Item C37BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 10/15/03 DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Supplemental Joint Participation Agreement with the Florida Department of
Transportation, for additional funds for Security Requirements at the Key West International Airport.
ITEM BACKGROUND: Security Requirements are funded 100% by FDOT. This agreement adds an additional
$603,658.00 for security costs post 9/11 /01.
PREVIOUS RELEVANT BOCC ACTION: Approval of Joint Participation Agreement, dated 2/6/03.
CONTRACT/AGREEMENT CHANGES: Adds $603,658.00 in FDOT funds, and extends agreement expiration date to
June 30, 2006.
STAFF RECOMMENDATION: Approval
TOTAL COST: additional - $603,658.00
COST TO AIRPORT: None
COST TO PFC: None
COST TO COUNTY: None
REVENUE PRODUCING: No
BUDGETED: Yes
SOURCE OF FUNDS: FDOT
AMOUNT PER NEAR:
APPROVED BY: County Attorney X OMB/Purchasing X Risk Management X
DIRECTOR OF AIRPORTS APPROVAL rt2l I
Peter J. Horton
DOCUMENTATION: Included X To Follow
DISPOSITION:
/bev
APB
Not Required
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Florida Department of Transportation Effective Date: Execution
Expiration Date: 6/30/06
Contract Purpose/Description: Funding (100%) for Security Requirements post 9/11/01
Contract Manager: Bevette Moore # 5195 Airports - Stop # 5
(name) (Ext.) (Department/Courier Stop)
for BOCC meeting on: 10/15/ 03
enda Deadline: 9/30/03
CONTRACT COSTS
Total Dollar Value of Contract: additional 603,658.00 Current Year Portion: - 350,000.00
Budgeted? Yes Account Codes: 404-63072-530490-GAKD69
Grant: Yes -100% FDOT
County Match: None
ADDITIONAL COSTS
Estimated Ongoing Costs: N/A For: .
(not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In
Needed
Yes No
Reviewer
Date Out
Airports Director
�/23/ 03
()
9 /23/t3
Risk Management
9 /a� / 03
( ) („�
er
O.M.B./Purchasing
�/ U
( ) (r•�
Hill,rumhaus
/ j �3
County Attorney
Comments:
/ /
( ) ( )
Sh ila'Barker
Wp//
Rob Wolfe
03
Financial Project No.:
41458418401
(item -segment -phase -sequence)
Contract No.: AN103
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number 1
725-030.07
PUBLIC TRANSPORTATION
07/02
Pape 1 of 5
FLAIR Approp.: 088719
FLAIR Obj.: 750004
Org. Code: 55062020628
Vendor No.: F596000749053
' Catalog of Federal Domestic Assistance Number: Catalog of State Financial Assistance Number: 55004 I
Fund: DDR
Function: 637
Federal No.:
THIS AGREEMENT, made and entered into this day of ,
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and Monroe County
3491 S. Roosevelt Blvd. Key West, FL 33040
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 6th day of February
entered into a Joint Participation Agreement; and
2003
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $1,553,658.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The -prefect descriptioaisamende4
The project description is not amended.
725-030-07
PUBLIC TRANSPORTATION
07/02
Page 2 of 5
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased by $ 603,658.00
bringing the revised total cost of the project to $ 1,553,658.00
Paragraph 4.00 of said Agreement is increased by $ 603,658.00
bringing the Department's revised total cost of the project to $ 1,553,658.00
3.00 Amended Exhibits:
Exhibit(s) "A" of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement June 30th, 2006
721L030.0/
PUBLIC TRANSPORTATION
07/02
Pape 3 a 5
Financial Project No. 41458418401
Contract No. AN103
Agreement Date
Except as hereby modified, amended or changed, all other terms of said Agreement dated February 61h, 2003
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first
above written.
AGENCY FDOT
Monroe County See attached Encumbrance Form for date of
AG&KY NAME Funding Approval by Comptroller
SIGNATORY (PRINTED OR TYPED) LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
SIGNATURE DEPARTMENT OF TRANSPORTATION
DO -Director of Planning & Public Transportation
TITLE TITLE
MONROE OpuN
AP RO n' ATTORNEY
FORM:
CHIEF g OLFE
Dets T 3 Y A1?06N6Y
725-030-07
PUBLIC TRANSPORTATION
07/02
Pape 4 of 5
Financial Project No. 41458418401
Contract No. AN103
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and Monroe County
3491 S. Roosevelt Blvd. Key West, FL 33040
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change): ,
To provide operational and maintenance assistance to KWI for the purpose of complying with enchanced federal security
requirements or to address related economic impacts after 09/11/2001.
I. Project Cost: As Approved
As Amended
Net Change
$950,000.00
$1,553,658.00
$603,658.00
Total Project Cost $950,000.00
$1,553,658.00
$603,658.00
I. Fund Participation: As Approved
As Amended
Net Change
Department: $950,000.00 $1,553,658.00 $603,658.00
Agency: $0.00 $0.00 $0.00
Other: $0.00
Total Project Cost $950,000.00 $1,553,658.00 $603,658.00
Comments:
Without FAA Participation
Department Participation (DDR/DS) 100% $1,553,658.00
@; user I.D. F1989HL To: PT628AG@dot.state.fl.us
r
<MVS @ DOT> cc:
08/22/2003 04:03 PM Subject: FUNDS APPROVAUREVIEWED FOR CONTRACT AN103
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #AN103 Contract Type: Method of Procurement:
Vendor Name: MONROE COUNTY BCC
Vendor ID: VF596000749053
Beginning date of this Agmt: 02/06/03
Ending date of this Agmt: 06/30/06
************************************************************************
ORG-CODE *EO *OBJECT *AMOUNT *FIN PROJECT *FCT
(FISCAL YEAR) *BUDGET ENTITY *CATEGORY/CAT YEAR '
AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S)/STATUS
************************************************************************
Action: SUPPLEMENTAL Funds have been: APPROVED
55 062020628 *PT *750004 * 603658.00 *41458418401 *637
2004 *55100300 *088719/04
5001 *00 * 1 *0002/04
------------------------------------------------------------------------
TOTAL AMOUNT: *$ 603,658.00 *
------------------------------------------------------------------------
FUND& APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER
DATE: 08/22/2003
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-01
ENCUMBRANCE INPUT FORM COMPTROLLER -FIN ADMIN 09/99
RUSH (Needed by _/ / (date))
Reason for RUSH:
_ Advertise (Letting Date) _ Termination/Cert of Comp
_ Award _ LOA _ Supplemental _ Renewal _ Correction
X_ New _ Addition _ Court Order _ Overrun
Contract # _AN103 Contract Type _AG Method of Procurement G
Vendor Name MONROE COUNTY Vendor ID 3596000749053_
Has Written/Verbal Approval from a Participating Federal Agency
been received — Yes _ No X1
Fed Agmt Amt State Funds_$950,500. Local Funds
Beginning date of this Agmt: 12/01/2002(Must be after fund approval)
Ending date of this Agmt: 06/30/04_(Estimate if necessary)
Execution date of this Agmt: 00/00/00(Only on original agreements)
Has work been authorized to begin? _ Yes X_ No
Have standard financial provisions been altered by contract terms?
Yes X_ No If so, show Revision date:
Does this agreement and/or change order include provisions for
reimbursement to D.O.T. from other entities? _ Yes _X_ No
******************************************************************
Brief Description of Work/Comments:
Security Projects Upgrade after 9-11 disaster
S.B. 48-B
RECIPIENT "C" CSFA NO.55004
******************************************************************
ORG-CODE *EO * OBJECT * AMOUNT *FIN PROJ or JOB # *FCT
(FISCAL YEAR) (FUND) aloha
55 062020628 *PT* 750004* $_950,500* 41458418401 *637
(02/03) DS
TOTAL AMOUNT *950,500.
Originator._ANDREA CHAO-GARCIA_ DATE SENT:_11/20/02 PIVSC: 452-5912
E-mail USERID(s)
******************************************************************
TO BE COMPLETED BY OFFICE OF COMPTROLLER
******************************************************************
BUDGET ENTITY _100300 CATEGORY _088719-03
WORK PROGRAM VERIFICATION OK
ALLOTMENT YEAR DATE CHECKED
CI _NEW/04 6S LINE _0001_
FUNDS APPROVED BY Josephine Jones
FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE: _11122/2002_