Item E21BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 19,2003 Division: Public Works
Bulk Item: Yes X No
Department: Facilities Maintenance
AGENDA ITEM WORDING: Approval to renew the Lease Agreement with Monroe County Sheriffs
to lease the trailer at for an amount of rent totaling $425.00
per month.
ITEM BACKGROUND: On November 30, 2003, the Lease Agreement with
will expire. He is currently paying a total of $425.00 per month ($229.06 for rent and $195.94 for
water, sewer/septic, electricity and solid waste).
PREVIOUS RELEVANT BOCC ACTION: On the November 20, 2001, meeting, the Board
approved the appointment of a new resident, to move into the trailer at
for an amount of $229.06 for rent and $195.94 for water, sewer/septic, electricity and solid
waste, for a total of $425.00 per month. On November 20, 2002, the Board approved to renew the
Lease Agreement for the same amount.
CONTRACT/AGREEMENT CHANGES: To renew Lease Agreement for one (1) additional year,
commencing on December 1, 2003.
a'raN'r' RECOIVIMENDATIONS:.Approval as stated above
TOTAL COST: N/A BUDGETED: Yes No
COST TO COUNTY: $0.00 SOURCE OF FUNDS Revenue -producing
REVENUE PRODUCING: Yes X No — AMOUNT PER MONTH$425.00 YEAR 5100.00
APPROVED BY: County Atty _ OMB/Purc gement
S
DIVISION DIRECTOR APPROVAL:
De fierce, Director of Public Works
DOCUMENTATION: Included X To Follow Not Required
DISPOSITION: AGENDA ITEM #�
Revised 1/03
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Contract #
Effective Date: December 1, 2003
Expiration Date: November 30, 2004
Contract Purpose/Description:
Renewal of Lease Agreement with of the Monroe County Sheriffs
Dept. to reside at the trailer in
Contract Manager: Miguel Carbonell 4385 Parks & Recreation Unit #4
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 11/19/03 Agenda Deadline: 11/04/03
CONTRACT COSTS
Total Dollar Value of Contract: $ Income- Current Year Portion: $ INCOME
producing
Budgeted? Yes❑ No ❑ Account Codes: 001-362001SG- - -
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In
Needed
Division Director 11- 3-00 3
YesO No❑
Risk Management % /03
Yeses NoR'
O.M.B./Purchasing
Yes❑ No["
County Attorney /D
Yes❑ Nop
IComments:
Date Out
M
OMB Form Revised 2/27/01 MCP #?
RESIDENTIAL LEASE FOR LAW ENFORCEMENT OFFICER
This lease agreement is made this November 19, 2003, by and between Monroe County, a
political subdivision of the State of Florida, hereafter County and an officer
of the Monroe County Sheri f s Department, hereafter Tenant.
WITNESSETH:
WHEREAS, the County believes the presence of a law enforcement officer residing at the
premises described in this agreement would deter vandalism and theft at the premises;
WHEREAS, the County has decided that at present time it is in the County's best interest
to lease premises to the Tenant to provide the deterrence described; and
WHEREAS, the Tenant desires to reside on the premises and provide such deterrent, now,
therefore, that parties agree as follows:
1. The County leases the trailer located at hereafter premises, to
the Tenant for the sole use as a residence by the Tenant and his/her immediate family or roommate.
The term of this lease commences on December 1, 2003 and terminates on November 30, 2004.
2. The County agrees to provide Tenant with water, sewer/septic, electricity, and
solid waste collection service. The Tenant shall reimburse the County for said service at a rate of
$195.94 per month payable in advance on the first business day of each month to the Monroe
County Clerk of the Courts, Finance Department, 500 Whitehead Street, Key West, Florida 33040.
The Tenant agrees to pay rent in the amount of $229.06 per month payable in advance on the first
business day of each month to the Monroe County Clerk of the Courts, Finance Department, 500
Whitehead Street, Key West, Florida 33040, The Tenant shall arrange for and provide residential
telephone service at his own expense. If the Tenant desires cable television service, he shall
arrange for and provide that service at his own expense.
3. The Tenant further agrees that, during the term of this lease, the Tenant is and will
remain:
a) certified as a regular, full time law enforcement officer by the Florida Criminal
Justice Standards and Training Commission;
b) a deputy employed by the Monroe County Sheriff's office and empowered to
make arrests under the laws of the State of Florida.
4. The Tenant may not sublease the premises nor assign any obligation, benefit or
duty created under this agreement, without the written consent of the County.
5. The Tenant shall, at least once each night, conduct an inspection walk at Harry
Harris Park and check for any signs of theft or vandalism and question, and if necessary remove,
any authorized or suspicious persons found on site. The Tenant shall also note any safety
hazard(s) observed during his/her inspection and inform a supervisory employee of the County,s
Public Works Department of any such hazards as soon as possible.
6. This agreement may be terminated before the expiration of the one year term, with
or without cause and in the sole discretion of the County, upon
a) 60 days written notice by the County to the Tenant;
b) 30 days written notice by the County to the Tenant when:
i) the Tenant has left employ of the Monroe County Sheriffs office;
ii) the Tenant is no longer certified as required by Section 3;
iii) the Tenant fails to timely pay the County the amount described in
Section 2 or fails to obtain or keep telephone service as required by
Section 2;
iv) the Tenant fails to conduct the walk around inspections required by
Section 5 or fails to inform the County Public Works Department of any
observed safety hazard(s) as required by Section 5;
v) the Tenant subleases the premises or assigns any interest under this
lease without the consent required by Section 4;
c) 15 days notice by the County to the Tenant in an emergency situation.
The waiver by the County of any act, event, occurrence or omission which would entitle
the County to terminate this agreement shall not affect the right of the County to demand strict
performance of the terms of this agreement with respect to any subsequent act, event, occurrence or
omission, constituting a breach, default or nonperformance by the Tenant.
The Tenant may terminate this lease upon 30 days written notice to the County if he/she is
transferred to a substation whose location would make it impracticable to continue to reside at the
premises or if the Tenant leaves the employ of the Monroe County Sheriffs office.
7. The Tenant covenants and agrees to indemnify and hold harmless Monroe County
Board of County Commissioners from any and all claims for bodily injury, and property damage
(including property owned by Monroe County) and any other losses, damages, and expenses
(including attorneys fees) which arise out of, in connection with or by reason of the Tenant
utilizing property governed by this lease/rental agreement; except for such claims as may occur due
to the Tenant's performing duties pursuant to Section 5 of this lease agreement.
8. The parties agree that this written agreement sets forth the entire agreement
between the parties and that there are no terms or understandings other than those stated herein.
None of these terms, provisions, and conditions contained in this agreement may be added to,
modified superseded or otherwise altered, except by a written amendment executed by the parties.
IN WITNESS WHEREOF, the parties hereto have been executed this agreement as of the
date first written above.
(SEAL)
Attest: DANNY L. KOLHAGE, CLERK
Deputy/Clerk
Witness
Witness
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Lo
Mayor/Chairman
MONROE COUNTY ATTORNEY
A �00TO r"ORM:
RT N. WOLFE
CHIEF 16TANT COONT TT
Date — —