
A 1 S_��E. RO Ef 7
!' DATE - �� Z
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY-LOIDA
By:
CULVER'S CLEANING COMPANY
By:
-------------- --
Title
NOV 0 8 2002
.. arar.��lvllAl a �n lxir IIIML: DUCK &CY) .
TI1IS Renewal is made rind entered into this 1701 day of October 2001, between tic COl_1NTy
OFMONROE find CUI .V1=R'S CLEANING COMPANY in order to renew tlhc agreement dated
June 14, 2000, and as amended on November 21, 2000 (copies which are incorporated hereto b
reference) as follows: y
In accordance witli Article 3.04Bof the original Agreement dated June '14, 2000, the
owner shall exercise the first of two options to renew the contract for an additional one
year period.
2. Pursuant to the second adjustment of the Amendment dated November'21, 2000., tlIe
contract amount will be adjusted with the percentage change in the Consumer Price Index
for all urban consumers for the most recent 12 months available. The rent therefore will
increase 2.7% (CPI-U for August, 2001) from $1,500.00 per month to $1,540,50
3. The terns of this Agreement sliall commence on November 1, 2001, and terminates on
October 31, 2002.
4. In all other respects, the original agreement between the parties dated June 14, 2000
remains in full force and effect.
S WII-'RE-OP, the parties have hereunto set their hands and seal, the day and year
ibove.
L. Kcn.HAcr:_ CI_I:RK
De6w), Clerk
AID( {'1;GAl SUI I I(
iti 1_
2/ '41A A N I01-1
DATE
��
BOARD OF COUNTY COM AISSIONF- S
O - MONROE COUNTY. FLORIDA #'
i3y: — _—
(.' ANFR'S CI_I AN11W; COMPANY
OL- c 2. 1 ?nn1
Q()
TIiiS Amendment is mac,, and entered into this ?_1st day
COUNTY Qi: i\�QNIZOE and Clji V\, IZ'S CLI I I of November 2000 bctwccn t aprccn1crit dated June 14, 2000 -ANINIG CONTP,�N In order to lle
(a copy ��, lI,c11 is incorporated hereto by reference. amend the
as follows.
1 AIt l
Ic c ) .Vq A to read as follows:
This contract shall be for a period of one (1) year, commencing Nov
shall be renewable in accordance with Article 3.04B. C11tber 1, 2000,and
2. Article 3.04 B to read as follows
The OWNIi=R shall have the option to renc\�,� this atjrcement after th , ,. .
Succeeding; year, for two additional one e first Ycar, and
herein Alight be ad usted annually year periods. The contract amount a ,r, each
to
Consumer Price Index for all urban if, accordance with the Percentagechange ced le
` b in the
available. Increases in tI)e contract amount dusumers ring eachr the option ost year
12 months
extended into the succeeding years.y period shall be
3• In all other respects, the originai a9rccmellt bct\,,,een the parties
remains in full force. and effect. P dated June. 14, 2000
'SS the parties have hereunto set their hands and sealthe d
bove , ay and year
II
t,OARI) 01 C OUral l' c 01�41��1��1OLI it;
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(-UTA11 R'S (A.F.ANIN(i ('OAPAN)•
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nrru, ,�•t t� ;
fVill Y
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-" 1996 Edition
MONROE COUNTY, FLORIDA
Request For Waiver
of
Insurance Requirements
It is requested that the insurance requirements, as specified in the County's Schedule of Insurance Requirements, be
waived or modified on the following contract.
Contractor:
uA y9—r
Contract for: , ; , t S
Address of Contractor: C - Ll —� r7
IJ\ r P� a N �—� 3 3 0 �0
Phone: bos r-1 3 e-7 9 01
Scope of Work: 4 A L
S�YU�C2S C n) fad. F
W es
lip M QrJ-f- ntgu i r, (Q �ct-
l� �-
1 /fir � V,-Q 5 1� 0 N. $
Reason for Waiver:
Vj-
Policies Waiver j`'�
will apply to:
Signature of Contractor:
Approved 1/ Not Approved
Risk Management �, . l ,�
Date I `�
County Administrator appeal:
Approved: Not Approved:
Date:
Board of County Commissioners appeal
Approved: Not Approved:
Meeting Date:
Administration Instruction _ -----
i14 709.2
103
SECTION THREE
CONTRACT
THIS AG RE;f,MEN`I',
and entered into t'
A.D. this
party of th_ _ by and between MONROE C'OUN raY of
"OWNER,t f first part (hereinafte FLORIDA,F
(he:r_e ) and VPkS _w,sometimes called the
naftF'r s30nl times c-le �l+he c,� �` rtY `�f the
ONTRACTOR��) second part_
WITNESSED:
here That the parties hereinafter set forth, mutuall Hereto, for the consideration
Y agree as follows:
3 - '� 1 SCOPE OF THE WORK
The CONTRACTOR shall
services, includin provide janitorial and
required in the g all necessary su Opening and lockup
work Performance of supplies and equipment
described in the same, and perform Specification entitled: all of the
Monroe -,County Public Works
Contract Specifications
Rest Room Janitorial Service
Veteran's Memorial Park
Also known as Little Duck Key
Marathon Key
Monroe County, Florida
and his bid dated
incorporated as part o A �'� , each attached shall serve this contract hereto and
basis of inspection minimum contract standards
document. The manual
pection and acceptance of ' and shall be the
3 02 all the work_
THE CONTRACT SUM
The County shall Y The
of pa to the CONTRACTOR
said service on a for the faithful
before the 10th day per month in arre_ per -
before the months_ ;O�f the following month in arrears basis on or
ser,v, i-ce RACTOR shall 1 each of twelve
The (� T
or PerLormed invoice r-he
r.erein. The under the ounr_y monthly
contractors bid contract Specifications contained
amount shall
follows: �1D ovbe as stated by the
3.03 — 15 per month.
CONTRACTORS ACCEPTANCE OF CONDITIONS
A• The CONTRACTOR hereby
the sites and agrees that he has
that such has made investigations carefully examined
and he sites are correct and to fully satisfy
assumes full suitable ones for himself
of the responsibility therefore. this work
contained responsibility shall control The
in the any inconsistent provisions
read andions
specifications. All Specifications pecificationsphavesbeen
Y considered by the CONTRACTOR, who
Section 3 - Page 1
I
u
3.04
* A
A]
3.05
f r rla.1 , t rids
t-kte me :1r,
lone . i-lade r� r
sac rc;ns no
ircumst.:[[tc r,, sit r , shall t-.his r- es, coricli t. i! `>[ rite
`he ()W�IER :ttan �� `c>nt t act be r.
mo
a t i n r- the c'ONTf-AC" l err: t.
ru�� ci
,�nY r I'OR rnd it i:�, r_[r c:,t., rnbi-]uit•, l l �r rrncertalnty in t-_kte
int�roreted and Construed b _
be y r he OWNER , �Pa and E[,is rrlec1i h,_i 1 1 b
-nay and bindin upon
g'='ll parties. pion shall
The pass -in
work ,�r 3, approval , arrd/or acceptance
material by the OWNER of
the OWNER of strict shall not Operate a Part of the
Contract, compliance .as a waiver by
and Specifications with the terms
the part of the CONTRACTOR the
said Of this
rect workmanshi RACTOR, covering
Fork. Failure on
correct p shall entitle the Y after Notice to Cor-
the same and OWNER, if it replacement recover the reasonable sees Eit, to
any eve and/or repair from the CONTRACTOR, cost of
event be Jointly RACTOR, who such
damage, loss Y and severally liable to the shall in
and expense caused to the OWNER b OWNER for all
Contractors breach
comply of tf-ris Contract and or Y reason of the
P y strictly and irr, all things with / his
the Specifications. g ith this Contract
to
and with
Contractor recognizes that and agrees to reimbursetime is of the
delay in Providing
County $50 00 per da eatest importance
said Bela g the services P y for each day of
Y is caused under this Agreement
Acts of God. The County acts or omissions unless
if a Y shall have °f the County or
condition for sole authorit occurred. non -Payment under Y to determine
this paragraph has
TERM OF CONTRACT/RENEWAL
This contract shall be for
on the a period of one
begrene�.ay first written above. (1) Year, commenc-
in
in accordance This Contract r
vith Article 3. erm shall
The OWNER
shallhave
the option to renew this
t-he first. year, tnd e r
one ",ear- periods. ach _;r.,cceedi[r agreement after
The c_, - ea r- , Or t Wo
aclj ;:st'd ont r,act amor.[rtt _:ddi
annu�a l v ! rt tc : ci :�n
lC� Y t 0 h� r P i rl rlrcr V k)E
fire eons!rmer '�* ce `��ith r-he o
Workers Price Index (CPI) for Wa e F
in the P _- ntage mange in
ur,or, .. !, Miarn.i, F1or-i. �a g Earners and Clerical
e annual 'average area index,
Decenrbc'r y ,-L- I-:omputat ion and shall be based
31 °f the previous Erom ,,ranuar,., i
amount during each year. Increase rLf•ror_rgh
the succe ° Lion year awes in the contracr
succeeding years. Period shall be extended into
CANCELLATION
A. The County ma c_
days notice to ancel this
contract for cause with seven
breach of the the C°f Contractor. (7)
obligations the Cause shall constitute
Contractor to a
perform the
Section ; .+ Page
c�onrrraEr �-nr_rmer:_irec_i ,s `tcF, _.nt.r,�c'tot '
B- Except for
nonapproori:ti°n the Count,;':
Artie I< r (2rmIr �t i.on
may "zncr�I t le �t hcc_,�ur-
him agreement v ) either c7f r liF 'F �L
Pa rty sixty tthoi_rt c:.au:.;e try n,rr:r ies ler�•to so. (60) days wrirren notice tv
�f 7 Ln(J t-he ,r_trer.
i.nLenr.. ion to c10
06 HOLD HARMLESS
The CONTRACTOR
its officials, employees defend,
P indemnify and hold
claims, liabilities,yees and agents harmless, the County,
arise out of the losses and from from any and all
claims, Performance of °f action which
arise because llof1es, losses the Contract except may
the County s one 1 i uses of such
Compliance action which may
with the insurance g gent actions
the CONTRACTOR from the requirements or omissions.
obligations shall not relieve
3.07 imposed by this article -
INDEPENDENT CONTRACTOR
At all times
At and for all
CONTRACTOR is an Purposes under
the Board independent contractor this
of Count agreement the
statement contained y Commissioners and not an employee of
to find in this for Monroe County- No
the contractor agreement shall be No
tractors, servants or any of so as
Count , or agents t,o his/her employees,
Y Commissioners be employees con
Commissioners Monroe County. Of the Board of
3.08 ASSURANCE AGAINST DISCRIMINATION
The CONTRACTOR
the basis shall not discriminate
Of race, creed, color against
any other characteristic , national o n any person on
in its recruiting, hic or aspect w in,
other hick is g sex, age, or
area affecting i ng' Promoting, not Job related,
the ployment g' terminating
provision of services under this Or -Inv
or goods under Or
or with
3 09 ASSIGNMENT r this agreement_.
The CONTRACTOR
shall not
except in writing and with or Subcontract
Board of County Co the prior written this agreement,
CONTRACTOR, which Commissioners approval of the
and p approval shall for Monroe rovisions as the OWNER be sub COU'-ItY and
This agreement and CONTRACTOR
tO such conditions
assignment shall be inand C N ACTOR may deem
gnment or subcontract necessary -
shall complyand by reference into an Unless with all of the an
assignee or subcontractor
with
provided for provisions of
no manner or event therein this a
OWNER be deemed such agreement.
in addition to impose an approval shall in
services/goods of to the total Y obligation u
the contractor. agreed -upon upon the
Price of the
Section 3 page 3
t UMPL.[AiVCE :JIT[f ' AW
In providing �11
t:ontr_a
he serVIces/goods P
c:t �r ha i.l orsuar,r_
abide to t
:end reg�_llat ions p y 1.1 1 him agre-errle_nr.
�f, SuCh : -'�,r pertai.n'nq , �rJt,_ltute ()rdillances ice's, Incl. regli11lrIficl the ru.l.es ter adopted. �1crLrl=a rh:)se now Any violation of Lrl of fry• - Provisions
rules and requlat_ions said t and here
shall Statutes, inaf
this agreement and constitur_e ordinances,
contract sh`�11 '-'retitle m`�tPrial es,
immediately �_. the OWNER breach e�f nation to the contractor. 1 'Pon deliver to terminal y of written e this
notice of termi-
3.11 INSURANCE
Prior to «execution
furnish the of this agreement,
minimum Owner Certificates the Contractor
attached coverage limitations °f Insurance shall
forms identified as indicated by andi�cating the
on forms rr1C1 as INSCKLST X on the
incur , GL1, VL1, ED1 1 4' as further
incorporated as art each detailed
P of this contract attc�� l ed hereto
3.12 document. and
FUNDING AVAILABILITY
In the event that funds Contractual Services from Parks and Beaches Unincorporated
obtained or cannot are Partiall
for the be continued y reduced Porated
Purchase of the at level suffi o sufficient cannot be
agreement may then be services/goods s to allow
the OWNER b terminated specified herein
Y written notice immediately at the this
or by mail to the contractor.efterminationdelivered
d option of
gated todelivere in
after Pay for anThe OWNER shall Person
the contractor y services provided not be
termination. has received by the contractor
written notice of
3'13 PROFESSIONAL RESPONSIBILITY
The CONTRACTOR warrants arrants
he performance that it is authorized
pro -" 't ' of
`iere'n described the activities by law to engage
set north in the n � 'object to the encompassed by the
='uk: rC tic Works terms and
L1 D
k_, c�nr r. Manual r conditions,
per, e;_e V zct `�pecifi.cations Re fled "Monroe County
/ eteran s Memorial /Rest
Key,,, which is attached Park/Also Room Janitorial
Part of this contract hereto and Known As Little Duck
r.imes /agreement Incorporated herein
exercise - depe1;dent The provider as a
assume professional res Professional Judgement
at all
Provided. Continue ponsibilit Bement and shall
rer.entiore d EUndi.r-ncq b y for the services
�f `�PPr')Priate Y the OWNER to be
Cerr.efication local is contingent upon
and/or local,
e, P
scat and/or of contractor. federal
Section 3 � page 4
OeLIGATP
Mor-rr-oe C(_)L1M ,
con t:rac t performance
_ and -)blig1'tion r P< rr in annu,:i l o E�` `� under t
3 . 15 �. appropT-i.ar ion by hhe
NOTICE R.EQk1IREMENT
1Y� rot i. _e r. ;. qu i , ed or
Ale 1tin rand Permitted under t
g rrrcl delive
rcd his ,,yr�.�me
he her parry by certified or mailed, nt shall be
o t `ollowing: mail, returned ostage prepaid, to
receipt requested
FOR r'OL111TY
Monroe County Public Works corks FO� CONTRACTOR
3583 S. s �`iaintenanc `V�5
Roosevelt Boulevardrtment Gcan;ngc'n
Key West, FL 33040 �x `, -1&I
IN WITNESS r Mara ftn! PL 33b,5b
on �IHEREOF the parties vC�CXJ
the day and first hereto e
each of whichlate above have executed
counterparts, shall, without written in this A
parts Proof four (4) Agreement
be deemed or accou counterparts
an original Contract nting for
Other'
At est:
WITNE:�'c.
W At E
COUNTY OF MONROE,
FLORIDA STATE OF
By
-k Mayor/ airman
CONTRACTOR
By
Corporate Seal if Corpor_rt [oil
qAP tE VrD qS i0 //vv 4 jff C
M
e'Y
R SO N. j
DATE --F
Section 3 ;1 Page 5