Item K3
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BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 19.2003
Division: County Administrator/W astewater Issue
Bulk Item: Yes
No ---1L
Department: C01mtv AdministratorlW astewater Issue
AGENDA ITEM WORDING:
Approval of an Addendum to Agreement with URS to continue independent wastewater evaluations in
reference to the Stock Island wastewater project.
ITEM BACKGROUND:
In September of 2003, in conformance with the Administrator's budget authority, the Administrator
included an Agreement with URS to conduct an independent engineering evaluation of the development
of the south Stock Island wastewater collection system. URS completed their evaluation and appeared
before the Board of eounty Commissioners on October 15, 2003 and also submitted a final report.
URS has concluded the responsibilities under its original Agreement and has more than earned the
agreed upon fee of $24,800. URS services are needed to continue work on the evaluation of the system
and efforts to find solutions to some of the problems and issues that exist.
PREVIOUS RELEVANT BOCC ACTION:
NIA
CONTRACT/AGREEMENT CHANGES:
Extension of original Agreement with authorization for a maximum additional amount of $25,000.
STAFF RECOMMENDATIONS:
Approval.
TOTAL COST: $25.000 maximum BUDGETED: Yes No L
COST TO COUNTY: $25.000 maximum SOURCE OF FUNDS:Infrastructure Sales Tax Account
REVENUE PRODUCING: Yes
No~ AMOUNTPERMONTH_ Year
APPROVED BY: County Atty ---X- OMB/Purchasing X
Risk Management _X_
DMSION DIRECTOR APPROVAL:
- J~ ~ Ja
---~c. ~
James L. Roberts
DOCUMENTATION:
Included X
To Follow
Not Required_
DISPOSITION:
AGENDA ITEM #~
NOV-14-03 16,34 FROM,MONROE COUNTY ATTY OFFICE 10,3052923518
PAGE
1/2
ADDENDUM TO AGREEMENT
THIS ADDENDUM to Agreement entered this day of , 200~,
by and between the Board of County Commissioners of Monroe County, Florida (hereinafter
"County"), and URS Corporation (hereinafter "URS").
WHEREAS, County, through the County Administrator and URS entered into an
agreement dated September 18, 2003; and
WHEREAS, said agreement provided for field verification of the application of a
municipal sanitary wastewater collection and treatment system installation comparing the
original design drawings and the as-built drawings, review and evaluation of field data and
relevant design documents, and the submission of a report summarizing key findings; and
WHEREAS, other issues to be pursued by the County were identified in the report
submitted by URS; and
WHEREAS, it is therefore necessary to expand the scope of the original agreement
dated September 18, 2003, to include but not be limited to, those issues identified in the
report submitted by URS; now, therefore
IN CONSIDERATION of the promises and covenants below, the parties agree as
follows:
1. The Agreement between the County and URS dated September 18, 2003, shall
be amended by extending the completion date to , and by expanding the
scope of work as contemplated herein.
2. As and for additional consideration for work to be performed by URS, County
agrees to pay to URS an amount not to exceed $25,000, resulting in a total sum of the
amended agreement to be $49,800.
3. URS will perform the work described in the last sentence of the last paragraph
of Issues 1, 2, and 3, respectively, as found in Section 4.2 of the October 20, 2003 report
"UV-'~-~~ Ib'~~ ~kU"'"UNKU~ ~UUNTY ATTY OFFICE ro.38S2S23SIS
PACE
2/2
~..
on South Stock Island New Wastewater Collection System Review of Design Process and
As-Built Facilities prepared by URS Corporation, attached hereto and incorporated herein by
reference, and shall work at the direction of the County Administrator on wastewater
issues.
4. All other provisions of the September 18, 2003 agreement not inconsistent
herewith shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day
and year first above written.
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
BOARD Of COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
By
Mayor/Chairperson
Deputy Clerk
(SEAL)
Attest:
URS, CORPORATION
By
Title
By
Title
)conURS.ww
WONAOECOUNTY~
~W'
t? ZANNE A. HUTTON
ASSISTA"T C~~'70AHEY
O..e /~ ~ 'D
URS
/~ dZ::I .,kg
September 16, 2003
Mr. James Roberts
County Administrator
Monroe County
1100 Simonton St.
Room 2-205
Key West, FL 33040
RE: Proposal for Consulting Engineering Services
New Stock Island Wastewater Collection System
Dear Mr. Roberts:
URS Corporation (URS) is pleased to submit this proposal to Monroe County to perform
consulting engineering services related to the recently completed wastewater collection and
conveyance system located in the southern portion of Stock Island. This proposal was prepared
in response to your verbal request on September 9, 2003. We have organized this proposal into
the following five sections:
· URS Background and Qualifications
· Project Understanding
· Scope of Work
· Project Schedule
· Estimated Costs
URS BACKGROUND AND QUALIFICATIONS
URS is an international consulting firm that has provided quality engineering services to public
and private sector clients for over 65 years. The firm stands on its reputation in the consulting
industry for providing technically sound and cost-effective professional services that are
structured to meet the needs of our clients.
URS Corporation
7650 West Courtney
Campbell Causeway
Tampa. Fl 33607-1462
Tel: 813.286.1711
Fax: 813.287.8591
URS
Monroe County Florida
Mr. James Roberts
September 16,2003
Page 2
The firm currently employs approximately 1,000 professional, technical, and support personnel
in the state of Florida. URS provides governmental, private, and industrial clients with technical
and consulting services related to the management and treatment of domestic and industrial
wastewater, the development of water supplies and distribution systems, and the remediation of
sites contaminated with toxic or hazardous substances. Currently, the fIrm is engaged in
numerous projects related to compliance with federal, state, and local laws.
URS specializes in the planning, design, construction management, and start-up of cost-effective
and environmentally sound water and wastewater management systems. Services include
planning and preliminary engineering, detailed design and contract documents preparation,
regulatory assistance and permitting, and construction observation and related activities. Our
local staff consists of expert professionals in environmental, civil, and chemical engineering, as
well as the related scientific support disciplines.
Specifically related to wastewater engineering, URS provides a full range of engineering services
for wastewater management. URS assists clients in identifying their wastewater management
needs; evaluating existing facilities; designing facility modifications or new improvements;
providing full construction services; and, furnishing operation and maintenance advice to start up
and keep facilities operating efficiently. In fact, URS recently completed the Citywide Master
Planning and Engineering Study in Cape Coral for the expansion of wastewater, potable water,
and reclaimed water irrigation systems throughout 4 large service areas in the 114-square-mile
city.
This project will be staffed by senior wastewater engineers located in our Tampa office. The
Water/Wastewater Design Group in Tampa is recognized as a key design center within the firm.
Field and office work will be performed by registered professional engineers with extensive
wastewater system design and operation experience, and especially within the state of Florida.
Copies of Curricula Vitae for our proposed team are attached to this proposal.
URS
Monroe County Florida
Mr. James Roberts
September 16, 2003
Page 3
PROJECT UNDERSTANDING
Based on information discussed with you during our telephone callan September 9, we
understand that the KW Resort Utilities (the Utility) currently operates and maintains a
municipal sanitary wastewater collection and treatment system on Stock Island. The Utility is
privately owned, but has PSC jurisdiction to operate and maintain the system. In addition, an
agreement was reached approximately four years ago whereby the Utility accepts and treats
sanitary wastewater from the Monroe County (the County) Detention Facility.
We further understand that in May of 2002, the Monroe County Board of Commissioners (the
Board) approved an expansion of the wastewater collection system to include the un-sewered
residential southern portion of Stock Island. The Utility had contracted with a design
engineering firm to prepare design drawings and technical specifications, and solicited bids from
qualified contractors. Based on Board approval, the Utility engaged a contractor to install the
new wastewater collection system. The work was completed on schedule, and within the
approved project budget. A PSC-approved residential tap fee of $2,700 was established prior to
construction of the new wastewater collection system. A total of $2,100 of the tap collected tap
fees would be directed to the County, and the remainder would be directed to the Utility. Since
completion of the construction work, the County has received numerous complaints from
affected Stock Island residents with regard to their connection to the new municipal sewer
system.
We understand that for several reasons, the County Clerk is conducting a financial audit of the
completed sewer construction project. In support of the audit, and to resolve serious questions
that have been raised, the County is requesting assistance from an independent engineer to
evaluate several technical aspects related to the new collection system. The proposed Scope of
Work to support the County's request is described in the following section.
SCOPE OF WORK
URS proposes three tasks to complete this project. These include (1) field verification of the
installed system as compared to both the original design drawings and the as-built drawings
prepared by the Utility's engineer; (2) office review and evaluation of the field data, and relevant
URS
Monroe County Florida
Mr. James Roberts
September 16,2003
Page 4
design documents, correspondence, and construction activity records provided by the County;
and, (3) a summary engineering letter report summarizing key findings of the evaluation.
Task 1 - Field Verification
A senior URS engineering designer will travel to the project location and verify that key features
of the new collection system (e.g., manhole numbers and locations, main and lateral sizes and
locations, pump station numbers and locations) are consistent with conditions depicted on the as-
built drawings. We anticipate that the field verification work will require no more than three
days to complete. We will require the assistance of one individual from the County maintenance
department to assist our designer in gaining access to pump station locations, lifting manhole
covers, etc.
URS requests that the as-built drawings be provided for review in our office prior to arrival of
URS personnel at the project site. In the event the as-built drawings are not available prior to the
field inspection, we will require copies of the original design drawings work in order to become
familiar with the general layout and scope of the completed construction activities.
Task 2 - Engineering Document Review
Following our field inspection work of as-built conditions, we will examine the original design
drawings and specifications, and the as-built drawings, for comparison purposes. If multiple
revisions of the design drawings exist that pre-date the bid package documents, we will need
copies of these as well to evaluate the nature of differences in the project scope that may have
occurred as part of the design process. In addition, URS will review other available
documentation from the County, including but not limited to project correspondence,
dailylweeklylmonthly construction activity logs, and other related bid package information, such
as material and quantity estimates.
The document review will allow URS to identify where potential inconsistencies in project scope
may exist from the initial design stage, to the construction bidding stage, and to the as-built
conditions observed in the field. For example, differences may be observed between the original
bid estimates for pipe materials and/or total quantities, or possibly material excavation quantities.
Given the scope and schedule constraints of our assistance to the County, URS's review will not
URS
Monroe County Florida
Mr. James Roberts
September 16, 2003
Page 5
include a detailed construction cost estimate, but rather will identify where significant
differences may exist that could have impacted the fmal construction costs as compared to the
originally bid scope of work.
Task 3 - Summary Report
URS will prepare a summary letter report describing the field and office activities performed,
and the key fmdings of our evaluation. We will prepare a letter report for the County's use in its
ongoing project audit. We anticipate that immediately following submittal of the report, we will
attend a meeting with County personnel, and if necessary with the County Commissioners, to
review the findings of our evaluation.
PROJECT SCHEDULE
Given the County's strict schedule constraints, URS is prepared to begin work immediately upon
receipt of a written Notice to Proceed (NTP). We expect that our field verification work will be
conducted from September 18th to the 19th. The office evaluation work will proceed
concurrently, and following the field activities. URS will submit its summary letter report no
later than October 10; however, recognizing the importance of the County's audit work, we will
strive to complete the draft report for review before that date. URS will arrange a meeting with
County personnel to review the report at a time that best meets the County's schedule.
ESTIMATED COSTS
The following table summarizes URS costs for Tasks 1 through 3 as described in the above
Scope of Work. Costs will be incurred on a lump sum basis. In accordance with the County's
request, we will advise of the status of costs incurred to date on a weekly basis, to ensure that
project costs do not exceed the estimated costs presented here. URS will perform the work
described in this proposal in accordance with the General Consulting Services Agreement
between Monroe County and URS, dated January 1,2002.
URS
Monroe County Florida
Mr. James Roberts
September 16, 2003
Page 6
Task Number Estimated Costs ($)
1 Field Verification 4,500
2 Engineering Document Review 9,800
3 Summary Report 10,500
Total $24,800
URS sincerely appreciates the opportunity to submit this proposal to Monroe County. If you
have any questions about this proposal, please call me at (813) 636-2109.
Sincerely,
URS CORP.
d \ ()nl/
)1/[w y~~~
Michael J. Condran, P .E.
Senior Engineer
cc: Mil Reisert - MIA
URS
Monroe County Florida
Mr. James Roberts
September 16,2003
Page 7
AUTHORIZATION TO PROCEED AND ACCEPTANCE
OF TERMS AND CONDITIONS
The Scope of Work referenced in the attached Proposal, dated September 16,2003, presented in
this URS Corporation proposal are acceptable and URS Corporation is authorized to proceed.
By'. ---J~ .. .~ f\ (
~~~
Signature *
~ r.... tJ-J' L. Rol-36"(2.~
Printed
For:
Monroe County *
9 - I?-o J
Date
*
Individual with authority and company responsible for payment of URS Corporation
invoices.
Nov 15 03 10:57a
James L Roberts Co Admin
305-292-4544
p. 1
IFAX
I Date
11/15/03
I Number of pages including cover sheet 3
TO; BOCC
Richard Collins
Danny Kolhage
FROM: The Office of
James L. Roberts
Monroe County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street
Suite 2-205
Key West, FL 33040
Phone
Fax Phone
I CC:
Fax #
305~292-4544
REMARKS:
o Urgent
o For your review 0 Reply ASAP
o Please Comment
Attached please find the backup documentation for agenda item K3 for the Nov. 19th
BOCC meeting.
Debbie Frederick
Aide to the County Administrator
Nov 15 03 10:57a
James L Roberts Co Admin
305-292-4544 p.2
"~'-="::"W':';":"l1P':'" O.,~ 4., 't-:.,.--,~, '~"o..;l";~" ~,..t."''\'Y<'I''-''\(' .
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARy
Meeting Date: November 19.2003
Division: County AdminimatorlWastewater Issue
Bulk Item: Yes _ No ~
DepartmentcounUr Administrator/Wastcwater Issue
AGENDA ITEM WORDING:
Approval of an Addendum to Agreement with URS to continue independent wastewater evaluations in
reference to the Stock Island wastewater project.
ITEM BACKGROUND:
In September of 2003, in conformance with the Administrator's budget authority, the Administrator
included an Agreement with URS to conduct an independent engineering evaluation of the development
of the south Stock Island wastewater collection system. URS completed their evaluation and appeared
before the Board of County Cormnissioners on October 15, 2003 and also submitted a final report.
URS has concluded the responsibilities under its original Agreement and has more than earned the
agreed upon fee of$24,800. URS services are needed to continue work on the evaluation of the system
and efforts to find solutions to some of the problems and issues that exist.
PREVIOUS RELEVANT BOCC ACTION:
N/A
CONTRACT/AGREEMENT CHANGES:
Extension of original Agreement with authorization for a maximwn additional amount of$25,000.
STAFF RECOMMENDATIONS:
Approval.
TOTAL COST: $25.000 maximum BUDGETED: Yes No L
COST TO COUNTY: $25.000 maximum SOURCE OF FUNDS: Infrastructure Sales Tax Account
REVENUE PRODUCING: Yes_ No-X. AMOUNTPERMONm_ Year_
APPROVED BY: County Atty ~ OMB/Purchasing ~
Risk Management _X_
DIVISION DIRECTOR APPRO V AL:
-J~G.~
James L. Roberts
DOCUMENTATION:
Included X
To Follow_
Not Required_
DISPOSITION:
AGENDA ITEM #--..!{;J
Nov 15 03 10:57a
James L Roberts Co Admin 305-292-4544
____u. ~... ur"I(;~ 10,3052923516
p.3
PACE
1/2
ADDENDUM TO AGREEMENT
THIS ADDENDUM to Agreement entered this
day of
, 200~,
by and between the Board of County Commissioners of Monroe County, Florida (hereinafter
"County"), and URS Corporation (herelnatter "URS").
WHEREAS, County, through the County Administrator and URS entered into an
agreement dated September 18, 2003; and
WHEREAS, said agreement provided for field verification of the application of a
municipal sanitary wastewater collection and treatment system installation comparing the
original design drawings and the as-built drawings, review and evaluation of field data and
relevant design documents, and the submission of a report summarizing key findings; and
WHEREAS, other issues to be pursued bv the County were identified in the report
submitted by URS; and
WHEREAS, it is therefore necessary to expand the scope of the Original agreement
dated September 18, 2003, to include but not be limited to, those issues identified in the
report submitted by URS; now, therefore
IN CONSIDERATION of the promises and covenants below, the parties agree as
follows:
1. The Agreement between the County and URS dated September 18, 2003, shall
be amended bV extending the completion date to
I and by expandIng the
scope of work as contemplated herein.
2. As and for additional consideration for work to be performed by URS, County
agrees to pay to URS an amount not to exceed $25,000, resulting in a total sum of the
amended agreement to be $49,800.
3. URS will perform the work described in the last sentence of the last paragraph
of Issues 1, 2, and 3, respectively, as found in Section 4.2 of the October 20, 2003 report
Nov 15 03 10:5?a
James L Roberts Co Admin 305-292-4544
- ---.... n,.. lIl-.t'ICE 10'3052923S16
p.4
PAGE 2/2
on South Stock Island New Wastewater Collection System Review of Design Process and
As-Built Facilities prepared by URS Corporation, attached hereto and incorporated herein bV
reference, and shall work at the direction of the County Administrator on wastewater
issues.
4. All other provisions of the September 18, 2003 agreement not inconsistent
herewith shall remain In full force and effect.
and year first above written.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day
(SEAL)
ATTEST: DANNY l. KOlHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
Deputy Clerk
By
Mayor/Chairperson
(SEAL)
Attest:
URS, CORPORATION
By
Title
By
Title
JconURS.ww
MONROE COUNn~EY
_ ~OVE~ ~
~ A. HUTTON
ASSISTANT C~~'lO~HEY
D... I'~ ~ "b
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 19.2003
Division: County Administrator/W astewater Issue
Bulk Item: Yes
No -X-
Department: County Administrator/W astewater Issue
AGENDA ITEM WORDING:
Approval of an Addendum to Agreement with URS to continue independent wastewater evaluations in
reference to the Stock Island wastewater project.
ITEM BACKGROUND:
In September of 2003, in confonnance with the Administrator's budget authority, the Administrator
included an Agreement with URS to conduct an independent engineering evaluation of the development
of the south Stock Island wastewater collection system URS completed their evaluation and appeared
before the Board of County Commissioners on October 15, 2003 and also submitted a final report.
URS has concluded the responsibilities under its original Agreement and has more than earned the
agreed upon fee of $24,800. URS services are needed to continue work on the evaluation of the system
and efforts to find solutions to some of the problems and issues that exist.
PREVIOUS RELEVANT BOCC ACTION:
N/A
CONTRACT/AGREEMENT CHANGES:
Extension of original Agreement with authorization for a maximum additional amount of $25,000.
STAFF RECOMMENDATIONS:
Approval.
TOTAL COST: $25.000 maximum BUDGETED: Yes No L
COST TO COUNTY: $25.000 maximum SOURCE OF FUNDS:Infrastructure Sales Tax Account
REVENUE PRODUCING: Yes_ No-X. AMOUNTPERMONTH_ Year_
APPROVED BY: County Atty -1L- OMB/Purchasing -X-
Risk Management _X_
DIVISION DIRECTOR APPROVAL:
- /~ ~ ~
~-- ~ c.. <..f.
James L. Roberts
DOCUMENTATION:
Included ~
To Follow X
Not Required_
DISPOSITION:
AGENDAITEM#*
AGENDA ITEM WITH LATE DOCUMENTATION
DIVISION: County Administrator
DEPARTMENT: County Administrator
SUBJECT: Approval of an Addendwn to Agreement with URS
to continue independent wastewater evaluations in reference to
the Stock Island wastewater project.
DATE ITEM WILL BE AVAILABLE:
11/14/03