Item I12
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 19 November 2003
Division:
Growth Management
Bulk Item: Yes -X- No
Department:
Marine Resources
AGENDA ITEM WORDING:
Approval of a bid award to Keys Landscape for the Big Pine Key Plant Restoration Project
ITEM BACKGROUND:
At its February 2002 meeting the Board approved a contract with NOAA for receipt of Coastal Improvement
Assistance Program (ClAP) funds in the amount of $296,387. Approximately $50,000 of these funds were
provided to make habitat improvements on disturbed areas along U.S. I and elsewhere on Big Pine Key. An
RFP was sent out for completion of the project early in 2003. The RFP requested that plant materials be
provided, installed, and insured for survival. Shortly after the bid went out Fish and Wildlife Service offered to
install the plants instead if the County would simply use the ClAP funds to purchase plant material only. Thus
the RFP was stopped and a new REP was advertised for provision of plant material only. Unfortunately, the
instructions as to how plants were to be installed were left in the RFP package, thus creating confusion to
potential bidders. Based on this, a bid protest was filed and all bids were rejected at the Board's August
meeting. The project was rebid and a single bid response was received from Keys Landscape. Staff
recommends accepting this bid in the amount of $50,000 for 516 trees.
PREVIOUS RELEVANT BOCC ACTION:
February 2002 - ClAP grant awarded
August 2003 - Bids rejected
CONTRACT/AGREEMENT CHANGES:
NA
STAFF RECOMMENDATIONS;
Approval
None
BUDGETED: Yes
SOURCE OF FUNDS:
x
No
TOT AL COST:
$50.000
COST TO COUNTY:
CIAP FUND
REVENUE PRODUCING: Yes
No -X- AMOUNT Per Month
Year
APPROVED BY: County Atty
NA
Risk Management NA
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: Included -X- To Follow _ Not Required _
DISPOSITION: AGENDA ITEM NO.:
III
BC031160.doc
10/30/03 9:40 AM
FoJ2 T~L (Q}-ft'SO/OOO.,
pg\ce PET2- IR-Et:: lS#iZO,17
I~rs NVM5<c::J< OF "TREES AND PALMS
EQuALS 41 G,
NOb~-PALM/vANOP'{ l~c5J Vv'/1li s~ME
t-tEt(;t-tT AND WI DTt-l g~C\FtcAT)ON:7/
BVT W1TW 3-5 GAL-LON GONTA)tJGR-0'
1 t-JST~AD OF \ S GAL.LON CONTAtNEt2~, .
CAN fSSOE;L\\JER-ED AT 'DO ~XTJ2A
6/l N Op'\{ TeE~9 TO TH-G COVNT~ FOr<
A TOTAL O:t= Sic;, COUtJTTOT14L FOR
P A LfV\ SAN tJ CI4. N 0 P\( Tf2t.SS..
~d1fWU
kE?lfS LA DS cA.P&
(305) 923-Cf353
I/O v; ~ 2-00"3
5037 SW, ~'2...- 51,
StI'M/ AM II FL-. 33 (L{-3
X NON-COLLUSION AFFIDAVIT
17ItJII1fJ 7 A1 ey &tZ
M/nM~, FLA.
I,
of the city
according to law on my oath, and under
of
penalty of perjury, depose and say that;
1) I am I1lt;l!fl1 ~ ~ E~{;jR . the bidder making the
Proposal for the project described as follows: VI ~
F'vtu\.H4S~ Or PLANT ~rAt t;r ~TO,eAliON
OF- OlSTu Je.,Bet7 AR--r2A.5 IN B~& I ~ ~
2) The prices in this bid have been arrived at independently without collusion, consultation,
communication or agreement for the purpose of restricting competition, as to any matter relating to such
prices with any other bidder or with any competitor;
3) Unless otherwise required by law, the prices which have been quoted in this bid have not been
knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to bid opening,
directly or indirectly, to any other bidder or to any competitor; and
4) No attempt has been made or will be made by the bidder to induce any other person,
partnership or corporation to submit, or not to submit. a bid for the purpose of restricting competition;
5) The statements contained in this affidavit are true and correct, and made with full knowledge
that Monroe County relies upon the truth of the statements contained in this affidavit in awarding
contracts for said project.
STATE OF .fio w'. ie.
COUNTY OF /1;t~t"l '- '04c6
DATE
PERSONALLY APPEARED BEFO~E ME. the under~i~ned authority,_ . _ /I' /
-r~'1 /' /Ie- A/J :::: y'CO k60D-- r;tL 7 ~1 - ~~ Co ~-6
I / '6:1 i rt ;7 I [;;. (/1:<"" who, after first being sworn by me, (name of individual
signing) affixed his/her sij~ature in the space provided above on this
? day of A./O V ,ZOP 7,
My Commission Expires:
_..tV p~
.".,~ H",,-' 'piOOOO12394'
I~' . tA'I comm' 2006
".,..?'f>J ~!9S .)une 09.
"l'pOff"
Page 5 of8
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY. FLORIDA
ETHICS CLAUSE
-;UOMA 5 M f3f'E3:/<. warrants that he/it has not employed,
retained or otherwise had act on his/its behalf any former County officer or employee in
violation of Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation
of Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
omission, percentage, gift, or consideration paid to the former County officer or employee.
(signature)
-1t~l({)i/~ 1'fu~n:/~
r1
Date: /l1J V. ~ '2- C,7{J ~
/
STATE OF
f /0":)4
COUNTY OF M {c, f'v1 :
juk
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, affixed
his/her s1J'ture ("&e of individual si9~ing) in the space pravided above on this :3
day of o\.,.\..( IV' u- , 20~.
My commission expires:
~ iI\. Hector Perez
. ~ . My Commission 00123941
~ Of,..1 Expires June 09. 200e.
Page 7 of8
DRUG-FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
(Name of Business)
1. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace and
specifying the actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy
of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and
employee assistance programs, and the penalties that may be imposed upon employees for drug
abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are
under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of
working on the commodities or contractual services that are under bid, the employee will abide
by the terms of the statement and will notify the employer of any conviction of, or plea of
guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of any
controlled substance law of the United States or any state, for a violation occurring in the
workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community, or any employee who is
so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through
implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with
the above reqUirem:~::e;~:~evdt'~
.-' &LlZVr:3. ,Z&O~
Date
Page 6 of8
Legal A.U 1 eXl - lJt:lllallU0 Lc;U U Y V JJ. · J.<4
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Monroe County Board of County Commissioners
Purchasing Office
1100 Simonton Street, Room #2-213
Key West, FL. 33040
Notice of Calling for Bids
PURCHASE OF PLANT MATERIAL for restoration of disturbed areas in
Big Pine Key
BID -308-57-MRD-O-2003/LC
Monroe County Board of County Commissioners requests interested parties to
submit formal sealed bids for the above referenced project.
Scope of Work: Scope of Service: supply and deliver various designated
canopy trees and various designated Native palms.
Ordering Instructions: This package can be requested from DemandStar by
Onvia on our website at http://www.demandstar.com. or by calling (800) 711-
1712.
Document Cost: $0.90 plus shipping and handling.
Bid Bond:
Pre/Bid Proposal Conference: NONE
Due Date/Time: 11/4/2003 11:00 AM Eastern
Monroe County Board of County Commissioners Purchasing Office Technical
questions should be directed to George Garrett at 305-289-2507, fax 305-289-
2536 or garrett-george@monroecounty-fl.gov. Bidders must subm1t two (2)
signed originals of each bid in a sealed envelope marked on the outside,
"Sealed Bid for Big Pine Key Plant Restoration Project" addressed and delivered
either by person or by mail, preferably by special delivery, registered mail to:
Purchasing Office 1100 Simonton Street, Room 2-213 Key West, FL 33040 All
bids must be received by the County Purchasing Office before 11: 00 AM,
~ovember 5, 2003. Any bids received after this date and time will be ~
automaticany rejected. Faxed or emailed bids will also be automatically
http://www.demandstar.comlsupplier/bidsIBID_LegalAd.asp?_PU=%2Fsuppliet>102Fbids...I1/1/2003
Legal Ad Text - DemandStar by UnVla
rage: .:.. V.l ....
rejected.
All bids must remain valid for a period of ninety (90) days. The Board will
automatically reject the bid of any person or affiliate who appears on the
convicted vendor list prepared by the Department of General Services, State of
Florida, under Sec. 287.133(3)(d), FS (1997).
All bids, including the recommendation of the County Administrator and the
requesting Department Head, will be presented to the Board of County
Commissioners of Monroe County, Florida, for final awarding or otherwise. The
Board reserves the right to reject any and all bids, to waive informalities in any
or all bids, and to readvertise for bids; and to separately accept or reject any
item or items of bid and to award and/or negotiate a contract in the best
interest of the County. NOTE: ALL PROSPECTIVE BIDDERS/RESPONDENTS ARE
HEREBY CAUTIONED NOT TO CONTACT ANY MEMBER OF COUNTY STAFFOR
OFFICIALS OTHER THAN THE SPECIFIED CONTACT PERSON(S) LISTED
HEREIN. M/WBE1s are encouraged to participate in the bid process.
Contact: Lisa Ernst Cherry
Purchasing Supervisor
Phone: (305) 292-4466
PUBLISH
PUBLISH
PUBLISH
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The Florida Keys Keynoter
The Florida Keys Keynoter
The Key West Citizen
The Key West Citizen
The Reporter
The Reporter
10/4/2003
10/11/2003
10/5/2003
10/12/2003
10/3/2003
10/10/2003
DemandStar by Onvia
Phone (800) 711-1712
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http://www.demandstar.com/supplier/bidsIBID_LegalAd.asp?_PU=%2Fsupplier%2Fbids...11/1/2003
". ;L-
County of Momoe
Deoartment of Marine Resources
2798 Overseas Highway
Suite 420
Marathon, Florida 33050
\ Voice: (305) 289-2500 .J
FAX: (30:>) :LlS~-2;':j6
Board of Countv Commissioners
Mayor Dixie Spehar, Dist 1
Mayor Pro Tern Murray E. Nelson, Dist 5
Cm George Neugent, Dist 2
Comm. Charles 'Sonny' McCoy, Dist.3
Comm. David L Rice Dist 4
Request for Proposals
Contract for Purchase of Plant Material
In the Amount of $50,000 to Restore Disturbed Areas Along
US 1 and Elsewhere in Big Pine Key
The following are the requirements for proposals to provide plant material and delivery of said
material to a parcel located at S 27, T66, R29, Big Pine Key, Part of Lot 1 (See Attachments A and
B). _Planting of materials once delivered IS NOT required. If you hfl-ve anv ques~op_s, ple~,e ,::ontap-
the project manager:
..' .
George Garrett
Momoe Counti"Director of Marine Resources
2798 Overseas Highway, SUite 420
~n,FI33050
phone: (305) 289-2507 \
fax: (305) 289-2536
email: garrettgeo(a).hotmail.com
"
Material Specifications
-*
>- Plant material should be comprised of the following:
Sixty (60%) percent of all plant material shall be comprised from the list of canopy trees
below. Of that sixty percent G.oumbo Limbo ~?-all_comprise at least twenty-five (25%) percent
of the canopy trees provided.: .
Common Name-
Willow Busti..,f
./Gumbo-limb2.
,Pigeon Plum
. I .
-~ Black IronwooJ
Wild Tamarind
. Jamaica Dogwoo~
Paradise Tree
, "Sl,;it:nrlftc Nam'e-.
Bumelia salicifolia
Bursera simaruba
Coccoloba diversafolial.
Krugiodendron ferreum
Lysiloma latisiliquum
Piscidia piscipula
Simarouba glauca
All Canopy tr\:;t;S plUY lu<;;d shall meet the following minimum requirements:
Minimum pot size - fifteen (15) gallons
Minimum Height - six (6) of clear trunk
~
Forty (40%) percent of all plant material shall be comprised of the following
native palms. The number of Cabbage Palms provided shall not exceed twenty-five (25%)
percent of all the palms supplied.
Common Name
Cabbage Palm
Keys thatch palm
Florida thatch palm
ScientifIc Name
Sabal palmetto
Thrinax Morrissi
Thrinax radiata
Palm material requirements for palms are as follows:
Cabbage palm
Minimum Height-eight (8) feet of clear trunk
Maximum Height-ten (10) feet of clear trunk
Keys/Florida Thatch palms
Minimum size - three (3) feet of clear truQk
~ All plant material as determined at delivery shall be vigorous, well established. of good form
consistent of its species, free of disease and insects, with large healthy root systems and with
no evidence of being restricted or damaged.
~ All plant material shall be well watered immediately prior to delivery.
~ The project manager or his representative will inspect for quality assurance and approve plant
material at the project location. The County reserves the right to reject any and all plant
material. The contractor shall not leave the project location until the material has been
approved by the project manager. The contractor will be responsible for replacing any rejected
material at his/her expense.
~ The contractor will provide the plant material in four separate deliveries so as to allow for
planting during the remaining rainy season and s~bsequently dunng the spring of 2004. The
:;€,- first delivery is to be prior to October 15th, 2003. The remaining three deliveries are to be
completedBetween May 1,2004 and July 30, 2004.
~ Delivery must include all off loading and placement of materials at a designated location at the
delivery site.
~ The Project manager must be given notice two weeks prior to delivery of all plant material.
~ Proposals must show the number and size (height and container size) of each species to be
delivered and the estimated delivery dates.
~ Unit prices for each species must be clearly identified and if size substitution alternatives are
suggested. comparisons should provided both in size and in unit cost.
~ Available project funding is $50,000 and will not vary. Therefore bids will assessed as
follows: .-"
~ Bids clearly demonstrating ~reater size, number, and diversity will be weighted higher.
~ Bids demonstrating and documenting the use of higher quality plant material defined
by accepted landscape standards will be weighted higher.
~ Proposals should include the.~rliest date thf plant material will be available.
Page 2 of8
Attachment A
atl: P I ft'l U't
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Legal Ad. 1 eXL - J..)emanc~ iaf OJ Ull Ylu
user: Meyer, Thomas organization: MeTo Landscaping
I Logout I Help
DemandStarv
'--;:foNviA
My DemandStar Suppliers Account Info
[View Bids] View Quotes View Orders
Monroe County Board of County Commissioners
Purchasing Office
1100 Simonton Street, Room #2-213
Key West, FL. 33040
Notice of Calling for Bids
PURCHASE OF PLANT MATERIAL for restoration of disturbed areas in
Big Pine Key
BID -308-57-MRD-O-2003/LC
Monroe County Board of County Commissioners requests interested parties to
submit formal sealed bids for the above referenced project.
Scope of Work: Scope of Service: supply and deliver various designated
canopy trees and various designated Native palms. .
Ordering Instructions: This package can be requested from DemandStar by
Onvia on our website at http://www.demandstar.com. or by calling (800) 711-
1712.
Document Cost: $0.90 plus shipping and handling.
Bid Bond:
Pre/Bid Proposal Conference: NONE
Due Date/Time: 11/4/2003 11:00 AM Eastern
Monroe County Board of County Commissioners Purchasing Office Technical
questions should be directed to George Garrett at 305-289-~507, fax 305-289-
2536 or garrett-george@monroecounty-fl.gov. Bidders must submit two (2)
signed originals of each bid in a sealed envelope marked on the outside,
"Sealed Bid for Big Pine Key Plant Restoration Project" addressed and delivered
either by person or by mail, preferably by special delivery, registered mail to:
Purchasing Office 1100 Simonton Street, Room 2-213 Key West, FL 33040 All
bids must be received by the County Purchasing Office before 11:00 AM,
tJovember 5, 2003. Any bids received after this date and time will be '
automaticany rej€Cted. Faxed or emailed bids will also be automatically
http://\vww.demandstar.com/supplier/bids/BID~egalAd.asp?_PU=%2Fsupplier%2Fbids. .. 11/1/2003
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