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Item K1 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 21 January 2004 Division: Growth Management Bulk Item: Yes No ---X- Department: Marine Resources AGENDA ITEM WORDING: Update briefing on wastewater management projects and issues. ITEM BACKGROUND: The County Administrator informed the BOCC at its June 20, 2002, regular meeting, that staff will provide briefing updates on the status of wastewater projects and issues to the BOCC on at least a monthly basis. In addition to a oral briefing, the staff will prepare a written update report intended for insertion in the Wastewater Project Book provided to the BOCC at the June meeting. A staff representative from the FK.AA has also been asked to attend the meeting and to provide the Commission with further updates on their projects as necessary. PREVIOUS RELEVANT BOCC ACTION: NA CONTRACT/AGREEMENT CHANGES: NA STAFF RECOMMENDATIONS; NA TOTAL COST: NA BUDGETED: Yes No COST TO COUNTY: NA SOURCE OF FUNDS: REVENUE PRODUCING: Yes No ---X- AMOUNT Per Month Year DIVISION DIRECTOR APPROVAL: APPROVED BY: County Atty DISPOSITION: To Follow X Not Required AGENDA ITEM NO.: ~ ( DOCUMENTATION: Included BC040180.doc 12/30/034:50 PM ..Ian 14 04 02:52p Growth M~t (305)28S-2854 p. 1 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 21.r anuary 2004 Division: Growth Management Bulk Item: Yes No X Department Ma.rine Resources AGENDA ITEM WORDING: Update briefing on wastewater management prujel;Ll> and issues. ITEM BACKGROUND: The Board's wastewater liaison will provide an update on wastewater issues. PREVIOUS RELEVANT BOCC ACTION: NA CONTRACT/AGREEME~T CHANGES: NA STAFF RECOMMENDATIONS; NA TOTAL COST: NA BUDGETED: Yes No COST TO COUNTY: NA SOURCE OF FUNDS: REVENUE PRODUCING: Yes No X AMOUNT Per Month Year APPROVED BY: County Atty NA Risk Management NA . DIVISION DIRECTOR APPROVAL: DOCUMENTATION: Included To Follow X AGEl'lDA ITEM NO.: J~/ I<-ev i'St~cl DISPOSITION: Agenda Item Waslrwalcr ls-Iues 012104 01/14/042:0l\PM WASTEWATER - STOCK ISLAND: Boyd's Campground Coconut Grove Trailer Park EI Mar RV Park Gomez Trailer Park Harbor Shores Hideaway Trailer Park Leo's Campground Ocean Spray Trailer Park Overseas Trailer Park Roy's Trailer Park Stock Island Trailer Park Sunhaven Trailer Park Tropic Palms Trailer Park Waters Edge Colony Trailer Park West ofEI Mar Trailer Park Woodson's #1 Trailer Park Woodso9'S #2 Trailer Park Styron's Trailer Park Liz Trailer Park and Apartments Pozzi #2 Trailer Park Homes and Apartments Totals #Units 85 40 12 12 70 12 30 15 65 100 25 26 30 70 5 7 8 27 27 15 106 787 Note: (787 units x $2,700 = $2,124,900 ) Contractor's Esti.V1ates Cost $255,363 $137,492 $ 53,540 $ 41,950 - $ 88,235 $ 65,040 $114,000 . $ 51,800 $233,383 $133,925 .. $ 73,417 $ 80,417 $107,283 $208,717 $ 26,683 $ 35,940 $ 37,360 $ 88,590 $ 81,840 $ 57,800 $126,750 $ 2.099.525 ATTACHMENT "B" .. ~. J The attached Review of the South Stock Island System and the overall status of Keys projects is a compilation of reports; intended to group together and index their findings. l~' \ REVIEW OF SOUTH STOCK ISLAND SEWAGE TREATMENT SYSTEM I. En!!ineerin!! Compliance Audit: URS Summary of Findings and Other Considerations dated October 20,2003, Attachment "A". Conceptual Roadmap for Central Sewer System Extension (Phase IV) South Stock Island dated December 10,2003, Attachment "D". Findings: . Type of system is consistent with the Monroe County Master Plan as prepared by CH2M Hill as well as the KW Resort Utilities Master Plan. . URS confirmed that the as-built configuration and installed cost of system is generally consistent with said Master Plans. II. Were the 19 private mobile home parks ever included in South Stock Island (SSn Contracts? CH2M Hill County Engineering Consultants letter dated November 11,2003, Attachment "B". Findings: . The (19) embedded private mobile home parks were never included in any planned or developed contracts. 2 III. Comparative Analysis of May 21. 2002 documents and May 30. 2002 bid set documents - switch? Weiler Engineering Corporation (WEC), Ch2M and County staff, Attachment "C". Findings: . Both the May 21 and the May 30 documents were simultaneously in the possession of the County for over a month and a half prior to execution of the contract between KWRU and the County. Jeff Weiler, W.E.C. Ken Williams, CH2M Ed Castle, Project Manager IV. Proposed Roadmap to hook-up the 19 private mobile home parks. Includes URS, WEC, Ch2M Hill, County Personnel, Dated December 10,2003, Attachment "D". Findings: . Florida Statutes and County Ordinances are clear regarding responsibility of property owner to install on-site infrastructure and their associated costs, provide simplified outline on how to proceed and assist where possible. 3 V. Financial Audit County Clerk. Findings: · Pending. VI. WASTEWATER TREATMENT PROJECT STATUS County Growth Management, Attachment "E". Findings: Estimated Estimated Contract Total Project Estimated Costs Per Project Type Costs EDU's EDU North Key Largo Utility Build $ 3,950,346 200 $19,762 Key Largo Wastewater DB Treatment District Islamorada - Plantation Key DB $ 6,610,000 420 $15,738 Colony Little Venice Build $14,970,000 967 $15,481 (original and expanded) Bay Point Build $ 6,450,000 350 $18,429 Conch Key Build $ 2,105,000 160 $13,156 KW Resort Utility DBO $ 6,149,525 1,500 $ 4,100 (South Stock Island) 4 Page 19 of22 4.0 SUMMARY OF FINDINGS AND OTHER CONSIDERATIONS The following subsections present a summary of the findings of the URS review of available documents related to the new sewer system in south Stock Island, and other considerations the County may wish to evaluate further. 4.1 Summary of Findings ~ u ~s identified nine key findings associated with its review of the proj~ct documentation. These fir:dings are: (1) The constructed wastewater vacuum collection system is consistent with recommendations described in the referenced M..aster Plan Update with respect to this preferred type of sewer system. (2) Discrepancies exist between the County's Master'Plan Update document and the Utility's Engineering Report with respect to a definitive planning value for either ERCs or EDUs present in the south Stock Island service area. There apparently is no clearly established value for planning future system expansion that will include the remaining unsewered areas, and for determining what impacts may result to both the new collection system and/or the wastewater treatment plant. (3) The review revealed that there is general agreement between the project construction drawings (Bid Set and Final Construction Set) and the As-Built drawings for major system components. In other words, the constructed wastewater collection system is consistent with the May 30, 2002 plans as adopted by the BOCC on July 31, 2002. (4) Until the final Pay Application is received from the Contractor and reviewed, the significant discrepancies between the measured quantity take:"off values from the As-Built drawings, the quantities listed in the Pay Applications received to date, and the final Engineer tabulated values cannot be reconciled. " (5) Field inspection{ verified that 13 buffer tanks were installed as indicated in the As-Built drawings. Of this number, one buffer tank. was installed per an addendum to the construction contract for Hurricane Joe's. In general, vacuum valve pits that are depicted on the As-Built drawings corresponded well to those visually observed in the field. URS confirmed the presence of additional vacuum .- valve pits along the vacuum main alignments. r v Wastewater Collection System Review c~ Island, Flerida Keys URS CorporatioD October 20, 2003 ''A'l Page 11 of22 Monroe County Ordinance requires users with access to a centralized sewer system to connect to the system within one year. The newly completed wastewater collection project allows for the immediate connection of 1,500 EDUs. Connection of these new users in a short period of time would result in the plant rated hydraulic capacity to be reached. While provisions exist in F AC 62-600.405(9) to adjust the schedule for plant expansion, the County may wish to examine the current system configuration with regard to potential impacts at the treatment plant. Moreover, based on current plant capacity the FDEP has the authority to limit or possibly delay some of the new connections until capacity issues are resolved. Issue No.2 - Adequacy of Buffer Tank Distribution The number and distribution of buffer tanks installed on the vacuum mains is limited based on physical limitations of the existing system design. According to the system manufacturer. the number of buffer tanks cannot exceed approximately 25% of the total number of service connections (i.e., both buffer tanks and valve pits). Thus, the existing vacuum system design will limit the total number of buffer tanks that can be installed on anyone vacuum main, potentially affecting larger users. An engineering review may be warranted for the number and location of larger users, and the location of buffer tanks that would need to be installed with respect to potential impacts to connection and their associated costs. . Issue No.3 - Scope of Engineering Services During Construction The final negotiated construction cost between the Utility and the Contractor was $3,500,000. Additional construction phase services (i.e.. construction administration, construction inspection, engineering support, legal services. and material testing) were included in the approved Capacity Reservation Contract, resulting in a total contract price of $4,606,000. This included a $380.000 contingency. This contingency value represents 10.9 percent of the construction costs, and could be considered typical for projects of this nature. Information provided verbally from the Engineer during this review indicated that no contingency funds were required to complete the construction activities. ." Table 4 summarizes the fees for construction phase services provided as a percent of the final negotiated construction cost of $3.500,000. Note that the line item "Construction Administration & Certification" in the table was included in the December 2001 BOCC-approved expenditure under the Reimbursement Contract with the Utility. New Wastewater Collection System Review Stock Island, Florida Keys URS Corporation October 20, 2003 Page 22 of22 Table 4 - Summary of Design and Construction Phase Service Costs 1 2 3 4 Total Notes: These services were provided through the December 31, 200J Reimbursement Contract with Utility. These services were provided through the Capacity Reservation and Infrastructure Contract with the Utility. Total costs incurred for construction phase services are 22.0 percent of the negotiated construction costs. An audit of the construction phase services provided may be warranted to contino that the fees expended are consistent with the services provided. Nrw Wastewater CDllectiDn System Review Stock Island, Florida Keys URS CorporatioB October 20, 2003 t RtJf1 . ~t< PHONE NO. Dec. 21 2002 10:54RM P2 CH2M HIll M 10 5th Slree' Suilll'." CH2MHILL Key Wit... FL 33040- 5835 Tel 305.l!M.1845 Far 30(;.294.4913 November 11, 2003 Mr. James L. Roberts County Administrator Monroe County 1100 Simonton Street, Room 2~205 Key West Florida 33040 Subject: KW Resort Utility Vacuum Sewer System Expansion Dear Jim: This Jetter confirms that none of the dif.(erent sets of drawings that I have reviewed or am aware of, including the May 21, 2002 drawings (which I reviewed and provided comments) and the May 30,2002 drawings (referred to as the "bid set"), showed KW Resort Utility installing vacuum sewer system infrastructure 011 private property. All infractUre, induding vacuum sewer mains, vacuum valve pits, buffer tanks, and vacuum main stubs, were always installed within the public street right-ai-way. Please let me know jJ you have any questions or need additional information. Sincerely, Kenneth F. Williams, P.E. "" /, B i1l- ,-- W ASTEW ATER - STOCK ISLAND: Boyd's Campground Coconut Grove Trailer Park EI Mar RV Park Gomez Trailer Park Harbor Shores Hideaway Trailer Park Leo's Campground Ocean Spray Trailer Park Overseas Trailer Park Roy's Trailer Park Stock Island Trailer Park Sunhaven Trailer Park Tropic Palms Trailer Park Waters Edge Colony Trailer Park West ofEI Mar Trailer Park Woodson's #1 Trailer Park W oods09' s #2 Trailer Park Styron's Trailer Park Liz Trailer Park and Apartments Pozzi #2 Trailer Park Homes and Apartments Totals #Units 85 40 12 12 70 12 30 15 65 100 25 26 30 70 5 7 8 27 27 15 106 787 Note: (787 units x $2,700 = $2,124,900 ) Contractor's EstiJIlates Cost $255,363 $137,492 $ 53,540 $ 41,950 $ 88,235 $ 65,040 $114,000 $ 51,800 $233,383 $133,92.5. $ 73,417 $ 80,417 $107,283 $208,717 $ 26,683 $ 35,940 $ 37,360 $ 88,590 $ 81,840 $ 57,800 $126,750 $ 2.099.525 .. ATTACHMENT "B" ..., ---.~..., - - -, - '(3.~.c-;i;- -~:~()74.M-i-''''' ....- V~/Ul 'UU, ~Q:Q. r~ ~qL co, OV!~ rL...H'"irU I'l\:l lJ~J-' I 'll:lJ.l.IiU' ~.[uuneerlIl& :j PAGE ell/al . 4:' .2. tqJ01l2l00% 1- e-OJl~ 01.3'::'-'1.11; . I' . 21' ..i. ~~. R~~ A 0 ''Excellence iPJ Engin,erinr" 6630 Front StrMt, StallxIBland leey West., Florid. 3.304Cl (JOj) 195-3301 ph (30S) 295.0143 fax Januaz)' S. 2004 Monroe County Conuniss:ionu Charl.s "Sonn~ McCoy S30 Whitehead Street' K.~yWeStJ 1110nd8 33040 Dr-r n f "'. .~'. 'f--: l. Re: Stock Island Sewer Bxpe.nsion DOI)U!l1enta lJear t:cnu:nission.er McCoy: It appears to us that the claims made by some that the May 21 c:1ocunleDta ow.. used as bait in a "bait and switeh., are really the nmJot' J8flue of contention at this time. We wn\.1!d Uk. to a&>>ure you that those; claims are lIDibunded. There wu no attompt to doceiva the Co'lnlty or the re:ddentl of Stock rstand. :aath<<. the coAfUsioil was a re!tllt ot miscommunication Q~iIIl4ed by ~Uuro to maintain cfteoth'e document control. WhC. behaved. that th~ Monroe County Bnsin..ri.i"li Dcputm~1.t was the appropriate de~ to adm:inistor tH Stook Island projec:t W. delivered tho penn;trine AAf: ;'" .Mard1 of 2002, the bid. set hll\U1b 0{2002, and submitted all pay request8 to the Engitleering Department W. 'Wets UllaWate unti11an-uary of 2003 thllt Orowtb Mqapm.D,t 'had asked CH2M Hill to IOviow a set of Stock Island doewnen.u (May 21, 2002). We also lIJ1c:1ersbmd that Ken Williams was unaware tM.t. WJ;;c WIll working with the Eitginemng Deilartment 0f1 the Stoc.k Island projcot. It also appeers that Dave Koppel waa 1m&waro that Growth Ma:oalemeQt WL'I navitlg Mr. Williams ~v.iewthe Stock la1a.nd Jlt'ojeot. . . Put briefly_ both the May 2.1 and the May 30 document$. 'Wete simultaneousJy in the ))Os$ouiotl of the County for over " month and a halfpriar to CXCOuUOD of tho COIltnl.ct ~Jl K.WRU and the CoUJl.ty. We feel that thi, olearJ.y de1noDstratca that there '\Vas no attQpt at a "bait and switch'., Sincerely, ~~ Ed Castle, P.s. Pmjact MamlgerlWEC S~g,clY~ . //'/7u/~~ 'H,.,..Ldt:W~ K.onnethJl. Williams. P.R CH2.M HllJ.. * Ken Williams, P.E., requested that his name be del~ted from this letter and his individual letter of 1-9-04 be added. 05/01. 1004 mON 10:40 (TXrlt.~ NO 55081 [lJO()2 .. I C. CH2MHILL PHONE NO. 305 294 4913 Jan. 09 2004 05: 35pr" P2 ORAFT January 7, 2004 Monrop. Connt'}r Commissioner Charles "Sonny" McCoy 530 Whitehead Sti'etlL Key West, Florida 33040 Re: Stock Island Sewer Expansion DocumP.Ttrn Dear Com.missioncr McCoy: It appears that the claims made by some that the May 21 documents were used as bait in a "bait and switch" are really the major issue of contention at thil'l timp Weiler BngirwQrins would like to assure you that these claims are unfoti.nded. There was no attempt on the part of WRC to deceive the County or the reBidentG of Stock lslllnd. Rathel., the l..:UulUliion was a result of miScommunication compowl.ded by failure to maintain effective document control On everyone's VilEL. W He believed that the Monroe County Engineering Department was the appropriate deparbnent to administer the Stock TsJann rl'OjF.it.~ as we were coordinating wtth them on the County street resurfacing program on Stock Island and how it would impact our street resurfacing requ.irements for our ~ewer con.uiCtI.L. WEe l.lt::livered the pennitting set to County Engineering in March of 2002, the bid set in June of 2002, and submitted all pay requests to the Engineering lJepartment. WEe was unaware until January of 2003 that Growth Management hadasked CH2M Hill to review a set of Stock T:c;land onnlments (l\by 21, 2002) from a sewer design perspective. WEe also understands that Ken Williams was unaw~rp that WEe wa.9 working with the Engineering DepArtment on 5lfeel !~UIf,u.ing :requirements for the Stock Island project. WEe also understands that Dave Koppel was ' W1AWale llUlt Growth Management was having Mr. Williams review the Stock Island project from a sewer design perspective. Put briefly, both the May 21 and tfw M~y 30 documents We1.'e sim~ltaneo1161)' in the possession of the County for over a month and a half prior to execution of the contract between KWRU l1nd the County. WTIC feeb that j[ Wl itttl:mpt were being made to deceive the County, a better "bait" would have been to give both the County Administrator and the Engineering Department the same set of incorrect drawings. . Sincerely.. Kenneth F. WilIiams, P.E. CHlM H.ILL ~Cl .1//11. "::UUJ lU:;';:l l'A! 941 764 8915 Weiler Engineering I4l 0011003 t~ RI ~G AT C.!j "Excellence in Engineering" 20020 V<\C1ONl Bollcvd, Sull. 7 Port Chorion.. Fl. H9H (941) 764.6447 pb (941)764.1915 fa. 6630 FillA! S_, Sl'd. blaod IC.y W..., Florida ) 1040 (30.5) 195.J301 pi> pOS} 295.0143 fix November 17, 2003 Monroe County Commissioner Charles "Sonny" McCoy 530 Whitehead Street Key West, Florida 33040 Re: Stock Island Sewer Expa lsion/ Document Comparative Analysis Dear Commissioner McCoy: We were provided the document'. late Friday, November 14 used by the County's consultants CH2M Hill and URS to investigate the Stock Island Project. Pursuant to your request, I have researched the do.:uments and offer the following comparison to the BID SET Documents dated May 30,2002. It is my understanding that the Draft Contract with the Utility referred to plans dated May 16,2002, yet the documents pro"l.ided by the County and the County's Consultant are actually dated May 21,2002. Copies of the FDEP submittals were provided to the County in March. 2002 and the BID SET plans dated May 30, 2002 were provided to the County on June 11,2002 and it was confirmed that the County Engineer had the May 30, 2002 plans on June 11, 2002 later that day at the Pre-Bid Meeting for the project. The May 21 drawings were developed to investigate a "what if' scenario just as a multitude of other "what if' scenarios were investigated throughout the design process of the project and did not represent the final bidding or construction documents. They were produced in reduced size and were not signed and sealed, or stamped Bid Set, or in any other way designated as an official set. It is obvious that the May 21 documents are not final construction plans and could not be used for bidding or construction "purposes since the Quantities and types of tanks reauired for the DIalect can not be detennined and there are nwnerous, obvious inconsistencies throumout the Plan and Profile sections of the drawings. It is unfortunate that neither Weiler Engineering nor the County Engineer were infonned that the County's Consultant, CH2M Hill, was reviewing the May 21 documents as the Consultant would have been informed that they were not the correct plans. In fact, it is surprising that the tremendous inconsistencies throughout the May 21 plans were not identified by either of the County's Consultants. Stock Island Comparative ADalyliili Page 1 ofJ 11/17/2003 WEC File 02013 .~! t' It 17/11 2003 10:21 FAX 941 764 8915 Weiler Engineering I4i 002/003 It is apparent that the May 21 drawings and c::ontract documents were design development documents or just ideas put to paper but, in fact, are substantially identical to the May 30 drawings and contract documents in all respects with the exception of the Plan & Profile sheets. The Master Mainline sheet of the May 21 plans shows the entire project and clearly shows vacuum stubs as the intended means of connection for the trailer parks in question just as the May 30 plans do. The May 2] . Pit Index and the Bid Form Schedule both clearly show a limited number of buffer. tanks nearly identical to the May 30 - BID SET plans and contract documents. Only the Plan & Profile sheets in the May 21 drawings are different than what was designed bid and built. In every other respect, the May 21 plans generally agree with all other sets including those approved by the Florida Department of Environmental Protection fOl permitting and Operation. Some of the obvious similarities and differences are as follows: Mav 21, 2002 Documents Item Reviewed Mav 30, 2002 Bid Set 1 7 Buffer Tanks Bid Form Schedule 19 Buffer Tanks 15 Buffer Tanks and 17 Pit Index (from drawings) 15 Buffer Tanks and 17 Vacuum Stubs (to trailer Vacuum Stubs (to trailer parks) parks) 15 Buffer Tanks and 16 Master Mainline Sheet 15 Buffer Tanks and 16 Vacuum Stubs (to trailer (from drawiDgs) Vacuum Stubs (to trailer parks) parks) 14 Buffer Tanks and 16 Mainline Plan Sheets 14 Buffer Tanks and 16 Vacuum Stubs (to trailer (from drawiags) Vacuwn Stubs (to trailer ~arks) parks) 35 Single Buffer Tanks, 14 Plan & Profile Sheets 14 Single Buffer Tanks, No Dual Buffer Tanks and 2 (from drawmgs) Dual Buffer Tanks and 16 Vacuum Stubs Vacuum Stubs Not designated as BID SET Designation as BID SET Designated as BID SET, on Bid Documents binder stamped in red ink on cover Not designated as BID SET, Designation as BID SET Designated as BID SET, but also not designated as on Drawings stamped in red ink on COver Preliminary Dr Draft sheet Reduced size, 11" X 17" Size of Documents Full size, 24" X 36" Not signed Signature of Engineer Signed, dated and sealed by the Engineer Although a great deal of effort was expended on how the trailer parks and RV parks would be serviced, it was never the intent of this. project to actually construct the infrastructure or abandon the existing wastewater disposal systems within the private properties just as it was never the intent to construct the service laterals onto the private property of individual users or to abandon the individual cesspits and/or septic systems. Earlier this year, the County and their Consultant, CH2M Hill, investigated the design Stock lslaw:! Comparative Analysis Page 2 01'3 1111712003 WEe File 02013 ~II~~ ~UUJ 1U:22 FAX 941 764 8915 Weiler Engineering ~ 00.1/00.1 process and design as constructed and determined that it was consistent with the County Ordinances and fair and equitable to all users. Also ofnate: · At the October 15, 2003 presentation, Mike Condrin ofURS stated at 6:43 PM that the May 21, 2003 drawings were signed .by the Engineer. At 7:37PM, again referring to the May 21,2003 drawings, he emphatically stated that it was "not a simple date stamp" and that the drawings Were "signed by an individual at the engineering finn". Copies of the draWings reviewed by URS were transmitted to WEC by Monroe County Engineering, Bany Rikard. An examination of these plans showed only the simple date stamp of May 21, 2002. There is no signature on the set provided to WEe by Monroe Coun.ty Engineering or on the set provided to WEC by Ken Williams ofCH2M Hill. · At the October 15, 2003 presentation at 8:30 PM, in response to a question by COnurllssioner Neugent, Danny Kohlage stated that lithe plans have a date stamp that says May 2] st, but in the body of the block at the right hand bottom comer of the plans it says May 16th, so May 16th is synonymous with May 21 st". A thorough review of the May 2151 sets provided to WEe shows that the date of May 16th does not appear anywhere in the plans. · The Utility has contracted to allow three private developments to connect via a vacuum system and one via a gravity system in recent months and, based on the construction estimates provided by the cQst&mers, the gravity system was considerably more expensive to install per EDU than the vacuum systems just as we had predicted. Also; I contend that the cost per resident (EDU) to connect to the KWRU is consistently more reasonable than the grant funded Little Venice project even in the mobile home parks and campgrounds. Please feel free to contact me at any time at (941)764- 6447 or on my cell phone at (941)628-4732. Sincerely, ~~p k~J~~ President The Weiler Engineering Corporation ~in.cerel , c:;;-;...~ ~ C ...~ -c::. Ed R. Castle. P .E. Project Manager The Weiler Engineering Corporation -. Cc; David Koppel, P .E. - Monroe County Engineer WEC File No. 02013 Stock Island Comp3Iativc Analysis Page 3 of 3 1111712003 WEe File 02013 tf; 2. 3 uF:xcellence i71 Engineering" 6630 Front Street, Stock Island Key West, Florida 33040 (305) 295-3301 ph (305) 295-0143 fax December 29,2003 Monroe County Commissioner Charles "Sonny" McCoy 530 Whitehead Street Key West, Florida 33040 Re: Stock Island Sewer Expansion! Doclunent Comparative Analysis Dear Commissioner McCoy: In his letter of response to the Comparative Analysis prepared by Weiler Engineering, Ken Williams of CH2M Hill made several points regarding his review of the Stock Island Sewer Expansion documents dated May 21,2002. We have spoken with rvJr. .Williams about the Comparative Analysis letter and his letter of response a number of times over the past few weeks and find we are not in disagreement about the cOfltents of the documents. It appears to us that the claims made by some that the May 21 documents were used as bait in a "bait and switch" 2."e really the major issue of contention at this time. We would like to assure you that these claims are unfounded There was no attempt to deceive the County or the residents of Stock Island. Rather, the confusion was a result of miscommunication compounded by failure to maintain effective document control. WEe believed that the Momoe County Engineering Department was the appropriate department to administer the Stock Island project. This supposition is supported by Section C. ii. in the contract between the County and KWRU dated July 31, 2002. That section requires the County Engineer to review invoices and inspect the work completed. . Based on this information, we delivered the permitting set in March of2002, the bid Ret in June of2oo2. and all pay requests to the Engineering Department. We were unaware until January of 2003 that Growth Management had asked CH2M Hill to review a set of Stock Island documents. Wc also understand that Ken Williams was unaware that WEe was working with lhe Engineering Department on the Stock Island project. It also appears that. Dave Koppel was unaware that Growth Management was having Mr. Williams review the Stock Island project. Put briefly, both the May 21 and the May 30 documents wcre simultaneously in the possession of the County for over a month and a halfprior to execution of the contract "c.," bctwcen KWRU and the County. We feel that tIlls c]early demonstrates that there was no attempt at a "bait and ~witch". Based on our discussions with Mr. Williams, we are confident that there are no hard feelings regarding the Comparative Analysis. We are looking forward to working with CH2M Hill, URS and the County to resolve the issues on Stock Island. Plea~e feel free to call us if you have any questions or comments. Sincerely, ~~_.. Ed Castle, P .E. Project Manager Sincerely, ~~::. 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N j:j e II) 0 ,r:: u o'~ (,) ~ !a d ~ ~ ;> -c:1 U !ll 01 .5 .~ ,::~;;:;?!~::: .&>... ~ ~ Q, Q."Q U t'" ~~~_ ~ ;>> f5 ~ .[ ,~(5 0 e ij ~" -5 8 15 'gi '= ... ~ ,. ! = ~- , O~5 I ': ! ~ I .!} I .... -= .. ' ~j l I ~ e- ~ ~ ~ 8 g CD ~ ~ l 'i ~ ~ $ ~ .r l ~ 0 .~ ~ I I I ':~'. n:; (fl03 Peters-Katherine \L I From: Sent: To: All: Garrett-George Wednesday, December 31,20033:30 PM Frederick-Debbie; Lundstrom-Tamara; Peters-Katherine; Hanson-Donna; Fitzgerald-Ranny; Roberts-Jim; McCoy, Sonny; Nelson, Murray; Neugent, George; Rice, David; Spehar, Dixie Attached is a spreadsheet which provides current estimated construction costs for existing wastewater projects based on committed contracts or bids. This is provided at the request of Commissioner McCoy, your wastewater liaison, If you have any questions, do not hesitate to call. Have a wonderful New Year! George Garrett [J ww ConstructlonCosts,x1s Page 1 " . E ~,'~~!,~~~ ~b;L~ JIj~-289-2535 Project North Key largo Utility Key L.argo Wastewater Treatment District Islamorada - Plantation Key Colony little Venice (original dnuI;lXpttrKJr;,d) Bay Point Conch Key KW Resort Utility Contract type Bu"d DB DB Build Build Build DBO PLANI'lI~lG DEPT Estimated total construction costa $3,950,346 $11,70v,910 $5,749,000 $11,593,303 $5,078,515 $1,458,500 $4,050,000 * George Garrett, Sewer Projects Overseer Estimated COUs 200 850 420 get 350 160 1,500 Eetlmeted costs per 1:0U $19,152 $13,894 $13,820 $11 ,989 $14,510 $9,116 $2,700 PtlGE 01/01 o t U to Z003 ~, - . . L