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Item C31BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY MEETING DATE: 10/15/03 DIVISION: COUNTY ADMINISTRATOR BULK ITEM: YES DEPARTMENT: AIRPORTS AGENDA ITEM WORDING: Approval of Master Agreement to Manage and Implement Noise Mitigation Projects, and Professional Service Order for Implementation of the Noise Insulation Program Phase 3 A & E Services, for the Key West International Airport. ITEM BACKGROUND: The Federal Aviation Administration funds 90% of the NIP, with the Florida Department of Transportation and Passenger Facility Charge Revenue funding 5% each. PREVIOUS RELEVANT BOCC ACTION: Approval to submit PFC Application # 6, March 20, 2002. Approval of FAA grant to fund NIP Ph 3 A & E, August 20, 2003. CONTRACT/AGREEMENT CHANGES: New agreements STAFF RECOMMENDATION: Approval TOTAL COST: PSO - $731,459.17 BUDGETED: Yes COST TO AIRPORT: None SOURCE OF FUNDS: FAA, FDOT, PFC Revenue COST TO PFC: $36,572.95 COST TO COUNTY: None REVENUE PRODUCING: No AMOUNT PER NEAR: APPROVED BY: County Attorney X OMB/Purchasing X Risk Management X DIRECTOR OF AIRPORTS APPROVAL ` Peter J. Horton DOCUMENTATION: Included '� To Follow Not Required AGENDA ITEM #/ DISPOSITION: /bev APB MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract # Contract with: THC, Inc. Effective Date: Execution Expiration Date: Completion of Tasks Contract Purpose/Description: Master Agreement to Manage and Implement Noise Mitigation Projects Contract Manager: Bevette Moore # 5195 (name) (Ext.) for BOCC meeting on: 10/15/03 Ai Airports - Stop # 5 (Department/Courier Stop) enda Deadline: 9/30/03 CONTRACT COSTS Total Dollar Value of Contract: Negotiated per PSO Current Year Portion: N/A Budgeted? Yes — Ph 3 A & E Account Codes: 404-63073-560630-GAKA70 Grant: FAA & FDOT County Match: PFC Revenue ADDITIONAL COSTS Estimated Ongoing Costs: N/A For: . (not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.) Date In Airports Director Risk Management // o3 O.M.B./Purchasing County Attorney Comments: CONTRACT REVIEW Changes Needed Reviewer Date Out Yes No P r to rumhaus Sh it B k O O b W'a - 7 fa-gl0� , RobWolfe, THIS MASTER AGREEMENT between Monroe County, a Florida municipal corporation (hereinafter called "COUNTY"), represented by Peter Horton, Airport Director, Monroe County Department of Airports, and THC, Inc., (hereinafter called "CONSULTANT") is entered into on and is effective as of the issuance of a Notice - to -Proceed with Services from the COUNTY to the CONSULTANT. 1. SCOPE OF SERVICES The CONSULTANT shall manage and implement all noise mitigation projects in and around the noise impacted areas in close proximity to Key West International Airport. CONSULTANT shall specifically perform all tasks to an acceptable level of effort set forth in the Project Scope, which is attached hereto as Exhibit A. The COUNTY, to initiate performance under this Agreement, shall issue an individual Professional Service Order to the CONSULTANT for each phase of the noise mitigation program. Each Professional Service Order will be agreed to form and content between the COUNTY and the CONSULTANT, and initiated via a Notice -to -Proceed with Services. All tasks described in each Professional Service Order will be performed by the CONSULTANT via the lump -sum contract format. Professional Service Orders must be executed by COUNTY and CONSULTANT authorized representatives as set forth in the Agreement. In providing services under this Master Agreement, and all associated Professional Service Orders, the CONSULTANT shall report directly to the Airport Noise Mitigation Program Coordinator, Ms. Cam Freije. The CONSULTANT shall, upon receipt of each duly executed Professional Service Order, perform the work described in the Professional Service Order in accordance with Exhibit "A" as may be required in said Professional Service Order. 2. STAFFING CONSULTANT'S employees enumerated below are to be assigned to the project: 1. Steve Vecchi — Director of Sound Insulation Programs. Mr. Vecchi will provide overall program consultation and guidance to the COUNTY and the consultant team. Mr. Vecchi will travel to Key West for various meetings, consultant team coordination_and planning sessions. 2. Angela Ebarb — Project Manager. Ms. Ebarb will serve as the Project Manager and travel extensively to Key West for on -site work. She will also provide services to the project while away from Key West. -1- CONSULTANT shall not replace the above named persons without the prior approval of COUNTY. If a successor to one of the assigned persons cannot be mutually agreed upon, COUNTY shall have the right to terminate this Agreement upon thirty (30) days' notice. Any replacement of other listed personnel shall be by persons of equal qualifications, which shall be attested to by CONSULTANT. The above named persons shall be required to give this contractual obligation top priority. CONSULTANT shall provide, at its own expense, all personnel required in performing the services under this Agreement. Such personnel shall not be employees of, or have any other contractual relationships with, the COUNTY. 3. DATES OF PERFORMANCE THIS AGREEMENT shall commence upon receipt by the CONSULTANT of a Notice -to -Proceed with Services for the first Professional Service Order. The COUNTY will issue the Notice -to -Proceed with Services to the CONSULTANT upon receipt of federal and state grant funds and at the COUNTY'S discretion. This agreement will terminate upon completion of tasks associated with the final Professional Service Order issued by the COUNTY. 4. COMPENSATION The CONSULTANT will perform the services described in each individual Professional Service Order for the Lump -Sum Amount agreed to by the COUNTY and the CONSULTANT. This lump -sum amount for each Professional Service Order represents a not -to -exceed amount which includes the CONSULTANT'S professional fees and associated expenses for the completion of the project scope associated with each individual Professional Service Order. This lump -sum amount also includes all sub -consultant fees and associated expenses. COUNTY shall pay the CONSULTANT upon CONSULTANT'S percent of completion of tasks identified within each Professional Service Order. In case of termination of the contract before completion of the work, the CONSULTANT will be paid only for the work completed as of the date of termination as determined by the COUNTY. 5. BILLING CONSULTANT shall provide COUNTY with monthly billings which shall include, but not be limited to, -2- the following: A. Percentage completion of each task performed to date. B. General task performed. C. A summary of the amount of the monthly bill designated to the sub -consultant and DBE firms, and a total to date designated to those firms. 6. OWNERSHIP OF DATA Upon completion of the work or upon termination of the Agreement, it is understood that all completed or partially completed data, drawings, records, computations, survey information, and all other material that CONSULTANT has collected or prepared in carrying out this Agreement shall be provided to and become the exclusive property of COUNTY. Therefore, any reports, information, and data given to or prepared or assembled by CONSULTANT under this Agreement shall not be made available to any individual or organization by CONSULTANT without the prior approval of COUNTY. No reports, maps, or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of CONSULTANT. 7. REPORTS Contractor shall provide written progress reports to COUNTY on a monthly basis or as directed by the C OURNN-V 8. AUDIT AND INSPECTION OF RECORDS CONSULTANT shall permit the authorized representatives of the COUNTY Auditor, after reasonable notice, to inspect and audit all data and records of CONSULTANT and any of its subcontractors relating to carrying out this Agreement for a period up to three:years after completion of the Agreement. 9. AFFIRMATIVE ACTION The CONSULTANT assures that it will undertake an affirmative action program as required by 14 CFR Part 152, Subpart E, to insure that no person shall; on the grounds of race, creed, color, national -3- origin, or sex be excluded from participating in any employment activities covered in 14 CFR Part 152, Subpart E. The CONSULTANT assures that no person shall be excluded on these grounds from participating in or receiving the services or benefits of any program or activity covered by this subpart. The CONSULTANT assures that it will require that its covered sub organizations provide assurances to the CONSULTANT that they similarly will undertake affirmative action programs and that they will require assurances from their sub organizations, as required by 14 CFR Part 152, Subpart E, to the same effect. 10. DISADVANTAGED BUSINESS ENTERPRISE The CONSULTANT shall comply with Monroe County Ordinance 56.30 and CFR 49 Part 23, which has an overall goal of Fifteen Percent (15%) participation of certified disadvantaged business enterprises (DBE). In accordance with these goals, the contractor shall ensure, to the best of its ability that DBE's have the maximum opportunity to participate in this project. 11. NONDISCRIMINATION AND EQUAL OPPORTUNITY PROVISIONS REQUIRED BY GENERAL ORDINANCES OF MONROE COUNTY In the performance of work under this Agreement, the CONSULTANT shall not discriminate against any employee or applicant for employment because of race, color, national origin, age, sex, or handicap, which shall include, but not be limited to the following: Employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeships. CONSULTANT will post in conspicuous places, available for employees and applicants for employment, notices to be provided by the COUNTY, setting forth the provisions of the nondiscriminatory clause. CONSULTANT agrees to strive to implement the principles of equal employment opportunities through an effective Affirmative Action program. The program shall have as its objective to increase the utilization of women, minorities and handicapped persons, and other protected groups, at all levels of employment in all divisions of the CONSULTANT'S work force, where these groups may have been previously underutilized and underrepresented. CONSULTANT also agrees that in the event of any dispute as to compliance with -4- MI 13. the aforestated requirements, it shall be its responsibility to show that it has met all such requirements. When a violation of the nondiscrimination, equal opportunity or Affirmative Action provisions of this section has been determined by COUNTY, CONSULTANT shall immediately be informed of the violation and directed to take all action necessary to halt the violation, as well as such action as may be necessary to correct, if possible, any injustice to any person adversely affected by the violation, and immediately take steps to prevent further violations. INDEMNITY The CONSULTANT agrees to the fullest extent permitted by law to indemnify, defend and hold harmless the COUNTY and its agents, officers, and employees from and against all loss or expense including costs and attorney's fees by reason of liability for damages, including suits at law or in equity, caused by any wrongful, intentional, or negligent act or omission of the CONSULTANT or its (their) agents which may arise out of or are connected with the activities covered by this agreement. INSURANCE The CONSULTANT shall purchase and maintain policies of insurance and proof of financial responsibility to cover costs as may arise from claims of tort, statutes and benefits under Workers' Compensation laws, as respects damage to persons or property and third parties in such coverages and amounts as required and approved by the COUNTY Risk Manager. Acceptable proof of such coverages shall be furnished to the COUNTY Risk Manager prior to services commenced under this agreement. The Consultant shall provide evidence of the following coverages and minimum amounts. Type of Coverage Florida Workers' Compensation Employer's Liability & Disease General Liabiility Minimum Limits Statutory $100,0001$500,0001$100,000 -5- General Aggregate Bodily Injury & Property Damage Personal Injury Contractual Liability Fire Legal Liability Professional Liability Errors & Omissions $1,000,000 Per Occurrence $1,000,000 Aggregate $1,000,000 Per Person $1,000,000 Per Occurrence $50,000 Per Occurrence $1,000,000 Per Occurrence $2,000,000 Aggregate i Refer to the sub -paragraph entitled "Professional Liability - Additional Provisions" below for additional conditions Automobile Liability Bodily Injury & Property Damage All autos owned, non -owned and/or hired Uninsured Motorists $500,000 Per Accident Per Florida Requirements The COUNTY shall be named as an additional insured as their interests may appear as respects the services provided in this agreement. A thirty (30) day written notice of cancellation, non -renewal, or material change shall be afforded to the COUNTY. The insurance specified above shall be placed with an A rated carrier per Best's Rating Guide approved to do business in the State of Florida. Any deviations or waiver of required coverages or minimums shall be submitted in writing and approved by the COUNTY Risk Manager as a condition of this agreement. Waivers may be granted when surplus lines and specialty carriers are used. A Certificate of Insurance shall be submitted for review to the COUNTY for each successive period of coverage for the duration of this agreement. COMPLIANCE WITH GOVERNMENTAL REQUIREMENTS -6- The Consultant shall evidence satisfactory compliance for Unemployment Compensation and Social Security reporting as required by Federal and State laws. PROFESSIONAL LIABILITY - ADDITIONAL PROVISIONS The Consultant agrees to provide additional information on their professional liability coverages as respects policy type, i.e., errors & omissions for consultants, architects, and/or engineers, etc.; applicable retention levels; coverage form, i.e., claims -made, occurrence; discovery clause conditions, and effective, retroactive and expiration dates, to the COUNTY Risk Manager as may be requested to obtain approval of coverages as respects this section. It is understood and agreed that coverages which apply to the services inherent in this agreement will be extended for two (2) years after completion of all work contemplated in this project if coverage is written on a claims -made basis. The Consultant shall certify and make available loss information from any Insurer as to any claims filed or pending against any and all professional liability coverages in effect for the past five (5) years, is requested. The Consultant shall certify to inform the Owner of any claims filed for errors and omissions that may be covered under professional coverages pursuant to the work within ten (10) days of notice of the occurrence or claim filing whichever is sooner. Deviations and waivers may be requested in writing based on market conditions to the COUNTY Risk Manager. Approval shall be given in writing of any acceptable deviation or waiver to the Consultant prior to the Consultant effecting any change in conditions as contained in this section. Waivers shall not be unduly withheld nor denied without consultation with the consultant. It is understood and agreed that the Consultant will obtain information on the professional liability coverages of all sub -consultants and/or sub -contractors in the same form as specified above, as applicable and reasonable, for review of the Owner. -7- NOTE: Professional liability will be required for Architectural and Engineering design and supervision. If the principal consulting firm is not eligible for this coverage, the principal consulting firm shall disclose the sub -consultant who will perform the Architectural and Engineering design work and evidence the existence of professional liability coverages for such sub -consultants as respects this section. 14. TERMINATION BY CONSULTANT CONSULTANT may, at its option, terminate this Agreement upon the failure of the COUNTY to pay any uncontested amount which may become due hereunder for a period of forty-five (45) days following submission of appropriate billing and supporting documentation. Upon said termination, CONSULTANT shall be paid the compensation due for all services rendered through the date of termination including any retainage. 15. TERMINATION BY COUNTY FOR VIOLATIONS BY CONSULTANT If CONSULTANT fails to fulfill its obligations under this Agreement in a timely or proper manner, or violates any of its provisions, COUNTY shall thereupon have the right to terminate it by giving thirty (30) days' written notice of termination of contract, specifying the alleged violations and effective date of termination. It shall not be terminated if, upon receipt of the notice, CONSULTANT promptly cures the alleged violation prior to the end of the thirty (30) day period. In the event of termination, the COUNTY will only be liable for services rendered through the date of termination and not for the uncompleted portion, or for any materials or services purchased or paid for by CONSULTANT for use in completing the Agreement. 16. INDEPENDENT CONSULTANT Nothing contained in this Agreement shall constitute or be construed to create a partnership or joint venture between COUNTY or its successors or assigns and CONSULTANT or its successors or assigns. In entering into this Agreement, and in acting in compliance herewith, CONSULTANT is at all times acting and performing as an independent contractor, duly authorized to perform the acts required of it hereunder. -8- 17. ASSIGNMENT/SUBCONTRACTING Assignment of any portion of the Scope of Services must have the prior written approval of COUNTY, except as otherwise provided in Section 10, Disadvantaged Business Enterprise, subcontracting of any portion of the Scope of Services must have the prior written approval of COUNTY. 18. ASSIGNMENT LIMITATION This Agreement shall be binding upon and inure to the benefit of the parties and their successors and assigns; provided, however, that neither party shall assign its obligations hereunder without the prior written consent of the other. 19. PROHIBITED PRACTICES CONSULTANT during the period of this contract shall not hire, retain, or utilize for compensation any member, officer, or employee of COUNTY or any person who, to the knowledge of CONSULTANT, has a conflict of interest. 20. NOTICES Notices to COUNTY provided for in this Agreement shall be sufficient if sent by Certified or Registered Mail, postage prepaid, addressed to Ms. Carri Freije, Airport Noise Mitigation Program Coordinator, Key West International Airport, 3491 S. Roosevelt Boulevard, Key West, Florida 33040; and notices to CONSULTANT shall be sufficient if sent by Certified or Registered Mail, postage prepaid, to, Joe A. Carroll, President, THC, Inc., Sugarloaf Corporate Center, 2180 Satellite Boulevard, Suite 160, Duluth, Georgia, 30097, or to such other respective addresses as the parties may designate to each other in writing from time to time. 21. MISCELLANEOUS This Agreement shall be interpreted and enforced under the laws and jurisdiction of the State of Florida. This Agreement constitutes the entire understanding between the parties and is not subject to amendment unless agreed upon in writing by both parties hereto. CONSULTANT acknowledges and agrees that it will perform its obligations hereunder in compliance with all ;applicable state, local or federal laws, needs, -9- ------------- regulations and orders. IN wITNESS WWREOF, the parties hereto have executed this Agreement on the day, month, and year first above written. WITNESS: COUNTY: MONROE COUNTY By Title Date WITNT-SS: CONSULTANT. THC, Inc. By Title Date Tax I.D. No. MONROR COUNT' p,TT0FItT OR�� ROBCitEF RNEv 'ut(fY A - l0 - - Date EXHIBIT A SCOPE OF WORK THC Consultant Tasks ➢ Administer all noise mitigation programs including, residential sound insulation, institutional sound insulation, purchase assurance program (purchase resale program), acquisition/relocation program, any other noise related program. ➢ Direct and monitor all sub -consultant tasks ➢ Provide Monroe County with closeout reports and assist in project closeout of FAA grants. ➢ Prepare all graphics necessary for presentations at the above referenced meetings. ➢ Conduct all homeowner interviews ➢ Develop all necessary paperwork and material relative to the appropriate noise mitigation programs ➢ Consult with and interact with the participating public, county officials, local elected officials, etc. on a daily basis ➢ Administer homeowner orientation (location, visual, sound) ➢ Administer contractor orientation (location, visual, sound) ➢ Assist in development of contractor training course (with CM sub) ➢ Administer block prioritization method ➢ Administer design and construction schedule ➢ Administer document tracking, schedules and database management ➢ Administer Homeowner communication ➢ Administer Homeowner orientation presentation and notebook ➢ Administer contractor training and certification ➢ Administer contractor deficiency points, suspensions and disqualification ➢ Administer program update and newsletter ➢ Administer legal documents ➢ Administer product showroom ➢ Administer all payment applications with Monroe County ➢ Oversee all SIP processes and tasks (orientation, design, pre -bid open house, pre -construction) ➢ Administer periodic meeting format (Monroe County, THC and sub -consultants) ➢ Administer Contractor outreach program and material ➢ Develop media releases and general public relations materials as necessary ➢ Maintain and update as necessary homeowner survey material ➢ Oversee process to distribute warranties ➢ Coordinate SIP process with all eligible institutions such as schools, churches, day care facilities, etc. Appraiser Sub -Consultant Tasks ➢ Prepare appraisal reports in accordance with all applicable federal and state regulations ➢ Provide expert testimony as necessary Review Appraiser Sub -Consultant Tasks ➢ Prepare review appraisal reports in accordance with all applicable federal and state regulations ➢ Provide expert testimony as necessary Land Acquisition and Relocation and Sales Assistance Tasks ➢ Provide a plan for relocation of residential and business owners and/or tenants. ➢ Conduct a property inventory and assess the needs and characteristics of the displacees. ➢ Prepare comparable housing determinations and make offer presentations to each property owner. ➢ Oversee displace move from displacement dwelling into replacement dwelling. ➢ Provide negotiations services in acquire property. ➢ Prepare real estate analysis of property values and reports as necessary ➢ Assist in the administration of relocation regulations and benefits ➢ Administer appeals procedures for displaces. ➢ Provide relocation advisory services. ➢ Assist in the administration of sales assistance for property owners selling their homes ➢ Assist in any update of property values relative to the determination of the value of an avigation easement Surveyor Sub -Consultant Tasks ➢ Prepare boundary line surveys for each parcel acquired in the Property Acquisition Phase. Each survey will require a layout of the property's boundary lines with the measurement of each line stated, and an outline of the improvements as they sit relative to the boundary lines. Environmental Sub -Consultant Tasks ➢ Prepare limited environmental audits on each property to be purchased. ➢ Advise and prepare phase I environmental assessments where necessary ➢ Advise and prepare phase II environmental assessments where necessary ➢ Oversee and direct environmental clean-up where determined necessary Land Clearance Sub -Consultant Tasks ➢ Perform asbestos investigation and sampling on dwelling components for supplying asbestos abatement contractors with specifications and quantities for asbestos removal. Services include construction administration, inspections and final reporting. -12- ➢ Assist in the establishment of a property management program for newly acquired land. ➢ Develop plans and specifications for site clearing, demolition, security and vegetation establishment. ➢ Assist in securing contractors through competitive bidding process. ➢ Oversee demolition and land clearance phase of project. Architectural Sub -Consultant Tasks ➢ Conduct visual survey of homes ➢ Revise specs and review local codes/ordinances ➢ Review and select program products, styles, colors ➢ Assist THC in the program showroom ➢ Assist THC in the development of homeowner waivers (moisture, structural, preference) ➢ Coordination with CM sub -consultant ➢ Administer design process (CAD, measurements, acoustic package) ➢ Administer bid opening, review and award process ➢ Research and maintain HVAC policies ➢ Monitor and manage data base input process ➢ Provide local mechanical services analysis, review and guidance ➢ Provide local electrical services analysis, review and guidance ➢ Provide local structural services analysis, review and guidance Ventilation Tasks ➢ Maintain and revise ventilation standards ➢ Ventilation design analysis and recommendations ➢ Ventilation post-test analysis and recommendation ➢ Maintain design ventilation modifications and strategies ➢ Maintain and coordinate local ventilation alliance Database Development Tasks ➢ Maintain Key West SIP database ➢ Maintain THC house and process scheduler databases ➢ Maintain and update database software as necessary ➢ Provide required staff training ➢ Provide mechanism for CM downloads ➢ Provide mechanism for all A/E downloads, past CAD as well as future ➢ Provide mechanism for Ventilation downloads ➢ Provide mechanism for CM and GMIA access -13- ➢ Provide mechanism to convert current database ➢ Provide connection with existing GIS database Construction Management Tasks Daily site inspections & reports Pre -construction walk-through inspections Monitor contractor performance Issuance of contractor deficiency points and associated penalties Prepare payment recommendations Change order processing & site problem solving Developing punch -list and providing final inspection Assist THC in homeowner communication (during construction) Conduct monthly contractor meetings Attend weekly project status meetings Assist THC in contractor training sessions Assist THC in Homeowner Orientations (Q&A section) Assist Architect & THC for revisions to specification Legal Tasks Maintain and revise Homeowner Work Agreement Contract Maintain and revise contract amendments and waivers Maintain and revise Contractor Eligibility Agreement Maintain and revise construction specifications and general conditions Maintain and revise contractor certification process Maintain and revise construction contract Maintain and revise homeowner documents Review and consultation of ventilation policy Review and consultation of product manufacture issues Review and consultation of bid issues Prepare title examinations Close the acquisition of all land purchases Process mortgage consent letters and agreements Process all lien waivers and secure clearance of any property deed issues relative to the purchase of property rights -14- Sep 30 03 12s46p PUBLIC ENTITY CRIME STATEMENT "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids oji leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list." (signature) Datc: 9— 30 — 0 3 STATE OF _ COUNTY OF PERSONALLY APPEARED,BEFORE ME, the undersigned authority, �f C)1� who, after first being sworn by me, affixed his/her signature (name of individual signing) in Cie space provided above on this 30 day of �03 ARY PU My commission expires: Hf.M"P. FAL*W N00V PjW VVokn Skft ofCeo b 2 p.2 �7P/11-:� =qH,; ' JT —Hi 5019EZg0L E17:ET E0103:IOCIGO Sep 30 03 02;3SF P•2 S WORN STATEMENT CJNDER ORDINANCE NO 10-1990 MO OE -COUNTY, FLORIDA ETHICS CLAUSE Te Z G' ____ warrants that he/it has not employed, retained or otherwise had act on his/its behalf any fi,rnier County officer or employee in violation of Section 2 ofOrdinance No. 10-1990.or any County officer or employee in violation of Section 3 of Ordinance No. 10-1990, For breach or violation of this provision the County may, in its discretion, terminate this contract without liability and may also, in its discretion, deduct from► the contract or purchase price, 01' otherwise recover, the full amounr of any fee, coutmission, percentage, gift, or consideration paid to the former County officer or emplovee. (signature) Date: STATE OF COMTTY Of PERSONALLY APPEARED BEFORE ME,, the undersigned authority, — who, after first being sworn by me, affixed his /her signaturb (name of individual ace signing) in thy; sP provided above on this f _ day of NOTAR � Y PUQLIC My commission expires: SUSAN G EDWARDS Hchi Publ�bntnnett County, Geo: . 0111- MCP CORM 44 Nary Coat EKWIIIa May 4. 200 �O/zo -)V'd Ji '--H1 - . f,RTCiF;'q[?) ! Qn Icn MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract # Contract with: THC, Inc. Effective Date: Execution Expiration Date: 304 days Contract Purpose/Description: Professional Service Order for implementation of the Noise Insulation Program, Phase 3 A & E Contract Manager: Bevette Moore # 5195 Airports - Stop # 5 (name) (Ext.) (Department/Courier Stop) for BOCC meeting on: 10/15/03 Agenda Deadline: 9/30/03 Total Dollar Value of Contract: 731,459.17 Budgeted? Yes Grant: FAA & FDOT County Match: PFC Revenue Estimated Ongoing Costs: N/A (not included in dollar value above) CONTRACT COSTS Current Year Portion: all Account Codes: 404-63073-560630-GAKA70 ADDITIONAL COSTS For: . CONTRACT REVIEW utilities, janitorial, salaries, Changes Date In Needed Reviewer Date Out Yes No Airports Director / / ( ) ( ) t orJen Risk Management 0 0� iam Grumhaus O.M.B./Purchasing// �7 Sheila Barker County Attorney / / ( ) ( ) ` K- a 1 W *I 1t ry Ro,b Wolfe,- Comments:G�L[C l' :c,� { • ( ,.<.�. CiL_ 5tY-2�-03 10:27 FROM:MONROE COUNTY ATTY OFFICE ID:3052923516 PAGE I/1 PROFESSIONAL, / SERVICE ORDER FOR MON;A;OE COUNTY To: THC Inc. _ Purchase Service Order No. l Re: PSA Agreement, Dated _ Resolution No. Project Name: _ ltmn ementation of Noise insulation PP� (Phase 3 A & E S Description of Services. (See attached Scope of Services) Multiple of Direct Salaries Lump Sum X Days to Complete 304 Reimbursable Expense Fee this Service Ocher 731 59.17 Payment for Services shall k in their entirety as per PSO. Prepared by: Date: Accepted by: Date: Date: �2 a3 Approved by: Date: MONROE COUNTY ATTORNEY P S FORM: R , WOLFE CNIE 81 OU TORNEY . DA SCOPE OF SERVICES IMPLEMENTATION OF NOISE INSULATION PROGRAM KEY WEST INTERNATIONAL AIRPORT This Scope of Services will describe tasks necessary to implement the Noise Insulation Program for up to 50 eligible homes. The services will include preliminary tasks through bid tabulation and award. The Consultant Team will be directed by a Project Manager who will report directly to the Key West International Airport's Noise Insulation Program Coordinator. The Consultant Team is composed of the following disciplines: • The Program Manager (THC, Inc.) will provide overall program management services. THC will support the Airport Director and Noise Insulation Program Coordinator in all tasks involved with the planning and daily implementation of the Noise Insulation Program. THC will provide database services and project scheduling, along with interaction with all participating property owners and tenants. The Project Manager (THC) will utilize the Director of Sound Insulation Services for master planning the project, document review and development, scheduling and general consultation throughout the project. THC will also assign a Project Manager to the project for the entire 10 month period to travel back and forth from Atlanta to Key West on a near full- time basis. • The Project Architect will provide architectural services for the project. The Project Architect will be responsible for preparing the construction specification, assuring compliance with all applicable codes and ordinances, meet with homeowners and inspect the homes, develop the Design Packages, prepare the bid package, conduct the pre -bid conference, attend all contractor outreach sessions and workshops where necessary, tabulate the bids for construction services, and make the final award recommendation. • The Acoustical Engineer will provide before and after modification noise testing on 5 homes (10% of the homes sound insulated). • The title company will provide all services associated with securing avigation easements and recording said easements on the titles of the subject properties. • The Ventilation Consultant will analyze current ventilation standards within the subject properties in order to determine the extent of ventilation modifications required to maintain, or create9a healthy indoor air environment. Recent scientific research shows that acoustic modifications can reduce the infiltration of air into a home as much as 40%. While this is good for achieving noise reduction, it can also introduce numerous ventilation and indoor air quality negative impacts and liabilities such as mold, carbon monoxide build-up, improper exhaustion of combustion gases, etc. In order to properly negate this concern, the Ventilation Consultant will assess current conditions within the homes and determine the impact that will be created by tightening the homes via the installation of acoustic treatments. The ventilation consultant will provide ventilation design services to assist the Project Architect during the design development phase. The Ventilation Consultant will assist the Project Architect in design visits and will supplement the architectural designs with ventilation modifications, where necessary. Page 1 TASK 1 PROJECT MANAGEMENT The Consultant's Project Manager will perform general project -related management and coordination with the airport and the FAA. This task includes preparation of monthly invoices and progress reports, FAA coordination, project management plan updates, sub -consultant coordination and agreements, and schedule updates. This task also includes conference calls with the Consultant Team and related documentation. The Project Architect, Title Company, Ventilation Consultant and Acoustical Engineer will perform general project -related coordination with the Consultant's Project Manager. This includes preparation of monthly invoices and progress reports, FAA coordination, and schedule updates. The duration of Phase 3 is estimated ten (10) months. The Consultant's Project Manager will travel back and forth from Atlanta to Key West on a near full-time basis to perform all required tasks during the ten months of this project. TASK 2 PROVIDE SUPPORT TO THE OFFICE AND PROVIDE INFORMATION TO THE PUBLIC AS REQUIRED The Consultant's Project Manager and Project Architect will answer inquiries from and provide information to the public, the media, and the County as appropriate. They will support the Noise Insulation Program Coordinator in conducting daily program implementation. The Project Manager will accompany the Noise Insulation Program Coordinator on homeowner visits as often as possible, and at the discretion of the Noise Insulation Program Coordinator. The Consultant's Project Manager will attend the airport's Ad -Hoc Committee meetings on Noise to provide status reports on the progress of the Noise Insulation Program and other related matters during the term of this phase. Examples of noise insulation materials, such as different window and door assemblies, will be available in the Project Office for inspection along with photographs of completed work, product brochures and application forms. The Consultant's Project Manager and/or the Project Architect's Project Manager will schedule appointments as needed to meet with Homeowners in the Project Office to view and discuss the product displays. These appointments will coincide with other project -related trips to Key West. TASK 3 UPDATE PROGRAM POLICIES The Consultant's Project Manager will update the programs policies that describe the step-by- step process for the Key West International Airport Noise Insulation Program. All revisions to forms and or presently used contracts and documents will be included in the update. TASK 4 CONTRACTOR OUTREACH, CERTIFICATION & TRAINING The Consultant's Project Manager will provide all necessary contractor outreach services in an attempt to maximize the number of bidding contractors. The Consultant's Project Manager will develop a Contractor Outreach Brochure and Contractor Notebook, as well as host two Page 2 Contractor Outreach public meetings in Miami. Miami will be the location due to its large metropolitan contractor base. At these meetings, the Consultant's Project Manager will review program processes (utilizing a computer graphic presentation), as well as review all program contractor requirements and expectations. For interested contractors, the Consultant's Project Manager will process all required certification documents, including Contractor Eligibility Agreement and a review of licenses, insurance policies and bonding capacity information. The architect and staff will attend this meeting along with the THC Director of Sound Insulation Programs and the THC Project Manager. TASK 5 LEGAL DOCUMENT ADMINISTRATION The Consultant's Project Manager will obtain title commitments for each of the participating properties from a Florida licensed Title Company. The Title Company will provide an opinion of title, which would identify the vesting of ownership for the property. It would also identify any and all mortgages, liens and encumbrances on the property, which would require a consent to the avigation easement and a subordination of the easement. The Consultant's Project Manager will coordinate the activities in obtaining the consents and subordination agreements. This entails identifying the lien holder, providing the lien holder with the consent and subordination agreements, explain the program and the lien holders' rights, and respond to any questions or concern the lien holder(s) may have with the consent or subordination agreement. The Consultant's Project Manager manage the receipt of consents and subordination agreements by tracking it in the database. Upon receipt of the executed consents and subordination agreements, the Consultant's Project Manager will have them recorded at County records. The Consultant's Project Manager will record the avigation easement upon execution by the Homeowner. The Consultant's Project Manager will forward all recorded documents to the Title Company for issuance of the final Title Policy. The Consultant's Project Manager will maintain the title policies in the parcel file. TASK 6 CONSTRUCTION SPECIFICATION REVISION The Consultant's Project Manager and Project Architect, will revise the current Key West International Airport Residential Sound Insulation Program construction specification document in all divisions (division zero — seventeen), especially in the areas of General Conditions, Architectural Details and Ventilation Design Requirements. The Consultant's Project Manager and Project Architect will also develop revised appendices to include ♦ Appendix A — Project Team Contacts ♦ Appendix B — Approved Manufacturers & Products ♦ Appendix C —Sample Project Forms ♦ Appendix D — Standard Drawings & Code Index ♦ Appendix E — Program Policy Statements Page 3 TASK 7 PRODUCT REVIEW The Consultant's Project Manager and Project Architect will conduct a thorough review of all acoustic window and door products to include: ♦ New product research and approval ♦ Shop drawing review and approval ♦ STC criteria establishment ♦ Revision of approved product lists TASK 8 DOCUMENT ARCHITECTURAL, MECHANICAL, VENTILATION AND ELECTRICAL SITE CONDITIONS The Project Architect (and Mechanical/ElectricalNentilation sub -consultant) will first inspect the property in an effort to define pre-existing deficiencies that are not eligible for program funding and/or that could complicate the proposed acoustic scope of work. These deficiencies would include pre-existing code issues, structural issues, environmental issues, moisture issues, insect infestation and safety issues. The Project Architect will document. all pre-existing deficiencies and forward the information to the Consultant's Project Manager. The Project Architect will also collect sufficient architectural, mechanical, ventilation and electrical data on each home to document the existing conditions for proposed treatment recommendation. At this time, general building metrics, unusual building conditions, and relevant building code conditions will be documented as a basis for future treatment recommendations and construction detailing. The Project Architect will photograph and, in conjunction with the Mechanical/ElectricalNentilation sub -consultant, will prepare written documentation of the existing conditions at each residence. Detailed floor plans will be developed showing the number and location of all windows, doors, perimeter penetrations, and potential treatment areas (e.g., wall, ceiling, attic, soffit, skirting, exposed framing, etc.). Door and window schedules will elaborate types, sizes, and styles of these elements. The mechanical and electrical information will indicate the existing HVAC systems configuration and capacity. The existing ventilation (rate and method of fresh air exchange) status will also be documented. The Project Architect will schedule appointments with each eligible participant for on -site visits and will conduct on -site visits to collect data on each of the 50 homes, over the course of a two -week period. The Consultant Team will review the steps to participation, explain all the requisite paperwork the Homeowner must fill out in order to participate in the program, secure title and mortgage information, collect architectural data on the home, and answer specific Homeowner questions. The Consultant Team will also discuss treatment options, technical issues and other noise insulation measures with the Homeowners at the on -site visits. TASK 9 PERFORM PRE -MODIFICATION NOISE AUDIT Immediately following the architectural survey, the Acoustical Engineer will conduct a pre - modification noise audit of selected homes. Measurements will be used to verify the necessity Page 4 for modifications identified during the design process. Pre -modification data will be compared with post -modification measurements to document the achieved increase in noise reduction, and as a check on quality control. Pre -modification measurements will be used to consult with the Consultant Team on treatment protocols. The number of homes to be measured will be approximately 10% of the total number of homes being insulated in Phase 3. The sample will be selected to represent the range of housing types expected. Usually, each home that is measured before construction will be measured afterwards as well. The noise level reduction (NLR) measurements essentially consist of placing a loudspeaker inside each of the rooms that will be measured. The electrical signal of a pink noise source is fed through the amplification/loudspeaker system and is filtered to simulate aircraft noise. The technician will measure the average interior sound level within the room and the sound level directly outside each exterior element (i.e., doors, windows, and walls). An overall NLR will be mathematically computed based on the measured test data and the acoustical conditions of each room. TASK 10 DEVELOP ACOUSTIC DESIGN PACKAGE The Acoustic Design Package documents existing conditions, floor plans and miscellaneous items that are to be incorporated into the design documents. It also contains the recommended acoustical treatments to the windows, doors, ceilings, and walls. The acoustical designs will be aimed at achieving the FAA Handbook minimum reduction goal of 5 decibels goal and/or an interior noise level no greater than 45 dB DNL. The Project Architect will develop the noise insulation designs in full compliance with the policies, standards, and specifications issued by the FAA for AIP projects. The Acoustic Design Package will include the following information: • General Requirements, • Elevation Photographs, • Special Requirements, • Structural Description, • Contractor General Notes, • Homeowner Requirements, • Schematic Architectural Plans, • Schematic Mechanical Plans, • Schematic Electrical Plans, • Product Selection Icons, • Door and Window Schedules. The Project Architect will develop and distribute the Design Packages to the Consultant Team for internal review and discussion. Following internal review and revision as necessary, the Consultant's Project Manager and the Project Architect's Project Manager will meet with the Airport Manager to review the Acoustic Design Package and discuss any outstanding issues. Any necessary revisions to the Acoustic Design Package will be completed prior to presentation to the Homeowners. Page 5 TASK 11 DESIGN REVIEW WITH HOMEOWNERS The Consultant's Project Manager and Project Architect will review the Acoustic Design Package with each Homeowner, including all treatment recommendations and product selections such as color, style, and material. Any changes proposed by the Homeowner will be reviewed by the Consultant Team prior to approval. Issues arising from Homeowners' refusal of proposed treatments will be addressed according to Program policies. During this visit, the Consultant's Project Manager will also review the legal documents with the Homeowner. The Project Architect will schedule appointments with the Homeowners to present the Acoustical Design Packages. TASK 12 DEVELOP BID DOCUMENTS The Consultant's Project Manager and Project Architect will develop a complete set of construction documents that meet all FAA requirements and the requirements of the local authorities. The construction documents will include written specifications that describe the products, suppliers, materials, and workmanship that are acceptable and which meet the technical requirements of the project. The construction documents will also include the plans and details referenced to the specifications sections. The documents will be of sufficient detail to be used for the formal bid process as well as for the actual construction phase of the work. Once all of the Homeowners in Phase 3 have signed -up (or declined to participate) the Project Architect will compile all of the Acoustic Design Packages for those properties included in the bid package. The bid package set will contain at least the following information for each residence: • Floor plan that shows the existing construction and modifications that shall be made for each habitable level and the roof plan; • Door and window schedules that are keyed to identifying marks on the floor plans and that call out the specific modifications that are required, complete with elevation drawings of typical doors and windows; • HVAC upgrade requirements including ventilation capacity and electrical capacity; and • Detailed drawings of special installation techniques required for windows, doors, and other elements. • Required construction time period, limitations for simultaneous construction, performance requirements and completion requirements The Consultant's Project Manager will provide the general requirements, wage rates, labor policies, and other legally required contractual documents in accordance with Monroe County protocols for inclusion in the Project Manual. The Project Architect will develop construction documents that meet applicable requirements, including bid forms, special provisions, technical specifications, house plans, equipment schedules, and details. Page 6 m (A 4 W N -► p (O O v CA Cfl 4 W N � N 1pzx 'f O DCD r- ai O po c m O -0 Q,CD < C N cD ao 0 o a 'o tD o 0 m m CD c y r. �, O� y O CD o a W a 0 c 3 0 CD 0 CD 5 3 CD O m m 0coo 0 ce 0 v D O C 0 0 > N n T CD 0 3 T (D 3 c. - > Z O (A CD D 0 c 3 co 0 0 to m CU m T c 0- o �- CD < 0 0 0 � O CO m 0 o .Zi O < o r- o v 0 0 3 ? ^' D N• @ O OCD 0 O 3 r. o O m cu as c v a T t0 m 3 CD m -0 -S � to O w o !p Q. -0 � CD 9 O (a o -1 0 N pr H 0 o ^~ d Qo m � 3 o co 0 0 o r► ' o r c V c D 0 D c O C1 ._: 0 N M CD to �G a a lw 40 40 fo 69 69 69 69 69 6s 6s 69 69 (A c 3 Cl A �O V cn A O O O O 1. IV N Cn O O W A OD 0)O v (O CA Cn O O O A. O CA -I CA O O W O -4 N O O O CO A CA W O O N CM L O O O U7 In O O C O W W OD O O O O Cn V O O O O O CO O CA O O O W CO Ul O O O CA O O O C O N CA W O O p c 3 7 O C IKE' INDEPENDENT KOST ESTIMATES P. O. Box 46681 St. Pete Beach Florida 33741 (727) 367-2910 June 3, 2003 a Ms. Bevette Moore Business Coordinator Airports Business Office 3491 S. Roosevelt Boulevard `. Key West, Florida 33040 Subject: Key West International Airport rf Consultant Fee Assessment Dear Ms. Moore: F " Per our agreement, attached is my assessment of the consultant fees for the proposed AIP Project (Phase 3-Implementation of Noise Insulation'Program) at Key West Intemational Airport. This estimate covers all tasks which are included in the scope of services for this project The estimated consultant fee for the proposed project is $708,050 I am also attaching an invoice for $1,100 for my services 71 Please do not hesitate to call should you have any. questions regarding my assessment. Thank you for giving me the opportunity to prepare this estimate if I can be of any rt , service in the future, please let me know ;Sincerely It _ ,•, ��`�` ikars .(Ike) A. Cakarnis - Airport Engineer rUs F Attachments V . June 3, 2003 KEY WEST INTERNATIONAL 'AIRPORT , .IR PHASE 3 IMPLEMENTATION OF,,NOISE INSULATION PROGRAM m 'X INDEPENDENT COST ESTIMATE .� Yt k6! SUMMARY OF CONSULTANT FEE- ESTIMATEy _ 1. Project Management a`f $ 12 9, 510 n 2. Provide Support- to the,Office &Provide _. • ��.3,# ,: � . ; _ Information to the Public.46,260 �'� 1 3. Update Program Policies $� $ 6, 930 4. _Contractor Outreach Certification & Train in ' , g��$-36,260 S. Legal Document Administration �.$ _ Y56 880 6. Construction Specification Revision _ $ 181420 7 �r - 7.. Product Review ; � � 1 �. � � x -� r 8,840 - 8. Document Architectural, Mechanical;:-� Ventilation & Electrical Site condition K -- 9. Perform Pre -Modification Noise 14,740 Develop Acoustic Design Package 75, 680 ,r 11. Design Review With Homeowners $ 4A4 6812. 0�"k �* 1$ ' Develop Bid Documents #ter _,•969850 13 Request for Bids r,$ 1, 270 , 14 ,,Conduct Pre Bid Conference � $ 1 1,480 15. ':Open and Evaiva` 6 Bids ^ ' $ .7 286 p ' 16. Direct Costs 122,050 _ t,,,•F b` + ,. s �:;-.9� _' .,'e � iy,a3 '��^ *� 'x-'�� 's - si.• r *•'e,�!'*`�"rl a - s *: h'Z H'$,':£}-r.:�r-,i k�s� Atr c-•"+T`EaAk„ y�¢ A J, Fzi TOTAL 708,050 : , -2-' 1 , Project Management - Principal (THC) $0 $ -268 $ 21,440 Project Manager 440 a 115 50,600 Director SIP - 86 180 15,480 Dr. Admin. Services 56 88 4,928 Principal (MDA) _:. .16 '�175 ;- 2,800 Senior Consultant 64 150 9,600 Proj. Arch. (Sun Group) 88 110 9,680 Clerical ,.: 26 30 ` 780 Senior Consultant (CEE) 72 - 125 9,000 Project Manager (HMMH) 26 185 4,810 _ Clerical 6 65 , 390 _TOTAL $ 129,510 2. -Provide Support to the Office & Provide Information �.to the Public „ Project Manager (THC) 332 $ 115 , $ 38,180 Admin. Services 20 -88 ' `= J60 LL .:Proj. Arch. (Sun Group) -40 .110 � r,4,400 -Senior Engineer 16 105 4 1,680 y ::Clerical - "8 Y=30 ' 240 TOTAL .. $ 46,260 x . t ". _ rr ,� i 1 - ` 3 Update Program Policies z ,r - ' Project Manager (THC) 48 y4$ 0115 $'^5,520 Dir. Admin. Services 16 i 88-i1,408 r �. T TOTAL ,ate Y $ 6,930 , :g_ s u 4. Contractor Outreach, Certification & Training Hours {! idyii•'-r�1r(�j�} 'c.. - - Project Manager (THC) -80 $ -,115 $ 9,200 ri Director SIP - 40 " 180 7;200' Dir. Admin. Services 8 �h� 88 704'� _. Senior Consultant (MDA) 64 -150 5;600 Consultant 40 %l 10 `.:4 400 ' � �j Senior Architect 24 ;' 105 Z',520 M ; Proj. Arch. (Sun Group) 24 110 2,640 TOTAL '3r. $* 3 6, 260 S. Legal Document Administation Attorney (prop.)' 50 houses $ 850$ 42,500 =" Proj. Mgr. (THC) 125 115 �;14 380, TOTAL. �S 56,880 6 Construction Specification Revision i Project Manager;(THC) �24N $ x115 $ S,760 :Director SIP 16 ,�.180 ,880 Dir. Admin. Services =� 12 s� i:88 t , Senior Consultant (MDA) 16 �` 150 - 4Q0 , 'Consultant Y32 10 520. ; Seniorr-Architect 8 105 40, Prof. Arc hi (Sun Group) 1-6 T 1.7 0� 60 , Clerical z 8 a 30 40 w } �SeniorConsultant (CEE) 16� 125 00_„� Senior Consultant (HMMH) 8 r t` 1120 y 4' ti«,'r 5 t-3..,F; r t.wri"i* #1f �k ,'4 s'• n _ E ;F-rF-la . ,•M`$Y 4r+� . #}, TOTAL i .5 arvY�an+�•{ b'Ii-:}.` �� .. t x , + .7�f. � I�` c'-. d. ! ,.l•'.' .Y y"g`T'.{ L s t S' {'.� t _ 3_�da.. i': ✓w F 7 Product Re '_x _ .w . y .f, ' I Project Manager (THC) �16$ v }Director+SIP „ .8 180 � _ { "` -,--.Senior Consultant (MDA) 8 -� 150 ,2AQ Y Consultant 16 _Senior Architect r r '8i1.05 Proj. Arch. (Sun Group) 1- 110 ;70 s , TOTAL:$, 840 -4- 8. Document Architectural Mechanical, Ventilation & Electrical Site Conditiions 1' ours Sit Project Manager (THC) 80 $ 115 $ 9,200 - Proj. Arch. (Sun Group) 88 ' 110 . 9,680 Senior Engineer 176 105 .`-,18,480 Architect 88 =`60 . ;5,280 Clerical 16.30 -.-480 Engineer (CEE) 88 100 8,800 TOTAL $ 51,920 9. Perform Pre-Modificatiion Noise Audit Project Manager (THC) 16 $ 115 ; '$ 1,840 ..Project Manager (HMMH) 8 185 1,480 :Senior Consultant 16 120 : 1,920 Consultant 36 :A05 _3,780 Technician 60 70 4200, Clerical 8 ...65 , 520 a TOTAL 13, 740 10 ' Develop Acoustic design *Package ' 1 t t Project Manager (THC) 40 11.5 4,600 ' Director SIP 24180 4,320 n ;Senior ConsultantY(MDA) 16 150r;_2,40 640 4 '.Consultant :24 { ; 1.10 2,3� rJ. 4 Y 'Senior Architect j 24 � 105 _ 2 520 y X6 .E `1 Proj. Arch. (Sun Group) 100 .110; 11,000 s y - p) x s _ gn Senior Engineer 200 ��105. = 21,000 x Architect r 200 k60 '12,000 t - + elk CADD Technician 300 ` { 40 y 7 2,000 :`Clerical =°F ' ` }� 40 30 1,200 Y h K t v4 * U�Senior Consultant (CEE) 16 125 4� 2,000 '} - _ :.TOTAL �, $ 75,680 �, _ 5' -•1 Y • 1 1 . Design Review With Homeowners Hours �•]d8i Project Manager (THC) 168 $ 115 i$ 19,320 Proj. Arch. (Sun Group) 184 '" ' 110 ' 2.0,240 Senior Engineer. ` 16 _ 105 ;680�Y; ^ Architect = 16 ,60 60 _ Clerical i ;16 N , 30 480 Senior Consultant (CEE) 16 i ZS .Z 000 - LN x, TOTAL t 4. 44,680 43 ' �a 12. Develop Bid Documents x r Project Manager (THC) .40 $ 115 $,�4,600 Proj. Arch. (Sun Group) 150 - -110 6 500 Seniior Engineer _182 105 1�i1"I�O,°d :Architect324 r 609;440�� . CADD Technician 400 ,' f 40 1`6,000;_ ; .Clerical * 40 30 Mo TOTAL �3 s �$ 76,850 r�. - .i:. : y.�t "� r�.m ,� See'-a,3'•rPX'< - 13 Request For Bids F _ i -;r Project Manager (THC) 8 � Dir. Admin: Services 4ti.88 f,` M*2 4;TOTAi_� �$ 1,270 }l. '9 ,�Yit �'. %T �YL L•S&.2 1'�y.�i t } t6 4. . Conduct Pre Bid Conference °' r ,..p. ..: a �# isf �• T� �^}� �' � �� ma�--�e�'{$'i y� '. �! �_ `" '�.� _.. ;Project Manager (THC 24 t t � Director SIPr� 16 80 f ;I roj. Arch. `(Sun Group) ,4 � � 10 64Q �� * ��k t ;, 'Senior Engineer16h,105 r R a 80F '"'Architects #a; 60 _ �".CADD Technician Clerical �* =r 8 - �.,30 ..y - TOTAL � , , ` - `;$ 11 480 tt , -6- 1 5. Open and Evaluate Bids Hours RailSri Project Manager (THC) 16 $ 115 $ 1,840 Director SIP 8 ".--180 1,440 Proj. Arch. (Sun Group) 16 :110 1,760 Senior Engineer 7 8 ,:105 -840 Architect 16 CADD Technician :T 8 40 - 320 Clerical -` 4 30 "T ' F '`120 _ TOTAL, �xa° < j $ 7,280 r16. •Direct Costs ;A Transportation 1) Airline Tickets IL Atlanta - Key West 3 9 x $1, 000 _$ 3 9, 000 Minnepolis - Key West 4 x 'z-A 700 = " 6,800 , Boston ="Key West 1 xF� > 1 200 = " "1, 200 n Ft. Lauderdale -Key West r 2 z' '` r250 WO r. 600 .Atlanta Miami 4 x 900.3,600 �° M r=6,400� a F Minneapolis Miami " 4 x�µ#,41 t 4 �.. r Sub -Total Y � r rY`} }r $ Y.� 57 500 2) POV ''c y�,mi.•+ P.Beach -Miami - 2 trips x 130 mi/trip a; 260 mi utl P.ABeach -'Key West- 4 trips x440mi/trip=1,760 mi .1 :Local mileage - 36 days x20 } -Total :�2 740 mi y � t „y,r�7�y. � .ti ., a. : 'r ra+ 3's, �l+.y �,-.;�� '�` y, t•3= � we y.,`$r�i't `�s L.� i 2,740 miles x $0 35%mile#`� �'" $ k960 �4 r , 3) Rental Car low 44 days x $50/day = _$ 2,200�� aL ;`x _ 34 weeks x $175/week rH 5-950 =.: v; Y:k ! A' T .df Total y� _ $ 8,150 Total Transportation `' .E $ 66,610 6. Lodging f� 247 nights x $125/night;, $ 309880 C. Per Diem 292 days x $30/day t ; D. Telephone/FAX :11E. Postage/Federal Express 1 y a �T F. Printing IQ Equipment Rental � a H. Miscellaneous Expenses TOTAL DIRECT COSTS OT yY 6 J- qrt y kKY _ i i1 sq n „K J 7r a + r � 6 r $` 8,760 r: $ 5,000 t800 . -..- $ 4,000 3,000 4� 000 $ 122,050 Sep 30 03 12:46p 2 PUBLIC ENTIT'>r' CRIME STATEMENT "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or s,crvices to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids oti leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list." (signature) Datc: — 30 STATE OF, OP COUNTY OF PERSONALLY APPEARED BEFORE ME, the undcrsigncd authority, - who, after first being sworn by me, affixed his/her signature (name of individual signing) in tie space provided above on this day of e —' NOTARYPU HEATHER P. FAUUM My commission expires: WCft CO . WCAmm�9 Aug6a, 2 —S&P 30 03 02 r 35p SWORN STATEMENT (JNDER ORDINANCE NO. 10-I990 MDNROE COUNTY, FLORIDA ETHICS CLAUSE / C �_7 warrants that he/it has not employed, retained or otherwise had act on his/its behalf any lime? County officer or employee in violation of Section 2 of Ordinance No. 10-1990.or any County officer or employ" in violation of Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County may, in its discretion, terminate this contract without liability and may also, in its discretion, deduct frorrr the contract or purcha.Ne price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee. (signature) Date: STATE OF COUNTY OI: PERSONALLY APPEARED BEFORE ME:, the undersigned authority, _ who, after first being sworn by me, affixed his/her signatur$ (name of individual signing) in thi; space provided above on this f0 day of A NOTARY PUBLIC My eommisgion expires: SUSAN O EDWARDS PUb W GWnnep CowW Leo:.' aM$ - MCP FORM A4 �M tnbatort t 4gr *=Ma,2l>