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Item E13BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: November 19, 2003 Division: County Administrator Bulk Item: Yes X No Department: Fire Rescue AGENDA ITEM WORDING: Approval of contract with American Heart Association for Monroe County to provide and manage the training for emergency cardiovascular care under the guidelines and curriculum of the American Heart Association, for a two year period beginning December 01, 2003 and ending November 30, 2005. ITEM BACKGROUND: This agreement will allow all healthcare providers and community citizens to have access to the courses and curriculum offered by the American Heart Association. The courses included are Basic Life Support (CPR), and Advanced Cardiac Life Support (ACLS). PREVIOUS RELEVANT BOCC ACTION: At the December 19, 2001 BOCC meeting, the Board granted approval and authorized execution of the contract between Monroe County and the "American Heart Association for a two year period, from September 01, 2001 and ending August 31, 2003. CONTRACT/AGREEMENT CHANGES: Term of agreement is from December 01, 2003 and ending November 30, 2005. STAFF RECOMMENDATIONS: Approval. TOTAL COST: N/A COST TO COUNTY: N/A REVENUE PRODUCING: Yes APPROVED BY: County Atty Yes DEPARTMENT HEAD APPROVAL: DIVISION DIRECTOR APPROVAL: DOCUMENTATION: Included v DISPOSITION: Revised 1/03 BUDGETED: Yes No SOURCE OF FUNDS: N/A No X AMOUNT PER MONTH Year OMB/P chasing Yes Risk Mana ement Yes Clark O. Martin, Jr. James L. Roberts To Follow Not Required AGENDA ITEM #� MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: American Heart Assoc. Contract # Effective Date: December 01, 2003 Expiration Date: November 30, 2005 Contract Purpose/Description: For Monroe County to provide and manage the training for emergency cardiovascular care under the guidelines and curriculum of the American Heart Association. Contract Manager: Clark O. Martin, Jr. 6004 Fire Rescue / Stop #14 (Name) (Ext.) (Department/Stop #) for BOCC meeting on 11/19/2003 Agenda Deadline: November 04, 2003 CONTRACT COSTS Total Dollar Value of Contract: $ n/a Current Year Portion: $ Budgeted? Yes❑ No ❑ Account Codes: - - - Grant: $ County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: (Not included in dollar value above) (eg. maintenance. CONTRACT REVIEW utilities, etc. Changes Date Out Date In Needed R Division Director �> Yes❑ Nq� !- —zi Risk Management Yes❑ No❑ O.M.B./Purchasing Yes❑ No❑ County Attorney 4**3 Yes❑ NoD---,��—� I Comments: -)ivirs rorm Kevisea z1z //u i mup i71 Community Training Center Agreement This is an agreement between the American Heart Association, Inc., with its principal place of business at 7272 Greenville Avenue, Dallas, Texas, 75231-4596 (hereinafter the "AHA") and Monroe County BOCC, with its principal place of business at 490 63rd Street, Suite 170, Marathon, Florida 33050, (hereinafter "Community Training Center" or "CTC"). WHEREAS, the AHA is a nonprofit organization dedicated to fighting heart disease and stroke and sets guidelines for emergency cardiovascular care ("ECC") and ECC training; WHEREAS, CTC would like to provide, and manage the provision by others of, ECC training under the guidelines and curriculum of the AHA; NOW THEREFORE, in consideration of the mutual promises set out herein, the parties hereby agree as follows: 1. Definitions: 1.1. AHA Materials: "AHA Materials" shall mean all ECC materials published by the AHA, including, but not limited to, textbooks, instructor's manuals, tests, keys, evaluation forms, newsletters, course completion cards, and course participation cards. 1.2. Courses: "Course" or "Courses" shall mean the approved ECC courses listed below in which Course Cards will be distributed. A. Basic Life Support Provider Course(s) Instructor Course(s) B. Advanced Cardiac Life Support Provider Course(s) Instructor Course(s) 1.3. Course Cards: "Course Cards" shall mean those cards bearing the AHA Servicemarks and ECC logo which CTC may distribute to students pursuant to Program Guidelines to indicate that the student participated in or successfully completed a Course. 1.4. Geographic Territory. The "Geographic Territory" shall mean the State of Florida. 1.5. Training Sites: "Training Sites" shall mean persons or organizations engaged or authorized by CTC to teach Courses and for whom CTC will process course rosters. 1.6. Instructors: "Instructors" shall mean persons engaged or authorized by CTC or Training Sites to teach Courses. CTC/AHA Agreement Page 2 1.7. Program Guidelines: "Program Guidelines" shall mean the then current Guidelines for Cardiopulmonary Resuscitation and Emergency Cardiac Care, and the CTC Program Administration Manual dated January 1, 2001, as they may be amended and/or supplemented by the AHA from time to time. The Program Guidelines are incorporated herein by reference as if fully set forth at length. CTC acknowledges receipt of a set of Program Guidelines. 2. Responsibilities of Community Training Center: 2.1. Courses: CTC shall conduct courses and shall authorize Instructors and/or Training Sites to conduct courses only within the Geographic Territory. CTC shall ensure that all Courses taught by CTC, Training Sites, and/or Instructors conform to the requirements of the Program Guidelines and the curriculum set out in the applicable AHA Instructor's Manuals. CTC acknowledges and agrees that this Agreement is non-exclusive and that the AHA may enter into Community Training Center Agreements with other parties within the Geographic Territory. 2.2. The CTC will support Chain of Survival initiatives in cooperation with the AHA in their region and/or community, within available resources as outlined in Program Guidelines. 2.3. The CTC will support local public advocacy Chain of Survival activities, e.g., public access defibrillation. 2.4. Rosters and Course Completion Cards: 2.4.1. CTC shall safeguard Course Cards from unauthorized distribution. It shall limit the distribution of Course Cards only to persons who are students of CTC, Training Site and/or Instructors and who have met the requirements for receipt of Course Cards in accordance with Program Guidelines. Only the approved CTC Coordinator may receive Course Cards from distributors and the CTC will be solely responsible for the control and security of card issuance. This responsibility may not be assigned or transferred to any other organization or individual, including Training Sites or Instructors. CTC shall insure that only the appropriate type of Course Card, as set out in the Program Guidelines, is issued to each student. 2.4.2. CTC shall maintain rosters and records for all Courses conducted by CTC and/or Training Site for at least 3 years after the date the Course was conducted. 2.4.3. CTC shall submit statistical data and/or reports to the AHA as required under the Program Guidelines. 2.5. AHA Materials: 2.5.1. CTC may purchase AHA Materials from third party distributors subject to the distributor's policies regarding payment terms, prices, shipping, and handling. CTC/AHA Agreement Page 3 2.5.2. CTC may sell AHA ECC textbooks and Instructor's Manuals to students, Instructors, and other third parties. However, it may not sell or distribute to any third party, other than Training Sites and/or Instructors, AHA Course evaluation forms and/or answer keys. AHA Course evaluation forms and/or answer keys may be used only for provision of Courses under this Agreement. CTC shall prohibit Training Sites or Instructors from copying, re -selling or distributing AHA Course evaluation forms and answer keys. t 2.6. Course Coordinators: CTC shall designate an employee of CTC (hereinafter "CTC Coordinator") to serve as the primary contact between CTC and the AHA regarding all administration of ECC training, including, but not limited to, customer service, Course scheduling, card issuance, and records maintenance and retention. CTC shall ensure that new CTC Coordinators attend an orientation with AHA during the contract period. 3. Reviews: The AHA may monitor and/or review CTCs' and Training Sites' performance and compliance with Program Guidelines and AHA curriculum at least once each year through a review of Course records, site reviews, and course audits. CTC shall provide the AHA with access, as needed, to Training Site facilities and records. This shall be in addition to the monitoring of Instructors as a part of their review. 4. Dispute Resolution: 4.1. Subject to paragraph 4.2 below, CTC agrees that any disputes regarding Course curriculum, its compliance with Program Guidelines, or other matters regarding its delivery of AHA ECC training shall be resolved according to the Dispute Resolution Policy set out in the Program Guidelines. 4.2. Notwithstanding the terms of paragraph 4.1, each party to this Agreement shall at all times be entirely free to exercise its rights of termination under Section 10 without regard to whether a dispute exists at the time of such termination which, in the absence of such termination, would be resolved pursuant to Section 4.1, and, if such a dispute should then exist, without any requirement that such dispute be resolved pursuant to Section 4.1. 5. Costs and Fees: All costs of providing Courses and fees charged to students shall be the responsibility of the CTC. The AHA shall not have any responsibility for any costs incurred, or fees charged, by CTC or Training Sites. The AHA is paid no fees by CTC or any Training Sites or Instructors, and the AHA has no financial interest in the business of CTC, Training Sites or Instructors. 6. Relationship of the Parties: The parties acknowledge and agree that the relationship created by this Agreement is that of independent contractors, each is an independent business entity and, as such, neither party may represent itself as an employee, agent, or representative of the other; nor may it incur any obligations on behalf of the other party; nor are the parties joint ventures or partners; nor does the relationship created under this agreement constitute a franchise. CTC is solely responsible for carrying out its responsibilities under this agreement. CTC is solely responsible for Training Sites' performance under this Agreement and for its contractual relationship with Training Sites. Employees of CTC and/or Training Sites are not, and shall not be considered CTC/AHA Agreement Page 4 employees of the AHA. Without limiting the foregoing, CTC acknowledges and agrees that the AHA shall have no responsibility for any activities of CTC or Training Sites, including, but not limited to, their conduct of courses, their employment, supervision and training of Instructors and other employees or agents, their scheduling of Courses, their obligation to provide Courses to third parties, their obligations to pay for AHA Materials or other supplies or services provided by third parties or any other obligations incurred in the course of business. 7. Conflict of Interest: CTC acknowledges that the AHA's conflict of interest policy prohibits AHA volunteers from acting and being involved in any decision -making process on behalf of the AHA when the volunteer has any interest (whether financial, personal, or professional) in the activity. This policy may result in the disqualification of CTC employees from acting as AHA volunteers in the ECC program. CTC will not knowingly permit its employees or agents to take any actions that violate the AHA's conflict of interest policy. 8. Proprietary Rights: 8.1. CTC acknowledges and agrees that copyright in AHA Materials is owned by the AHA. AHA Materials may not be copied, in whole or in part, and/or adapted without the prior express written consent of the AHA. 8.2. The name "American Heart Association," the heart -and -torch logo, and the slogan "Fighting Heart Disease and Stroke" and the ECC logo (hereinafter collectively "AHA Servicemarks") are servicemarks of the American Heart Association, Inc. CTC acknowledges and agrees that it may not use them or display them in any fashion whatsoever, except as may be expressly set out in the Program Guidelines, and subject to the AHA's prior review and written approval. 8.3. Course rosters and monitoring forms are the property of the AHA and shall be delivered to the AHA upon request or upon termination or expiration of this Agreement, whichever comes first. 8.4. CTC's use of the AHA Servicemarks, and AHA Materials shall accrue exclusively to the AHA's benefit, and all ownership, copyrights, servicemarks, trademarks, and other rights, titles, and interests in them shall be in the AHA's name and shall belong to the AHA. CTC shall not contest the validity of the AHA's copyrights, servicemarks, or trademarks or other AHA proprietary right, title or interest, including, without limitation, after the expiration or termination of this Agreement. 9. Indemnification: 9.1. The CTC represents that it is a governmental entity that, by law, is not permitted to indemnify the AHA. However, the CTC agrees that it shall be responsible for any claims, damages, liabilities, suites and expenses it may incur which arise out of or in connections with (a) Courses offered or provided by the CTC, Training Sites, CTC/AHA Agreement Page 5 Instructors, their employees or agents, (b) acts or omissions of the CTC, Training Sites and/or Instructors, and (c) any breach by the CTC and/or Training Sites of the terms of this Agreement. 9.2. In no event shall the AHA and/or its affiliates nor their officers, employees, volunteers or agents be liable to CTC or Training Site for any direct, indirect, special, consequential, or incidental damages. 10. Term and Termination 10.1. The term of this Agreement shall be for a two-year period, beginning on December 1, 2003 and ending on November 30, 2005. It may only be extended by mutual written agreement of the parties. Each party is free to decline to renew or extend the term of this Agreement. 10.2. Upon termination or expiration, with or without cause, all unused Course Cards, rosters, and monitoring forms shall be delivered to the AHA. 10.3. This agreement may be terminated by either party if the other party breaches any term or condition of the Agreement and fails to cure the breach within ten (10) business days after receipt of written notice describing the breach. CTC acknowledges and agrees that breach includes, but is not limited to, failure by CTC or Training Sites to comply with program and/or curriculum guidelines, and that neither the AHA nor its affiliates nor their officers, employees volunteers or agents shall have any liability for any resulting termination under this Agreement. 10.4. This Agreement may also be terminated by either parry, without cause, upon sixty (60) days' prior written notice. 11. General Terms: 11.1. Assignment. This Agreement may not be assigned by CTC without the prior written consent of the AHA. 11.2. Entire Agreement This Agreement contains the entire agreement between the parties relating to the rights herein granted and the obligations herein assumed, and supersedes all prior written or oral agreements or communications between the parties. In the event of any conflict between the terms of this Agreement and the terms of the Program Guidelines, the terms of this Agreement shall prevail. 11.3. CTC warrants and represents that upon execution hereof, this Agreement shall be the legal, valid and binding obligation of CTC, enforceable against CTC in accordance with its terms. The individual signing this Agreement warrants and represents that he/she is duly authorized to sign this Agreement on behalf of CTC. 11.4. Waiver. No waiver of any term, provision, or condition of this Agreement, whether by conduct or otherwise, shall be deemed to be, or shall constitute, a waiver of any other provision hereof; nor shall such waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver. CTCIAHA Agreement Page 6 11.5. Modification: No supplement, modification, or amendment of any term, provision, or condition of this Agreement shall be binding or enforceable on either parry hereto unless in writing signed by both parties. 11.6. Parties Named: Nothing in this Agreement, whether express or implied, is intended to confer upon any person, other than the parties identified herein and the AHA (and their respective heirs, representatives, successors, and permitted assigns), any rights or remedies under, or by reason of, this Agreement. Nothing in this Agreement is intended to relieve or discharge any liability of arW party hereto or any third party. No provision in this Agreement shall give any entity any right of subrogation against any parry hereto. 11.7. Notices: All notices shall be sent postage prepaid to the intended party at the address set forth above (unless notification of a change of address is given in writing) and two (2) business days following the date of mailing shall be deemed the date notice is given. 11.8. Severability. Should any part, term, or provision of this Agreement be -declared to be invalid, void, or unenforceable, all remaining parts, terms, and provisions hereof shall remain in full force and effect, and shall in no way be invalidated, impaired, or affected thereby. 11.9. Applicable Law. This Agreement shall be governed by the laws of the State of Texas without regard to its conflict of laws provisions. 11.10. Subject Headings: The subject headings of the sections, paragraphs, and subparagraphs of this Agreement are included herein solely for the purposes of convenience and reference, and shall not be deemed to explain, modify, limit, amplify, or aid in the meaning, construction, or interpretation of any of the provisions of this Agreement. 11.11. Survival: The following paragraphs, including their subparagraphs, shall survive termination of this agreement: 4.2, 8, 9, 11.2, 11.6, 11.7, 11.8, 11.9 and 11.11. AGREED: American Heart Association, Inc. Monroe County BOCC By: By: - Title: ECC Regional Manager -South Florida Title: Date:September 29, 2003 Date: Last revised: 5/01 MONHOE COUNTY ATTORNEY VED AS ORM: UZANNE A.' UTTON ASSISTANT COUNTY ATTORNEY CERTIFICATE OF COVERAGE Certificate Holder Administrator Issue Date 1011/03 MONROE COUNTY BOARD OF COUNTY Florida League of Cities, Inc. COMMISSIONERS Public Risk Services 1100 SIMONTON STREET P.O. Box 530065 PFCEJVEO KEY WEST, FL 33040 Orlando, Florida 32853-0065 2003 COVERAGES 177, THIS IS TO CERTIFY THAT THE AGREEMENT BELOW HAS BEEN ISSUED TO THE DESIGNATED MEMBER FOR THE COVERAGE PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONOITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE CnVERAGE AFFORDED BY THE AGREEMENT DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH AGREEMENT. COVERAGE PROVIDED BY: FLORIDA MUNICIPAL INSURANCE TRUST AGREEMENT NUMBER: FMIT 0386 I COVERAGE PERIOD: FROM 10/1/03 COVERAGE PERIOD: TO 10/l/04 12:01 AM Standard Time TYPE OF COVERAGE - LIABILITY TYPE OF COVERAGE - PROPERTY General Liability ❑ Buildings ❑ Miscellaneous ® Comprehensive General Liability, Bodily Injury, Property Damage and ❑ Basic Form ❑ Inland Marine Personal Injury ❑ Special Form ❑ Electronic Data Processing ® Errors and Omissions Liability ❑ Personal Property ❑ Bond ® Supplemental Employment Practice ❑ Basic Form ❑ ® Employee Benefits Program Administration Liability ❑ Special Form ® Medical Attendants'/Medical Directors' Malpractice Liability ❑ Agreed Amount ® Broad Form Property Damage ❑ Deductible N/A ❑ Law Enforcement Liability ❑ Coinsurance N/A ® Underground, Explosion & Collapse Hazard ❑ Blanket ❑ Specific Limits of Liability Replacement Cast ' Combined Single Limit ❑ Actual Cash Value Deductible N/A Automobile Liability Limits of Liability on File with Administrator ® All owned Autos (Private Passenger) ® All owned Autos (Other than Private Passenger) TYPE OF COVERAGE - WORKERS' COMPENSATION ® Hired Autos ❑ Statutory Workers' Compensation ® Non -Owned Autos ❑ Employers Liability $1,000,000 Each Accident $1.000.000 By Disease Limits of Liability $1,000,000 Aggregate By Disease ' Combined Single Limit ❑ Deductible NIA Deductible N/A ❑ Automobile/Equipment - Deductible ® Physical Damage Per Schedule - Comprehensive - Auto Per Schedule - Collision - Auto N/A - Miscellaneous Equipment Other The limit of liability is $5,000,000 (combined single limit) bodily injury and/or property damage each occurrence in excess of a self -insured retention of $ 100,000. This limit is solely for any liability resulting from entry of a claims bill pursuant to Section 768.28 (5) Florida Statutes or liability imposed pursuant to Federal Law or actions outside the State of Florida. Description of Operations/Locations/Vehicles/Special Items RE: Verification of Coverage THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE AGREEMENT ABOVE. DESIGNATED MEMBER CANCELLATIONS SHOULD ANY PART OF THE ABOVE DESCRIBED AGREEMENT BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 45 DAYS MONROE COUNTY BOARD OF COUNTY WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED ABOVE, BUT FAILURE TO MAIL COMMISSIONERS SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE PROGRAM, ITS AGENTS OR REPRESENTATIVES. 1100 SIMONTON STREET KEY WEST, FL 33040 AUTHORIZED REPRESENTATIVE FMIT-CERT (1 O/96)